PELS-IAS coop Q2ias.ieee.org/images/files/MeetingMinutes/2010/ias 2010 q2 execboard...B DIS...

IAS Executive Board Meeting May 16 -17, 2010

8:00 AM Caribe Royale Orlando Hotel

Boca VII Room Orlando, Florida

Action Items

# Time Category

Type Presenter Agenda Item Supporting Documents

1 8:00 AM

INF Breakfast

2 8:30 AM

B DIS Treasurer Financial Planning

Financial Discussions.ppt

3 10:00 AM

S DIS Halpin/Nelms/Durocher

Zucker Rejuvenation

4 11:00 AM

S DIS Lequesne 2010 Annual Meeting

IAS 10 update Q2 2010.ppt

5 11:30 AM

DIS Lloyd 2011 Annual Meeting Planning

6 12:00 Noon

INF Lunch

7 1:00 S DIS Lequesne IAS/PELS Collaboration

PELS-IAS coop Q2 2010.ppt

8 2:00 PM

W REP Reports

9 3:00 PM

B PRO Nondahl Formulation of the Consent Agenda

10 5:00 PM

S PRO Nominating Committee

Nominating

11 7:15 PM

INF Dinner with REPC at the Tropicale Restaurant (Caribe Royale Resort)

12 8:30 INF Breakfast 13 9:00 B PRO Nondahl Welcome and Opening Remarks 14 9:30 B PRO Nondahl Adoption of Agenda Moved:

Seconded:

15 10:00 B PRO Bernstein Attendance using roster T. Nondahl, B. Lequesne, P. Magyar, T. Sebastian, M. Nelms, M. Halpin, D. Dunn, D. Zinger, B. Lloyd, D. Mills, T.

Baldwin Remote attendees: D. Durocher, M. Kankam, R. Lukazweski, K. Peterson, G. Oriti Society Administrator: L. Bernstein

16 10:15 B PRO Nondahl Motion to approve consent agenda Moved: Seconded:

17 10:15 B MOT motions Bagley Motion to approve the 2010 IEEE IAS

Andrew W. Smith Outstanding Young Member Award Selection Committee recommendation of as the 2010 recipient Wei Qiao of the Andrew W. Smith Outstanding Young Member Award Passed unanimously

Motion: The Nominating Committee recommends the following persons be placed on the election ballot for IAS for 2011: President-Elect: Blake Lloyd Vice-President: Dave Durocher Chair, Industrial & Commercial Power Systems Department: Dave Mills Chair, Process Industries Department: Rod Simmons Member at Large: Rich Lukaszewski Member at Large: Tamás Ruzsányi Member at Large: Mike Williams In addition to these elected positions, the following persons will automatically continue service in 2011: President: Bruno Lequesne Treasurer: Don Zinger Chair, Manufacturing Systems Development and Application Department: David Kankam Chair, Industrial Power Conversion Systems Department: Giovanna Oriti Member at Large: J.J. Dai Member at Large: Longya Xu Member at Large: Nobuyuki Matsui The 2011 Staff Department and Standing Committee Chairs will be

appointed by the Society President based on recommendations from the Nominating Committee and subject to approval by the IAS Executive Board Passed unanimously

The Nominating Committee recommends that Mark Nelms be appointed by the IAS President as Meetings Department Chair for 2011. Background: This specific motion is necessary for Mark Nelms to fill this Executive Board position because he has been in the position for more than four years. In accordance with IAS procedures, persons may continue service in the same position beyond the normal four-year term limit with a 2/3 affirmative vote of the Executive Board. TABLE

Motion to approve the 2010 IEEE IAS Outstanding Achievement Award Selection Committee recommendation of Dr. Tomy Sebastian as the 2010 recipient of the Outstanding Achievement Award.

Background: IAS Policies and Procedures require Executive Board approval of our Awards committees’ recommendations.

Passed unanimously

17 W REP Reports 18 B PRO 7.0 Old Business 19 B PRO 8.0 New Business 20 B PRO 9.0 Closing Remarks 21 B PRO 10. Adjourn Lequesne

Seconded by Mills

Consent Agenda # Time Sub

mitter

Type Presenter Agenda Item Supporting Documents

201 8:00 SD Motion Nelms Motion to approve technical co-sponsorship of the 9th IEEE IAS International Conference on Industry Applications – INDUSCON, to be held from November 8-10, 2010, in Sao Paulo, Brazil. Background: The IAS has been a technical co-sponsor of this meeting in the past. The Brazilian Chapter of the IAS is organizing the conference. The attached MOU has been signed by a representative of the IAS Brazil Chapter, and it contains the standard IAS 20% limit on papers eligible for review for the IAS Transactions and Magazine.

202 8:05 SD Motion

Nelms Motion to approve technical co-sponsorship of the 14th International Power Electronics and Motion Control Conference (EPE-PEMC 2010) to be held September 6-8, 2010 in Ohrid, Republic of Macedonia. Background: The IAS has never been a technical co-sponsor of this meeting before. PELS and IES are also technical co-sponsors of this meeting. The attached MOU contains the standard IAS 20% limit on the number of papers eligible for review for the IAS Transactions and Magazine.

PEMC10_MOU_7May.doc

203 SD Motion Bagley Motion to approve the 2010 IEEE IAS Distinguished Service Award Selection Committee recommendation of Mark Harris as the 2010 recipient of the Distinguished Service Award.

Background: IAS Policies and Procedures require Executive Board approval of our Awards committees’ recommendations

204 205 206 207

Reference: Executive Board Reports 301 Report Hebner Division II Director No report 302 Pres Report Nondahl President’s Report

3-4_President_1005.doc

303 VP Report Lequesne President Elect’s Report

Pres Elect 2010 Q2 report.doc

304 Pres-Elect

Report Lloyd Vice-President’s Report

305 Treas

Report Zinger Treasurer’s Report

Reference: Operating Department Reports

401 OD Report Durocher Process Industries Report No report 402 OD Report Kankam MSDAD Report

MSDAD 2nd Qtr (5-1617-10) Report.p

403 OD Report Baldwin I&CPS Report

I&CPS 2010 2nd Quarter Report.pptx

404 OD Report Oriti IPCS Report No report Reference: Staff Department Reports

501 SD Report Bagley Awards Department Report 502 SD Report Magyar CMD Report

503 SD Report Dunn Education Department Report

IAS Education Dept Report_May 2010.do

504 SD Report Nelms Meetings Department Report

505 SD Report Peterson Publications Department

Report

506 S Report Mills Standards Department Report

Exec Board Standards Report 100

507 SD Report Halpin Nominating Committee 508 SD Report Zinger Financial Planning Report 509 SD Report Lloyd Long Range Planning Report 510 SD Report Halpin Constitution & Bylaws Report 511 SD Report Sebastian Inter-Society Cooperation

Report May 10

Boardmeeting presen 512 SD Report Tallam Electronic Communication

Report

Agenda Sections (column 1 of agenda)

ITEM Categories (column 3 of action items agenda)

S Strategy Discussion

R Refinement of Strategy

P Policy Determination

B Routine Business

W Written Report

* Procedural

1-199 Action Agenda

200-299 Consent Agenda

300-399 Reference: Executive Board Reports

400-499 Reference:Reports from Operating Departments

500-599 Reference: Staff Department Reports

ITEM Type (column 4 of agenda)

MOT Motion

INF Information Item

PRO Procedural

REP Report

DIS Discussion

MOTION Results (appended to title)

COMPLETED Discussion Completed

FAILED Motion Failed

IN PROCESS In Process

PASSED Motion Passed

POSTPONED Motion Postponed

RECONSIDERED Motion Reconsidered

TABLED Motion Tabled

UNFINISHED BUSINESS Unfinished Business

WITHDRAWN Motion Withdrawn

Submitter (column 5 of agenda – section

200+)

Pres President

Pres Elect President Elect

PP Past President

VP Vice President

Treas Treasurer

SD Staff Departments

OD Operational Departments

C & B Constitution and By-laws

EC Electronic Communications

FF Financial Planning

IC Intersociety Cooperation

LRP Long Range Planning

NC Nomination Committee

_ Blank

Financial Discussions

Executive Board Discussions Sunday May 16, 2020

2011 Budget Background

• Started with IEEE supplied budget • Included Executive Committee Requests

– Included department requests – Updated page requests – Budget still surplus

• Updated conference projection – Budget became negative

Budget Submission

• Deficit allowed with new incentives • New incentives considered

– Industry lecturer program - $20,000 – Chapter development programs - $10,000

Budget Summary 2011 Budgeted Expenses (Thousands)

$350.11$325.27

$8.89

$16.74

$10.75

$2,040.48

$11.03

$555.53

$400.40$108.76

00870 TRANS ON INDUSTRY APPLICATIONS

00871 INDUSTRY APPLICATIONS MAGAZINE

00873 IAS CONFERENCE DIGITAL LIBRARY

01499 PERIODICAL RELATED - OTHER

01600 NON PERIODICAL

01700 MEETINGS/CONFERENCES

01701 CONFERENCE - RELATED

01800 ADMINISTRATION

01900 COMMITTEE & OTHER

01910 EXECUTIVE OFFICE

2011 Income Budget (Thousands)

$575.41

$383.99

$2,838.09

00870 TRANS ON INDUSTRY APPLICATIONS

00871 INDUSTRY APPLICATIONS MAGAZINE

01700 MEETINGS/CONFERENCES

Net Budget

-800

-600

-400

-200

0

200

400

600

800

100000

870

TRA

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TRY

AP

PLI

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0087

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(Thousands of dollars)

Executive Board Budget Executive Committee Budget 2011

$12,000

$85,000

$10,000

$14,200

$6,500

$127,500

$14,000

$31,950$500

$13,500Presidents OfficeMeetingsAdcom Hq ExpenseChapters committeeDistinguished LecturerTechnical CommitteeMembership committeeExecutive CommitteeCommittee awardsSoiety level awards

Executive Committee 2009 Expenses

8.5

38.2

5.7

6.7

6.7

2.269.0

18.7

34.14.8

0.7

0.0

Presidents OfficeMeeting & Conference DirectorAdcom Committee Adcom Hq ExpenseChapter CommitteeDistinguished LecturerTechnical CommitteeMembership CommitteeMembership Hq ExpenseExecutive CommitteeAwards CommitteeAwards Hq Expense

Discussion on Possible Cuts

• Remove “new incentives” – All from membership

• Look at other under spent accounts – Executive committee – Meetings

• Reinvestigate conferences • Other suggestions

Other Items

Award Expenditure

• Technical committee awards missed • Wants to make up for missed awards

– Give out several awards in one year – Requesting funds for the awards

• Accepting request with warning – Better to be timely in awards – Award funds should be spent in year

budgeted

New Account Number

• Not a direct relation between Exec Board categories and IEEE accounts

• Lynda Bernstein helped get some new account numbers

• Will help with sorting out spending • Still not at the line item

IEEE-IAS Board Meeting

IAS-PELS and IAS 2010 Annual Meeting Updates Orlando, FL, May 17, 2010

IAS 2010 Annual Meeting Update

Bruno Lequesne May 17, 2010



IAS 2010 - Status

• Paper approval: – All authors notified except those from one of the I&CPS

committees – IACC issues to be discussed at IAS meeting

• Authors migrating to ECCE?

• Paper process: – Conference Xpress prepares conference CD, Xplore – S1M for Transactions review (I&CPS, Mining)



IAS 2010 - Status

• Paper uploading process delayed – Started late – IEEE Conference staff informed us that there was no automatic

conversion from S1M to Conference Xpress • Transfer done manually in 2009 • Authors from I&CPS and Mining will need two uploads

– Registration requires credit card account, lengthy approval

• Current situation: – Just opened 5/14 – Submission deadline postponed from 6/1 to 6/15 – Authors received their paper numbers and were notified of delay



IAS 2010 - Status

• Tutorials: – Final list almost ready

• Company tour(s): – Thermon on Friday – Prepared by CMD, CMD will pay for it – Will be open to other IAS attendees (price TBD)



IAS 2010 – Plenary sessions

• Includes papers from EPC, IACC, I&CPS, possibly Metals

• Possible presentation on development in aerospace systems (Mark Harris)

• DC systems for residential, commercial, industrial

– Hot topic for various industries, eg data centers • 48V and 380 V systems

– We were approached by Ms. Liang Downey (Nextek) – Industry developing standards, looking to involve IEEE – Ms. Downey invited to give talk at Plenary Session – Time available in schedule for informal discussion of possible next steps



PELS-IAS cooperation Update

Bruno Lequesne May 17, 2010



PELS-IAS cooperation

• Meetings with PELS: – First one: May 6, 2010 – Next one early June

• Goal: Make proposals to be presented to PELS and IAS

boards in Fall 2010



PELS-IAS cooperation - Committees

• Committees of each society to assign liaisons to relevant committees of the sister society – Liaisons to work closely with officers of the corresponding

committee(s) • Goal: Ensure smooth communication

– Status: Tomy Sebastian preparing a matrix of committees for which liaisons make sense

• Joint committees or at least joint committee meetings were discussed – Found not to be practical (especially by IAS members of group),

because of scope mismatch



PELS-IAS cooperation - Publications • Issues:

– ECCE papers – Growth expected by both IAS and PELS

• Proposal: Start new, joint Transactions

– Topic: Energy conversion

• Status: Small group to be put together to identify hurdles and solutions IAS Board support for this move?



PELS-IAS cooperation

• Remaining issues to be discussed: Conferences, especially ECCE Europe and ECCE Asia – IAS group to ask for better communication and coordination

TCS FEB 2010 Page 1

MEMORANDUM OF UNDERSTANDING

THIS MEMORANDUM OF UNDERSTANDING ("MOU") is made this 15th day of January 2010, by and between The Institute of Electrical and Electronics Engineers, Incorporated, a New York not-for-profit corporation (“IEEE”), acting through its

Industry Applications Society (IAS),

Industrial Electronics Society (IES), and

Power Electronics Society (PELS), (collectively referred to as “Technical Co-Sponsors”), and SS Cyril & Methodius University, Faculty of Electrical Engineering and Information Technologies, Skopje, Republic of Macedone (“Host”), (collectively known as the “Sponsoring Parties”) and sets forth the relationship and obligations relating to the 14th International Power Electronics and Motion Control Conference (EPE-PEMC 2010) to be held September 6-8, 2010 in Ohrid, Republic of Macedonia (the “Conference”).

1. TERMS OF MOU

1.1. Purpose. The purpose of EPE-PEMC 2010 is to promote and coordinate the exchange and the publication of technical, scientific and economic information in the field of Power Electronics and Motion Control.

1.2. Duration. This MOU addresses the rights and obligations with respect to the Conference. Although the parties may presently be considering the possibility of future conferences similar in theme or subject matter, no party shall be under any obligation to renew this MOU.

2. SPONSORSHIP: Technical co-sponsorship indicates direct and substantial involvement by the Technical Co-Sponsor solely in the organization of the technical program portion of the Conference.

2.1. The General Co-Chair for the conference is Dr. Dushan Boroyevich, President-Elect of PELS. Several IAS, IES and PELS members are also involved with the international steering committee for this conference.

2.2. Each Sponsoring Party will appoint members from its respective society who will represent the

Sponsoring Party on the Technical Program Committee of the Conference.

2.3. The Sponsoring Parties shall encourage each party’s members to submit papers and attend the Conference.

2.4. The conference record for The 14th International Power Electronics and Motion Control

Conference (EPE-PEMC 2010) will be included in IEEE Conference Publications Program (CPP), which includes distribution via IEEE Xplore Technical co-sponsors will work to ensure that conference publications meet IEEE standards for inclusion in IEEE Xplore. Additional details are described in Sec. 6 below.

3. FINANICAL LIABILITY: The Sponsoring Parties agree that the revenues, expenses, and financial liability of the Conference are the sole right and responsibility of the Host. The Technical Co-Sponsors will not share in the surplus of the Conference or be expected to contribute to the financial loss, if any.

4. FINANICAL OWNER OF CONFERENCE: The Conference is 100% financially owned by the SS Cyril & Methodius University, Faculty of Electrical Engineering and Information Technologies, Skopje, Republic of Macedonia (Host), who is responsible for the organization of the 14th International Power Electronics and Motion Control Conference, 2010 (EPE-PEMC 2010). Key members of this committee are:

General Chairman: Slobodan Mircevski, email: [email protected]

Finance Chairman: Ljupco Karadzinov, email: [email protected]

TCS FEB 2010 Page 2

5. OWNERSHIP OF INTELLECTUAL PROPERTY: 5.1. The Sponsoring Parties agree and acknowledge that Host is the exclusive owner of all rights, title

and interest throughout the world to the names “14th International Power Electronics and Motion Control Conference” and “EPE-PEMC 2010”, including, without being limited, to all rights in the trademarks, service marks, certification marks, and association marks (“Conference Marks”). During the term of this MOU, IEEE shall have a non-exclusive, non-transferable, royalty-free license to use the Conference Marks in connection with the Conference. IEEE agrees to cooperate with Host in obtaining registration of the Conference Marks and to execute any documents and take any actions that may be necessary to enable Host to secure registration of and enforce rights in the Conference Marks.

5.2. All advertising materials, advance programs, final programs, and calls for participation shall feature

the names and/or logos of the Sponsoring Parties equally so as not to suggest any priority or preemption as between the Sponsoring Parties. During the term of this MOU, each Sponsoring Party grants a non-exclusive, royalty-free, worldwide license to the other Sponsoring Party to use its name and logo in connection with the advertising and promotion of the Conference. The graphic design in common use by each of the Sponsoring Parties shall be used in an equal fashion on printed material in connection with the Conference as well. Guidelines for use of the IEEE Master Brand Image and Logotype “IEEE” can be found on the IEEE Web site at www.ieee.org/web/publications/rights/idstandards.html.

6. INCLUSION IN IEEE CONFERENCE PUBLICATIONS PROGRAM (CPP): The conference proceedings will be included in the Conference Publications Program.

6.1. The technical paper review process will be as follows:

Authors will electronically submit 3-5 page summaries through the Conference website. Submission deadline is 07 February 2010.

Templates for writing papers in IEEE conference format are posted on the Conference website.

Summaries will be reviewed by 3 independent referees.

It is anticipated that approximately 70% of summaries may be accepted for the Conference.

Authors will be notified of provisional acceptance by 15 April 2010.

Final versions of manuscripts will be submitted to the Conference by 10 June 2010. Authors will be required to submit papers in IEEE Xplore-compliant PDF format and to sign the IEEE Copyright form.

6.2. The Host shall submit conference papers to the IEEE within one (1) month after the Conference

ends for the purpose of inclusion in IEEE Conference Publications Program (CPP). IEEE shall have the right to sell copies of the papers and proceedings in paper, CD, DVD, online or other such media, after the Conference. IEEE shall retain all proceeds from its own sales. The IEEE will not pay any acquisition fees related to the conference proceedings.

6.3. Papers presented at this Conference may be eligible for review for inclusion in the periodicals of

IEEE Sponsoring Societies provided they meet certain requirements:

The subject of the paper must be within the technical scope of the IEEE PELS, IES, or IAS.

The authors of the paper must request that it be submitted for review. When submitting the paper, the authors must follow the specific requirements for post conference publication in the intended periodical.

A paper submitted to the conference, but not actually presented, will not be eligible for review. It is the responsibility of the Host to verify the presentation of all papers submitted for review.

Additionally, for a paper to be considered for review for inclusion in the IEEE Transactions on Industry Applications or the Industry Applications Magazine, it shall be the responsibility of the Host, with the guidance of the IAS Meetings Department, to create a committee to screen papers

TCS FEB 2010 Page 3

meeting the requirements given above. This screening committee should, if possible, be made up of IEEE IAS members familiar with the requirements of IAS periodicals. Papers selected by the screening committee shall be judged to have a “reasonable chance” of being accepted for one of the IAS periodicals. Further, the selected papers within the scope of any one IAS Technical Committee (TC) shall not number more than 20% of the total number of papers presented at the conference. No paper submitted but not actually presented shall be included in the papers selected for review. The screening committee shall prepare a list of selected papers, including the paper’s title and the name and address of the corresponding author. This list shall be forwarded to the Chair of the IAS Meetings Department promptly after the conference. Authors shall be advised of this procedure and shall not submit their papers for review prior to the issuing of the list of selected papers. Papers on the list may then be sent to the respective Editor-in-Chief of the IAS. The Host shall instruct authors to submit their own papers.

6.4. The Host shall forward two (2) copies of the conference proceedings on CD-ROM to each Chair of

the Sponsoring Societies Meetings Department. 7. COPYRIGHT: IEEE is to be the owner of the copyright in the Conference publication. The IEEE copyright assignment form must be filled out by each author and provided to IEEE.

8. IEEE TRADEMARKS: The IEEE and IEEE Society trademarks may only be used on Conference collateral material upon the prior written approval of an authorized representative of IEEE. See Guidelines for use of the IEEE Master Brand and IEEE logo on the IEEE Web Site at www.ieee.org/publications/rights/idstandards.html The right to use the IEEE and IEEE Society marks as approved shall terminate upon termination of the technical cosponsorship pursuant to this MOU for any reason Guidelines for use of the IEEE Master Brand and Logotype “IEEE” can be found on the IEEE Web site at http://www.ieee.org/go/visual_guidelines

9. EXHIBITS BOOTHS: If requested by IEEE Technical Co-Sponsors, the Conference will display Sponsoring Societies membership materials in the conference Venue. The Conference shall provide, at no cost, exhibit booth, exhibit table or other means of promoting IEEE membership and activities during the conference. The IEEE Technical Co-Sponsors shall bear all expenses to ship the materials to the conference venue.

10. IEEE MISSION: The Sponsoring Parties agree they are familiar with IEEE's mission, vision and commitment to quality standards for conferences and promises that the Conference will advance those goals. The IEEE Mission and Vision statement can be found at http://www.ieee.org/about/vision_mission.html

11. IEEE CODE OF ETHICS: The Sponsoring Party, for itself and each member of the Conference Organization Committee, shall and does hereby agree to adhere to the IEEE Code of Ethics which can be found at: http://www.ieee.org/membership_services/membership/ethics_code.html

12. TERM AND TERMINATON OF TECHNICAL CO-SPONSORSHIP: This MOU may not be terminated except by written consent of all parties. Upon termination or non-renewal of this MOU, no Sponsoring Party may use, license, create derivative works, or exploit in any way the jointly owned works without the written consent of the other parties.

IEEE reserves the unconditional right to rescind its technical cosponsorship if any of the terms or conditions set forth in this MOU is breached.

13. INDEMNFICATION: Each Sponsoring Party shall indemnify, defend and hold harmless the other Party from and against any and all claims, demands, liabilities, settlements, damages, costs, and expenses, including reasonable attorneys’ fees and expenses, arising out of, or in any way connected with, any default, breach or negligent non-performance of this MOU or any negligent act or omission on the part of indemnifying Party, its agents and employees arising out of this technical cosponsorship or the conduct of the Conference. Each Party shall provide prompt written notification to the other Party in the event an

http://www.ieee.org/publications/rights/idstandards.html

http://www.ieee.org/go/visual_guidelines

http://www.ieee.org/about/vision_mission.html

http://www.ieee.org/membership_services/membership/ethics_code.html

TCS FEB 2010 Page 4

indemnified claim arises. The indemnified Party shall reasonably cooperate with the indemnifying Party at the indemnifying Party’s expense. 14. CONFIDENTIAL INFORMATION: “Confidential Information” means information identified in good faith by either Party as “Confidential” and/or “Proprietary,” or information that, under the circumstances, ought reasonably be treated as confidential and/or proprietary. “Confidential Information” shall include, but not be limited to, the terms and conditions of this MOU, customer data, usage statistics, market research, analyses, studies, processes, present and/or future product information, pricing information and business plans.

Neither Party shall disclose to a third party Confidential Information of the other Party. The receiving Party shall use the same degree of care as it uses to protect the confidentiality of its own confidential information of like nature, but no less than a reasonable degree of care, to maintain in confidence the Confidential Information of the disclosing Party. The foregoing obligations shall not apply to any Confidential Information that: (a) can be demonstrated to have been publicly known as the time of the disclosing Party’s disclosure of such Confidential Information to the receiving Party; (b) becomes part of the public domain or publicly known, by publication or otherwise, not due to any unauthorized act or omission by the receiving Party; (c) can be demonstrated to have been independently developed or acquired by the receiving Party without reference to or reliance upon such Confidential Information; (d) is provided to the receiving Party by a third party who is under no obligation to the disclosing Party to keep the information confidential; or (e) is required to be disclosed by law, provided that the receiving Party takes reasonable and lawful actions to avoid and/or minimize such disclosure and promptly notifies the disclosing Party so that the disclosing Party may take lawful actions to avoid and/or minimize such disclosure.

Each Party agrees that it will use the Confidential Information provided by the other Party only as necessary to discharge its obligations under this MOU and for no other purpose without the prior written consent of the disclosing Party. 15. NONPROFIT STATUS OF THE IEEE: IEEE has been recognized as a tax-exempt educational and scientific organization under Section 501(c)(3) of the U.S. Internal Revenue Code. As such, the IEEE cannot enter into transactions with for profit or other organizations that are not tax-exempt under Section 501(c)(3) except on an arms-length basis. Non-compliance with the provisions of this policy may result in denial of approvals for subsequent conferences. For profit and other organizations can, however, provide donations as indicated in IEEE Policies Section 10.1.23. IEEE Policies Section 10 can be found on the IEEE Website at http://www.ieee.org/web/aboutus/whatis/policies/p10-1.1.html.

16. NON DISCRIMINATION: IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws.

IEEE prohibits discrimination, harassment or bullying against any person because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status or any other characteristic protected by law. IEEE expects that its suppliers shall maintain an environment free of discrimination, including harassment, bullying, or retaliation when and where ever those individuals are conducting IEEE business or participating in IEEE events or activities. 17. GENERAL TERMS AND CONDITIONS: Entire Agreement: This MOU shall contain the entire agreement between the Parties and supersedes all prior and contemporaneous agreements, arrangements, negotiations and understandings between the Parties relating to the subject matter thereof. There are no other understandings, statements, or promises of inducement, oral or otherwise, contrary to the terms of this MOU

http://www.ieee.org/web/aboutus/whatis/policies/p10-1.1.html

TCS FEB 2010 Page 5

Severability: If any provisions or portions of this MOU are invalid under any applicable statute or rule of law, they are to that extent to be deemed omitted from this MOU and replaced by provisions or portions thereof which are as close to the original provisions as possible while being legally permissible. The other provisions or portions(s) of provisions of this MOU shall remain enforceable and unaffected. Assignment: None of the Parties may assign or transfer any right, interest or claim under this MOU without the express written consent of the other Parties. Notices: Any notice given under this MOU to any of the Sponsoring Parties may be effected by: (i) personal delivery in writing, (ii) facsimile, receipt of which is confirmed by facsimile confirmation, or (iii) registered or certified mail, postage prepaid, return receipt requested, and shall be deemed communicated as of actual receipt. Mailed notices and any other communications among the Sponsoring Parties shall be addressed as set forth below, but any of the parties may change its address by giving written notice of such to the other parties. Counterparts: This MOU may be executed simultaneously in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. If either party uses a scanned or facsimile transmittal, that copy shall be deemed to be an original. This MOU shall not be valid until approved and executed by authorized representatives of both the IEEE Technical Co-Sponsor and IEEE Conference Services.

IN WITNESS WHEREOF, this MOU is executed by the parties hereto by their respective undersigned and authorized officers as of the date first written above.

TCS FEB 2010 Page 6

7 May 2010 Power Electronics Society (IEEE-PELS) Industrial Electronics Society (IEEE-IES)

Authorized Signature Authorized Signature

Print Name Deepakraj M. Divan

Print Name John Y. Hung

Title President Title Vice-President for Conference Activities

Mailing Address School of Electrical and Computer Eng. VL E180 Georgia Institute of Technology 777 Atlantic Drive NW Atlanta, GA 30332-0250 USA

Mailing Address 200 Broun Hall Auburn University, AL 369849-5201 USA

Phone +1.404.385.4036 Phone 1-334-844-1813

Email [email protected] Email [email protected]

Industry Applications Society (IEEE-IAS) SS Cyril & Methodius University, Faculty of Electrical Engineering and Information Technologies, Skopje, Republic of Macedonia

Authorized Signature Authorized Signature

Print Name R. Mark Nelms

Print Name Prof. Dr. Mile Stankovski

Title Title

Mailing Address ECE Department 200 Broun Hall Auburn University, AL 36849-5201 USA

Mailing Address SS Cyril & Methodius University

Faculty of Electrical Engineering and Information Technologies

Karpos II b.b. POB 574 1000 Skopje Republic of Macedonia

Phone 1-334-844-1830 Phone +389-2-3062224

Email [email protected] Email [email protected]

IEEE INDUSTRY APPLICATIONS SOCIETY Thomas A. Nondahl President Date: May 12, 2010 To: IAS Board Members Subject: President’s Report to the IAS Executive Board Meeting to be held on May 17, 2010 Appointments, Nominations, and Approvals: − Approved the formation of an IAS Student Branch Chapter in the Kerala Section of India. − Approved an MOU with the Portland Cement Association for the 2011 Cement Industry Meeting.

Intersociety Cooperation Opportunities: − EMC Society Request – looking for areas such as joint sessions or seminars − Supervision of the IEEE Committees with IAS representatives − CONCAPAN?

From: "[email protected]" <[email protected]> To: [email protected] Sent: Thu, May 13, 2010 1:58:18 PM Subject: Capture CONCAPAN Tom, Further to our short discussion at ICPS regarding the end of your latest article "...if you have an idea...." The time is ripe to capture papers of publication quality that are presented at CONCAPAN, a conference we have supported vigorously for more than a decade. My understanding is that the obstacle to publishing has been the absence of peer review, with minor concern about most papers being in Spanish. Here is what I suggest - no, here is what I recommend. At the Board meeting a few days from now, ask Jorge Him as Member-at-Large to arrange for peer review of a significant number of papers at the next CONCAPAN conference in November. First, review the papers in Spanish format with the review form report in English. Next, select promising papers that are of publication quality and translate these into English, perhaps with a secondary reviewer who has a general understanding of the subject and whose task is only to edit the English, not the technical content. This done, process the paper like any other paper. Tom, you know there will be more to it than that so Jorge will have to look into other factors as well. You know as well that I stand ready to help you and Jorge wherever you can use me. I think COCAPAN is a perfect Beta test site to find out how to bring quality non-English papers into our literature. Erling

General Items: − Tasks continuing into 2010:

o Rollout of member-focused IAS website o Rejuvenation of the Zucker Design Contest o Reorganization of the IAS Council o Enhanced cooperation between PELS and IPCSD Technical Committees (ECCE) o Support for the IPCSD web site o Mechanisms for matching volunteers to IAS opportunities

Rockwell Automation 1201 South Second Street Milwaukee, WI 53204 414-382-0237 [email protected]

AGENDA ITEM 3.2

− 2010 IAS Trips

11-13 Feb. 2010 IEEE TAB Atlanta, GA 20-25 Feb. 2010 APEC Palm Springs, CA 28-29 Mar. 2010 IAS Board - CIC Colorado Springs, CO 11-12 May 2010 I&CPS Tallahassee, FL 16-17 May 2010 IAS Board - REPC Orlando, FL 21-23 June 2010 Pulp & Paper San Antonio, TX 24-27 June 2010 IEEE TAB Montreal, Canada 12-16 Sep. 2010 ECCE Atlanta, GA 20-22 Sep. 2010 PCIC San Antonio, TX 03-04 Oct. 2010 IAS Board – Annual Mtg Houston, TX 10-13 Oct. 2010 ICEMS Incheon, Korea 19-20 Nov. 2010 IEEE TAB New Brunswick, NJ 05-06 Dec. 2010 IAS Board Las Vegas, NV 17-20 Dec. 2010 R8/EnergyCon 2010 Manama, Bahrain

Respectfully Submitted, Thomas A. Nondahl

IEEE INDUSTRY APPLICATIONS SOCIETY Bruno Lequesne President-Elect Date: May 14, 2010 To: IAS Board Members Subject: President-Elect Report to the IAS Executive Board Meeting to be held on May 17, 2010 1. Planning for the 2010 Annual Meeting is progressing. The following updates are of interest:

• Paper upload is being delayed for 3 reasons: o Clearly started too late. o IEEE conference group when approached this year communicated to us that last year process

did not work in one important respect: The transfer of papers from S1M to Conference Xpress. In fact, IEEE staff did the transfer manually. The only solution available was to ask authors from I&CPS and Mining, who submitted to S1M only in 2009, to do two separate but simultaneous uploads, one to S1M and one to Conference Xpress.

o Credit card approval requires longer and longer approval. • Authors have been notified of delay; Submission deadline pushed back to June 15th. • Plenary session: Presentation proposed by EPC, IACC, possibly metals; Also a presentation on DC

power for commercial/industrial settings is being discussed, to promote discussions and standard developments in that field.

2. Cooperation with PELS: Informal discussions have started with PELS on areas of mutual interest and cooperation. The goal is to present proposals to the Boards of the two societies in the Fall (at ECCE and IAS Annual Meeting). So far the following is being proposed:

• Committee cooperation: Committees of each society to assign liaisons to relevant committees of the sister society. These liaisons would work closely with officers of the corresponding committee(s). The goal is to ensure smooth communication. At this point, Tomy Sebastian is preparing a matrix of committees for which liaisons make sense.

• Publications: Both PELS and IAS are experiencing and anticipating significant growth in paper submission. We would like to propose developing a new, joint Transactions, focused on energy conversion and drawing papers primarily from ECCE. At this point, a small group needs to be put together to identify hurdles and solutions.

• Conferences: This has not been discussed yet, but the IAS members of the discussion group would like to see more cooperation and coordination, especially with respect to IAS Asia and IAS Europe.

Respectfully submitted,

Bruno Lequesne 2009-2010 IAS President-Elect

Eaton Corporatio Innovation Center 4201 N. 27th Street Milwaukee, WI 53216-1806, USA tel: 414-449-7536 [email protected]

AGENDA ITEM 3.3

May 17, 2010

Treasurer's Report to the IAS Executive Board - May 2010 Since the last executive board meeting the first pass at the IAS budget for 2011 was submitted to IEEE. Also updates have been made in the financial summary, balance sheet, detailed financial report, and executive committee expenses. 2011 Budget The IAS budget for 2011 has been submitted to IEEE. The executive committee expenses remained as discussed in the last executive board meeting. However, after including update on conference income, the budget had a deficit of $26,000. This was acceptable to IEEE, at least on the first pass, by considering the increased budget for chapter development and industry lecturers as new initiatives. Financial Summary and Balance Sheet The society had surplus of $229,000 as of the end of the March. It had pooled assets of $2.8 Million and net worth of $3.4 Million. More information can be found on the following pages. Financial Detail Report The 13th month adjust has been added to 2009 statistics. This includes investment income of $1.2 Million which gives an overall surplus for that year of nearly $ 1.5 Million. For the current year, 2010, both revenues and expenses are below the projected levels. It is expected that these activities will pick up as more conferences are held and other entities start reporting their activities. Details can be found on the following pages Executive Committee Expenses As with the other accounts, the executive committee reported activities are below the projected budget. However, the first executive board meeting expenses were not recorded in this information which would increase the expenditures considerably. Details of these expenditures can also be found on the following pages. Respectfully submitted,

Donald S. Zinger Treasurer, Industry Applications Society

17-May-10Treasurer's Report to the IAS Executive Board - May 2010

IAS Financial Summary, 01-Jan-2010 to 31-Mar-2010

From TAB Summary Report Dated 09-MAR-10

Year-to-Date (YTD) Inflows 555,900$ YTD Budget 1,162,100$

Year-toDate (YTD) Outflows 326,300$ YTD Budget 929,600$

Rounding error -$

Net Surplus (Deficit) 229,600$

IAS Balance Sheet as of March 2010From TAB Balance Sheet Report dated 19-APR-10

Assets 3,355,000$ Accounts Receivable 410,000$ Loans Receivable 152,000$ Prepaid Expenses -$ Fixed Assets -$ Pooled Assets 2,793,000$ Rounding Error -$

Liabilities -$ Accounts Payable -$ Deferred Income -$

Net Worth 3,355,000$

INDUSTRY APPLICATIONS SOCIETY FINANCIAL DETAIL REPORTBased on TAB report dated: 31 Mar 2010

2004 2005 2006 2007 2008 2009 2010 2010 2010

ACTUALS ACTUALS ACTUALS ACTUALS ACTUALS FM 13 BUDGETBUDGET

YTDACTUAL

YTD VarianceTOTAL 676.8 590.3 998.0 704.3 (1464.4) 1497.8 125.2 232.1 229.4 (2.7)

00100 INTEREST INCOME 198.1 151.3 315.9 175.2 (2320.1) 1200.0 0.0 0.0 0.0 0.000870 TRANS ON INDUSTRY APPLICATIONS 275.5 294.6 391.8 458.5 307.7 271.9 183.8 184.8 218.3 33.500871 INDUSTRY APPLICATIONS MAGAZINE 17.5 (14.6) 25.3 50.9 115.8 65.4 12.9 150.1 155.5 5.400872 CD-ROM (4.6) (4.1) (3.6) (4.2) (2.0) 7.3 0.0 0.0 0.0 0.000873 IAS CONFERENCE DIGITAL LIBRARY 0.0 0.0 (5.7) 0.1 (0.2) (6.9) (7.5) (1.2) (1.7) (0.5)01499 PERIODICAL RELATED - OTHER (11.3) (66.9) 9.8 1.0 (1.4) (5.9) (8.0) (0.9) (0.9) 0.0

NET 01600 NON PERIODICAL (7.1) (6.7) (18.6) (24.3) (19.3) (26.7) (51.6) (12.9) (12.1) 0.801700 MEETINGS/CONFERENCES 802.8 852.3 984.6 850.7 1215.9 712.2 993.4 161.7 27.0 (134.7)01701 CONFERENCE - RELATED (6.2) (15.8) 1.0 (20.5) (4.2) (10.9) (6.0) (1.5) (0.1) 1.401800 ADMINISTRATION (378.2) (417.2) (484.4) (595.7) (387.7) (440.9) (498.0) (124.5) (124.8) (0.3)01900 COMMITTEE & OTHER (209.7) (182.5) (218.2) (187.5) (368.8) (276.6) (388.8) (97.2) (7.5) 89.701910 EXECUTIVE OFFICE 0.0 0.0 0.0 0.0 0.0 8.8 (105.0) (26.3) (24.3) 2.0

2004 2005 2006 2007 2008 2009 2010 2010 2010


YTDACTUAL

YTD VarianceTOTAL REVENUE 3689.1 2120.7 3975.7 3615.5 4288.1 4069.3 3832.8 1161.8 556.0 (605.8)00100 INTEREST INCOME 0.0 0.0 0.0 0.0 0.0 0.0 0.0 000870 TRANS ON INDUSTRY APPLICATIONS 543.6 527.0 614.3 696.8 587.5 576.5 543.5 301.3 280.6 -20.700871 INDUSTRY APPLICATIONS MAGAZINE 365.0 331.9 372.8 388.5 376.7 388.8 377.4 218.5 235.3 16.800872 CD-ROM 5.4 5.5 5.4 5.6 5.3 0.0 0.0 000873 IAS CONFERENCE DIGITAL LIBRARY 0.0 0.0 3.0 5.2 6.2 1.0 0.9 0.9 0.4 -0.501499 PERIODICAL RELATED - OTHER 2.4 2.8 1.7 0.4 0.3 0.0 0.0 0.0 0.0 0

REVENUE 01600 NON PERIODICAL 0.0 0.0 0.0 0.0 8.8 3.2 8.4 2.1 0.0 -2.101700 MEETINGS/CONFERENCES 2773.3 1253.8 2961.9 2534.3 3301.5 3099.5 2902.6 639.0 39.7 -599.301701 CONFERENCE - RELATED (0.2) 0.0 16.6 (15.3) 1.6 0.0 0.0 0.0 0.0 001800 ADMINISTRATION 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 001900 COMMITTEE & OTHER (0.4) (0.3) 0.0 0.0 0.2 0.2 0.0 0.0 0.0 001910 EXECUTIVE OFFICE 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0

2004 2005 2006 2007 2008 2009 2010 2010 2010


YTDACTUAL

YTD VarianceTOTAL EXPENSE/RMBSVC 3012.3 1530.312 2977.757 2911.264 5752.526 2571.514 3707.6 929.7 326.6 -603.100100 RMBSVC INTEREST INCOME (198.1) (151.3) (315.9) (175.2) 2320.1 (1200.0) 0.0 000870 TRANS ON INDUSTRY APPLICATIONS 268.1 232.3 222.5 238.3 279.8 304.6 359.7 116.5 62.3 -54.200871 INDUSTRY APPLICATIONS MAGAZINE 347.5 346.5 347.5 337.6 260.9 323.4 364.5 68.4 79.8 11.400872 CD-ROM 10.0 9.5 9.0 9.8 7.3 (7.3) 0.0 000873 IAS CONFERENCE DIGITAL LIBRARY 0.0 0.0 8.7 5.0 6.5 7.9 8.4 2.1 2.1 001499 PERIODICAL RELATED - OTHER 13.7 69.8 (8.1) (0.7) 1.7 5.9 8.0 0.9 0.9 0

EXPENSE 01600 NON PERIODICAL 7.1 6.7 18.6 24.3 28.1 29.9 60.0 15.0 12.1 -2.901700 MEETINGS/CONFERENCES 1970.5 401.5 1977.3 1683.6 2085.6 2387.3 1909.2 477.3 12.7 -464.601701 CONFERENCE - RELATED 6.0 15.8 15.5 5.3 5.8 10.9 6.0 1.5 0.1 -1.401800 ADMINISTRATION 378.2 417.2 484.4 595.7 387.7 440.9 498.0 124.5 124.8 0.301900 COMMITTEE & OTHER 209.3 182.2 218.2 187.5 369.0 276.8 388.8 97.2 7.5 -89.701910 EXECUTIVE OFFICE 0.0 0.0 0.0 0.0 0.0 (8.8) 105.0 26.3 24.3 -2

IEEE Account No Budget Category Budgeted Spent Remaining

Total of All Listed Accounts 427,200$ 9,268$ 417,932$

00870 40060 Salary, Transactions Editor 15,600$ 2,885$ 12,715$ 00870 45150 Reimbursed Expenses, Transactions Editor 7,200$ 521$ 6,679$

00871 40060 Salary, Magazine Editor 15,600$ 2,885$ 12,715$ 00871 45150 Reimbursed Expenses, Magazine Editor 7,200$ -$ 7,200$

01900 40815 Reimbursed Expenses, IAS President 12,000$ 340$ 11,660$ 01900 40831 Chapters 75,600$ -$ 75,600$ 01900 40833 Distinguished Lecturer Program 9,600$ 1,350$ 8,250$ 01900 40841 Operating Departments/Technical Committees 19,200$ (1,300)$ 20,500$ 01900 40851 Membership 10,800$ -$ 10,800$ 01900 40861 Executive Board 208,800$ 1,305$ 207,495$ 01900 40871 Awards 2,400$ 167$ 2,233$ 01900 40872 Awards HQ Expenses 43,200$ 1,116$ 42,084$

Treasurer's Report to the IAS Executive Board - March, 2010Year 2010 Executive Board Budget/Expense Summary

As of Mar. 31, 2010

MANUFACTURING SYSTEMS DEVELOPMENT AND APPLICATIONS

DEPARTMENT (MSDAD)

MSDAD 2nd QUARTER REPORT IAS EXECUTIVE BOARD MEETING

Orlando, FL May 16-17, 2010

M. David Kankam

MSDAD Chair

Reported Items • MSDAD Officers: 2010-2011

• Updates on the following Committees’ 1st Qtr. Reports: - Electrostatic Process Committee (EPC)

- Industrial Automation and Control Committee (IACC)

*Plus Observation/Suggestion

- Industrial Lighting and Display Committee (ILDC)

-Appliance Industry Committee (AIC)

• Special AIC Exec. Committee Report -Recommendation to IAS Board

MSDAD Officers for 2010-2011

• Chair – M. David Kankam; VC – Marcelo G. Simoes

Appliance Industry Committee (AIC)

Chair – Roy McCann VC – Roy McCann

Electrostatic Processes Committee (EPC)

Chair – Norbert Grass VC – Kazimierz Adamiak

Industrial Automation and Control Committee

Chair – Marcelo G. Simoes VC – M. Nasir Uddin

Industrial Lighting and Display Committee

Chair – Jo Olsen VC – Walter Kaiser

EPC –Plans for Annual IAS’10 Mtg.- No Change Planned Sessions:

• 1 “Special Session” with 11 papers @ 20 min./paper • 3 “Regular Sessions” with 7 papers @ 30 min./paper • 2 “Regular Plus Sessions” each with 6 papers @ 30 min. per paper, & 2 papers @ 20 min./paper • Total planned papers 48

Note: • Information has been sent to Technical Program Committee Chair

EPC Paper Publications – Updated Since the last report:

• Papers published- 12 • Papers scheduled for publication – 11 • Submitted - 6 • Accepted for Transactions publication – 7; • Rejected - 3

Overall Paper Status: • Accepted & waiting for publication – 41 • Papers under review – 8 • Sent to authors for revisions-8

EPC – Awards- No Change

• 2009 IAS: -There were no Awards

• 2010 IAS: -EPC plans to give Awards -Budget request is not available

IACC – Plans for IAS’10 Mtg. – No Change Planned Sessions:

• 1 Plenary Session Paper • 3 Full Sessions, each with 7 papers • 1 Half-Session with 4 papers • Total planned papers 26, plus plenary paper

IACC Executive - Observation/Suggestion Observation: • Current practice of primarily manual IAS Conf.

organization through submitted papers reviews and acceptances/rejections is high-labour intensive

Suggestion: • Establish electronic website for- *IAS Conf. organization *Receipt of papers & assignment of reviewers *Automated construction of spreadsheets & score entry *Expedited communication – paper receipt, acceptance & rejection

IACC Paper Publications – No Change IAS’08 Papers: • Papers accepted for IEEE Transactions - 1 • Papers accepted for Transactions, w/ mandatory changes - 2 • Papers rejected – 2; Papers under review - 2 • “Magazine” papers in the system for review - 1 IAS’09 Papers: • Papers invited for Transactions consideration – 10 *1 declined; 9 are under review, w/ 2 near completion Manuscript Central: • Paper reviews are in progress Associate Editors: • Ahmed Rubaai, Abdul Ofoli, Joy Mazumder, B. Nahidmobarakeh

IACC – “Best Paper” Awards: 2009 • 1st Prize ($500.0) “Study of Modified 4-Phase Interleaved Fuel Cell

Converter for High-Gain High-power Applications”, P. Thounthong, et.al.

• 2nd Prize ($300.0) “A New Strategy for Step-Size Control of Adaptive

Filters in the Harmonic Detection for Shunt Active Power Filter”, R.R. Pereira, et.al.

• 3rd Prize ($200.0) “Online Efficiency Optimization of a Fuzzy Logic

Controller-Based IPMSM Drive”, M. Nasir Uddin, et.al.

IACC – “Best Paper” Awards: 2008 • 1st Prize ($500.0) “Experimental Performance Evaluation of a Nonlinear

Controller Based IM Incorporating Iron Loss in the Motor Model”, M. Nasir Uddin, et.al.

• 2nd Prize ($300.0) “Voltage and Current Programmed Modes in the Control

of Z-Source Converter”, G. Sen, et.al. • 3rd Prize ($200.0) “A Novel Neuro-Wavelet Based Self-tuned Wavelet

Controller for IPM Motor Drives”, A. Abdesh Khan, et.al.

IACC – “Best Paper” Awards: 2007 • 1st Prize ($350.0) “A Seemless Mode Transfer Maximum Power Point

Tracking Controller in Thermoelectric Generator Applications”, Rae-Young Kim, et.al.

• 2nd Prize ($250.0) “Control of IPM Synchronous Generator for Maximum

Wind Power Generation Considering Magnetic Saturation”, Wei Qiao, et.al.

• 3rd Prize ($200.0) “DSP-Based Implementation of Fuzzy-PID Controller,

Using Genetic Optimization for High Performance Motor Drives”, A. Rubaai, et.al.

ILDC – Plans for IAS’10 Mtg. - No Change Planned Sessions: • None, but will

-Not meet at 2010 IAS; will return in 2011 -Participate in 2010 ECCE *Plans to award 1st, 2nd & 3rd prize papers $800.0 or more -Alternate between ECCE and IAS Annual Meeting

ILDC Paper Publications – Update This Quarter status: • IEEE Transactions Papers Completed - 3 • Transactions papers reviewed & awaiting author updates - 1 • Papers awaiting reviewer’s analysis - 2 • “Magazine” papers completed - 1

AIC – Plans for 2010 Annual IAS Mtg.

• AIC will not participate in the 2010 IAS -No sessions are planned

AIC – Paper Publication Status • For IAS’09 Annual Mtg.: -Planned session – “A ppliance Technologies and Systems” -Accepted 4 of 6 submitted papers; 8 attendees in session • Papers currently in Transactions review – 4 -To be completed by July 31, 2010 (Z. Zhang/R. McCann) • In review IAS-presented but poorly-AIC-related

Transactions papers -Will be re-directed in consultation with MSDAD Chair

AIC – Recommendation to IAS Board • AIC Scope: -Focuses on electric appliances for residential, commercial,

& institutional buildings for nutrition, sanitation, cleanliness, comfort & convenience.

• AIC Chair’s Recommendation to IAS Board -AIC Scope emphasizes appliances as consumer & institutional product; hence AIC is poor fit for MSDAD -Small portion of conf.-submitted papers relates to appliance products -Larger portion of AIC papers overlap with EMC & IDC -Recommendation: Disband AIC; move it to IDC or EMC

IEEE INDUSTRY APPLICATIONS SOCIETY

Industrial & Commercial Power Systems Department

IASIEEE INDUSTRY

APPLICATIONSSOCIETY

®Advancing Technology for Humanity

Industrial & Commercial Power Systems Department Report

IAS Board Meeting Orlando, FL

May 16-17, 2010

Tom Baldwin I&CPS Department Chair

1



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Conferences–2010 I&CPS Technical

2

Attendance (tech sessions) 91

# Papers Submitted 30

Papers Accepted (presented) 30

No. Exhibitors 0

Attendance (tutorials/seminars) 31

# tutorials/seminars 3

IAS financial share $ - k

Income, estimate $ 19 k

Expense, estimate $ 11 k

Net Surplus, estimate $ 8 k

Dates: May 9-13, 2010 Location: Tallahassee, FL Co-Sponsors: IAS and Tallahassee Area Section

Conference closed: No Chair: Thomas Baldwin/ Chris Edrington Tutorials/Seminars (CEUs:Y): Yes • Protection of Medium voltage

Transformers at Industrial Facilities • Extremely Low Frequency

Environmental Electric and Magnetic Fields

• Surge Overvoltage Protection of Industrial & Commercial AC Power Systems



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Conferences – 2010 REPC

3

Attendance (tech sessions) ?

# Papers Submitted 15

Papers Accepted (presented) 15

No. Exhibitors 30

Attendance (tutorials/seminars) ?

# tutorials/seminars 3

IAS financial share -

Income (Prelim) ?

Expense (Prelim) ?

Net Surplus ?

Dates: May 16-19, 2010 Location: Orlando, FL Co-Sponsor(s): IAS Conference closed: No Chair: Mike Williams Tutorials/Seminars (CEUs?): YES • Distribution Overcurrent Protection • Engineering to Power the World • Renewable Energy, Distribution Generation, and Rural Electric

Power Systems



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Future Conferences Conference Date Location Co-Sponsor Chair

I&CPS Technical C

May 1-5, 2011 New Port, CA IAS Bob Schuerger

New Orleans IAS

REPC April 10-13, 2011 Chattanooga, TN IAS Rhonda Whitaker-Hamm

4



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Color Book Standards Conversion Status PAR Abbreviated Title Status PAR Abbreviated Title Status P3001.2 Eval of I&C Service Reqrmt In WG P3005.4 Reliab. of Emer & Stdby PS In WG

P3001.8 Instrumnt & Mtr of I&C PS In WG P3005.7 Appl of Mtr & Energy Mgmt In WG

P3001.9 Lighting of I&C Facilities In WG P3006.7 Determ Reliab. of 24x7 PS In WG

P3002.7 Condct Motor Start Studies In WG P3006.8 Equip Reliability Analyisis In WG

P3002.8 Condct Harm Anal Studies In WG P3006.9 Reliab. Avail. & Maint. Data In WG

P3002.9 Condct Sw Trans Studies In WG P3007.1 O&M of I&C PS Resolution

P3003.1 System Grounding In WG P3007.2 Maintenance of I&C PS Recirculatn

P3003.2 Equipment Grounding In WG P3007.3 E Safety in I&C PS to Ballot

P3004.1 Appl Instrmnt Transformers In WG P3000 Base Book: PS Overview In WG

P3004.10 Generator Protection In WG

P3004.11 Bus & SwGear Protection In WG

P3005.3 Appl of Stored ES for E&SB In WG

5



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Awards • Department

– Achievement Award • Peter Sutherland

– Ralph E. Lee Prize Paper • Selectivity Analysis in Low-Voltage Power

Distribution Systems with Fuses and Circuit Breakers

• Marcelo Valdes, Cindy Cline, Steve Hansen, and Tom Papallo

6



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Awards • Committee Paper Awards

– Rural Electric Power • Arc Flash Analysis Approaches for Medium-Voltage

Distribution • Tom Short

– Power Systems Protection • Method for Determining Selective Capability of Current-

Limiting Overcurrent Devices Using Peak-Let-Through Current

• Marcelo Valdes, Andrew Crabtree, and Tom Papallo

7



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Awards • Committee Paper Awards

– Codes and Standards • Risk Analysis for NEC Article 708 Critical Operations Power

Systems • Robert Arno, Robert Schuerger and Evangelos Stoyos

– Power Systems Engineering • Assessment of Transmission Line Common Mode, Station

Originated and Fault Types Forced Outage Rates • Don Koval and Ali Chowdhury

8



IASIEEE INDUSTRY

APPLICATIONSSOCIETY


Department Nominations • Department

– Chair: David Mills – Vice Chair, Technical:

Peter Sutherland – Vice Chair Papers:

Wei-Jen Lee – Secretary: Andy

Hernandez

• Technical Committees – Power Systems

Engineering • Chair: Massimo Mitolo

– Codes and Standards • Chair: ???

9

Industry Applications Society 2010 Q1 EB Meeting, Colorado Springs, CO

March 28-29, 2010

2010 Q2 ACTIVITY REPORT TO THE IAS EXECUTIVE BOARD Period of reporting: Feb 2010 – May 2010 IAS Chapters and Membership Development Department Peter Magyar, Chairman [email protected]

1. IAS Outstanding Chapter Award Contest

The activity of the IAS Chapters is well reflected in the interest of taking part in the IAS Outstanding Chapter Award Contest. This year, five chapters from USA and 10 chapters from outside from USA, total 15 of the 134 IAS chapters worldwide have been nominated for the 2009 performance. Distribution of the nominations by IEEE Regions 6 chapters from

R-10 (Area Chair Satish Chaparala) 3 chapters each from

R-1 (Area Chair Hazem A. Huss) R-8 (Area Chair Tamás Ruzsányi)

1 chapter each from R-2 (Area Chair Andrew M. Novotny) R-6 (Area Chair David Eng) R-9 (Area Chair Jorge Him C.)

Following chapters have been selected by the CMD Awards Committee for the 2009 Awards. Outstanding Continued Performance Chapter Award

R-1 New York Section IAS/PES Chapter, Chapter Chair Ajoy Das Outstanding Large Joint Chapter Award

R-2 Pittsburgh Section IAS/PES Joint Chapter, Chapter Chair Ms. Mey Ling Sen Outstanding Large Chapter Award

R-6 San Francisco Section IAS Chapter, Chapter Chair Jack Lin Outstanding Student Branch Chapter Award

R-8 Hungary Section BUTE Student Branch PES/IAS Chapter, Chapter Chair Richárd Cselkó

Outstanding New Chapter Award R-8 Sweden Section IAS Chapter, Chapter Chair Robert Chin

Outstanding Small Joint Chapter Award R-10 Malaysia Section IAS/IES/PELS Joint Chapter, Chapter Chair Mustafar Kamal Hamzah

Outstanding Small Chapter Award R-10 Calcutta Section IAS Chapter, Chapter Chair Ajit K. Chattopadhyay

CMD Report for 2010 Q2 EB Meeting

Page 2 of 2

2. New Chapter Creation approved R-10 Kerala Section, India, Rajiv Gandhi Instirute of Technology IAS Student Branch Chapter Advisor: Vincent George [email protected] Chair: Aathira K.V. [email protected]

3. IAS Chapter Workshops in progress R-8

Technical & Leadership Joint Workshop Budapest, Hungary – Zilina. Slovakia, - Bratislava, Slovakia, May 21-26, 2010 Hosted by Hungary Section Hungary Section IAS/PELS Chapter Hungary Section BUTE Student Branch PES/IAS Chapter Elektro 2010 Conference, Zilina, Slovakia Czechoslovakia Section IAS/IES Chapter Czechoslovakia Section, Slovak University of Technology Student Branch Organizer: R8 Chapters Area Chair Supporters: IAS CMD, R-8 Chapter Coordination Subcommittee

R-8

First COMP/RA/EMB/IE/IA/PEL Chapter Chairs Meeting & Workshop on “Move from Research to Business” Lisbon, Portugal, May 29-30,2010 Hosted by Portugal Section & Portugal COMP – EMB – RA – IE- IA – PEL Society Chapters Organizer: CMD Chair Supporters: COMPS, EMBS, IAS CMD, R-8 Chapter Coordination Subcommittee

R-10

R-10 IAS Chapters Joint Workshop Malaysia, Nov 22-23, 2010 Hosted by Malaysia Section IAS/IES/PELS Chapter Organizer: R10 Chapters Area Chair Supporters: IAS, PES

R-8

Technical & Leadership Joint Workshop Manama, Kingdom of Bahrain, Dec 19, 2010 Hosted by Saudi Arabia Section Saudi Arabia Section IAS Chapter R-8 Chapter Coordination Subcommittee IAS CMD “Power” Societies Organizer: R8 Chapters Area Chair Supporters: IAS CMD, R-8 Chapter Coordination Subcommittee

CMD IAS Annual Meeting CMD Workshop Houston, Oct 3, 5, 7, 2010


/Magyar, Peter/

Donald G. Dunn, IEEE Senior Member Aramco Services Company Education Department Technical Services Chairman Engineering Unit MS-1089 909 West Loop South Houston, TX 77096 Phone: 713-432-8588 Email: [email protected] March 25, 2010

IEEE INDUSTRY APPLICATIONS SOCIETY EDUCATION DEPARTMENT

To: Mr. Tom Nondahl IAS President Subj.: Education Department 2nd Quarter 2010 Report to the IAS Executive Board May 2010 Orlando, Florida Action Item: 503

1. Expert Now Status of the Expert Now modules. Continue to work with Tara Gallus (IEEE EAB Staff) • Distributed Generation – SME Identified (Joint IAS/PES)

o Tara working with Prof. Hatziargyriou and Prof. Papathanassiou. All information has been submitted and still in development.

• Recent Trends in Substation Automation and Enterprise Data Management (Joint IAS/PES)

o Materials are submitted and awaiting publication materials which is due in late 2009.

• Integrating an Effective Electrical Safety Program into Occupational Safety & Health Management (Joint IAS/PES)

o Lanny Floyd has submitted the materials. Module currently in development.

• Cable Insulation Basics (Joint IAS/PES) o Prof. Jayaram materials are in the process of submission. Module

currently in development. This module due to the amount of material is being split into three separate modules.

• Advanced Power Quality – Mark Halpin (Joint IAS/PES) o This course was requested recently due to the demand of the first one

on this topic. • Power Distribution

o This topic has also been requested. PES and IAS are in discussion on the SME for this topic.

• Power Transmission o This topic has also been requested. PES and IAS are in discussion

on the SME for this topic.

2. IAS Tutorials • Will continue with the revised Guidelines for the future IAS annual conference

and it will be strictly a $500 honorarium. • 2010 Tutorials are in the attached file.

IEEE IAS 2010

Conference Tutorials.

/ 2 IAS Education Department 2nd Quarter 2008 Report to the IAS Executive Board

3. 2010 Zucker Program. The IAS President has established an ad-hoc group to review the Zucker Design Contest and make recommendations to enhance/revise this program. The travel program has had good response in 2010 and we will determine the candidates in early August.

4. Industrial Lecture Program (ILP) Subject Matter Expert (SME) Selection New Program within the Education Department. (Dunn)

• We have developed a list of individuals that are senior members and above within the IAS. IAS staff provided a list of all IAS senior members and above. The list of subject matter experts (SME’s) for this program will be in place by year’s end. We have identified some members in regions 8-10.

• Contact is being made with these members to communicate the program.

• Working to post the list on the IAS website and further publicized.

• Currently have several chapters who are seeking presenters. Respectfully submitted Donald G. Dunn

R. Mark Nelms ECE Department Chair 200 Broun Hall Meetings Department Auburn University, AL 36849-5201 USA Phone: 334-844-1830 FAX: 334-844-1809 Email: [email protected]

May 17, 2010


Subj.: Agenda item 5.4 - Meetings Department Report 2nd Quarter Report 2010 to the IAS Executive Board

Conference status report

I received a conference status report from the IEEE in April 2010. Using this report and email

correspondence, I have updated the status of IAS conferences.

Conference Missing Surplus

2005 IEEE-IAS/PCA CIC 1099 and 1042 schedules $180,423

2007 APEC Final, Surplus, Certificate of Accuracy,

1099 Schedule, 1042 Schedule, Audit,

CB Destroy Check Form, Proof of Bank

Closure

$222,274.60

(bank account

balance)

2007 APC Sponsorship MOU, Technical MOU,

Signature Card, Final, Surplus,

Certificate of Accuracy, 1099 Schedule,

Proof of Bank Closure

2007 ICPS Final, Surplus, Certificate of Accuracy,

1099 Schedule

2007 PCIC Surplus $196,210

2008 REPC Final, Surplus, Certificate of Accuracy,

Audit, CB Destroy Check Form

$17.778

(preliminary

report)

2008 ICPS Final, Surplus, Certificate of Accuracy

2008 PPIC Audit, FINAL RCV DATE – 11/2009 $5,058

2008 PCIC Surplus, Loan Outstanding, Certificate

of Accuracy, Audit, CB Destroy Check

Form, Proof of Bank Closure

FINAL RCV DATE – 1/2010

$187,112

2008 ESMTP Final, Surplus, Certificate of Accuracy,

Proof of Bank Closure, Registration/Tax

Documents

$77,392

(preliminary

report)

2009 ESW Surplus, Audit in Progress, CB Destroy

Check Form

FINAL RCV DATE – 1/2010

$64,626

2009 ESTS Final, Surplus, Certificate of Accuracy,

1099 Schedule, 1042 Schedule, Audit,

CB Destroy Check Form

2009 REPC Final, Surplus, Certificate of Accuracy,

Audit, CB Destroy Check Form

2009 IEMDC Sponsorship MOU, Final, Surplus,


1042 Schedule, Audit, CB Destroy

Check Form

$80,000

(preliminary

report)

2009 ICPS Final, Surplus, Loan Outstanding,


Audit, CB Destroy Check Form,

PROCEEDINGS PAST DUE

$815

(preliminary

report)

2009 IEEE-IAS/PCA CIC $113,863

2009 PPIC Surplus, FINAL RCV DATE – 10/2009 $15,213

2009 PCIC Final, Surplus, Certificate of Accuracy,

Audit, Proof of Bank Closure

$60,000

(preliminary

report)

2009 ECCE Final, Surplus, Loan Outstanding,

Certificate of Accuracy, Audit, Proof of

Bank Closure

$35,000

(preliminary

report)

2009 IAS/PES SAE Fiscal Agent MOU, Final, Surplus,


Proof of Bank ,Closure,

PROCEEDINGS PAST DUE

2009 IAS Annual Meeting Final, Surplus, Loan Outstanding,

Certificate of Accuracy, 1099 Schedule

Update, 1042 Schedule Update, Audit,

CB Destroy Check Form, Proof of Bank

Closure

($20,000)

2009 IEEE West Coast

Subcommittee Conference

Budget, Committee List, POBC/COI

Chair, POBC/COI Treasurer, Banking

Information All Sponsoring Entity

Approval, Final, Surplus, Certificate of

Accuracy, 1099 Schedule, 1042

Schedule, Proof of Bank Closur

2010 ESW POBC/COI Chair, All Sponsoring Entity

Approval, Final, Surplus, Certificate of

Accuracy, 1099 Schedule, 1042

Schedule, Audit, CB Destroy Check

Form

$81,000

(preliminary

report)

2010 APEC ≈ $300,000

Penalty fees

The Society was recently assessed with the following penalties for conferences that were not

closed on time.

$750 - 2007 I&CPS -

$750 - 2007 APC

$600 - 2008 PCIC

2011 IEEE IAS Annual Meeting

The conference will be held in Orlando, FL USA. The site visit will be performed immediately

following the Board meeting.


IEEE INDUSTRY APPLICATIONS SOCIETY Kevin L. Peterson P2S Engineering, Inc.

Publications Department Chair 5000 East Spring Street, 8th Floor

Long Beach, CA 90815 USA Tel +1 562 497 2999 Fax +1 562 497 2990 Email [email protected]

May 13, 2010

Subject: Publications Department Report to the IAS Executive Board, March 17th

in Caribe

Royal Orlando, Orlando, FL

IAS Transactions

The July/August 2008 issue has been filled with 41 papers, of which 40 were forwarded to IEEE on

March 9. They arrived on May 13, the manuscript due date. One of the issue‟s papers was delayed

from those previously approved for the May/June issue. The first three issues of the year were

scheduled to have 30 papers each. July/August is the first issue at the newly approved page budget of

40 papers/issue designed to reduce the backlog of papers arising from efforts in ICPSD and MSDAD

to clear their review pipelines of older papers, a substantial influx of papers that had been approved

for the IAS Magazine but could not be supported by its page budget constraints, and a surge in

approved papers arriving from technically co-sponsored conferences. This target will be held through

the end of the year, and possibly for the first few issues of 2009 until the backlog delay is no longer

an appreciable contributor to the submission to publication metric. In contrast, it is to be noted that

prior to the 2007 issues, the page budget was more like 27 papers/issue and the issues tended to be

filled at the last moment.

At present, approximately 200 papers have been approved by the technical committees for publication

in the Transactions of which 134 have been received, but not yet processed for transmittal to IEEE for

page proof preparation. 40 of these will be processed over the next month for inclusion in the

September/October issue to be sent to IEEE by their manuscript due date of July 15. The backlog

insures that November/December 2008 and January/February 2009 are already filled as well as about

one-third of the March/April 2009 issue.

With the publication of the July/August 2008 issue 33 papers will have been published by MSDAD,

20 by PID, 3 by ICPSD, and 74 by IPCSD. Although it appears that ICPSD may be lagging, it has

many papers in the publication queue which will appear in the next few months thanks to its efforts to

clear its review pipeline.

On a personal note, Carl retired from Delphi at the end of March so he is now a full-time half-time

editor.

IAS Magazine

We concluded the first half of 2010 reasonably close to the projected page count based on a 476 page

budget for the year. At this point, we don‟t see a need to adjust the budget at this point, but we will

need to monitor what happens in each of the remaining issues and may need to make minor

adjustments as we get closer to the end of the year.

Kaz Adamiak and Lucien Dascalescu are serving as Guest Editors for the July/August special issue

on electrostatics. The teaser for this issues might be that it is going to be „out of this world‟.

The Call for Papers for 2011 was issued in March. So far, the Committees have recommended 35

papers for publication next year. The authors of one of those papers subsequently withdrew their

paper. The thing that is remarkable about that is that in previous years, we‟ve only had 6-10 papers in

IEEE IAS Publications Department Report – 2010 Q2 Page 2 of 5

the „pile‟ at this time of the year. The difference is that S1M is encouraging the committees to

conclude their reviews and make decisions sooner.

Last year, we implemented the „final files‟ function in S1M, and about 30% of the papers we are

publishing in 2010 came through that channel. For next year, 100% of the papers will flow through

“final files”. Louie believes that we were the first IEEE Magazine to use that feature.

We have also started using the „rapid posting‟ feature offered by IEEE publications. What this means

is that feature articles (technical papers) are archived in Xplore shortly after the authors approve the

page proofs. This means that we don‟t have to wait for the hard copy of the Magazine to be published

and eventually archived to be able to record the papers as „published‟. This shortens the „submission

to publication‟ time by four to six weeks. We are the only IEEE Magazine to use this feature.

Lanny and Louie had three extended coordination discussions by telephone, augmented by a WebEx

connection facilitated by Lynda Bernstein. Geri Krolin-Taylor participated in the third of these

sessions, and also a discussion at the POE meeting last week. Louie has given him a CD containing

copies of all of the templates, databases, spreadsheets, and other tools that he has been using. Lanny

will be taking the lead on assembling the publication plan for 2011 (although Louie will have to

participate since Lanny is the author of two of the articles in the queue for next year and therefore

can‟t formally approve them for publication), and he will also lead the effort to assemble the

January/February 2011 issue. This is essentially the same arrangement that Andy Smith and Louie

had when Louie became EiC.

ScholarOne Review

It was almost exactly two years ago that we went live with ScholarOne. So this is an appropriate time to

look at where we stand with the tool.

Overall, the tool is doing a fabulous job for us in IAS. Some key statistics:

o Users: 3133

o Unique submissions since going live (excluding revisions): 822

o Total submissions, first year (including revisions): 433

o Total submissions, second year (including revisions): 748

At this point, the tool is being used by every committee except Cement (who may adopt it next year)

and Appliances (who appear to be inactive).

The „final files‟ option has provided a totally seamless, electronic flow from submission to

publication. At this point, about 75% of the papers published in Transactions are coming through the

final files route. About 30% of the papers being published in the Magazine this year came as final

files; we expect that to be 100% in 2011.

Anecdotally, both Carl and Louie have noted an improvement in the flow of papers to us for

publication. Carl believes that one of the reasons that he has had to increase the average number of

papers he is publishing in each issue of Transactions is that the peer review process is moving more

smoothly and efficiently. Louie‟s observation is that the system encouraged the Committees to

approve papers for publication in the Magazine as soon as the reviews were complete rather than

waiting for the annual Call for Papers.

Prior to S1M, IAS routinely had problems with committees failing to keep up with reviews. Some

committees found themselves several years behind in completing reviews and with no idea of where

they stood or what they needed to do to resolve that problem. Today, there are isolated instances of

individual papers that are hung up in S1M, but in every case we can see exactly what the problem is

(and more importantly, WHO is not doing what he or she is supposed to do). There are still some

issues of long delayed reviews – almost all of which are papers that were submitted prior to S1M and

are still stuck in a legacy process (for example, the notorious AIC problem.)


The key point here is that while S1M is a great system and is working exceedingly well, we still rely

on people to actually get work done, and most of our challenges are with people

Last week, Louie gave Lynda Bernstein a complete set of all of the material associated with S1M.

Included in this material was a document that lists all of the regular maintenance actions that the

system requires, together with step-by-step instructions for those actions. That is a living document –

Louie has revised it several times since he made the copy for Lynda and expects to send her a revised

version later in the year. He also gave copies of that material to both Lanny and Carl so that it exists

in several places.

There are a number of ongoing issues. Some are minor maintenance items and some are things that

require action by IEEE and/or ScholarOne. Naturally, some are more significant than others. The

major items include:

o Ongoing issues with ScholarOne. Some of the background noise that picked up at the POE

meeting includes IEEE‟s concern that ScholarOne isn‟t as focused on customers as they once

were. The change appears to have come about when the company was acquired by Thompson

Reuters. While IEEE is one the major users of ScholarOne, the 53,000 IEEE submissions (in

2009) is still a fairly small fraction of the total usage. IEEE is trying to create a consortium with

other major users that hopefully would add up to about 80% of ScholarOne‟s total volume with

the objective of getting more attention focused on our concerns.

o The COGNOS reporting system is a great tool, but it has some shortcomings. Screen response is

frustratingly slow and there are a few known issues (for example, our inability to capture

individual m-scores).

o Copyright transfer is a headache. TAB adopted a policy two years ago that the copyright transfer

must be executed at the time of submission. S1M can‟t enforce this policy, and IEEE is well

aware of that issue. Louie spend a couple of hours each week checking for new submissions,

verifying that the copyright transfers have been done, and sending reminders to authors who have

failed to execute the transfer. He discussed the problem at the POE meeting last year with Ken

Rawson and Bill Hagan, but at this year‟s meeting they admitted that nothing has been done. Part

of the problem is the issue of priorities at ScholarOne, but another part is IEEE‟s internal

priorities. As you know, IEEE adopted a new Business Management System a couple of years

ago; that system is not working well, and all internal systems resources in IEEE have been

directed to focus on BMS until it is fixed.

o The big issue involves Conference Services. When we first started to look for a peer-review

management solution for IAS, we adopted two „cardinal rules‟. One was that we didn‟t want the

tool to force changes in the way that Committees traditionally went about their business. The

other was that we wanted the system to be author-friendly. The issue that presented the most

challenge was the fact that we had two strong traditions in IAS – about half of the committees did

manuscript submissions on a post-presentation basis, and the other half used a pre-presentation

approach. The solution that we arrived at satisfied both groups and has worked. However,

Conference Services has never wanted to cooperate with us – initially, we thought the resistance

was one individual, and when that person retired, it appeared that Ken Rawson‟s publication

systems folks would be able to overcome the residual pushback. Unfortunately, we didn‟t know

that the solution that they worked out to support submissions for the Annual Meeting in 2009

didn‟t meet all of Conference Services‟ requirements (and it may be that those requirements were

never clearly stated). But the bottom line is that rather than identifying those concerns last year

and giving us an opportunity to try to address them, they waited until a few weeks ago, after

submissions for the 2010 Annual Meeting had already started, to inform us that they would not

support the electronic transfer of manuscripts from S1M to their system. We have a workaround

solution that unfortunately will violate the second cardinal rule – authors will have to submit

manuscripts separately, once to Conference Services, and again to S1M, and this could


discourage some authors. This issue is going to have to be resolved before next year. There are a

number of possible solutions:

We could find a solution to Conference Services concerns. The problems here are the internal

IEEE resource priority issue, and, in Louie‟s opinion, the possibility that Conference Services

doesn‟t want to find a solution.

IAS could find a more customer-centric contractor to publish the Annual Meeting Conference

Record.

The ExBoard could eliminate the problem by adopting a new policy requiring all committees

to adopt the post-presentation workflow. The committees that currently use pre-presentation

submissions are also the committees that are most disassociated from IAS. This creates two

concerns. One is the political issue of trying to force those committees to accept any change.

The other is that the pre-presentation process is more than mere tradition – the committees

that use that approach also select their prize papers from among the papers PRESENTED at

one or more conferences during the calendar year, while the committees that use the post-

presentation approach select their prize papers from among those papers PUBLISHED during

the previous calendar year. So changing the manuscript submission process would also

require a substantive change in the prize paper selection processes in those committees.

Or we could do nothing and see if imposing the additional burden on authors results in actual

deterioration in the Annual Meeting.

Carl, Louie, Lanny, Lynda and I attended the 2010 IEEE Panel of Editors Meeting in New Brunswick,

New Jersey on 22-24 April.


IEEE INDUSTRY APPLICATIONS SOCIETY T. David Mills, PE Savannah River

Nuclear Solutions,LLC Standards Department Chair Bldg. 707-38B, Room 8

Savannah River Site Aiken, SC 29808

Tel +1 803 952 8295 Fax +1 803 952 8453

Cell +1 706 399 2554 Email [email protected]

April 25, 2014 Subject: Standards Department Report to the IAS Executive Board, May 16, 2010 at the

Caribe Royale Resort Hotel, Orlando, Florida The activities of the Standards Department Chair since the Meeting at the Broadmoor Hotel, Colorado Springs, Colorado consist of the following:

• Chair continues to submit IAS Magazine Standards articles for publication • Participated in the Industrial and Commercial Power Systems Conference (I&CPS) • Solicited volunteers for my replacement at the I&CPS Conference • Participated in several IEEE/IAS standards committee meetings

I would like to request that the Board consider pursuing a seat on the IEEE SA Standards Board to better voice the concerns of IAs to the SASB. I will make this request in the form of a motion if preferred. I will be attending the Executive Board Meeting in Orlando, Florida to report on the Standards Department. Respectfully submitted,

mailto:[email protected]

IASIEEE INDUSTRY

APPLICATIONSSOCIETY

®

T. Sebastian, (989)757-3053 1

Report on the Activities of Inter Society Cooperation

Committee IAS Board Meeting

Orlando, FL May 16-18, 2010

IASIEEE INDUSTRY

APPLICATIONSSOCIETY

®

T. Sebastian, (989)757-3053 2

• IEEE IAS & IEE J Agreement • IEEE IAS, PELS, PES and IES Agreement • IEEE IAS and PELS cooperation.

IASIEEE INDUSTRY

APPLICATIONSSOCIETY

®

T. Sebastian, (989)757-3053 3

IEEE IAS & IEE Japan –IAS Agreement

• The existing cooperation agreement expired on April 30, 2010 (Established in 2006)

• Contact is made with IEE J leadership. • They have agreed to renew the cooperation

with effect from April 30, 2010 • As this ius the busy exam season they want

to start working on it at the end of May.

IASIEEE INDUSTRY

APPLICATIONSSOCIETY

®

T. Sebastian, (989)757-3053 4

IEEE IAS, PELS, PES and IES Agreement

• Existing agreement signed in 2008 • Expires at the end of 2011 • Need to establish new agreement before

April 2011 • Contacting the appropriate persons in each

society.

IASIEEE INDUSTRY

APPLICATIONSSOCIETY

®

T. Sebastian, (989)757-3053 5

IEEE IAS & PELS

• On going discussion with PELS group – (Bruno’s presentation)

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