SCOPE OF WORK Feasibility Assessment and … SOW/T0573-01 Facility...Document Format Revision...

Document Format Revision (7/20/15)

SCOPE OF WORK

Feasibility Assessment and Space Planning Study

NJDOT Bordentown Training Facility Bordentown, Burlington County, N.J.

PROJECT NO. T0573-01

STATE OF NEW JERSEY

Honorable Chris Christie, Governor Honorable Kim Guadagno, Lt. Governor

DEPARTMENT OF THE TREASURY

Ford M. Scudder, Acting Treasurer

DIVISION OF PROPERTY MANAGEMENT AND CONSTRUCTION

Steven Sutkin, Director

Date: May 13, 2016

PROJECT NAME: Feasibility Assessment and Space Planning Study PROJECT LOCATION: NJDOT Bordentown Training Facility PROJECT NO: T0573-01 DATE: May 13, 2016

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TABLE OF CONTENTS SECTION PAGE

I. OBJECTIVE .......................................................................................... 4

II. CONSULTANT QUALIFICATIONS ................................................ 4

A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS .......................................... 4

III. PROJECT BUDGET ............................................................................ 4

A. PROJECT COSTS .......................................................................................................................... 4 B. PROFESSIONAL COST ESTIMATOR ........................................................................................ 5 C. CONSULTANT’S FEES ................................................................................................................ 5

IV. PROJECT SCHEDULE ....................................................................... 6

A. SCOPE OF WORK DESIGN & CONSTRUCTION SCHEDULE ............................................... 6 B. CONSULTANT’S PROPOSED SCHEDULE ............................................................................... 6 C. CONSULTANT SCHEDULE ........................................................................................................ 6

V. PROJECT SITE LOCATION & TEAM MEMBERS ...................... 7

A. PROJECT SITE ADDRESS ........................................................................................................... 7 B. PROJECT TEAM MEMBER DIRECTORY ................................................................................. 7

1. DPMC Representative: ............................................................................................................... 7 2. NJ Department of Transportation: .............................................................................................. 7

VI. PROJECT DEFINITION ..................................................................... 8

A. BACKGROUND ............................................................................................................................ 8 B. FUNCTIONAL DESCRIPTION OF THE BUILDINGS............................................................... 8

VII. CONSULTANT DESIGN RESPONSIBILITIES ............................. 9

A. GENERAL INFORMATION ......................................................................................................... 9 B. PRE-STUDY CONFERENCE MEETING .................................................................................... 9 C. DATA GATHERING & INTERVIEWS...................................................................................... 10 D. GENERAL BUILDING CONSTRUCTION INFORMATION ............................................... 10 E. EXISTING CONDITIONS & RECOMMENDATIONS ......................................................... 11 F. CONCEPTUAL FLOOR PLAN................................................................................................... 11 G. HAZARDOUS BUILDING MATERIALS .................................................................................. 12 H. FEASIBILITY ASSESSMENT STUDY ..................................................................................... 12 I. MEETINGS & PRESENTATIONS ............................................................................................. 13

VIII. PERMITS & APPROVALS .............................................................. 14


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A. REGULATORY AGENCY PERMITS & APPROVALS ........................................................... 14

IX. GENERAL REQUIREMENTS ......................................................... 14

A. SCOPE CHANGES ...................................................................................................................... 14 B. ENERGY INCENTIVE PROGRAM ........................................................................................... 14

X. SOW SIGNATURE APPROVAL SHEET ....................................... 15

XI. CONTRACT DELIVERABLES ...................................................... 16

XII. EXHIBITS ........................................................................................... 18

A. SAMPLE PROJECT SCHEDULE FORMAT B. NJDOT BORDENTOWN TRAINING FACILITY LOCATION MAP C. NJDOT BORDENTOWN TRAINING FACILITY SITE MAP D. PHOTOS


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I. OBJECTIVE

The objective of this project is to perform a detailed facility assessment and space planning study in order to identify costs required to renovate and repair electrical, plumbing and HVAC systems and reconfigure interior spaces to obtain a Certificate of Occupancy for reuse of three buildings at the New Jersey Department of Transportation Bordentown Training Facility.

II. CONSULTANT QUALIFICATIONS

A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS

The Consultant shall be a firm pre-qualified with the Division of Property Management & Construction (DPMC) in the P001 Architectural Professional Discipline and have in-house capabilities or Sub-Consultants pre-qualified with DPMC in all other Architectural, Engineering and Specialty Disciplines necessary to complete the project as described in this Scope of Work (SOW). The Consultant shall be a firm pre-qualified with the Division of Property Management & Construction (DPMC) in the following discipline(s):

• P001 Architectural Professional Discipline

The Consultant shall also have in-house capabilities or Sub-Consultants pre-qualified with DPMC in:

• P011 Environmental Engineering • P025 Estimating/Cost Analysis

As well as, any and all other Architectural, Engineering and Specialty Disciplines necessary to complete the project as described in this Scope of Work (SOW).

III. PROJECT BUDGET

A. PROJECT COSTS The Consultant shall determine the construction cost estimate (CCE) and current working estimate (CWE) for the recommended facility improvements described in the Facility


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Assessment Study. Project cost items shall include, but not limited to: construction costs, Consultant design and construction administration fees, Roof Monitor fees, Construction Management Firm (CMF) fees (if recommended), testing costs, affirmative action, DPMC management fees, contingencies, permits, allowances, and escalation factors for the anticipated construction year of the facility improvements.

B. PROFESSIONAL COST ESTIMATOR The Consultant or Sub-Consultant providing the cost estimates must be pre-qualified with DPMC in the Estimating/Cost Analysis Specialty Discipline. All cost estimates shall be adjusted for regional location, site factors, construction phasing, building use group, location of work within the building, temporary swing space, security issues, and inflation factors based on the year in which the work is to be performed. All cost estimates must be submitted on a DPMC-38 Project Cost Analysis form for each improvement recommended with a detailed construction cost analysis in CSI format for all appropriate divisions and sub-divisions.

C. CONSULTANT’S FEES The construction cost estimate for this project shall not be used as a basis for the Consultant’s design and construction administration fees. The Consultant’s fees shall be based on the information contained in this Scope of Work document and the observations made and/or the additional information received during the pre-proposal meeting.


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IV. PROJECT SCHEDULE

A. SCOPE OF WORK DESIGN & CONSTRUCTION SCHEDULE The following schedule identifies the estimated design and construction phases for this project and the estimated durations. PROJECT PHASE ESTIMATED DURATION (Calendar Days) 1. Preliminary Study Phase 50% Completion 60

• Project Team Review & Comment 14 2. Final Study Phase 100% Completion 21

• Project Team Review & Approval 14 3. Close-Out Phase 14 TOTAL 123

B. CONSULTANT’S PROPOSED SCHEDULE The Consultant shall submit a schedule with their technical proposal that is similar in format and detail to the schedule depicted in Exhibit ‘A’. The bar chart schedule developed by the Consultant shall reflect their recommended project phases, phase activities, activity durations. A written narrative shall also be included with the technical proposal explaining the schedule submitted and the reasons why and how it can be completed in the time frame proposed by the Consultant. This schedule and narrative will be reviewed by the Consultant Selection Committee as part of the evaluation process and will be assigned a score commensurate with clarity and comprehensiveness of the submission.

C. CONSULTANT SCHEDULE The Project Manager will issue the Consultant’s approved project schedule at the first kickoff meeting. This schedule will be binding for the Consultant’s activities and will include the start and completion dates for each activity. The Consultant and Project Team members shall use this schedule to ensure that all milestone dates are being met for the project. The Consultant shall update the schedule to reflect performance at each phase of the project for the Project Team review and approval. Any recommendations for deviations from the approved schedule must be explained in detail as to the causes for the deviation(s) and impact to the schedule.


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V. PROJECT SITE LOCATION & TEAM MEMBERS

A. PROJECT SITE ADDRESS The location of the project site is: NJDOT Bordentown Training Facility (Former NJ National Guard Facility) Route 130 Box 108 RD 2 Bordentown, NJ 08505-9617 See Exhibit ‘B’ for the project site location map.

B. PROJECT TEAM MEMBER DIRECTORY The following are the names, addresses, and phone numbers of the Project Team members. 1. DPMC Representative: Name: David Pittman, Project Manager Address: Division Property Management & Construction 20 West State Street, 3rd Floor Trenton, NJ 08625 Phone No: (609) 984-5062 E-Mail No: [email protected] 2. NJ Department of Transportation: Name: Dennis Meszaros, Project Manager Address: Department of Transportation 1035 Parkway Avenue, PO Box 600 Ewing, New Jersey 08618 Phone No: (609) 530-3770 E-Mail No: [email protected]


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VI. PROJECT DEFINITION

A. BACKGROUND The New Jersey Department of Transportation recently acquired three buildings from the Department of Military and Veterans Affairs. The building location was formerly known as the New Jersey National Guard - Bordentown Combined Support Maintenance Shop (CSMS). The DOT will use the buildings and the site for training purposes. The buildings are currently vacant. The State Police occupy a separate building onsite. The buildings will need to be repaired and reconfigured for DOT use as a training facility. The exterior of the buildings, including windows, doors, roofs and brickwork, will be repaired or replaced under DPMC Project T0568-00. The purpose of this project is to study the building interior and identify the costs to renovate and repair the electrical, plumbing, HVAC and other utility systems and reconfigure the spaces to obtain a Certificate of Occupancy for DOT use. The consultant will work with DOT staff with space planning and develop a conceptual floor plan for the various functions required at the site. A future project will implement the interior renovations based on the findings and conceptual floor plan developed in this assessment study.

B. FUNCTIONAL DESCRIPTION OF THE BUILDINGS The buildings are warehouse type steel and masonry structures. Damage has occurred due to water infiltration into the interior of all three buildings. See Exhibit ‘D’ for photos. Building 1 (Utility Truck Maintenance Building) is comprised of office space and vehicle service bays. It is approximately 18,900 square feet in area. Building 2 (Auxiliary Shop) is also comprised of office space and service bays. In addition it contains storage space and a vehicle paint chamber. It is approximately 11,900 square feet in area. Building 3 (Parts Warehouse) was used for mostly storage. It is approximately 6800 square feet. A hazardous materials survey was performed with a report provided by the RBA Group, Inc. in December 2015. Material samples suspected of containing asbestos, lead and polychlorinated biphenyls were tested. According to the report, “PCBs were not detected within samples collected in quantities defined as positive according to USEPA threshold limits.” Asbestos containing materials and lead based paint were found on the interior and exterior of all three buildings. However, no hazardous material has been abated. The complete report and a prior indoor environmental quality study, also by the RBA Group, will be provided to the Consultant.


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VII. CONSULTANT DESIGN RESPONSIBILITIES

A. GENERAL INFORMATION This section of the Scope of Work is intended as a guide for the Consultant to understand the overall basic requirements of the project and is not intended to identify each specific component of the facility assessment. It will be the Consultant’s responsibility to provide all of the required detail necessary to complete a comprehensive assessment study that will provide a context that will allow decisions to be made when resource improvements are required based on the Client Agency needs or other factors. The Consultant shall ensure that all of the requirements identified in this section of the scope of work are addressed and included in the final Facility Assessment Study where appropriate.

B. PRE-STUDY CONFERENCE MEETING Prior to the start of the Facility Assessment Study, the Consultant shall meet with the members of the Project Team to coordinate the following items: 1. Project Directory: Develop a project directory that identifies the name and phone number of key designated representatives at each facility who may be contacted during the project duration. 2. Site Access: Develop procedures to access each project site and provide the names and phone numbers of approved escorts when needed. All facility site visits shall be coordinated and pre-approved by the Project Team members prior to the visit. Obtain copies of special security and policy procedures that must be followed during all survey work conducted at the facilities. 3. Existing Documentation:

Copies of the following documents will be provided to each Consulting firm at the pre-proposal meeting to assist in the bidding process. • Hazardous Materials Survey and Operational Management Plan, NJARNG Former

Bordentown Combined Support Maintenance Shop (CSMS), December 2015, The RBA Group, Inc.

• Indoor Environmental Quality (IEQ) Study and Hazardous Materials Screening Report, June 2015, The RBA Group, Inc.


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Review these documents and any additional information that may be provided at a later date such as reports, studies, surveys, equipment manuals, as-built drawings, etc. The State does not attest to the accuracy of the information provided and accepts no responsibility for the consequences of errors by the use of any information and material contained in the documentation provided. It shall be the responsibility of the Consultant to verify the contents and assume full responsibility for any determination or conclusion drawn from the material used. If the information provided is insufficient, the Consultant shall take the appropriate actions necessary to obtain the additional information required. All original documentation shall be returned to the provider at the completion of the project. 4. Scope of Work: Review the Facility Assessment Study requirements contained in this document with the Project Team members to ensure that all parties agree with the scope of the work. 5. Project Schedule: Review and update the project Facility Assessment Study schedule with the Project Team members.

C. DATA GATHERING & INTERVIEWS The Consultant shall meet with the Project Team Members and representatives of the Department of Transportation to schedule the site visits and approve the procedures necessary to assess the sites, building utilities, mechanical equipment, interior spaces, and interview the building manager. A structured process shall be developed that will document the condition of each facility component assessed.

D. GENERAL BUILDING CONSTRUCTION INFORMATION The building interiors shall be inspected and all components shall be rated for physical condition and renovation or replacement requirements. Based on these findings, the Consultant shall recommend the improvements for each building and a table shall be prepared that will itemize them by priority based on life safety, health, code compliance, environmental and energy issues. All recommended improvements shall have associated costs. The costs shall be all inclusive and shall include construction costs, A/E fees, DPMC fees, contingencies, allowances, permit fees, and escalation factors. The general building construction information shall include, but not be limited to the following: 1. Building Photographs & Floor Plans:


PAGE 11

Provide colored photographs that reveal the interior of each building. Include reduced scale drawings of each floor of the building. The drawings shall have an appropriate scale to be presented in an 8 1/2 x 11 booklet (11 x 17 folded out). The building interiors shall be dimensioned.

2. Building Description: Provide a description of the building including: use group, construction classification type, design capacity, architectural characteristics, number of stories, gross area in square feet and for each floor, and date of construction. 3. Building Interior General Construction: Provide a description and condition of the building interior elements including, but not limited to, number of rooms, storage space and handicapped accessibility. Evaluate each building as to the Use Group, construction classification, and their conformance to current codes, life safety and health standards. Survey the building attic spaces, crawl spaces, and other similar areas to determine the 'R' values of the insulation and the square footage to be replaced with energy efficient material. Based on this information, provide a list of recommended upgrades and their associated costs.

E. EXISTING CONDITIONS & RECOMMENDATIONS

Provide a description and condition of the existing building utilities and operational systems. Recommend upgrades for each utility and operational system and prepare a table that will list them by priority based on life safety, health, code compliance, environmental and energy issues. All recommended upgrades shall have associated costs. The costs shall be all inclusive and shall include construction costs, A/E fees, DPMC fees, contingencies, allowances, permit fees, and escalation factors. The utilities and related systems shall include, but not be limited to the following: lighting, fire protection, plumbing, heating, ventilation and air conditioning, electrical, gas, water, steam, sanitary, storm drainage, and vertical transportation systems.

F. CONCEPTUAL FLOOR PLAN

The consultant shall work with DOT staff to develop a conceptual floor plan for the various functions required at the site. These functions will include office space, training rooms, vehicle and material storage.


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G. HAZARDOUS BUILDING MATERIALS

The Consultant shall review the Hazardous Materials Survey and Operational Management Plan report and the Indoor Environmental Quality (IEQ) Study and Hazardous Materials Screening Report by the RBA Group and provide a cost estimate to abate the hazardous materials identified in the reports.

H. FEASIBILITY ASSESSMENT STUDY

The Feasibility Assessment Study shall be a compilation of all the information requested in this Scope of Work and identified in Section XI of this document entitled "Contract Deliverables". It is suggested that the document be divided into the following sections:

Executive Summary Purpose, Limitations and Process Existing Conditions & Recommendations General Construction Lighting Plumbing Systems Heating, Ventilation and Air Conditioning Systems Electrical Systems Fire Protection Systems Gas Distribution Systems Water Distribution Systems Steam Distribution Systems (as applicable) Sanitary Systems Storm Drainage Systems Vertical Transportation Systems (as applicable) Hazardous Materials Space Planning Conceptual Floor Plan Construction and Project Budget Estimates Construction Bar Charts Exhibits & Addendums Site Location Maps Cost Calculations Photographs Existing Floor Plans Utility System Schematic Drawings

The document shall contain a narrative of the surveys, inspections, and investigations conducted for each item listed. Recommendations to replace, repair and/or upgrade each building component shall be described and prioritized based on life safety, health, code compliance, environmental and energy issues. All recommendations shall include estimates of costs. All


PAGE 13

floor plan drawings, surveys, utility schematics and colored photographs related to the buildings and their components shall be included for reference. The Consultant shall make an oral presentation of the Feasibility Assessment and Space Planning Study to the Project Team members at the preliminary and final study phase. All evaluations and recommendations shall be discussed at each presentation.

I. MEETINGS & PRESENTATIONS 1. Meetings: Conduct the appropriate number of review meetings with the Project Team members during each phase of the project so they may determine if the project meets their requirements, question any aspect of the contract deliverables, and make changes where appropriate. The Consultant shall describe the philosophy and process used to meet the project objectives. Special considerations shall also be addressed such as: site access limitations, schedule requirements, security restrictions, etc. It shall also be the responsibility of the Consultant to arrange and require all critical Sub-Consultants to be in attendance at the design review meetings. Record the minutes of each meeting and distribute within seven (7) calendar days to all attendees and those persons specified to be on the distribution list by the Project Manager. 2. Presentations: The minimum number of presentations required for each phase of this project is identified below for reference: Preliminary Study Phase: One (1) oral presentation at phase completion. Final Study Phase: One (1) oral presentation at phase completion.


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VIII. PERMITS & APPROVALS

A. REGULATORY AGENCY PERMITS & APPROVALS

Identify all State and Federal Regulatory Agency approvals and permits that will govern and affect the work proposed in the Facility Assessment Study. An itemized list of these approvals and permits shall be included for each facility and the total amount of the application fees should be included as part of the CWE.

IX. GENERAL REQUIREMENTS

A. SCOPE CHANGES The Consultant must request any changes to this Scope of Work in writing. An approved DPMC 9d Consultant Amendment Request form reflecting authorized scope changes must be received by the Consultant prior to undertaking any additional work. The DPMC 9d form must be approved and signed by the Director of DPMC and written authorization issued from the Project Manager prior to any work being performed by the Consultant. Any work performed without the executed DPMC 9d form is done at the Consultant’s own financial risk.

B. ENERGY INCENTIVE PROGRAM The Consultant shall review the programs described on the “New Jersey’s Clean Energy Program” website at: http://www.njcleanenergy.com to determine if any proposed upgrades to the mechanical and/or electrical equipment and systems for this project qualify for “New Jersey Clean Energy Program” rebates and incentives such as SmartStart, Pay4Performance, Direct Install or any other incentives.

http://www.njcleanenergy.com/


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XI. CONTRACT DELIVERABLES The following is a listing of Contract Deliverables that are required at the completion of each phase of this project.

FACILITY ASSESSMENT AND SPACE PLANNING STUDY Executive Summary Purpose, Limitations and Process Existing Conditions & Recommendations General Construction Lighting

Windows Fire Protections Systems Plumbing Systems Heating, Ventilation and Air Conditioning Systems Electrical Systems Fire Alarm and Security Systems Gas Distribution Systems Water Distribution Systems Steam Distribution Systems (as applicable) Sanitary Systems Storm Drainage Systems Vertical Transportation Systems (as applicable) Hazardous Materials Space Planning

Conceptual Floor Plan Construction and Project Budget Estimates Construction Bar Charts

Exhibits & Addendums Site Location Maps Cost Calculations Photographs Existing Floor Plans Utility System Schematic Drawings

SUBMISSIONS, COPIES AND PRESENTATIONS

Preliminary Assessment Study Phase Submission (20 Copies) Oral Presentations Final Assessment Study Phase (20 copies) Oral Presentation Copy of Electronic Data


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PROJECT CLOSE-OUT PHASE 11.1 Responsibilities: Plan, Schedule and Execute Close-Out Activities 11.2 Commencement: Initiate Close-Out w/DPMC 20A Project Close-Out Form 11.5 Determination of Substantial Completion 11.7 Initiation of Final Contract Acceptance Process 11.8 Submission of Close-Out Documentation 11.9 Final Payment 11.9.2 A/E Invoice and Close-Out Forms for Final Payment 11.10 Final Performance Evaluation of the A/E 11.12 Submission Forms Figure 11.2 Project Close-Out Documentation List DPMC 20A Figure 11.3-a Certificate of Substantial Completion DPMC 20D Figure 11.3-b Final Acceptance of Consultant Contract DPMC 20C Figure 11.5 Request for Contract Transition Close-Out DPMC 20X Figure 11.7 Final Contract Acceptance Form DPMC 20 Figure 11.8.3-a Final Cost Analysis Figure 11.8.3-b Insurance Transfer Form DPMC 25 Figure 11.8.4 Submission Checklist


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XII. EXHIBITS The attached exhibits in this section will include a sample project schedule, and any supporting documentation to assist the Consultant in the design of the project such as maps, drawings, photographs, floor plans, studies, reports, etc. A. SAMPLE PROJECT SCHEDULE FORMAT B. NJDOT BORDENTOWN TRAINING FACILITY LOCATION MAP C. NJDOT BORDENTOWN TRAINING FACILITY SITE MAP D. PHOTOS

END OF SCOPE OF WORK

February 7, 1997Rev.: January 29, 2002

Responsible Group Code Table

The codes below are used in the schedule field “GRP” that identifies the group responsible for theactivity. The table consists of groups in the Division of Property Management & Construction(DPMC), as well as groups outside of the DPMC that have responsibility for specific activities ona project that could delay the project if not completed in the time specified. For reportingpurposes, the groups within the DPMC have been defined to the supervisory level ofmanagement (Le., third level of management, the level below the Associate Director) to identifythe “functional group” responsible for the activity.

CODE DESCRIPTION REPORTS TO ASSOCIATE DIRECTOR OF:

CM Contract Management Group Contract Management

CA Client Agency N/A

CSP Consultant Selection and Technical ServicesPrequalification Group

NE Architect/Engineer N/A

PR Plan Review Group Technical Services

CP Construction Procurement Planning & Administration

CON Construction Contractor N/A

FM Financial Management Group Planning & Administration

OEU Office of Energy and N/AUtility Management

PD Project Development Group Planning & Administration

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Page 4 of 4

NJDOT Bordentown Training Facility

Location Map

EXHIBIT ‘B’

NJDOT Bordentown Training Facility

Site Map

EXHIBIT ‘C’

Bldg. 1

Bldg. 2 Bldg. 3

Front side of Building 1. Electric utility meter and transformer on right.

North side of Building 1 showing gas entrance into building. Building 2 in the background.

EXHIBIT ‘D’

The back of Building 1.

Building 2 in foreground. Building 1 (with chimney) in background.

EXHIBIT ‘D’

Building 2 in foreground. Building 1 in background.

Building 3.

EXHIBIT ‘D’

Rear view of Building 3.

Backside view of Building 3.

EXHIBIT ‘D’

SCOPE OF WORK Feasibility Assessment and … SOW/T0573-01 Facility...Document Format Revision...

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