PDT Training - Time management, initiave and travel

Time Management

10 Time-Management Techniques at Work

Daily Planning

10) Spend 15 Minutes Each Day Planning Your Day

– Find a place that is relatively free of distractions

– Review your long-range goals

– Make sure the number of tasks and the amount of time required by each is well within the time available in your day

– Set specific daily goals for tasks

– Anticipate obstacles

– Prioritize your tasksLaser Thinking – Focus all of your energy and power on these two questions:

1)What are the highest priorities in my life?

2)Of these priorities, which do I value most?


Daily Planning9) Prioritized Daily Tasks Lists (Not To-

Do Lists)

Step 1: Make a list of everything you would like to accomplish today, including tasks that are not urgent.

Step 2: Give a value to each item on the list (ABC System)A – Vital tasks – MUST be doneB – Important tasks – Should be doneC – Relatively trivial tasks – Could be done

Step 3: Give a numerical value to each item on the listExample: A1 – A4, B1 – B4, C1 – C4

Step 4: Enter into your calendar or planner


Accountability

8) Share Your Goals with Others

– Make public what you are trying to achieve• Goal-Setting Meetings• Big Brothers• Facebook• Family & Friends

– When others know what your goals are, they can hold you accountable to achieving them

– Find mentors who have the knowledge in those things you are trying to achieve


Your Workspace

7) Keep Your Workspace Clean

– A clean and tidy space creates an atmosphere without distractions and stress and supports people being focused.

– People will take you more seriously when your space is in order. Messy offices scream “disorganized individual”

– One inbox – All papers on your desk should go into one inbox to be addressed. Inbox lines up with your prioritized daily tasks. Remainder of desk should be tidy.


Your Approach

6) Stop Multitasking

– Turn your prioritized daily tasks list into a schedule. Blocks of time help.

– 5 Goals to achieve each work week = 1 Per Day. Put your head down and get one big thing done each day.

– Avoid over-commitment. Be realistic about what you can do in the time you have. Don’t be afraid to say no.

“Decades of research (not to mention common sense) indicate that the quality of one’s output and depth of thought deteriorate as one attends to ever more tasks.” – Time Magazine

http://www.time.com/time/magazine/article/0,9171,1174696,00.html


Your Approach

5) Stop Procrastinating

– Do difficult things quickly; waiting doesn’t make them easier.

– Don’t always ask for a deadline. Deadlines can become excuses to procrastinate

– My Day, Friday - On Fridays, do everything you’ve been putting off lately and go into the weekend with weight off your shoulders

“Why Do Something Tomorrow When You Can Do It Today”


Your Approach

4) Be A Problem Solver

– Don’t always rely on others for the answer or for help when a little extra work or research will help you find the solution and become more educated

– By being a problem solver you are essentially helping to manage others’ events because they don’t have to solve your problems

– Google search, sit back and think about the problem, take the time to learn how to do it once so you know how to do it in the future

“If I had one hour to save the world I would spend fifty-five minutes defining the problem and only five minutes finding the solution” - Einstein


Email

3) Organize Your Inbox for Christ’s Sake

– Keep your inbox below 10 emails that entail you to take action

– Create sub-folders for main categories

– Clean out your sub-folders once a month

– Flag your critical emails that require immediate response


Email

2) Don’t Have Your Email Open All of the Time

– Consistent emails coming through derail your progress on vital tasks

– When you are going through email, read each email thoroughly (don’t scan) and respond with accuracy

– Build email time into your calendar


Your Sanity

1) Take Time For Yourself

– Find “me-time” activities that align with your governing values

– It’s ok to do things that aren’t “productive” if they are done in moderation

– “Me time” re-charges your batteries to help you become more productive in the future

Initiative

5 Ways To Take Initiative On The Job

1) The Mindset

– A valuable employee accomplishes his/her job responsibilities, but is always searching for ways to do it better or enhance the things that he/she works on.

– Initiative generally begins with frustration. When you get frustrated at work, make a list of those things and then brainstorm the things you can do to remove that frustration.

– Challenge the process but only challenge it if you plan to provide a solution


2) Study Phi Delt 2020

– 2020 lays out where Phi Delta Theta is going

– The document can be a guide for where to direct your initiative

– Figure out who is working on the different pieces and state your desire to help to those people


3) At Chapter Houses

– Don’t rely on the students to direct your schedule

– Identify the chapter’s issues and work with officers to improve those issues. Build>Talk

– Get your hands dirty and do something unexpected


4) For Your Career

– You have amazing opportunities in front of you for at least the next two years, don’t waste time.

– Identify your passions and learn about things you can work on within the organization to gain experience.

– Pick brains and be proactive to build relationships.


5) Always Be Working On A Side Project

– Google’s 80/20 work time philosophy

– Pick a side project that focuses on something that you are passionate about

– Get feedback along the way from colleagues, peers and the people you work with on the road

Travel Hacking

Airline Points Programs To Sign Up For

Hotel Points Programs To Sign Up For

The Best Travel Credit Cards

#1 – Chase Sapphire Preferred

The Best Travel Credit Cards

#2 – American Express Starwood Preferred Guest

Earn 10,000 points after your first purchase (no minimum required), and an additional 15,000 points after completing a $5,000 minimum spend within six months.

Easily transfer points pretty much anywhere

For every 20,000 points you transfer to airline miles, you receive a 20% bonus.

Use points for Starwood hotel stays, including the “Cash and Points”

No annual fee for the first year. ($65)

Top Ways To Accumulate Points

1. Try to use your credit card to purchase everything.• But try to stay under 50% of your limit amount• If you don’t plan on paying your credit card balance each

month, don’t listen to anything I say.

2. Utilize your credit card shopping portals to make purchases• Login to your credit cards site and look for ways to earn points• Portals will link you to their partner merchants• You’ll receive extra points per dollar for linking through the

portal

3. Other opportunities• Top Guest• Follow programs on Facebook for giveaways• Follow blogs – They aggregate opportunities• U.S. Airways Grand Slam game

Helpful Travel Apps

Blogs To Follow

The Points Guy

The Art of Non Conformity

Frequent Miler

Frugal Travel Guy

Loyalty Traveler

Million Mile Secrets

One Mile at a Time

View From the Wing

PDT Training - Time management, initiave and travel

Technology

Transcript of PDT Training - Time management, initiave and travel