Pearland Independent School District · 2019. 11. 6. · Agenda of REGULAR MEETING The Board of...
Transcript of Pearland Independent School District · 2019. 11. 6. · Agenda of REGULAR MEETING The Board of...
Pearland Independent School District Regular Meeting Tuesday, September 12, 2017 5:00 PM
Agenda of REGULAR MEETING
The Board of Trustees
PEARLAND INDEPENDENT SCHOOL DISTRICT
Notice is hereby given that a Regular Meeting of the Board of Trustees of the Pearland Independent School District will be held on September 12, 2017, beginning at 5:00 PM at 1928 North Main, Pearland, Texas. The subjects to be discussed, considered, or upon which any formal action may be taken are listed below. The items listed in this notice may be taken in any order at the discretion of the Board.
1. Call to Order
2. Establishment of a Quorum
3. Public Comment [Length of time of each not to exceed five (5) minutes]
4. Closed Meeting as Authorized by Section 551.001 et seq.of the Government Code -
A. 551.071 - Private Consultation with the Board's Attorney Regarding any Agenda Item
B. 551.072 - Discussing purchase, exchange, lease or value of real property
C. 551.074 - Personnel Discussion
1. Employment of Professional and Instructional Personnel
2. Review Resignations
3. Consider Action with Regard to Teacher at Jamison Middle School for Abandonment of Contract
D. 551.082 -Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel
5. Reconvene in Open Session
6. Consider Action on Items Discussed in Closed Session as Listed Under Closed Meeting in this Notice
7. Introductory Remarks - Trustee Mikael Floyd
A. Such remarks by an individual board member are entirely his or her own and do not necessarily reflect the views or judgment of the Board of Trustees as a whole or the school district. No other members of the board or employees of the school district, or any other person in attendance at the meeting is expected or required to participate in any introductory remarks that are presented.
8. Board Member Activities
9. Board Recognition [6:15 p.m.]
10. New Business - Consideration of and Possible Action on the Following Consent Agenda: All items under the Consent Agenda are acted upon by one motion. Upon a board member's request, any item on the Consent Agenda shall be moved to the Regular Agenda.
A. Consent Agenda
1. Approve Minutes of the Regular Board Meeting held on August 8, 2017 5
2. Approve Proposal Received for Fencing 13
3. Approve Proposals Received for Printing Services 18
4. Approve Utilization of the BuyBoard Contract with Fred J Miller, Inc., for the Procurement of Band Uniforms for Pearland High School
33
5. Approve to Utilize DIR Contract with Dell for the Procurement of Dell Desktop Computers
38
6. Approve Resolution Amending Authorized Representatives for the Texas Local Government Investment Pool and Wells Fargo Bank
44
7. Approve the TEA Missed School Day Waiver as a Result of Hurricane Harvey 51
8. Approve Interlocal Agreement/Contract Payments with the City of Pearland for the School Resource Officers (SROs) Program
53
9. Approve the Guaranteed Maximum Price (GMP) Amendment No. 1 to the Contract with Durotech, Inc. for Services Related to the Pearland JH West 2016 Bond Project
59
10. Approve Deductive Change Order and Final Payment for the Pearland High School Mechanical, Electrical and Plumbing (MEP) Upgrades
62
B. Regular Agenda
1. Consider Resolution Concerning Employee Pay Decisions Relevant to Hurricane Harvey School District Closures
66
2. Discuss/Consider Issues Related to Hurricane Harvey Recovery Effort 70
3. Consider the Purchase of School Buses and the Associated Senate Bill 693 Related to Seat Belts for New Buses
71
11. Administrative Reports
12. Board Member Request for Future Agenda Items
13. Adjournment
If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section:
551.071 Private consultation with the Board's attorney 551.072 Discussing purchase, exchange, lease or value of real property 551.073 Discussing negotiated contracts for prospective gifts or donations 551.074 Discussing personnel or to hear complaints against personnel 551.076 Considering the deployment, specific occasions for, or implementation of,
security personnel or devices 551.082 Considering discipline of a public school child, or complaint or charge against
personnel 551.083 Considering the standards, guidelines, terms or conditions the Board will follow,
or will instruct its representative to follow, in consultation with representative of employee groups
551.084 Excluding witnesses from a hearing
Should any final action, final decision, or final vote be required in the opinion of the School
Board with regard to any matter considered in such closed meeting or session, then the final action, final decision, or final vote shall be either:
(a) in the open meeting covered by the Notice upon the reconvening of the public meeting;
or (b) at a subsequent public meeting of the School Board upon notice thereof; as the School
Board shall determine
Certificate of Posting
On the 8th day of September 8, 2017, this notice was made available to the public on the district website and an original copy of this notice was posted at the school district education support center at 4:00 p.m. on said date
___________________________ Secretary to Board of Trustees
Meeting Date September 12, 2017
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Date Submitted: September 5, 2017
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐ Administrative Report
☒ Consent Agenda
☐ Regular Agenda
☐ Information/Discussion
Subject: Approve Minutes of the August 8, 2017 Regular Board Meeting
Executive Summary: Minutes for the August 8, 2017 Regular Board Meeting are submitted for your review.
Fiscal Impact: Cost:
☐ Recurring
☐ One-Time
☒ No Fiscal Impact
Funding Source: ☐ General Fund
☐ Grant Funds
☐ Other Funds (Specify)
Fiscal Year:
Amendment Required
☐ Yes
☐ No
Superintendent Recommendation: That the minutes for the Regular Board Meeting held on August 8, 2017 be approved as presented.
Department Submitting: Superintendent’s Office
Requested By: John P. Kelly, Ph.D.
Cabinet Member’s Approval: John Kelly, Ph.D.
Board Approval Required: ☒Yes ☐No
Board of Trustees
Agenda Item Information
5
August 8, 2017 Regular Board Meeting
Pearland Independent School District Regular Meeting of the Board of Trustees
August 8, 2017
The Board of Trustees of the Pearland Independent School District met in regular session on Tuesday, August 8, 2017 at 5:00 p.m. in the Board Room of the Administrative Offices located at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code.
Opening 1.0 After noting that a quorum was present, President Decker opened the meeting at 5:00 p.m.
Establishment of a Quorum
2.0 Trustee Rebecca Decker, President Trustee Charles Gooden Jr., Vice President Trustee Jeff Barry, Secretary Trustee Pam Boegler Trustee Lance Botkin Trustee Mikael Floyd Trustee Sean Murphy
Members Absent
All Present
Public Comment 3.0 – Mr. Scott Feuless, citizen, spoke regarding transgender bathroom access. Ms. Tony Carter, parent, addressed inclusiveness, particularly with regards to religious diversity. Dr. Dona Murphy, citizen, spoke in regards to Senate Bill 4 referencing Sanctuary Cities.
Closed Session 4.0 – President Decker reconvened the board in Closed Session at 5:16 p.m. in accordance with Section 551.001
A. Section 551.071 - Private Consultation with the Board's Attorney Regarding any Item Listed on the Agenda
B. Section 551.072 – Discussing purchase, exchange, lease or value of real property
C. Section 551.074 - Personnel Discussion 1. Employment of Professional and Instructional Personnel 2. Review Resignations 3. Consider Employment of Chief Financial Officer
D. 551.082 – Consider Discipline of a Public School Child, or
Complaint or Charge Against Personnel
Superintendent Dr. John Kelly participated in closed session with the board in regard to all items.
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August 8, 2017 Regular Board Meeting
Assistant Superintendent David Moody participated in closed session with the board in regard to all items. Dr. Sundie Dahlkamp, executive director of HRS, also participated in closed session with the board in regard to all items.
Open Session 5.0 - The board reconvened in open session at 6:20 p.m.
Executive Council Present Recording Secretary
Superintendent Dr. John Kelly Chief Financial Officer Don Marshall Senior Assistant Superintendent Mr. Cary Partin Senior Assistant Superintendent Ms. Sonia Serrano Senior Assistant Superintendent Dr. Brenda Waters Senior Assistant Superintendent Dr. Nyla Watson Assistant Superintendent David Moody Ms. Bobbie Dawson
Action on Closed Session
6.0 – Personnel:
A motion was made by Trustee Boegler and seconded by Vice President Gooden Jr. that the board accepts and approves the Superintendent’s recommendation for Employment of Personnel as presented.
Motion carried 7-0.
A motion was made by Trustee Boegler and seconded by Vice President Gooden Jr. that the board accepts and approves the Superintendent’s recommendation to name Jorgannie Garza- Carter as Chief Financial Officer.
Motion carried 7-0. Dr. Kelly introduced Ms. Garza-Carter to the board and the audience. President Decker introduced newly hired Elementary Assistant Principals:
Veronica Rodriguez - Lawhon Elementary
Jordan Arbuckle - Cockrell Elementary
Introductory Remarks Pledge to American and Texas Flags
7.0 – Trustee Botkin led the Pledge of Allegiance to the American and Texas Flags, welcomed teachers and staff to the new school year and rendered a prayer. President Decker recognized Boy Scout Troop 446 attending the board meeting.
Board Member Activities
8.0 - No activities were shared.
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August 8, 2017 Regular Board Meeting
Board Recognition 9.0 – The board recognized the following student:
Barry Miller JH student Elijah Webster (will entered DHS in the fall) - Achievements with Education in Action
The board recognized the following community member:
Dr. David Davis –named to the Texas Association of School Boards Media Honor Roll. He is also a long-time district supporter and Reporter News sports editor.
The board made a special presentation to retirees:
CFO Don Marshall – 24 years of service
PHS Head Football Coach Tony Heath – 20 years of service
Former Pearland ISD Superintendent Jim Schleider provided a unique perspective from when he hired both Mr. Marshall and Coach Heath. He also spoke regarding his relationship/experiences with each. Dr. Kelly presented awards to each honoree. The board recessed at 6:43 p.m. and reconvened at 6:55 p.m.
Consent Agenda President Decker asked if members of the board would like to
remove an item from the consent agenda. Trustee Floyd requested to remove item:
10.A.4 Secretary Barry requested to remove item:
10.A.6 Trustee Botkin request to remove item:
10.A.10 Trustee Boegler requested to remove item:
10.A.14
A motion was made by Trustee Boegler and seconded by Trustee Floyd that the consent agenda consisting of items 10.A.1, 10.A.2, 10.A.3, 10.A.5, 10.A.7, 10.A.8, 10.A.9, 10.A.10, 10.A.11, 10.A.12 and 10.A.13 be approved as presented.
Trustee Botkin then requested to remove agenda item 10.A.10. Trustee Boegler rescinded her motion.
A motion was made by Trustee Boegler and seconded by Trustee Botkin that the consent agenda consisting of items
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August 8, 2017 Regular Board Meeting
10.A.1, 10.A.2, 10.A.3, 10.A.5, 10.A.7, 10.A.8, 10.A.9, 10.A.11, 10.A.12 and 10.A.13 be approved as presented.
Approve Minutes 10.A.1 That the minutes for the Regular Board Meeting held on
June 20, 2017 and Special Board Meeting on July 11, 2017 be approved as presented.
Change Date for Regular Board Meetings
10.A.2 – That the board of trustees approve the modification in the 2017-2018 school year calendar to move the scheduled Regular Board Meetings from November 14, 2017 to November 28, 2017, January 9, 2018 to January 16, 2018, March 13, 2018 to March 6, 2018 and to move the Regular Board Meeting from May 8, 2018 to May 22, 2018.
Procurement of Ice Cream Products
10.A.3 – That the Food Service Department utilize the Choice Partners’ ice cream contract with Paleteria El Pibe during the 2017-2018 school year for the procurement of ice cream products.
Procurement of Fire Alarm System and Kitchen Hood Inspection
10.A.5 - That the Maintenance and Operations Department utilize the State of Texas TXMAS contract with SimplexGrinnell LP during the 2017-2018 school year for the procurement of fire alarm system and kitchen hood inspections in the amount of $92,573.
Review/Update of Board Operating Procedures
10.A.7 – No changes were suggested.
Local Policies from Policy Review Session
10.A.8 - That the board add, revise, and delete (LOCAL) policies as indicated on the Summary of Recommendations resulting from the Policy Review Session conducted on March 1, 2017.
Local Policy DNA
10.A.9 – That the board of trustees approve the revised local policy DNA.
T-TESS Teacher Appraisal Calendar
10.A.11 – That the board of trustees approve the Teacher Appraisal Calendar for the 2017-2018 school year.
Credit for Students Based on Prior Instruction
10.A.12 - That the board approves the criterion-referenced exams to be used to earn credit by examination with prior instruction as presented.
Student Code of Conduct
10.A.13. - That the board approves the 2017-18 Student Code of Conduct as presented. Motion carried 7-0.
Consent Agenda Items Pulled for Discussion Purchasing for General Foods
10.A.4 – Trustee Floyd pulled this item to discuss students who do not have a balance in their food fund account to purchase a meal.
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August 8, 2017 Regular Board Meeting
Dr. Kelly responded to the questions/concerns. Food Service Director Dorothy Simpson also responded to the concerns.
A motion was made by Trustee Murphy and seconded by Trustee Botkin that Pearland ISD Food Service Department utilize the Clear Creek Independent School District’s Interlocal Agreement for Cooperative Purchasing for General Foods & Full Service Food Distribution’s contracts with Borden, Kurz and Labatt for the procurement of milk products, bread, groceries, produce, paper and chemicals for the 2017-2018 school year.
Motion carried 7-0.
Software Licensing Renewals
10.A.6 – Secretary Barry pulled this item stating: 1) he did not see additional pricing from other vendors for
software licensing 2) asked for definition of service for each software program 3) reason for increase in the pricing.
In the future, Secretary Barry would like to see alternatives for other software programs and the purchase prices for previous years . A discussion followed with Dr. Kelly and Assistant Director of Technology Laura Reeves responding.
A motion was made by Trustee Gooden Jr. and seconded by Trustee Murphy that the board authorizes the renewal of the annual software licenses for Skyward, Munis, Citrix VDI, and Microsoft Education Enterprise Solution which are anticipated to be $605,427.
Motion carried 7-0.
T-TESS Administrator Appraiser List
10.A.10 – Trustee Botkin pulled this item for an update on how T-TESS has been received by teachers and administrators. Dr. Lisa Nixon, Dr. Sundie Dahlkamp and Laura Reeves responded.
A motion was made by Trustee Botkin and seconded by Trustee Barry that the board of trustees approve the list of certified teacher appraisers for the 2017-2018 school year.
Motion carried 7-0.
Additional Personnel 10.A.14 Trustee Boegler asked for clarification on this item and for background information. Dr. Nyla Watson responded to the questions.
A motion was made by Trustee Boegler and seconded by Trustee Botkin that the board of trustees approves the
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August 8, 2017 Regular Board Meeting
staffing recommendation for the 2017-2018 school year and subsequent years contingent upon continuation of grant funding.
Motion carried 7-0.
Regular Agenda Resolution Supporting School Finance
10.B. 1 Dr. Kelly stated Trustee Mikael Floyd authored the resolution included in the agenda for board consideration. With the Texas Legislature’s Special Session underway for a total of only 30 days (at present), the resolution is best considered before final decisions are made by our state legislators on this important topic.
A motion was made by Trustee Barry and seconded by Trustee Floyd that the board approve the Resolution Concerning Public School Funding.
Motion carried 7-0. .
Administrative Reports Quarterly Investment Report
11.A. - The Quarterly Report of Investments was included in the agenda in order to comply with Chapter 2256 of the Texas Government Code which is commonly referred to as the Public Funds Investment Act.
Technology Planning/Expenditures
11.B. – Laura Reeves, assistant director of technology, discussed technology projects that have been completed to date as part of the Pearland ISD 2016 Bond and plans for the remaining proceeds. This supports District Strategic Goal 2 and aligns to World Class Goal (WCG) 4b.
Education Foundation Activities
11.C. – Pearland ISD Education Foundation Chief Foundation Officer Natalie Clogston provided a report on foundation activities and an overview of the organization’s Five-Year Strategic Plan (2017-2022) adopted by Foundation Board of Directors in January 2017.
Board Request for Agenda Items
12.0 – No requests were made.
Adjournment 13. 0 -The meeting adjourned at 8:08 p.m.
We affirm that these minutes are official, complete and correct.
Rebecca Decker
11
August 8, 2017 Regular Board Meeting
President
Jeff Barry
Secretary
Date Minutes Approved Date Signed by Officers
12
Meeting Date September 12, 2017
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Date Submitted: September 7, 2017
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐ Administrative Report
☒ Consent Agenda
☐ Regular Agenda
☐ Information/Discussion
Subject: Approve Proposal Received for Fencing
Executive Summary: Bid notices were mailed to 20 vendors for the procurement of fencing by PISD on an as-needed basis. The district received competitive sealed proposals from 2 area vendors. Contract Summary:
Previous Awarded Vendor National Fence Company
Previous Contract Term September 1, 2016 through August 31, 2017
Recommended Contract Award Date September 12, 2017
Recommended Contract Term September 12, 2017 through August 31, 2018
Contract Extensions Possible 1 year extension following original term with Board approval.
Estimated 2016/2017 fencing expenditures $50,000
Please see the accompanying recap and evaluation of the proposals received.
Fiscal Impact: Cost:
☒ Recurring
☐ One-Time
☐ No Fiscal Impact
Funding Source:
☒ General Fund
☐ Grant Funds
☐ Other Funds
Fiscal Year:
Amendment Required
☐ Yes
☒ No
Superintendent’s Recommendation: That the board of trustees approve the proposal submitted by Detail Construction for the procurement of fencing on an as-needed basis effective September 12, 2017 through August 31, 2018.
Department Submitting: Purchasing/Connie Hill Requested By: Larry Berger
Cabinet Member’s Approval: Jorgannie Carter
Board Approval Required: ☒Yes ☐No
Board of Trustees
Agenda Item Information
13
PEARLAND INDEPENDENT SCHOOL DISTRICT
REQUEST FOR COMPETITIVE SEALED PROPOSAL #18-0810-01
FENCING RECAP
Proposal encircled with dark outline represents recommended proposal.
VENDORDETAIL CONSTRUCTION
926 PLANTATION DR.
LEAGUE CITY, TX
FOSTER FENCE
P.O. BOX 96116
HOUSTON, TX
Chain Link Fence Pricing1. 3'-0" Chain Link (9 gauge)
Fence (with all necessary
components) $9.00 Per L.F. $17.16 Per L.F.
2. 3" O.D. end or gate post 6'-0"
high (with all necessary
components) $200.00 Each $139.00 Each
3. 3” O.D. corner or pull post 6’-
0” high (with all necessary
components) $150.00 Each $160.00 Each
4. 4” O.D. end or gate post 6’-0”
high (with all necessary
components) $250.00 Each $246.00 Each
5. 6’-0” Swing Gates (with all
hardware) $58.33 Per L.F. $57.00 Per L.F.
6. Tie on unit (with all fittings and
accessories included) $150.00 Per Tie On $69.50 Per Tie On
7. Gate Repairs (one foot
minimum) $50.00 Per Foot
8.Concrete or Asphalt breakout $50.00 Per Breakout $45.50 Per Breakout
9. 6’-0” Chain Link (9 gauge)
Fence (with all necessary
components) $13.00 Per L.F. $21.06 Per L.F.
10. 6’-0” Chain Link (9 gauge)
Fence Repair 50 L.F. or less $10.00 Per L.F. No Bid
11. 6’-0” Chain Link (9 gauge)
Fence Repair over 50 L.F. $8.00 Per L.F. No Bid
12. 6’-0” Chain Link (11 gauge)
Fence (with all necessary
components) $11.00 Per L.F. $19.50 Per L.F.
13. 6’-0” Chain Link (11 gauge)
Fence Repair 50 L.F. or less $9.00 Per L.F. No Bid
14. 6’-0” Chain Link (11 gauge)
Fence Repair over 50 L.F. $7.00 Per L.F. No Bid
15. 7’-0” Chain Link (9 gauge)
Fence (with all necessary
components) $16.00 Per L.F. $22.75 Per L.F.
16. 7’-0” Chain Link (9 gauge)
Fence Repair 50 L.F. or less $13.00 Per L.F. No Bid
17. 7’-0” Chain Link (9 gauge)
Fence Repair over 50 L.F. $11.00 Per L.F. No Bid
1
14
PEARLAND INDEPENDENT SCHOOL DISTRICT
REQUEST FOR COMPETITIVE SEALED PROPOSAL #18-0810-01
FENCING RECAP
VENDORDETAIL CONSTRUCTION
926 PLANTATION DR.
LEAGUE CITY, TX
FOSTER FENCE
P.O. BOX 96116
HOUSTON, TX
18. 3’-0” high Walk Gate (welded
frame) $66.66 Per L.F. $72.50 Per L.F.
19. 4’-0” high Walk Gate (welded
frame) $62.50 Per L.F. $72.50 Per L.F.
20. 5’-0” high Walk Gate (welded
frame) $55.00 Per L.F. $72.50 Per L.F.
21. 6’-0” high Walk Gate (welded
frame) $50.00Per L.F. $72.50 Per L.F.
22. PISD Crash Gate (price to
exclude all hardware except
hinges) $1,400.00 Each $750.00 Each
Wood Fence Pricing
23. 6’-0” high Privacy Fence (2
Rail w/ 4x4 posts) $17.00 Per L.F. $30.93 Per L.F.
24. 6’-0” high Privacy Fence (3
Rail w/ 4x4 posts) $18.00 Per L.F. $30.93 Per L.F.
25. 6’-6” high Privacy Fence (3
Rail w/ 4x4 posts and 2x6 rot
board) $19.00 Per L.F. $33.68 Per L.F.
26. 6’-0” high Walk Gate
(galvanized Frame) 4’-0” wide $150.00 Each $154.93 Each
27. 6’-0” high Walk Gate
(galvanized Frame) 6’-0” wide $200.00 Each $310.00 Each
Please state number of days
required to commence job once a
PISD purchase order is received
by contractor. Days: 0 Days: 10 Depending on current work loadContractor may, in the space
provided below, include any
additional rate/cost information
that may be included within a
resulting agreement. Repairs must be bid per individual needDeviations None None
2
15
PEARLAND INDEPENDENT SCHOOL DISTRICT
REQUEST FOR COMPETITIVE SEALED PROPOSAL #18-0810-01
FENCING
EVALUATION
Evaluation performed by:
DETAIL CONSTRUCTION
LEAGUE CITY, TX
FOSTER FENCE
HOUSTON, TX
EVALUATION CRITERIA WEIGHT
Purchase price 35 32.5 21.75
Reputation of vendor and vendor's goods or services 10 10 10
Quality of vendor's goods and services 10 10 10
Extent to which the goods or services meet district's
needs 10 10 10
Vendor's past relationship with the district or district of
similar size 10 7.5 7.5
Whether the vendor or the vendor's ultimate parent
company or majority owner has its principal place of
business in this state or employs at least 500 persons
in this state 5 3.75 3.75
Calendar days from receipt of purchase order to
commencement of work 10 10 4.5
Vendor's past record of completing work on time 10 9.25 9.25
TOTAL 100 93 76.75
16
PEARLAND INDEPENDENT SCHOOL DISTRICT CONFLICT OF INTEREST STATEMENT
FENCING
September 12, 2017 Agenda Item
Neither Connie Hill, Purchasing Director, Larry Berger, Director of Maintenance, Operations and Facilities, nor Matt Cline, Assistant Director of Maintenance have a personal financial interest, a business interest, or any other obligation or relationship that in any way creates a potential conflict of interest with the vendor who is recommended for the procurement of fencing on an as needed basis.
Connie T. Hill
c:Ztor of Purchasing
~~~ Larry Berger Director of Maintenance, Operations & Facilities
L~ . Matt Cline Assistant Director of Maintenance
Date
Date
Date
1
17
Meeting Date September 12, 2017
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Date Submitted: September 7, 2017
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐ Administrative Report
☒ Consent Agenda
☐ Regular Agenda
☐ Information/Discussion
Subject: Approve Proposals Received for Printing Services
Executive Summary: The district received competitive sealed proposals from area vendors for printing services for procurement by PISD on an as-needed basis. The needs of the district vary from small print jobs to large print jobs. One printer may not meet all the needs of the district; and, therefore, we are recommending multiple vendors to ensure the needs are met in a cost efficient manner. Contract Summary:
Previous contracted vendors and term of contract
Various; September 1, 2015 through August 31, 2017
Recommended Contract Award Date September 12, 2017
Original Contract Term September 12, 2017 through August 31, 2018
Contract Extensions Possible 1 year extensions following original term with Board approval
2016/2017 Printing Expenditures $102,934
Please see the accompanying recap of proposals received meeting terms and conditions.
Fiscal Impact: Cost:
☒ Recurring
☐ One-Time
☐ No Fiscal Impact
Funding Source:
☒ General Fund
☐ Grant Funds
☐ Activity Funds and Student Activity Funds
Fiscal Year:
Amendment Required
☐ Yes
☒ No
Superintendent’s Recommendation: That proposals submitted by AlphaGraphics #553, Amsterdam Printing & Litho, Inc., Birdsong Printing, City Office Supply, CopyDR, Inc., DiPuma Printing Co., Dreyfus Printing, Gateway Printing & Office Supply, Inc., Greater Dallas Press, In-House Printers, JK Graphics, Minuteman Press Pearland, Mirror Publishers, Inc., Thomas Printworks, and VN Printing be accepted effective September 12, 2017, through August 31, 2018.
Department Submitting: Purchasing/Connie Hill Requested By: Kim Hocott
Cabinet Member’s Approval: Jorgannie Carter
Board Approval Required: ☒Yes ☐No
Board of Trustees
Agenda Item Information
18
PEARLAND INDEPENDENT SCHOOL DISTRCT
REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02
PRINTING SERVICES
RECAP
# Specification/Description 500 1000 2000 5000 10,000
1 Letterhead, letter 25% cotton, black ink
AlphaGraphics # 553 102.57$ 127.64$ 179.52$ 349.43$ 632.60$
Amsterdam Printing & Litho, Inc. # 33624 150.50$ 198.68$ 247.54$ 496.56$ 866.15$
Birdsong Printing 67.00$ 85.00$ 150.00$ 285.00$ 510.00$
City Office Supply 240.00$ 283.00$ 336.00$ 533.00$ 787.00$
CopyDR, Inc. 87.75$ 117.00$ 200.57$ 408.14$ 731.25$
DiPuma Printing Co. 98.00$ 130.00$ 198.00$ 398.00$ 698.00$
Dreyfus Printing 67.00$ 104.00$ 287.00$ 343.00$ 616.00$
Gateway Printing & Office Supply, Inc. 116.70$ 156.30$ 234.45$ 447.00$ 814.00$
Greater Dallas Press
In-House Printers 75.00$ 140.00$ No Bid No Bid No Bid
JK Graphics (2500 Copies) 143.00$ 164.00$ 257.00$ 338.00$ 658.00$
Minuteman Press Pearland 47.45$ 84.90$ 160.80$ 374.50$ 724.00$
Mirror Publishers, Inc.
Thomas Printworks 114.30$ 131.40$ 167.40$ 277.20$ 459.90$
VN Printing 105.00$ 140.00$ 280.00$ 560.00$ 1,100.00$
2 Letterhead, letter 25% cotton, maroon ink
AlphaGraphics # 553 182.92$ 277.64$ 486.52$ 1,006.93$ 1,952.60$
Amsterdam Printing & Litho, Inc. # 33624 150.50$ 198.68$ 247.54$ 496.56$ 866.15$
Birdsong Printing 92.00$ 141.00$ 182.00$ 310.00$ 535.00$
City Office Supply 240.00$ 283.00$ 336.00$ 533.00$ 787.00$
CopyDR, Inc. 115.55$ 154.06$ 268.91$ 586.90$ 1,056.43$
DiPuma Printing Co. 110.00$ 150.00$ 225.00$ 425.00$ 725.00$
Dreyfus Printing 92.00$ 129.00$ 312.00$ 368.00$ 641.00$
Gateway Printing & Office Supply, Inc. 154.80$ 194.40$ 272.55$ 485.90$ 856.55$
Greater Dallas Press
In-House Printers 75.00$ 140.00$ No Bid No Bid No Bid
JK Graphics (2,500 Copies) 143.00$ 164.00$ 257.00$ 338.00$ 658.00$
Minuteman Press Pearland 90.00$ 162.85$ 282.84$ 621.36$ 1,199.86$
Mirror Publishers, Inc.
Thomas Printworks 224.10$ 242.10$ 281.70$ 396.00$ 590.40$
VN Printing 120.00$ 160.00$ 300.00$ 580.00$ 1,150.00$
3 Business cards, std size, black ink
AlphaGraphics # 553 22.12$ 33.75$ 60.00$ 138.75$ 262.50$
Amsterdam Printing & Litho, Inc. # 33637 88.55$ 98.19$ 151.09$ 351.31$ 694.65$
Birdsong Printing 35.00$ 43.00$ 53.00$ 76.00$ 140.00$
City Office Supply 38.00$ 43.00$ 65.00$ 124.00$ 225.00$
CopyDR, Inc. 32.80$ 41.00$ 65.60$ 136.67$ 218.67$
DiPuma Printing Co. 35.00$ 45.00$ 70.00$ 175.00$ 250.00$
Dreyfus Printing 12.00$ 16.50$ 33.00$ 67.00$ 111.00$
Gateway Printing & Office Supply, Inc. 44.10$ 51.10$ 65.65$ 98.95$ 159.80$
Greater Dallas Press
In-House Printers (250 1 Color - $40.00) 70.00$ No Bid No Bid No Bid No Bid
JK Graphics (2,500 Copies - 14pt gloss 1 side) 35.00$ 44.00$ 79.00$ 99.00$ No Bid
Minuteman Press Pearland 25.00$ 39.07$ 63.05$ 117.90$ 181.17$
No Bid
No Bid
N/A
N/A
N/A
1
19
PEARLAND INDEPENDENT SCHOOL DISTRCT
REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02
PRINTING SERVICES
RECAP
Mirror Publishers, Inc.
Thomas Printworks 29.50$ 39.00$ 58.00$ 125.00$ 220.00$
VN Printing 40.00$ 60.00$ 99.00$ 150.00$ 220.00$
4 Business cards, std size, color ink
AlphaGraphics # 553 29.50$ 45.00$ 80.00$ 185.00$ 350.00$
Amsterdam Printing & Litho, Inc. # 33637 88.55$ 98.19$ 151.09$ 351.31$ 694.65$
Birdsong Printing 50.00$ 62.00$ 86.00$ 130.00$ 170.00$
City Office Supply 38.00$ 43.00$ 65.00$ 124.00$ 225.00$
CopyDR, Inc. 35.83$ 44.78$ 79.61$ 143.40$ 223.91$
DiPuma Printing Services 45.00$ 55.00$ 90.00$ 195.00$ 275.00$
Dreyfus Printing 21.65$ 36.00$ 71.00$ 109.00$ 160.00$
Gateway Printing & Office Supply, Inc. 47.20$ 57.35$ 78.15$ 135.10$ 232.60$
Greater Dallas Press
In-House Printers (250 1 Color - $40.00) 70.00$ No Bid No Bid No Bid No Bid
JK Graphics (2,500 Copies - 14pt gloss 1 side) 35.00$ 44.00$ 79.00$ 99.00$ No Bid
Minuteman Press Pearland 35.00$ 56.57$ 103.31$ 214.73$ 400.50$
Mirror Publishers, Inc.
Thomas Printworks 36.50$ 53.00$ 86.00$ 195.00$ 360.00$
VN Printing 50.00$ 75.00$ 130.00$ 180.00$ 275.00$
# Specification/Description 500 1000 2000 5000 10,000
5 Envelopes, letterhead, #10, 20 lb., white w/window w/black ink
AlphaGraphics # 553 49.36$ 76.51$ 149.19$ 358.05$ 750.85$
Amsterdam Printing & Litho, Inc. # 02330 -
window * 24lb.113.65$ 153.42$ 275.29$ 555.16$ 923.07$
Birdsong Printing 76.00$ 90.00$ 129.00$ 195.00$ 350.00$
City Office Supply 280.00$ 309.00$ 381.00$ 624.00$ 1,001.00$
CopyDR, Inc. 67.39$ 105.89$ 169.43$ 255.60$ 456.15$
DiPuma Printing Co. 98.00$ 130.00$ 198.00$ 398.00$ 698.00$
Dreyfus Printing (Quoted 24#) 85.00$ 109.00$ 158.00$ 305.00$ 689.00$
Gateway Printing & Office Supply, Inc. 99.05$ 124.40$ 173.75$ 321.65$ 514.25$
Greater Dallas Press
In-House Printers 65.00$ 94.00$ 162.00$ No Bid No Bid
JK Graphics (2,500 Copies) 89.99$ 99.99$ 154.99$ 234.99$ No Bid
Minuteman Press Pearland 140.00$ 206.68$ 382.98$ 897.21$ 1,768.23$
Mirror Publishers, Inc.
Thomas Printworks 165.00$ 184.00$ 222.00$ 337.00$ 528.00$
VN Printing 90.00$ 130.00$ 200.00$ 390.00$ 650.00$
No Bid
No Bid
No Bid
N/A
N/A
2
20
PEARLAND INDEPENDENT SCHOOL DISTRCT
REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02
PRINTING SERVICES
RECAP
6 Envelopes, letterhead, #10, 20 lb., white w/black ink
AlphaGraphics # 553 40.05$ 60.57$ 117.60$ 285.18$ 553.26$
Amsterdam Printing & Litho, Inc. # 02320 -
regular * 24lb.105.25$ 145.02$ 260.08$ 498.34$ 832.63$
Birdsong Printing 75.00$ 86.00$ 121.00$ 186.00$ 335.00$
City Office Supply 260.00$ 290.00$ 365.00$ 609.00$ 987.00$
CopyDR, Inc. 61.59$ 96.79$ 154.86$ 246.36$ 451.67$
DiPuma Printing Co. 98.00$ 130.00$ 198.00$ 398.00$ 698.00$
Dreyfus Printing (Quoted 24#) 82.00$ 104.00$ 148.00$ 279.00$ 642.00$
Gateway Printing & Office Supply, Inc. 96.55$ 119.65$ 164.40$ 298.55$ 518.25$
Greater Dallas Press
In-House Printers 55.00$ 90.00$ 162.00$ No Bid No Bid
JK Graphics (2,500 Copies) 84.99$ 94.99$ 149.99$ 229.99$ No Bid
Minuteman Press Pearland 129.19$ 186.23$ 344.22$ 804.57$ 1,584.80$
Mirror Publishers, Inc.
Thomas Printworks 155.00$ 173.00$ 208.00$ 315.00$ 492.00$
VN Printing 85.00$ 120.00$ 180.00$ 370.00$ 620.00$
7
Envelopes, letterhead, #10, 20 lb., white
w/window w/maroon or some other color ink
AlphaGraphics # 553 126.19$ 190.39$ 236.86$ 438.24$ 725.08$
Amsterdam Printing & Litho, Inc. # 02330 -
window * 24lb.123.65$ 163.42$ 285.29$ 565.16$ 933.07$
Birdsong Printing 96.00$ 106.00$ 145.00$ 238.00$ 398.00$
City Office Supply 280.00$ 309.00$ 381.00$ 624.00$ 1,001.00$
CopyDR, Inc. 101.02$ 129.30$ 222.93$ 431.00$ 769.64$
DiPuma Printing Co. 110.00$ 140.00$ 225.00$ 425.00$ 725.00$
Dreyfus Printing (Quoted 24#) 85.00$ 109.00$ 158.00$ 305.00$ 551.00$
Gateway Printing & Office Supply, Inc. 137.15$ 162.50$ 211.85$ 359.75$ 602.40$
Greater Dallas Press
In-House Printers 65.00$ 94.00$ 162.00$ No Bid No Bid
JK Graphics (2,500 Copies) 89.99$ 99.99$ 154.99$ 234.99$ No Bid
Minuteman Press Pearland 230.00$ 377.36$ 664.57$ 1,488.63$ 2,902.14$
Mirror Publishers, Inc.
Thomas Printworks 201.00$ 220.00$ 258.00$ 372.00$ 563.00$
VN Printing
8
Envelopes, letterhead, #10, 20 lb., white
w/maroon or some other color ink
AlphaGraphics # 553 101.77$ 153.54$ 191.02$ 353.42$ 584.74$
Amsterdam Printing & Litho, Inc. # 02320 -
regular * 24lb.115.25$ 155.02$ 260.08$ 498.34$ 832.63$
Birdsong Printing 95.00$ 104.00$ 140.00$ 225.00$ 375.00$
City Office Supply 260.00$ 290.00$ 365.00$ 609.00$ 987.00$
CopyDR, Inc. 100.16$ 138.00$ 214.14$ 414.00$ 730.59$
DiPuma Printing Co. 110.00$ 140.00$ 225.00$ 425.00$ 725.00$
Dreyfus Printing (Quoted 24#) 82.00$ 104.00$ 148.00$ 279.00$ 514.00$
Gateway Printing & Office Supply, Inc. 134.65$ 157.75$ 202.50$ 336.65$ 556.40$
N/A
No Bid
No Bid
No Bid
N/A
3
21
PEARLAND INDEPENDENT SCHOOL DISTRCT
REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02
PRINTING SERVICES
RECAP
Greater Dallas Press
In-House Printers 55.00$ 90.00$ 162.00$ No Bid No Bid
JK Graphics (2,500 Copies) 84.99$ 94.99$ 149.99$ 229.99$ No Bid
Minuteman Press Pearland 220.00$ 360.17$ 633.21$ 1,416.21$ 2,759.85$
Mirror Publishers
Thomas Printworks 191.00$ 208.00$ 244.00$ 350.00$ 527.00$
VN Printing
# Specification/Description 500 1000 2000 5000 10,000
9 NCR forms -black ink, letter size (8.5" x 11"); 2 part
AlphaGraphics # 553 239.86$ 318.61$ 487.36$ 993.61$ 1,837.36$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 87.00$ 145.00$ 250.00$ 475.00$ 742.00$
City Office Supply 176.00$ 263.00$ 423.00$ 878.00$ 1,468.00$
CopyDR, Inc. 117.75$ 168.21$ 285.45$ 588.75$ 1,046.67$
DiPuma Printing Co. 150.00$ 198.00$ 298.00$ 698.00$ 1,100.00$
Dreyfus Printing 150.00$ 258.00$ 353.00$ 622.00$ 1,020.00$
Gateway Printing & Office Supply, Inc. 140.05$ 192.45$ 291.90$ 592.65$ 1,091.00$
Greater Dallas Press
In-House Printers 90.00$ 165.00$ 320.00$ 780.00$ 1,540.00$
JK Graphics (2,500 Copies) 111.00$ 175.00$ 388.00$ 565.00$ No Bid
Minuteman Press Pearland 135.30$ 217.85$ 381.00$ 853.00$ 1,556.00$
Mirror Publishers
Thomas Printworks 141.43$ 282.86$ 301.71$ 426.79$ 635.71$
VN Printing 150.00$ 200.00$ 320.00$ 620.00$ 1,100.00$
10 NCR forms -black ink, letter size (8.5" x 11"); 3 part
AlphaGraphics # 553 277.36$ 404.86$ 656.11$ 1,417.36$ 2,681.11$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 110.00$ 166.00$ 350.00$ 600.00$ 998.00$
City Office Supply 246.00$ 370.00$ 618.00$ 1,340.00$ 2,239.00$
CopyDR, Inc. 151.71$ 230.60$ 384.33$ 800.69$ 1,441.25$
DiPuma Printing Co. 250.00$ 298.00$ 398.00$ 898.00$ 1,598.00$
Dreyfus Printing 185.00$ 344.00$ 481.00$ 876.00$ 1,392.00$
Gateway Printing & Office Supply, Inc. 171.50$ 251.60$ 409.55$ 868.00$ 1,641.00$
Greater Dallas Press
In-House Printers 120.00$ 220.00$ 430.00$ 1,050.00$ 2,050.00$
JK Graphics (2,500 Copies) 137.90$ 225.00$ 436.00$ 825.00$ No Bid
Minuteman Press Pearland 184.01$ 310.87$ 560.24$ 1,270.60$ 2,341.20$
Mirror Publishers
Thomas Printworks 167.14$ 334.29$ 368.86$ 552.50$ 857.86$
VN Printing 175.00$ 250.00$ 370.00$ 670.00$ 1,220.00$
No Bid
No Bid
N/A
N/A
No Bid
No Bid
No Bid
No Bid
N/A
4
22
PEARLAND INDEPENDENT SCHOOL DISTRCT
REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02
PRINTING SERVICES
RECAP
11 NCR forms -black ink, letter size (8.5" x 11"); 4 part
AlphaGraphics # 553 338.61$ 527.36$ 904.86$ 2,037.36$ 3,924.86$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 150.00$ 225.00$ 410.00$ 825.00$ 1,372.00$
City Office Supply 314.00$ 507.00$ 968.00$ 1,850.00$ 3,093.00$
CopyDR, Inc. 175.00$ 289.13$ 532.00$ 1,072.58$ 1,900.00$
DiPuma Printing Co. 350.00$ 498.00$ 698.00$ 1,098.00$ 2,098.00$
Dreyfus Printing 320.00$ 438.00$ 612.00$ 1,115.00$ 1,752.00$
Gateway Printing & Office Supply, Inc. 201.50$ 308.70$ 524.20$ 1,184.00$ 2,273.00$
Greater Dallas Press
In-House Printers 160.00$ 285.00$ 560.00$ 1,380.00$ 2,750.00$
JK Graphics (2,500 Copies) 175.00$ 284.00$ 636.00$ 1,208.00$ No Bid
Minuteman Press Pearland 310.00$ 555.37$ 1,048.07$ 2,439.91$ 4,700.81$
Mirror Publishers
Thomas Printworks 185.00$ 370.00$ 440.29$ 685.71$ 1,092.86$
VN Printing 210.00$ 360.00$ 670.00$ 1,380.00$ 2,260.00$
12 NCR forms -black ink, letter size (8.5" x 11"); 5 part
AlphaGraphics # 553 406.33$ 632.82$ 1,085.83$ 2,444.83$ 4,709.83$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 180.00$ 270.00$ 492.00$ 1,031.00$ 1,975.00$
City Office Supply 390.00$ 625.00$ 978.00$ 2,307.00$ 3,857.00$
CopyDR, Inc. 217.94$ 308.75$ 592.80$ 1,235.00$ 2,470.00$
DiPuma Printing 450.00$ 598.00$ 798.00$ 1,698.00$ 2,798.00$
Dreyfus Printing 372.00$ 594.00$ 794.00$ 1,378.00$ 2,094.00$
Gateway Printing & Office Supply, Inc. 239.00$ 393.00$ 699.00$ 1,518.00$ 2,936.00$
Greater Dallas Press
In-House Printers 190.00$ 380.00$ 760.00$ 1,800.00$ 3,500.00$
JK Graphics (2,500 Copies)
Minuteman Press Pearland 376.78$ 683.30$ 1,300.34$ 2,998.99$ 5,925.06$
Mirror Publishers
Thomas Printworks 210.00$ 420.00$ 512.86$ 685.71$ 1,092.86$
VN Printing 265.00$ 650.00$ 815.00$ 1,950.00$ 2,905.00$
N/A
N/A
No Bid
No Bid
No Bid
No Bid
No Bid
5
23
PEARLAND INDEPENDENT SCHOOL DISTRCT
REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02
PRINTING SERVICES
RECAP
# Specification/Description 500 1000 2000 5000 10,000
13 NCR forms - black ink, 1/2 letter size (8.5" x 5.5"); 2 part
AlphaGraphics # 553 202.36$ 239.86$ 322.36$ 583.86$ 1,012.36$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 98.00$ 126.00$ 172.00$ 310.00$ 535.00$
City Office Supply 130.00$ 160.00$ 241.00$ 493.00$ 825.00$
CopyDR, Inc. 78.50$ 130.83$ 174.44$ 356.82$ 654.17$
DiPuma Printing Co. 125.00$ 165.00$ 225.00$ 398.00$ 798.00$
Dreyfus Printing 80.00$ 239.00$ 299.00$ 460.00$ 680.00$
Gateway Printing & Office Supply, Inc. 118.25$ 149.70$ 210.85$ 380.00$ 668.00$
Greater Dallas Press
In-House Printers 70.00$ 130.00$ 250.00$ 600.00$ 1,180.00$
JK Graphics (2,500 Copies) 71.90$ 114.90$ 207.00$ 303.00$ No Bid
Minuteman Press Pearland 95.00$ 154.14$ 241.81$ 537.77$ 990.31$
Mirror Publishers
Thomas Printworks 131.43$ 262.86$ 285.71$ 383.21$ 558.57$
VN Printing 100.00$ 125.00$ 205.00$ 425.00$ 739.00$
14 NCR forms - black ink, 1/2 letter size (8.5" x 5.5"); 3 part
AlphaGraphics # 553 221.11$ 280.36$ 410.86$ 797.86$ 1,445.86$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 118.00$ 136.00$ 235.00$ 475.00$ 715.00$
City Office Supply 154.00$ 223.00$ 358.00$ 724.00$ 1,211.00$
CopyDR, Inc. 80.07$ 131.02$ 213.52$ 450.39$ 640.56$
DiPuma Printing Co. 225.00$ 265.00$ 325.00$ 498.00$ 998.00$
Dreyfus Printing 112.00$ 203.00$ 393.00$ 622.00$ 952.00$
Gateway Printing & Office Supply, Inc. 135.50$ 182.25$ 271.45$ 520.00$ 946.00$
Greater Dallas Press
In-House Printers 85.00$ 160.00$ 310.00$ 750.00$ 1,480.00$
JK Graphics (2,500 Copies) 99.00$ 147.00$ 290.00$ 437.00$ No Bid
Minuteman Press Pearland 120.00$ 209.25$ 352.60$ 797.62$ 1,471.13$
Mirror Publishers
Thomas Printworks 154.21$ 308.43$ 334.00$ 484.64$ 735.71$
VN Printing 150.00$ 195.00$ 275.00$ 590.00$ 800.00$
15 NCR forms - black ink, 1/2 letter size (8.5" x 5.5");4 part
AlphaGraphics # 553 249.86$ 342.36$ 534.86$ 1,112.36$ 2,074.86$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 125.00$ 155.00$ 269.00$ 588.00$ 945.00$
City Office Supply 188.00$ 287.00$ 463.00$ 955.00$ 1,596.00$
CopyDR, Inc. 127.88$ 184.72$ 316.67$ 692.71$ 1,146.55$
DiPuma Printing Co. 325.00$ 365.00$ 498.00$ 698.00$ 1,198.00$
Dreyfus Printing 127.00$ 245.00$ 473.00$ 779.00$ 1,166.00$
Gateway Printing & Office Supply, Inc. 151.10$ 213.00$ 329.20$ 696.00$ 1,294.45$
Greater Dallas Press
In-House Printers 100.00$ 180.00$ 350.00$ 860.00$ 1,700.00$
JK Graphics (2,500 Copies) 121.00$ 191.00$ 402.00$ 774.00$ No Bid
Minuteman Press Pearland 155.00$ 278.20$ 492.56$ 1,149.57$ 2,133.41$
No Bid
No Bid
No Bid
No Bid
No Bid
N/A
N/A
N/A
6
24
PEARLAND INDEPENDENT SCHOOL DISTRCT
REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02
PRINTING SERVICES
RECAP
Mirror Publishers
Thomas Printworks 170.71$ 341.43$ 278.00$ 418.75$ 654.00$
VN Printing 163.00$ 218.00$ 368.00$ 787.00$ 1,400.00$
16 NCR forms - black ink, 1/2 letter size (8.5" x 5.5");5 part
AlphaGraphics # 553 299.83$ 410.83$ 641.83$ 1,334.83$ 2,489.83$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 140.00$ 187.00$ 338.00$ 683.00$ 1,050.00$
City Office Supply 226.00$ 356.00$ 571.00$ 1,206.00$ 2,142.00$
CopyDR, Inc. 115.78$ 231.56$ 370.50$ 741.00$ 1,058.57$
DiPuma Printing Co. 425.00$ 465.00$ 698.00$ 898.00$ 1,498.00$
Dreyfus Printing 119.00$ 238.00$ 475.00$ 1,026.00$ 1,592.00$
Gateway Printing & Office Supply, Inc. 178.55$ 263.20$ 434.10$ 926.00$ 1,759.00$
Greater Dallas Press
In-House Printers 115.00$ 220.00$ 430.00$ 1,065.00$ 2,130.00$
JK Graphics (2,500 Copies)
Minuteman Press Pearland 195.00$ 355.18$ 644.75$ 1,506.69$ 2,775.26$
Mirror Publishers
Thomas Printworks 133.50$ 381.43$ 451.43$ 698.21$ 1,109.29$
VN Printing
# Specification/Description 500 1000 2000 5000 10,000
17 NCR forms - black ink, 1/4 letter size (8.5" x 5.5"); 2 part
AlphaGraphics # 553 202.36$ 239.86$ 322.36$ 583.86$ 1,012.36$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 40.00$ 75.00$ 150.00$ 275.00$ 395.00$
City Office Supply (4.25" x 5.5") 65.00$ 80.00$ 121.00$ 246.00$ 412.00$
CopyDR, Inc. 39.25$ 73.59$ 117.75$ 267.61$ 420.54$
DiPuma Printing Co. 110.00$ 140.00$ 198.00$ 298.00$ 498.00$
Dreyfus Printing (4.25" x 5.5") 37.00$ 75.00$ 150.00$ 337.50$ 675.00$ Gateway Printing & Office Supply,Inc. (4.25" x
5.5")107.05$ 126.65$ 165.60$ 294.00$ 491.00$
Greater Dallas Press
In-House Printers 50.00$ 70.00$ 135.00$ 325.00$ 650.00$
JK Graphics (4.25" x 5.5" - 2,500 Copies) 40.00$ 60.00$ 110.00$ 160.00$ No Bid
Minuteman Press Pearland 83.00$ 107.43$ 157.67$ 311.48$ 536.06$
Mirror Publishers
Thomas Printworks (4.25" x 5.5") 128.93$ 257.86$ 277.14$ 315.00$ 412.14$
VN Printing
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
N/A
N/A
7
25
PEARLAND INDEPENDENT SCHOOL DISTRCT
REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02
PRINTING SERVICES
RECAP
18 NCR forms - black ink, 1/4 letter size (8.5" x 5.5"); 3 part
AlphaGraphics # 553 221.11$ 280.36$ 410.86$ 797.86$ 1,445.86$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 65.00$ 122.00$ 168.00$ 320.00$ 580.00$
City Office Supply (4.25" x 5.5") 77.00$ 112.00$ 179.00$ 362.00$ 605.00$
CopyDR, Inc. 48.04$ 90.08$ 160.14$ 343.15$ 576.50$
DiPuma Printing Co. 135.00$ 198.00$ 298.00$ 398.00$ 698.00$
Dreyfus Printing (4.25" x 5.5") 44.00$ 89.00$ 160.00$ 356.00$ 712.50$ Gateway Printing & Office Supply,Inc. (4.25" x
5.5")119.40$ 149.80$ 210.10$ 366.00$ 635.05$
Greater Dallas Press
In-House Printers 60.00$ 90.00$ 175.00$ 425.00$ 850.00$
JK Graphics (4.25" x 5.5" - 2,500 Copies) 55.00$ 79.00$ 155.00$ 230.00$ No Bid
Minuteman Press Pearland 100.00$ 133.62$ 216.42$ 441.15$ 798.21$
Mirror Publishers
Thomas Printworks (4.25" x 5.5") 147.00$ 294.00$ 300.00$ 379.29$ 514.29$
VN Printing
19 NCR forms - black ink, 1/4 letter size (8.5" x 5.5");4 part
AlphaGraphics # 553 249.86$ 342.36$ 534.86$ 1,112.36$ 2,074.86$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 80.00$ 134.00$ 195.00$ 380.00$ 685.00$
City Office Supply (4.25" x 5.5") 94.00$ 143.00$ 231.00$ 477.00$ 798.00$
CopyDR, Inc. 55.42$ 103.91$ 207.81$ 415.63$ 755.68$
DiPuma Printing Co. 160.00$ 225.00$ 398.00$ 498.00$ 898.00$
Dreyfus Printing (4.25" x 5.5") 55.00$ 110.00$ 203.00$ 506.00$ 1,013.00$ Gateway Printing & Office Supply,Inc. (4.25" x
5.5")127.95$ 166.05$ 242.00$ 471.15$ 843.00$
Greater Dallas Press
In-House Printers 70.00$ 105.00$ 210.00$ 520.00$ 1,040.00$
JK Graphics (4.25" x 5.5" - 2,500 Copies) 65.00$ 101.00$ 211.00$ 410.00$ No Bid
Minuteman Press Pearland 125.00$ 184.71$ 318.73$ 687.21$ 1,285.82$
Mirror Publishers
Thomas Printworks (4.25" x 5.5") 158.57$ 317.14$ 338.57$ 442.86$ 617.14$
VN Printing
20 NCR forms - black ink, 1/4 letter size (8.5" x 5.5"); 5 part
AlphaGraphics # 553 299.82$ 410.83$ 641.83$ 1,334.83$ 2,489.83$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 115.00$ 145.00$ 257.00$ 515.00$ 845.00$
City Office Supply (4.25" x 5.5") 113.00$ 178.00$ 285.00$ 603.00$ 1,071.00$
CopyDR, Inc. 92.63$ 142.50$ 247.00$ 514.58$ 842.05$
DiPuma Printing Co. 198.00$ 250.00$ 465.00$ 598.00$ 998.00$
Dreyfus Printing (4.25" x 5.5") 66.00$ 131.00$ 228.00$ 656.00$ 1,138.00$ Gateway Printing & Office Supply,Inc. (4.25" x
5.5")142.65$ 194.05$ 292.00$ 586.00$ 1,075.00$
Greater Dallas Press
In-House Printers 85.00$ 170.00$ 330.00$ 650.00$ 1,300.00$
No Bid
No Bid
N/A
No Bid
N/A
No Bid
No Bid
No Bid
No Bid
N/A
8
26
PEARLAND INDEPENDENT SCHOOL DISTRCT
REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02
PRINTING SERVICES
RECAP
JK Graphics (4.25" x 5.5" - 2,500 Copies)
Minuteman Press Pearland 142.91$ 222.67$ 392.04$ 864.30$ 1,619.95$
Mirror Publishers
Thomas Printworks (4.25" x 5.5") 175.71$ 351.43$ 383.14$ 512.50$ 728.57$
VN Printing
# Specification/Description 500 1000 2000 5000 10,000
21 Cost for padding
AlphaGraphics # 533
Amsterdam Printing & Litho, Inc.
Birdsong Printing 7.00$ 9.00$ 15.00$ 30.00$ 60.00$
City Office Supply 5.00$ 10.00$ 20.00$ 50.00$ 100.00$ CopyDR, Inc. (Price bid is for padding the
quantity of pads shown in the headlines) 16.97$ 25.46$ 38.19$ 57.28$ 114.56$
DiPuma Printing Co. 35.00$ 60.00$ 95.00$ 195.00$ 250.00$
Dreyfus Printing 8.00$ 10.00$ 12.00$ 20.00$ 40.00$
Gateway Printing & Office Supply, Inc. N/A N/A N/A N/A N/A
Greater Dallas Press
In-House Printers
JK Graphics (2,500 Copies)
Minuteman Press Pearland
Mirror Publishers
Thomas Printworks (Padding up to 50 sheets
per pad up 8 1/2" x 11" sheet size)125.00$ 200.00$ 400.00$ 900.00$ 1,700.00$
VN Printing 25.00$ 40.00$ 80.00$ 200.00$ 350.00$
22 Misc. 1 page form, black ink, letter, 67# vellum
AlphaGraphics # 553 113.57$ 149.64$ 223.54$ 459.47$ 852.68$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 50.00$ 88.00$ 160.00$ 315.00$ 495.00$
City Office Supply 40.00$ 80.00$ 160.00$ 400.00$ 605.00$
CopyDR, Inc. 64.00$ 101.05$ 112.94$ 274.29$ 548.57$
DiPuma Printing Co. 75.00$ 125.00$ 250.00$ 350.00$ 550.00$
Dreyfus Printing 50.00$ 90.00$ 160.00$ 284.00$ 464.00$
Gateway Printing & Office Supply, Inc. 63.35$ 92.95$ 152.20$ 311.30$ 536.85$
Greater Dallas Press
In-House Printers 65.00$ 120.00$ 220.00$ 540.00$ 1,080.00$
JK Graphics (2,500 Copies) 50.00$ 80.00$ 100.00$ 250.00$ 460.00$
Minuteman Press Pearland 65.00$ 111.84$ 207.35$ 468.47$ 891.56$
Mirror Publishers
Thomas Printworks (Based on WHT, Blue,
Canary, Cream, Gold, Green, or Ivory)125.00$ 146.00$ 183.00$ 299.00$ 490.00$
VN Printing
23 Misc. 1 page form, black ink, 20# paper
AlphaGraphics # 553 82.30$ 96.61$ 126.62$ 228.04$ 397.09$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 40.00$ 68.00$ 110.00$ 187.00$ 275.00$
City Office Supply 25.00$ 50.00$ 100.00$ 250.00$ 500.00$
No Bid
No Bid
No Bid
No Bid
N/A
No Bid
No Bid
No Bid
No Bid
No Bid
N/A
No Bid
N/C
No Bid
Included above Pricing
9
27
PEARLAND INDEPENDENT SCHOOL DISTRCT
REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02
PRINTING SERVICES
RECAP
CopyDR, Inc. 60.50$ 71.18$ 96.80$ 201.67$ 327.03$
DiPuma Printing 50.00$ 99.00$ 180.00$ 250.00$ 450.00$
Dreyfus Printing 30.00$ 40.00$ 80.00$ 200.00$ 320.00$
Gateway Printing & Office Supply, Inc. 53.05$ 70.65$ 106.00$ 192.30$ 300.75$
Greater Dallas Press
In-House Printers 40.00$ 70.00$ 140.00$ 350.00$ 700.00$
JK Graphics (2,500 Copies) 30.00$ 40.00$ 95.00$ 160.00$ 280.00$
Minuteman Press Pearland 50.00$ 83.78$ 152.96$ 337.79$ 635.04$
Mirror Publishers
Thomas Printworks 125.00$ 140.00$ 176.00$ 279.00$ 453.00$
VN Printing
COMMUNICATIONS DEPARTMENT
# Specification/Description 300 2,000 4,000 12,000 29,000
24
District Newsletter - 2 printings yearly; 40,000
copies each print; 11 1/2" x 12 1/2" 12 pages
(4 f & b) 4 pages color; Adobe In-Design
format required.
AlphaGraphics # 553 (*40,000 Copies) 18,391.68$
Amsterdam Printing & Litho, Inc.
Birdsong Printing
City Office Supply
CopyDR, Inc. (*40,000 Copies) No Bid No Bid No Bid No Bid 17,364.00$
DiPuma Printing Co.
Dreyfus Printing
Gateway Printing & Office Supply, Inc.
Greater Dallas Press (Newprint) 626.00$ 779.00$ 903.00$ 1,315.00$ 2,200.00$
Greater Dallas Press (Newprint & High Bright) 696.00$ 894.00$ 1,053.00$ 1,650.00$ 2,820.00$
In-House Printers
JK Graphics (*40,000 Copies) No Bid No Bid No Bid No Bid 17,255.00$
Minuteman Press Pearland
Mirror Publishers (*40,000 Copies) No Bid No Bid No Bid No Bid 4,281.70$
Thomas Printworks 794.00$ 1,680.00$ 1,922.40$ 3,224.90$ 6,048.80$
VN Printing (*40,000 Copies) 3,540.00$
No Bid
No Bid
No Bid
N/A
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
10
28
PEARLAND INDEPENDENT SCHOOL DISTRCT
REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02
PRINTING SERVICES
RECAP
COMMUNICATIONS DEPARTMENT
# Specification/Description 300 2,000 4,000 12,000 29,000
25
The Pocket Profile - 1 printing yearly; 4,000
copies; 8 1/2" x 11" 1 page (f&b) trifold 80#
glossy; 4 color; Adobe In-Design format
required.
AlphaGraphics # 553 268.51$ 793.00$ 1,497.99$ 3,357.98$ 5,273.10$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 250.00$ 489.00$ 825.00$ 1,075.00$ 1,800.00$
City Office Supply No Bid No Bid 574.00$ No Bid No Bid
CopyDR, Inc. No Bid No Bid 1,222.67$ No Bid No Bid
DiPuma Printing Co. (8 1/2" x 14) No Bid No Bid 598.00$ No Bid No Bid
Dreyfus Printing No Bid No Bid 863.00$ 1,449.00$ 2,687.00$
Gateway Printing and Office Supply, Inc. 123.85$ 547.00$ 656.00$ 1,173.00$ 2,007.05$
Greater Dallas Press
In-House Printers
JK Graphics No Bid No Bid 699.00$ No Bid No Bid
Minuteman Press Pearland
Mirror Publishers
Thomas Printworks 207.00$ 454.00$ 674.10$ 862.75$ 1,267.20$
VN Printing 800.00$ 2,500.00$ 4,800.00$ No Bid No Bid
26
District Christmas Cards - 1 printing yearly,
2,500 copies; 8 1/2" x 11" scored only (PISD to
provide the paper to be scored)
AlphaGraphics # 553 (*2,500 Copies - scoring
only)No Bid 101.00$ No Bid No Bid No Bid
Amsterdam Printing & Litho, Inc.
Birdsong Printing (*2,500 Copies) Includes
envelopes & delivery to mail houseNo Bid 1,540.00$ No Bid No Bid No Bid
City Office Supply (Single Color Bk, Bl, Rd,) No Bid 246.00$ No Bid No Bid No Bid
CopyDR, Inc. (*2,500 Copies scoring only) No Bid 442.00$ No Bid No Bid No Bid
DiPuma Printing Co. (*2,500 Copies) No Bid 125.00$ No Bid No Bid No Bid
Dreyfus Printing (*2,500 Copies) No Bid 143.00$ No Bid No Bid No Bid
Gateway Printing and Office Supply, Inc.
Greater Dallas Press
In-House Printers
JK Graphics (*2,500 Copies) No Bid 130.00$ No Bid No Bid No Bid
Minuteman Press Pearland 135.00$ 592.59$ 1,038.84$ 2,883.82$ 6,889.27$
Mirror Publishers
Thomas Printworks 245.00$ 494.00$ 714.60$ 1,343.00$ 2,280.00$
VN Printing (*2,500 Copies) $ 600.00 250.00$ 500.00$ 800.00$ No Bid No Bid
N/A
No Bid
N/A
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
11
29
PEARLAND INDEPENDENT SCHOOL DISTRCT
REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02
PRINTING SERVICES
RECAP
27
District Birthday Cards - 1 printing yearly,
2,500 copies; 5 1/2" x 8 1/2" single fold 80#
matte (color)
AlphaGraphics # 553 (*2,500 Copies) 437.70$
Amsterdam Printing & Litho, Inc.
Birdsong Printing (*2,500 Copies) No Bid 980.00$ No Bid No Bid No Bid
City Office Supply No Bid 370.00$ No Bid No Bid No Bid
CopyDR, Inc. (*2,500 Copies) No Bid 798.80$ No Bid No Bid No Bid
DiPuma Printing Co. (*2,500 Copies) No Bid 498.00$ No Bid No Bid No Bid
Dreyfus Printing (*2,500 Copies) No Bid 705.85$ No Bid No Bid No Bid
Gateway Printing and Office Supply, Inc. 165.65$ 637.00$ 809.40$ 1,589.80$ 3,042.35$
Greater Dallas Press
In-House Printers
JK Graphics (*2,500 Copies) Flat/FoldNo Bid
342.50
525.00 No Bid No Bid No Bid
Minuteman Press Pearland 140.00$ $ 630.04 1,115.68$ 3,117.43$ 7,454.89$
Mirror Publishers
Thomas Printworks 225.00$ 382.00$ 430.00$ 512.10$ 912.05$
VN Printing 200.00$ 450.00$ 650.00$ No Bid No Bid
28
Discount given for other products and
services not specified above:
AlphaGraphics # 553 20% 20% 20% 20% 20%Amsterdam Printing & Litho, Inc. - with some
exceptions20% 20% 20% 20% 20%
Birdsong Printing
City Office Supply
CopyDR, Inc. 8% 10% 15% 15% 15%
DiPuma Printing Co.
Dreyfus Printing
Gateway Printing and Office Supply, Inc.
Greater Dallas Press 0% 0% 0% 0% 0%
In-House Printers
JK Graphics
Minuteman Press Pearland
Mirror Publishers
Thomas Printworks
VN Printing
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
Custom Quote
Call for quote
N/A
12
30
PEARLAND INDEPENDENT SCHOOL DISTRCT
REQUEST FOR COMPETITIVE SEALED PROPOSAL # 18-0810-02
PRINTING SERVICES
RECAP
ADMINISTRATION & HUMAN
RESOURCES
# Specification/Description 2,000 3,000 5,000 24,000
29
Student cumulative recordfolder: finished size
17.75" x 12"; stock 150# Springhill Manila Tag;
black ink - print 1 side; score/die cut; 2,500 -
3,000 ordered annually to restock PISD
warehouse
AlphaGraphics # 553 (*2,500 Copies) 713.86$ 844.86$
Amsterdam Printing & Litho, Inc.
Birdsong Printing 698.00$ 798.00$ 1,125.00$ 4,752.00$
City Office Supply
CopyDR, Inc. 871.05$ 1,306.57$ No Bid No Bid
DiPuma Printing Co. 598.00$ 698.00$ No Bid No Bid
Dreyfus Printing
Gateway Printing and Office Supply, Inc.
Greater Dallas Press
In-House Printers
JK Graphics
Minuteman Press Pearland
Mirror Publishers
Thomas Printworks (*300 @ 618.00, *4,000 @
999.00, *12,000 @ 1221.30, *29,000 @ 2423.35) 982.00$ No Bid No Bid No Bid
VN Printing 800.00$ 2,500.00$ 4,000.00$ No Bid
30
Recruiting Brochure - 1 printing yearly, 5,000
copies; 8 1/2 x 11, tri-fold, (f&b) full color,
glossy
AlphaGraphics # 553 1,993.92$
Amsterdam Printing & Litho, Inc.
Birdsong Printing No Bid No Bid 1,144.00$ No Bid
City Office Supply No Bid No Bid 694.00$ No Bid
CopyDR, Inc. No Bid No Bid 1,502.08$ No Bid
DiPuma Printing Co. No Bid No Bid 598.00$ No Bid
Dreyfus Printing (5,000 Copies) No Bid No Bid 743.00$ No Bid
Gateway Printing and Office Supply, Inc. 506.30$ 553.65$ 667.80$ 1,712.60$
Greater Dallas Press (5,000 Copies) No Bid No Bid 758.00$ No Bid
In-House Printers
JK Graphics No Bid No Bid 770.00$ No Bid
Minuteman Press Pearland 512.00$ 608.00$ 776.00$ No Bid
Mirror Publishers
Thomas Printworks (*300 @ 244.00, *4,000 @
579.00, *12,000 @ 739.80, *29,000 @ 987.70)502.00$ No Bid No Bid No Bid
VN Printing No Bid
No Bid
No Bid
No Bid
Pass
No Bid
N/A
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
13
31
32
Meeting Date September 12, 2017
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Date Submitted: September 7, 2017
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐ Administrative Report
☒ Consent Agenda
☐ Regular Agenda
☐ Information/Discussion
Subject: Approve Utilization of the BuyBoard Contract with Fred J Miller, Inc., for the Procurement of Band Uniforms for Pearland High School
Executive Summary: Pearland I.S.D. Board Policy Local CH states, “any single, budgeted purchase of goods or services that cost $75,000 or more, regardless of whether the goods or services are competitively purchased, shall require Board approval before a transaction may take place.” According to the district’s uniform replacement plan for band uniforms of every seven years, Pearland High School is scheduled to order uniforms this school year. Band uniforms for Pearland High School were last ordered during the 2010-2011 school year. The district would like to utilize BuyBoard Contract #507-16 with Fred J. Miller, Inc., for the procurement of 360 band uniforms at a price of $475 each for a total price of $171,000. Please see the attached quote and sketch from Fred J. Miller.
Fiscal Impact: Cost:
☐ Recurring
☒ One-Time
☐ No Fiscal Impact
Funding Source:
☒ General Fund
☐ Grant Funds
☐ Other
Fiscal Year:
Amendment Required
☐ Yes
☒ No
Superintendent’s Recommendation: That the Board of Trustees approve the utilization of BuyBoard contract #507-16 with Fred J. Miller, Inc. for the procurement of 360 band uniforms in the total amount of $171,000.
Department Submitting: Purchasing/Connie Hill
Requested By: Thomas Bell
Cabinet Member’s Approval: Jorgannie Carter
Board Approval Required: ☒Yes ☐No
Board of Trustees
Agenda Item Information
33
34
35
36
37
Meeting Date September 12, 2017
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Date Submitted: September 7, 2017
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐ Administrative Report
☒ Consent Agenda
☐ Regular Agenda
☐ Information/Discussion
Subject: Approve to Utilize DIR Contract with Dell for the Procurement of Dell Desktop Computers
Executive Summary: Pearland I.S.D. Board Policy Local CH states, “any single, budgeted purchase of goods or services that cost $75,000 or more, regardless of whether the goods or services are competitively purchased, shall require Board approval before a transaction may take place.” The student desktop replacement project is a line item project approved in the November 8, 2016 Bond Election. The district currently has 1024 desktops needing replacement. Please find attached the negotiated DIR pricing for the Dell All-in-One (AIO) desktop platform. Standard DIR contract pricing would be $1,079,132 ($1,054 per unit price) for the Dell AIO’s. The negotiated DIR pricing in the amount of $588,800 ($575 per unit price) represents a cost savings of $490,332 to the district. Please see the accompanying negotiated quote from Dell.
Fiscal Impact: Cost:
☐ Recurring
☒ One-Time
☐ No Fiscal Impact
Funding Source:
☐ General Fund
☐ Grant Funds
☒ 2016 Bond Election Funds
Fiscal Year:
Amendment Required?
☐ Yes
☒ No
Superintendent’s Recommendation: That the Board of Trustees approve the utilization of DIR contract DIR-SSD-1951 to purchase desktops from Dell in the total amount of $588,800 to support the bond student desktop replacement project.
Department Submitting: Purchasing/Connie Hill
Requested By: Greg Bartay
Cabinet Member’s Approval: Cary Partin, Jorgannie Carter
Board Approval Required: ☒Yes ☐No
Board of Trustees
Agenda Item Information
38
39
40
41
42
PEARLAND INDEPENDENT SCHOOL DISTRICT CONFLICT OF INTEREST STATEMENT
DESKTOP COMPUTERS
September 12, 2017 Agenda Item
Neither Connie Hill, Purchasing Director, nor Greg Bartay, Chief Technology Officer, have a personal financial interest, a business interest, or any other obligation or relationship that in any way creates a potential conflict of interest with the vendor who is recommended for the procurement of desktop computers.
q ___ 1-17 Connie T. Hill Date
Oat?
1
43
Meeting Date: September 12, 2017
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Date Submitted: September 6, 2017
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐ Administrative Report
☒ Consent Agenda
☐ Regular Agenda
☐ Information/Discussion
Subject: Approve Resolution Amending Authorized Representatives for the Texas Local Government Investment Pool and Wells Fargo Bank
Executive Summary: The Texas Local Government Investment Pool (“TexPool/TexPool Prime”) and Wells Fargo Bank require a resolution amending authorized representatives to transact business on behalf of the District. The following staff are listed in the resolution:
• Jorgannie Carter, Chief Financial Officer • Leslie Skweres, Director of Accounting • Yvette Rogers, Accountant • Jan Crofoot, Bookkeeper
Fiscal Impact: Cost:
☐ Recurring
☐ One-Time
☒ No Fiscal Impact
Funding Source:
☐ General Fund
☐ Grant Funds
☐ Other
Fiscal Year:
Amendment Required
☐ Yes
☒ No
Superintendent’s Recommendation: That the board approve the resolutions amending the authorized representatives to transact business with TexPool Participant Services and Wells Fargo Bank.
Department Submitting: Business Office
Requested By: Jorgannie Carter
Cabinet Member’s Approval: Jorgannie Carter
Board Approval Required: ☒Yes ☐No
Board of Trustees
Agenda Item Information
44
45
46
47
48
49
50
Meeting Date: September 12, 2017
Meeting Type
☐ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Date Submitted: September 5, 2017
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐ Administrative Report
☒ Consent Agenda
☐ Regular Agenda
☐ Information/Discussion
Subject: Approve the TEA Missed School Day Waiver as a Result of Hurricane Harvey.
Executive Summary: On August 29, 2017 Commissioner Mike Morath notified superintendents in Texas that fifty-eight counties were identified by Governor Greg Abbott as disaster counties as a result of the extreme weather that occurred from Hurricane Harvey. Brazoria County was one of the counties that experienced severe flooding caused by the hurricane. Pearland Independent School District was closed for six instructional days from Friday, August 25 through Friday, September 1, 2017. School districts within the identified fifty-eight disaster counties were encouraged to apply for the TEA, Missed School Day waiver in order not to be required to make up those days missed on the school calendar.
The net result of this waiver, when approved (by TEA after board approval), is that the district will NOT have to make-up the lost days. The current school calendar will remain in effect.
Fiscal Impact: Cost:
☐ Recurring
☐ One-Time
☒ No Fiscal Impact
Funding Source:
☐ General Fund
☐ Grant Funds
☐ Other Funds (Specify)
Fiscal Year:
Amendment Required
☐ Yes
☒ No
Superintendent’s Recommendation: That the board of trustees approve the Missed School Day Waiver Application in order for the district to be excused from making up the six instructional days (Friday, August 25 through Friday, September 1, 2017) missed due to Hurricane Harvey.
Department Submitting: Dr. Brenda Waters
Requested By: Dr. John Kelly
Cabinet Member’s Approval: Jorgannie Carter
Board Approval Required: ☒Yes ☐No
Board of Trustees
Agenda Item Information
51
Application Information
Date of LEA Board of Trustees Approval
Date:
Special Instructions
Missed School Days Waiver, pursuant to TEC §25.081, allows the district or campus to request a waiver if instructional days are missed due to weather,health, safety, or other issues. This application is due no later than July. Refer to the Student Attendance Accounting Handbook 3.8.2.2 for the requiredapplication documentation to be uploaded as attachments. Note: A district may request this waiver for additional school days missed because of weather,safety, or health issues beyond the two days that must be made up with the district's two designated makeup days.
LEA Summary
LEA Attachments (0)
There are no LEA attachments.
© 2017 Texas Education Agency (TEA). All rights reserved.
waivers 2.9.0.8
Waivers
2017-2018 Application for Missed School Days Waiver Waiver ID: 41528
Category: Attendance Creator: Brenda Waters, District Editor Status: Draft
Creation Date: 9/1/2017 Approving Superintendent: Assigned To: Brenda Waters
LEA Contact LEA Information
Full Name:
Phone: Ext:
Email:
LEA: PEARLAND ISD (020908)
Address: P O BOX 7, PEARLAND, TX 77581-4209
Phone: (281) 485-3203
Campus Name Reason(s) Explanation Date
All Campuses WeatherThe Pearland Independent School District falls within Brazoria County which is withinGovernor Greg Abbott's disaster proclamation.
2017-08-252017-08-282017-08-292017-08-302017-08-312017-09-01
Page 1 of 1Printed: 9/1/2017
52
Meeting Date September 12, 2017
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Date Submitted: September 9, 2017
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐ Administrative Report
☒ Consent Agenda
☐ Regular Agenda
☐ Information/Discussion
Subject: Approve the Interlocal Agreement/Contract Payments with the City of Pearland for the School Resource Officers (SRO’s) Program
Executive Summary: Pursuant to the authority granted by the Texas Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, the proposed Interlocal Agreement with the City of Pearland provides for ten School Resource Officers and one supervisor to be utilized by the district at junior high campuses, PACE, and high schools for a nine-month period that corresponds with the district’s 2017-2018 school year plus ten additional days for training. The District will reimburse the City of Pearland for the full wages, including related overtime, and benefits provided to the SROs during the nine-month term plus ten additional days. Included in the reimbursement is equipping each SRO with a fully equipped vehicle, a handheld radio, and uniforms. The reimbursement rate for Expenses for the Term spanning 2017-2018 will be $9130.00 per officer. The projected total annual cost of this Interlocal Agreement (salaries, training and equipment) for the 2017-2018 school year is $952,533.86 which is already included in the District’s annual budget. This figure compares to a total of $935,228.43 paid in 2016-2017 (representing a 2% increase).
Fiscal Impact: Cost:
☒ Recurring
☐ One-Time
☐ No Fiscal Impact
Funding Source:
☒ General Fund
☐ Grant Funds
☐ Other Funds (Specify)
Fiscal Year:
Amendment Required
☐ Yes
☐ No
Superintendent’s Recommendation: That the board approve the Interlocal Agreement with the City of Pearland to provide a total of ten School Resource Officers and one supervisor for the District’s junior highs, PACE, and high school campuses for a nine-month term that corresponds with the District’s 2017-18 adopted school calendar plus an additional ten days for training.
Department Submitting: Deputy Superintendent Requested By: John P. Kelly, Ph.D.
Cabinet Member’s Approval: Nan Weimer
Board Approval Required: ☒Yes ☐No
Board of Trustees
Agenda Item Information
53
1
INTERLOCAL AGREEMENT
BETWEEN
PEARLAND INDEPENDENT SCHOOL DISTRICT AND THE CITY OF PEARLAND
This Agreement is made this ______ day of __ ___, 2017, between the Pearland Independent School District ("District") and the City of Pearland ("City").
Pursuant to the authority granted by the "Texas lnterlocal Cooperation Act", Chapter
791 Texas Government Code providing for the cooperation between local governmental
bodies, the parties hereto, in consideration of the premises and mutual promises contained
herein, agree as follows:
WHEREAS, the contract is made under the authority of Section 791 of the Texas
Government Code; and,
WHEREAS, the parties, in performing governmental functions or in paying for the
performance of governmental function hereunder shall make that performance or those
payments from current revenues legally available to that party;
WHEREAS, the governing bodies of each party find that the subject of this contract
is necessary for the benefit of the public and that each party has the legal authority to
perform and to provide the governmental function or service which is the subject matter of
this contract; furthermore, the governing bodies find that the performance of this contract is
in the common interest of both parties; and that the division of cost fairly compensates the
performing.
NOW THEREFORE, in consideration of the foregoing premises and other good and
valuable consideration the receipt and sufficiency of which is hereby acknowledged, it is
hereby agreed as follows:
1. City will provide police officers from its police department for District to utilize as
School Resource Officers ("SROs") during the nine (9) month period that
corresponds with District's annually adopted school calendar, plus an additional ten
(10) days (the "Term"), excluding any summer sessions. All SROs will be equipped
with police vehicles unless District requests otherwise in writing.
2. District will reimburse to City the full wages, including related overtime, and benefits
("Compensation") that City pays to or provides for the SROs during the Term. The
Compensation reimbursement will be invoiced monthly by City and shall be paid by
District within thirty (30) days of receipt of each invoice.
54
2
3. District will also reimburse City for operational expenses attributable to each SRO,
including without limitation the costs of training and equipping each SRO with a
police vehicle, a handheld radio, and uniforms. The reimbursement rate for
expenses for the school term spanning 2017-2018 will be $9,130.00 per officer.
Expenses reimbursement will be invoiced by City in October of each year and shall
be paid by District within thirty (30) days of receipt of said invoice.
4. City will provide eleven (11) SROs to District, comprised of ten (10) Police
Officers and one Supervisory Officer. District may unilaterally adjust the number
of SROs provided by City by notifying City of such change in writing no later than
April 1 prior to the start of the Term. If either party wishes to change the number of
SROs after April 1, such change shall only be effective if mutually agreed
upon in writing by both parties. If the number of SROs is changed, District's
billing will be adjusted on a pro rata basis. Absences by officers assigned to
District as SROs shall be covered by City's temporarily assigning other police
officers for the duration of said absence.
5. The term of this Agreement shall be for one (1) year, commencing on the effective
date reflected herein, terminating on the same day of the year 2018. District will
reimburse City for Compensation and Expenses incurred for SROs up to the
effective date of termination of this Agreement.
6. City and District agree that City in performing this Agreement shall act as an
independent contractor and shall have control of its own work and the manner in
which it is performed. District will have the right to allocate the SRO positions
amongst District's various facilities as it sees fit, but City will control assignment of
specific officers to those positions and will maintain supervisory control over all
SROs in the performance of their duties as peace officers.
7. Nothing herein shall be deemed in any manner to constitute a waiver of sovereign,
governmental, or any other immunity or affirmative defense that may be asserted by
District or City. Nor shall this agreement be in any manner construed to create a
cause of action for the benefit of any person not a party to this Agreement, or to
create any rights for the benefit of any person not a party to this Agreement no
otherwise existing at law.
8. No assignment by a party hereto of any rights under or interests in this Agreement
will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically but without limitation moneys that may become
due and moneys that are due may not be assigned without such consent (except to
the extent that the effect of this restriction may be limited by law), and unless
specifically stated to the contrary in any written consent to an assignment no
assignment will release or discharge the assignor from any duty or responsibility
under this Agreement.
55
3
9. Whenever possible, each provision of this Agreement shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Agreement is prohibitive or invalid under applicable law, such provision shall be ineffective to the extent of such provision or invalidity, without invalidating the remainder of such provision or the remaining provisions of this Agreement.
10. This Agreement shall be construed and enforced in accordance with and governed by the laws of the State of Texas.
11. This Agreement and all obligations created hereunder shall be performable in
Brazoria, Fort Bend and Harris Counties, Texas.
In witness whereof, the parties have hereunto set their hands and signatures on the date first above mentioned.
Pearland lndependent School District By:
John P. Kelly, Ph.D. Superintendent of PISD Schools
City Of Pearland, A Texas municipal corporation
By: Clay Pearson City Manager
56
4
STATE OF TEXAS
BRAZORIA COUNTY
This instrument was acknowledged before me on this _____ day of ______________, 2017, by John P. Kelly, on behalf of Pearland Independent School District.
STATE OF TEXAS
BRAZORIA COUNTY
This instrument was acknowledged before me on this _____ day of ______________, 2017, by Clay Pearson, City Manager of the City of Pearland, a Texas home rule municipality, on behalf of said municipality.
Notary Public, State of Texas
My Commission Expires:
57
Operating Cost per Officer
0.670498084
Prorated
for 175 school days
406 272
594 398
4,415 2,960
520 349
757 508
831 597
583 391
980 657
127 85
4,343 2,912
13,556 9,130
Total Annual Operations Cost for 11 Officers $100,430
Budgeted Operating Costs (for table above)
49,665
11
4,415
0
0
3,840
4,000
35,000
6,825
0
49,665
Salary & Benefit Costs
Total Salary & Benefits projected by City, 175 School Days $802,638.28
Additional 10 Day Training Cost per Agreement $49,466.58
Total Estimated Salary & Benefits for 2017-2018 School Year $852,103.86
Total Estimated Personnel and Operations Cost for 2017-2018 $952,533.86
CITY OF PEARLAND
SRO PERSONNEL AND OPERATIONS COSTS - FY2018
FY2018
Estimated
Expenses
Operating Costs
Number of Budgeted Personnel
FY2018 Budget
Law Enforcement Liability Ins.
Automobile Insurance
Operating Cost per Officer (from table below)
Laptop ($2600/5) - [Cost divided by anticipated life, years]
Mobile Radio ($5300/7)
Portable Radio ($5815/7)
Body Camera ($1750/3)
Operating Cost Share per Officer
Radio Airtime ($980/yr)
Ballistic Vest ($635/5)
Car ($30400/7)
Total Operating Cost per Officer
TCLEOSE Training
Operating Costs - Total
Hardware
Office Supplies
Cell Phone
Wearing Apparel
Motor Vehicle
Professional Development
58
Meeting Date September 12, 2017
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Date Submitted: September 5, 2017
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☒ Administrative Report
☒ Consent Agenda
☐ Regular Agenda
☐ Information/Discussion
Subject: Approve the Guaranteed Maximum Price (GMP) Amendment No. 1 to the Contract with Durotech, Inc. for Services Related to the Pearland JH West 2016 Bond Project
Executive Summary: At the March 21, 2017 meeting the Board of Trustees approved Durotech, Inc. to provide Construction Manager at Risk (CMAR) services for Bond Packages C and D through a formal Request for Qualifications process. A contract for preconstruction services was subsequently executed providing for design and bidding phase services by Durotech. Amendment No. 1 is to provide construction phase services related to re-routing of utilities, construction fencing, and miscellaneous renovations to accommodate student circulation in advance of the main construction portion of the project. It is anticipated that a GMP for the main construction portion will be recommended for approval at the December 2017 Board meeting. The GMP amount is based on the attached proposal from Durotech and recommendation letter from Stantec Architects which is within the budget allocated in the bond for this project. Durotech solicited proposals from subcontractors based on the drawings prepared by Stantec Architects. The GMP contract was prepared based on the bids from the selected subcontractors.
Fiscal Impact: Cost:
☐ Recurring
☒ One-Time
☐ No Fiscal Impact
Funding Source:
☐ General Fund
☐ Grant Funds
☒ Other Funds (Specify) 2016 Bond Funds
Fiscal Year:
Amendment Required
☐ Yes
☒ No
Superintendent’s Recommendation: That the board approve the Guaranteed Maximum Price (GMP) Amendment No. 1 to the Contract with Durotech, Inc. for a sum not-to-exceed $312,874 for services related to the Junior High West 2016 Bond Project, and authorize the Superintendent or his designee to execute the Amendment and any other necessary documents on behalf of the school district.
Department Submitting: Facilities/Don Tillis
Requested By: Don Tillis
Cabinet Member’s Approval: Cary Partin
Board Approval Required: ☒Yes ☐No
Board of Trustees
Agenda Item Information
59
September 5, 2017 File: 214000507
Attention: Mr. John Posch Director of Bond Program Construction Pearland I.S.D 1928 N. Main Pearland, TX 77581
Dear Mr. Posch,
Reference: Guaranteed Maximum Price for Pearland Junior High West Phase 1
On August 8, 2017, Durotech, Inc. received sub-contractor and vendor proposals for Junior High West Phase 1 Package. These proposals were based on the contract documents provided by Stantec.
Based on this information, Durotech, Inc. presented a proposed GMP in the amount of Three Hundred Twelve Thousand Eight Hundred Seventy-Four and Zero Cents ($312,874.00).
Stantec recommends approval of this GMP amount to Pearland ISD. Pending the approval of this GMP, Durotech, Inc is ready to begin construction around November 1, 2017. Stantec is also available to help respond to any Board questions or comments on the GMP.
Thank you for the continued trust in Stantec on this project and we look forward to the successful completion of this project.
Regards,
Laura Sachtleben, AIA, LEEP AP
Laura Sachtleben, AIA, LEED AP Principal Phone: (713) 548-5880 [email protected]
Attachment: None
c. Laura Carrera, AIA
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1
11931 Wickchester Lane ● Suite 205 ● Houston, Texas 77043-4501 Phone: 281.558.6892 ● Fax: 281.496.5637
Date: August 11, 2017
Mr. John PoschDirector of Bond Program ConstructionPearland I.S.D1928 N. MainPearland, TX 77581
Re: Guaranteed Maximum Price for Pearland Junior High West & Sablatura Middle School Additions & Renovations – Phase 1
Dear Mr. Posch:
Durotech, Inc. received sub-contractor and vendor proposals for the Phase 1 Package on August 08, 2017 based on the drawings and specifications prepared by Stantec Architects. The GMP is based on the following documents:
1. Drawings & Specifications Dated July 19, 2017
Based on the review of sub-contractor proposals, the total GMP for Phase 1 Package is as follows:
Phase 1 $312,874
We look forward to the opportunity of serving Pearland I.S.D in the construction of the Phase 1 project. Thank you for allowing us to be a partner with Pearland I.S.D.
Thanking you.
Sincerely,
Steve PercivalPresidentDurotech, Inc.
61
Meeting Date: September 12, 2017
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Date Submitted: August 24, 2017
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐ Administrative Report
☒ Consent Agenda
☐ Regular Agenda
☐ Information/Discussion
Subject: Approve Deductive Change Order and Final Payment for the Pearland High School Mechanical, Electrical and Plumbing (MEP) Upgrades
Executive Summary: In accordance with Policy CV (LOCAL), final payments for construction work in the district shall not be made until the work has been completed and accepted by the Board.
The board contracted with Comex Corporation in March, 2015 to conduct renovations related to the mechanical, electrical and plumbing (MEP) systems at Pearland High School. The project is complete and the contractor has submitted a deductive change order in the amount of $981,786.00 along with an invoice for final payment in the amount of $800,366.15. After accounting for the final payment, the project is $981,786.00 under the approved budget of $16,989,109. This project was funded with the sale of the Series 2014 Bonds which provided the district with $34,323,623. The total cost of renovations at Pearland High School along with the renovations and additions at Carleston and Lawhon Elementary Schools have a total projected cost of $39,656,493 with the difference of $5,332,870 being funded from the reserves of the General Fund. With the Pearland High School renovations now complete and the Lawhon and Carleston projects nearing completion, it appears the amount needed from the reserves of the General Fund will be an amount closer to $2 million.
Fiscal Impact: Cost:
☐ Recurring
☒ One-Time
☐ No Fiscal Impact
Funding Source:
☐ General Fund
☐ Grant Funds
☒ Other Funds (Food Service Fund)
Fiscal Year:
Amendment Required
☐ Yes
☒ No
Superintendent’s Recommendation: That the board approves Change Order Number 1 in the deductive amount of $981,786.00 and authorizes final payment to Comex Corporation for the mechanical, electrical and plumbing renovations at Pearland High School.
Board of Trustees
Agenda Item Information
62
Department Submitting: Business Office and Maintenance Department
Requested By: Don Marshall, Jorgannie Carter and Larry Berger
Cabinet Member’s Approval: Don Marshall/ Jorgannie Carter
Board Approval Required: ☒Yes ☐No
63
64
65
Meeting Date September 12, 2017
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Date Submitted: September 5, 2017
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐ Administrative Report
☐ Consent Agenda
☒ Regular Agenda
☐ Information/Discussion
Subject: Consider Resolution Concerning Employee Pay Decisions Relevant to Hurricane Harvey School District Closures
Executive Summary: In accordance with local policy DEA, the administration submits the attached resolution for consideration by the Board of Trustees. Essentially, the resolution allows salary/payment to all employees for the dates/times missed because of the closure of our schools from August 25 to September 1, 2017.
Furthermore, the resolution provides additional pay to those critical wage earning staff who were required to work during this same period of time.
Specifically, policy DEA Local states:
During an emergency closing for which the workdays are not scheduled to be made up at a later date, all employees shall continue to be paid for their regular duty schedule regardless of whether the employees are required to report to work. The Board shall, by resolution or other Board action, set the parameters for payment during closings and reflect the purpose served by the expenditure. Nonexempt employees who are required to work during an emergency closing for a federally declared disaster shall be paid at the rate of one and one-half times their regular rate of pay for all hours worked up to 40 hours per week. Overtime for time worked over 40 hours in a week shall be calculated and paid according to law. The Superintendent or designee shall approve payments and ensure that accurate time records are kept of actual hours worked during emergency closings.
Fiscal Impact: Cost:
☐ Recurring
☐ One-Time
☒ No Fiscal Impact (If approved)
Funding Source:
☐ General Fund
☐ Grant Funds
☐ Other Funds (Specify)
Fiscal Year:
Amendment Required
☐ Yes
☒ No
Superintendent’s Recommendation: That the Board approves submission of the required waiver for missed instructional time due to Hurricane Harvey consisting of August 25 and August
Board of Trustees
Agenda Item Information
66
28-September 1, 2017.
Department Submitting: Superintendent
Requested By: Dr. Brenda Waters
Cabinet Member’s Approval: N/A
Board Approval Required: ☒Yes ☐No
67
RESOLUTION OF THE BOARD OF TRUSTEES
OF THE PEARLAND INDEPENDENT SCHOOL DISTRICT
WHEREAS, the Pearland Independent School District Board of Trustees recognizes that
the territory included in the Pearland Independent School District recently suffered inclement
weather conditions associated with Hurricane Harvey and,
WHEREAS, pursuant to cooperative efforts with state and local officials to prepare for
the impending hurricane including winds, storm surge, precipitation and hazardous road
conditions, Pearland Independent School District closed operations beginning on Friday, August
25, 2017, and the subsequent days that followed until Tuesday, September 5, 2017.
WHEREAS, Pearland Independent School District will only need to make-up the missed
instructional minutes when the weather closure exceeds the additional instructional minutes
embedded in the 2017-2018 Instructional Calendar.
WHEREAS, the Board of Trustees of the Pearland Independent School District seeks to
retain its employees and facilitate efficient operation of educational activities; and,
WHEREAS, the Board of Trustees of the Pearland Independent School District finds that
compensating employees for work days missed as a result of inclement weather and hurricane
conditions serves an important public purpose in that continued retention of such employees shall
enable the school district to continue efficient operation educational activities; and,
IT IS THEREFORE:
RESOLVED that the Board of Trustees of the Pearland Independent School District
hereby authorizes the administration to compensate all employees for days when the District was
closed due to inclement weather and hurricane conditions at their regular hourly or daily rate of
pay, according to the duty schedule they would have otherwise worked;
FURTHER RESOLVED that the Board of Trustees of the Pearland Independent School
District hereby authorizes the administration to compensate those employees who were required
to report to duty on Friday, August 25, 2017 and subsequent days followed until the time the
district was open and fully operational at the rate of pay specified in local policy DEA in addition
to the pay all employees will receive.
CERTIFICATE FOR RESOLUTION
I hereby certify that the foregoing resolution was presented to the Board of Trustees of
the Pearland Independent School District during a scheduled Board Meeting on September 12,
2017. A quorum of the Board of Trustees being then present, it was then duly moved and
seconded that the resolution be adopted, and such resolution was then adopted according to the
following vote:
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Ayes: _ Nays: _ Abstentions: ----
To certify which, witness my hand and the official seal of the District this12th day of September,
2017.
Rebecca Decker
President, Board of Trustees
69
Meeting Date September 12, 2017
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Date Submitted: September 5, 2017
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐ Administrative Report
☐ Consent Agenda
☒ Regular Agenda
☐ Information/Discussion
Subject: Discuss/Consider Issues Related to Hurricane Harvey Recovery Effort
Executive Summary: This item allows the Board to discuss issues related to the district’s response in the wake of Hurricane Harvey and to make any board motions related to this item.
Fiscal Impact: Cost:
☐ Recurring
☐ One-Time
☐ No Fiscal Impact
(Not Yet Known)
Funding Source: ☐ General Fund
☐ Grant Funds
☐ Other Funds (Specify)
Fiscal Year:
Amendment Required
☐ Yes
☐ No
Superintendent’s Recommendation: The Board has the opportunity to discuss school related issues relevant to the district’s operations in the aftermath of Hurricane Harvey. In the event that a board level decision is needed on this topic, this item allows the board to take that action.
Department Submitting: Superintendent
Requested By: Superintendent Cabinet Member’s Approval:
Board Approval Required: ☐Yes ☐No
Board of Trustees
Agenda Item Information
70
Meeting Date September 12, 2017
Meeting Type
☒ Regular Meeting
☐ Special Meeting/Workshop
☐ Hearing
Date Submitted: September 5, 2017
Agenda Placement
☐ Public Hearing
☒ Open Session
☐ Executive Session
☐ Recognition
☐ Administrative Report
☐ Consent Agenda
☒ Regular Agenda
☐ Information/Discussion
Subject: Consider the Purchase of School Buses and the Associated Senate Bill 693 Related to Seat Belts for New Buses
Executive Summary: The Transportation Department recommends the purchase of seven school buses (One [1] 54 passenger-wheel chair accessible and six [6] 71-77 passenger) . See attached information on specifications and costs.
In addition: During the Texas Legislature session of Spring 2017, Senate Bill 693 was passed into law. The law requires that school districts purchase all new school buses with lap/shoulder belts included. Alternatively, the law requires school boards to pronounce that doing so presents a financial hardship.
Here is some relevant information to consider for Pearland ISD:
In 2007, a similar bill was passed. But the legislators wisely ruled that school districts must comply ONLY IF the legislature provided the funds for that purpose. Unfortunately, the new law removes that stipulation – and requires school districts to “find the money”, thereby resulting in an unfunded law if implemented.
Adding seat belts to some buses and not to those already purchased presents problems. Transportation estimates the total cost for outfitting every existing and new bus with seat belts is approximately $3 million. This includes both retro-fitting costs and the decrease in the number of available seats when such belts are installed - thereby requiring more buses and more drivers.
Specifically our Transportation Director has calculated we would need 28 new buses to meet current ridership levels if seat belts are installed on all buses plus the cost of hiring additional drivers for those buses would be approximately $21,000 per driver.
With regard to a study on seat belts for school buses and their impact on reduced seating and other issues, see: http://www.ncbussafety.org/download/3PointBelt_NCSU_Final%20Report.pdf. While the study sees positive benefits with regard to out-of-seat behavior improvements, there are significant problems with getting students to use them, with the additional costs for retrofitting buses and with the greatly diminished seating capacity.
School buses are already considered the safest form of transportation on the road. Various studies have demonstrated mixed results as to whether seat belts on buses are demonstrably safer for the variety of accidents that might occur. For example, some have cited the HISD school bus accident in which two students were killed. In that particular case, seat belts were available on the bus but weren’t worn – and it isn’t certain whether
Board of Trustees
Agenda Item Information
71
seat belts would have helped or hindered in that accident.
In the event of a fire or water emergency or if the bus is hit by a large vehicle, some predict students could be trapped by the belts. Some bus officials are concerned that students will mis-use the belts as “weapons” against others.
Even districts which have attempted to place seat belts on buses have incurred funding difficulties. For example, Houston ISD made that decision in 2015 and has been able to install the belts on only about 50% of their buses to date. This creates perceived inequities among the different bus routes for that district.
If the legislature was to provide $3 million for student safety, there are other higher priority items that could help the district, particularly in the wake of Hurricane Harvey.
We are therefore recommending the purchase of 7 new school buses (One [1] 54 passenger-wheel chair accessible and six [6] 71-77 passenger) at a total cost of $702,662.00, excluding the cost for seat belts – which would otherwise add $46,787.00 to the price.
Fiscal Impact: Cost:
☒ Recurring
☐ One-Time
☐ No Fiscal Impact
Funding Source:
☒ General Fund
☐ Grant Funds
☐ Other Funds (Specify)
Fiscal Year:
Amendment Required
☐ Yes
☒ No
Superintendent’s Recommendation: That the Board approves the purchase of seven (7) new school buses (One [1] 54 passenger-wheel chair accessible and six [6] 71-77 passenger) at a total cost of $702,662.00. Furthermore that the Board votes NOT to purchase and install seat belts on new buses, recognizing that in the wake of Hurricane Harvey, there are greater student safety needs for the strained fiscal resources of the district.
Department Submitting: Superintendent Requested By: Superintendent (Purchase of Buses) and Texas Legislative (Seat Belts)
Cabinet Member’s Approval:
Board Approval Required: ☒Yes ☐No
72
LONGHORN BUS SALES 6921 Homestead Rd. Houston, Tx. 77028
713-631-9306 Fax 713-631-4634
PEARLAND ISD
Date: September 8, 2017
Body Manufacturer: IC Corp Model: C2608 2019
Chassis Manufacturer: IC Corp Model: PB 105 2019
Capacity: 54 Passenger - 4 w/c positions
Price/Unit: $105,404.00 Number of units: 1 Total: $105,404.00
Standard Body Specifications Chassis Specifications
78” headroom standard Engine: Cummins ISB 6.7
Fire resistant seating Horsepower: 240
Intermittent windshield wipers and washers Torque 560 ft-lb
Seat centers on 27” spacing Wheelbase: 218”
Upgrade first aid kit and body fluid clean-up kit Alternator: 325 amp high output
Full insulation - roof & sides Transmission: Allison 3000 w/5yr warranty
Complete body undercoating Brakes: Full air antilock
Fire extinguisher Front axle: 10,000#
Rubber flooring throughout Black Rear axle: 19,800#
Triangle reflectors (3) Tires: 255/75R 22.5H
Aluminum aisle strips Fuel tank: 65 gallon BTR
90,000 BTU front heater/defrost system Power steering
School bus yellow paint Tilt steering
Two full rows interior dome lights Tachometer
Rear view mirror inside (10 x 30) Warning buzzers
Cross over mirror bus boy Auto. slack adjusters
Rear view mirrors (2) “Roscoe” motorized
Fan drivers defog
Moisture ejectors
Air ride suspension
Emergency door buzzer and hold-back device Battery system 3-12 volt 1950 CCA
State spec LED light pkg. Power source 12V
Three-step riser
National hi-back air ride driver’s seat
Drivers three point seat belt with retractor
Two “Transpec” roof hatches
Four emergency K/O windows, vertical hinge
Reflectorized air stop arm
Flat floor
Monitor, post trip inspection
Light, exterior, check
73
Body Options Included Chassis Options Included
Entrance air door outward opening
Reflective material Cruise control
Vandalock security system Hour meter gauge pkg.
Sound abatement insulation Daytime running lights
Seat belts 16 sets Hand throttle
5/8” Marine plywood over steel floor Warranty - towing: 24/unlimited $550 max
Dark tinted/laminated safety glass 2 way radio XPR 5550E
Crossing Gate Spheros 136,000 BTU AC System W/warranty
White roof REI Camera System
Upholstery, prevaill, (Blue)
Interior paint (gray)
Full Track mounted seats, 2 Child seats
4 w/c positions “Sure-Lok” retractable
Lift - w/c model “Braun” NL919FIB 1000 lb
Drivers compartment
PDI
DOT inspection
Lettering
Weight Slip
Govern speed at 65mph
AM/FM/CD/PA system (installed)
Strobe Light
Estimated delivery: 100-130 Days ARO F.O.B. Pearland, Tx
Both body and chassis specifications meet or exceed Texas School Bus
Specification # 10-SB-17 for 2017.
Authorized Signature__________________________
BUY BOARD PRICING
COOP Fee not included, please add $800
74
LONGHORN BUS SALES 6921 Homestead Rd. Houston, Tx. 77028
713-631-9306 Fax 713-631-4634
PEARLAND ISD
Date: September 8, 2017
Body Manufacturer: IC Corp Model: C3402 Conventional 2019
Chassis Manufacturer: IC Corp Model: PB105 2019
Capacity: 77-71 Passengers
Price/Unit: $ 99,543.00 Number of units: 6 Total: $597,258.00
Standard Body Specifications Chassis Specifications
78” headroom standard Engine: Cummins ISB 6.7
12 rows of fire resistant seating H/B Horsepower: 240
Intermittent windshield wipers and washers Torque 560 ft-lb
Seat centers on 27” spacing Wheelbase: 276”
Upgrade First aid kit and body fluid clean-up kit Alternator: 325 amp hi-output
Full Insulation Roof & Sides Transmission: AT 3000 5 yr warranty
Complete body undercoating Brakes: Full Air
Fire extinguisher Front Axle: 10,000#
Rubber flooring throughout Black Rear Axle: 19,800#
(3) Triangle Reflectors Tires: 11R 22.5 RR15
Aluminum aisle strips Fuel Tank: 100 Gallon with Barrier
90,000 btu front heater/defrost system Battery System 3-12volt 1950 CCA
School bus yellow paint Air Ride Suspension
Two full rows interior dome lights Tachometer
Rear view mirror inside (10 x 30) Warning buzzers
Mirrorlite Cross Over Mirrors HD Auto. Slack Adjusters
Rear view mirrors (2) Roscoe motorized Auto. Moisture Ejectors
Emergency door buzzer and hold-back device Power Steering Tilt
National hi-back air suspension driver’s seat Power Source 12V
Drivers three point seat belt with retractors
Three-step riser
Two Specialty roof hatches
Reflectorized stop arm
Four emergency K/O windows, vertical hinge
Warning light LED strobing type
State Spec LED light pkg.
Monitor, Post Trip Inspection
Light, Exterior, Check, Pre Trip
Drivers Dome Light, separate switch
75
Page 2
Body Options Included Chassis Options Included
Interior paint Gray Bendix 4-Channel ABS Brake System
Reflective Material Daytime Running Lights
Vandalock Security System Locking Throttle
Sound Abatement Insulation Cruise Control
White Roof Warranty Towing: 24/150K $550 max
5/8” Marine plywood Over Steel Floor Seat Belt Cutter
Dark Tinted/Laminated Safety Glass DOT Speed @ 65 mph
Crossing Gate Spheros 136,000 BTU W/warranty
Drivers Area Defrost Fan Left 2-way radio XPX 5550E
Strobe Light REI Camera System
Air Door outward opening
Drivers Compartment
Stop Arm Transpec Ele.
Black window frames
Blue Upholstery
Estimated delivery time: 100-130 Days ARO F.O.B: Pearland, Tx
Both body and chassis specifications meet or exceed Texas School Bus Specification # 070-SB-
17 for 2017.
Authorized Signature__________________________
BUY BOARD PRICING
COOP Fee not included, please add $800
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