Application & Contract For Exhibit Space SOUTHERN … - Participation...Are you a previous exhibitor...
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at the agricenter memphis MARCH 9-11 APPLICATION & CONTRACT FOR EXHIBIT SPACE IF ACCEPTED, I AGREE TO ABIDE BY THE SHOW RULES, REGULATIONS AND POLICIES Applicant’s Signature: ____________________________________________________ Date: ___________________ HEIGHT LIMITATIONS I would like to request a variance on the exhibit regulations outlined on the back of this application. Please call me to discuss. EXHIBIT SPACE RESERVATIONS ARE SUBJECT TO ACCEPTANCE OF THIS APPLICATION BY SHOW MANAGEMENT. MAKE CHECK PAYABLE TO: PO Box 36859 Charlotte, NC 28236 810 Baxter Street Charlotte, NC 28202 704.376.6594 • Fax 704.376.6345 T h i s s p a c e f o r u s e b y S o u t h e r n S h o w s , I n c . o n l y - - S h o w # 3 5 Deposit $ ___________ Date ___________ Check # ___________ Badges __________ Tickets _________ Building ___________________ Exhibit Space # ___________ Size__________ x __________=__________ Exhibit $___________________ + Corners $__________________ = Total $__________________________ Comments _______________________________________________________________________________ _______________________________________________________________________________________________________________________________ IMPORTANT: If new applicant, include photographs of products. Would you like photos returned? Yes No o Rates: $10.00 per square foot 10’ x 10’ = $00.00 • 10’ x 20’ = $Exhibits 300 sq. ft. or larger = 5% discount Corner spaces $100 extra; not to exceed $200 Will you be demonstrating in your exhibit? Yes No If yes, please describe demonstration _________________________________________________________ Size space requested: ___________________ Prefer corner? Yes o No o Cost of space (including corner charge): $_________________ Enclosed is my check for 50% of above cost. o Please bill my credit card for 100% of above cost. o Visa o MasterCard o American Express Name as it appears on card, including Company/Business name. _______________________________________________________________ Card Number ____________________________________________________ Exp. Date: _____/_____ 3 or 4 digit CVV# ____________ Billing Address (if different from above): ________________________________ _______________________________________________________________ _______________________________________________________________ Company Name: ____________________________________________________________________________________________________________ Your Name: ________________________________________________________________________________________________________________ Address: ____________________________________________________________________________________________________________________ City: ______________________________________________________________________ State: _____________ Zip: ________________________ Telephone:______________________________________ Fax: ______________________________ Cell Phone: ______________________________ E-mail: ____________________________________________________ Web Address: ____________________________________________________ Are you a previous exhibitor in other Southern Shows Inc. events? Yes o No o Your company listing for show program and exhibit ID, if different than above PLEASE LIST THE PRODUCTS AND/OR SERVICES YOU WISH TO EXHIBIT: Be specific - only items listed will be allowed in your exhibit. (Attach extra sheet if more room is needed.) _______________________________________________________________________________________________________________________________ County of Shelby requires that you have a temporary TN Business License to sell product. If you don’t have one, we will handle getting you a temporary TN Business License for $25. Rates do not include carpet, tables or electricity. Floor covering (i.e. carpet) is required for all exhibit space. 50% deposit is required with application. If you application is not accepted, your deposit will be returned. *Please see cancellation policy. $1,000.00 $2,000.00 This space for use by Southern Shows, Inc. Only -- Show #14 (100% due after Jan. 9, 2018)
Transcript of Application & Contract For Exhibit Space SOUTHERN … - Participation...Are you a previous exhibitor...
at the agricenter memphisMARCH 9-11APPLICATION & CONTRACT FOR EXHIBIT SPACE
Application & Contract For Exhibit Space
Charleston September 23-25, 2016. Charleston Area Convention Center
Company Name: ____________________________________________________________________________________________________________
Your Name: ________________________________________________________________________________________________________________
Address: ____________________________________________________________________________________________________________________
City: ______________________________________________________________________ State: _____________ Zip: ________________________
Telephone:______________________________________ Fax: ______________________________ Cell Phone: ______________________________
E-mail: ____________________________________________________ Web Address: ____________________________________________________
Are you a previous exhibitor in other Southern Shows Inc. events? Yes o No o
Your company listing for show program and exhibit ID, if different than above __________________________________________________________
_______________________________________________________________________________________________________________________________
PLEASE LIST THE PRODUCTS AND/OR SERVICES YOU WISH TO EXHIBIT:Be specific - only items listed will be allowed in your exhibit. (Attach extra sheet if more room is needed.)
_______________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________
IMPORTANT: If new applicant, include photographs of products. Would you like photos returned? Yes o No o
IF ACCEPTED, I AGREE TO ABIDE BY THE SHOW RULES, REGULATIONS AND POLICIES
Applicant’s Signature: ____________________________________________________ Date: ___________________
HEIGHT LIMITATIONSo I would like to request a variance on the exhibit regulations outlined on the back of this application. Please call me to discuss.
Rates: $10.00 per square foot 10’ x 10’ = $1,000.00 • 10’ x 20’ = $2,000.00 Exhibits 300 sq. ft. or larger = 5% discount Corner spaces $100 extra; not to exceed $200
Will you be demonstrating in your exhibit? Yes o No o
If yes, please describe demonstration ____________________
_________________________________________________________
Size space requested: ___________________
Prefer corner? Yes o No o
Cost of space (including corner charge): $_________________
o Enclosed is my check for 50% of above cost. (100% due after July 23, 2016)
o Please bill my credit card for 100% of above cost.
o Visa o MasterCard o American Express
Name as it appears on card, including Company/Business name.
_______________________________________________________________
Card Number ____________________________________________________
Exp. Date: _____/_____ 3 or 4 digit CVV# ____________
Billing Address (if different from above): ________________________________
_______________________________________________________________
_______________________________________________________________
EXHIBIT SPACE RESERVATIONS ARE SUBJECT TO ACCEPTANCE OF THIS APPLICATION BY SHOW MANAGEMENT.
Rates do not include carpet, tables or electricity. Floor covering (i.e. carpet) is required for all exhibit space.50% deposit required with application. If your application is not accepted, your deposit will be returned. *Please see cancellation policy.
MAKE CHECK PAYABLE TO:
PO Box 36859Charlotte, NC 28236
810 Baxter StreetCharlotte, NC 28202
704.376.6594 • Fax 704.376.6345
SOUTHERN WOMEN'S SHOW
This space for use by Southern Shows, Inc. only -- Show #35
Deposit $ ___________ Date ___________ Check # ___________ Badges __________ Tickets _________
Building ___________________ Exhibit Space # ___________ Size__________ x __________=__________
Exhibit $___________________ + Corners $__________________ = Total $__________________________
Comments _______________________________________________________________________________
Application & Contract For Exhibit Space
Charleston September 23-25, 2016. Charleston Area Convention Center
Company Name: ____________________________________________________________________________________________________________
Your Name: ________________________________________________________________________________________________________________
Address: ____________________________________________________________________________________________________________________
City: ______________________________________________________________________ State: _____________ Zip: ________________________
Telephone:______________________________________ Fax: ______________________________ Cell Phone: ______________________________
E-mail: ____________________________________________________ Web Address: ____________________________________________________
Are you a previous exhibitor in other Southern Shows Inc. events? Yes o No o
Your company listing for show program and exhibit ID, if different than above __________________________________________________________
_______________________________________________________________________________________________________________________________
PLEASE LIST THE PRODUCTS AND/OR SERVICES YOU WISH TO EXHIBIT:Be specific - only items listed will be allowed in your exhibit. (Attach extra sheet if more room is needed.)
_______________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________
IMPORTANT: If new applicant, include photographs of products. Would you like photos returned? Yes o No o
IF ACCEPTED, I AGREE TO ABIDE BY THE SHOW RULES, REGULATIONS AND POLICIES
Applicant’s Signature: ____________________________________________________ Date: ___________________
HEIGHT LIMITATIONSo I would like to request a variance on the exhibit regulations outlined on the back of this application. Please call me to discuss.
Rates: $10.00 per square foot 10’ x 10’ = $1,000.00 • 10’ x 20’ = $2,000.00 Exhibits 300 sq. ft. or larger = 5% discount Corner spaces $100 extra; not to exceed $200
Will you be demonstrating in your exhibit? Yes o No o
If yes, please describe demonstration ____________________
_________________________________________________________
Size space requested: ___________________
Prefer corner? Yes o No o
Cost of space (including corner charge): $_________________
o Enclosed is my check for 50% of above cost. (100% due after July 23, 2016)
o Please bill my credit card for 100% of above cost.
o Visa o MasterCard o American Express
Name as it appears on card, including Company/Business name.
_______________________________________________________________
Card Number ____________________________________________________
Exp. Date: _____/_____ 3 or 4 digit CVV# ____________
Billing Address (if different from above): ________________________________
_______________________________________________________________
_______________________________________________________________
EXHIBIT SPACE RESERVATIONS ARE SUBJECT TO ACCEPTANCE OF THIS APPLICATION BY SHOW MANAGEMENT.
Rates do not include carpet, tables or electricity. Floor covering (i.e. carpet) is required for all exhibit space.50% deposit required with application. If your application is not accepted, your deposit will be returned. *Please see cancellation policy.
MAKE CHECK PAYABLE TO:
PO Box 36859Charlotte, NC 28236
810 Baxter StreetCharlotte, NC 28202
704.376.6594 • Fax 704.376.6345
SOUTHERN WOMEN'S SHOW
This space for use by Southern Shows, Inc. only -- Show #35
Deposit $ ___________ Date ___________ Check # ___________ Badges __________ Tickets _________
Building ___________________ Exhibit Space # ___________ Size__________ x __________=__________
Exhibit $___________________ + Corners $__________________ = Total $__________________________
Comments _______________________________________________________________________________
Application & Contract For Exhibit Space
Charleston September 23-25, 2016. Charleston Area Convention Center
Company Name: ____________________________________________________________________________________________________________
Your Name: ________________________________________________________________________________________________________________
Address: ____________________________________________________________________________________________________________________
City: ______________________________________________________________________ State: _____________ Zip: ________________________
Telephone:______________________________________ Fax: ______________________________ Cell Phone: ______________________________
E-mail: ____________________________________________________ Web Address: ____________________________________________________
Are you a previous exhibitor in other Southern Shows Inc. events? Yes o No o
Your company listing for show program and exhibit ID, if different than above __________________________________________________________
_______________________________________________________________________________________________________________________________
PLEASE LIST THE PRODUCTS AND/OR SERVICES YOU WISH TO EXHIBIT:Be specific - only items listed will be allowed in your exhibit. (Attach extra sheet if more room is needed.)
_______________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________
IMPORTANT: If new applicant, include photographs of products. Would you like photos returned? Yes o No o
IF ACCEPTED, I AGREE TO ABIDE BY THE SHOW RULES, REGULATIONS AND POLICIES
Applicant’s Signature: ____________________________________________________ Date: ___________________
HEIGHT LIMITATIONSo I would like to request a variance on the exhibit regulations outlined on the back of this application. Please call me to discuss.
Rates: $10.00 per square foot 10’ x 10’ = $1,000.00 • 10’ x 20’ = $2,000.00 Exhibits 300 sq. ft. or larger = 5% discount Corner spaces $100 extra; not to exceed $200
Will you be demonstrating in your exhibit? Yes o No o
If yes, please describe demonstration ____________________
_________________________________________________________
Size space requested: ___________________
Prefer corner? Yes o No o
Cost of space (including corner charge): $_________________
o Enclosed is my check for 50% of above cost. (100% due after July 23, 2016)
o Please bill my credit card for 100% of above cost.
o Visa o MasterCard o American Express
Name as it appears on card, including Company/Business name.
_______________________________________________________________
Card Number ____________________________________________________
Exp. Date: _____/_____ 3 or 4 digit CVV# ____________
Billing Address (if different from above): ________________________________
_______________________________________________________________
_______________________________________________________________
EXHIBIT SPACE RESERVATIONS ARE SUBJECT TO ACCEPTANCE OF THIS APPLICATION BY SHOW MANAGEMENT.
Rates do not include carpet, tables or electricity. Floor covering (i.e. carpet) is required for all exhibit space.50% deposit required with application. If your application is not accepted, your deposit will be returned. *Please see cancellation policy.
MAKE CHECK PAYABLE TO:
PO Box 36859Charlotte, NC 28236
810 Baxter StreetCharlotte, NC 28202
704.376.6594 • Fax 704.376.6345
SOUTHERN WOMEN'S SHOW
This space for use by Southern Shows, Inc. only -- Show #35
Deposit $ ___________ Date ___________ Check # ___________ Badges __________ Tickets _________
Building ___________________ Exhibit Space # ___________ Size__________ x __________=__________
Exhibit $___________________ + Corners $__________________ = Total $__________________________
Comments _______________________________________________________________________________
County of Shelby requires that you have a temporary TN Business License to sell product. If you don’t have one, we will handle getting
you a temporary TN Business License for $25.
Rates do not include carpet, tables or electricity. Floor covering (i.e. carpet) is required for all exhibit space. 50% deposit is required with application. If you application is not accepted,
your deposit will be returned. *Please see cancellation policy.
$1,000.00 $2,000.00
This space for use by Southern Shows, Inc. Only -- Show #14
(100% due after Jan. 9, 2018)
at the agricenter memphisMARCH 9-11TERMS & GENERAL INFORMATION
For more information contact:
PO Box 36859 • Charlotte, NC 28236 704.376.6594 • 800.849.0248 • Fax 704.376.6345www.SouthernShows.com
PREVIOUS EXHIBITORSThis application must be accompanies by a check of 50% of total space cost. Space assignments will not be Made until appropriate payment is received. If space is not assigned, payment received will be returned in full.
NEW EXHIBITORSA deposit amount equal to at least 50% of total space requested must accompany this space application, along with pictures or printed material showing products/services planned for the exhibit, for space assignment to occur. Applications will be processed in the order they are received. Checks will not be deposited until space is confirmed.
APPLICATIONS RECEIVED AFTER JANUARY 9, 2018Application must be accompanied by payment of full exhibit space cost. Full deposit will be returned if space is not assigned.
FINAL PAYMENTJANUARY 9, 2018
INSURANCE REQUIREMENTSParticipating companies are required to provide an insurance certificate covering liability for exhibit contents, personnel and show guests within the exhibit space. The certificate should list Southern Shows Inc. as the additional insured.
SPACE ASSIGNMENTSWhenever possible, space assignments will be made by Show Management in keeping with the desires of the exhibitor. However final determination of space assignments is reserved by Show Management and assignments may be made or changed anytime in the best interest of the show as determined by Show Management.
CANCELLATION POLICYAll cancellation must be in writing. Cancellations received six months prior to the show date will be refunded full deposit received, less a $100 cancellation fee. Cancellations received between three and six months prior to the show date will be refunded any sum paid over the required 50% deposit. Cancellations received during the three months immediately prior to the show will receive no refund. Exceptions are cancellations that occur within 48 hours of space request and confirmation. Space reserved and cancelled within a 48-hour period will receive full refund of monies received. Failure to setup by specified move-in deadline will result in forfeiture of exhibit space and all monies paid to date.
BASIC EXHIBIT REQUIREMENTS:
• Floor covering (i.e. carpet) is required for all exposed areas of the exhibit space.
• Fixtures and dividers must be finished on all exposed sides.
• Banners must be approved by Show Management.
• Exhibit and exhibit materials must fit within guidelines.
• Exhibitors are responsible for their own decor (including carpet, tables, chairs, etc.) and any necessary electrical and/or telephone services.
• Tents are not permitted.
(See Exhibitor Kit for complete rules and regulations)
EXHIBIT SPACE RENTAL INCLUDES:
• 8’ high draped background
• 3’ high draped divider
• One standard company sign
• General hall guard service
• Exhibitor ID badges
• Exhibitor admission tickets
HEIGHT REGULATIONSfor 10’ x 10’ exhibit space
at the agricenter memphisMARCH 9-11BENEFITS OF PARTICIPATION
BENEFITS THAT SPEAKFOR THEMSELVES:
BENEFITS YOU CAN COUNT ON: • A Quality Production, created by consumer show
professionals in business since 1960.
• Pre-Qualified Audience. They purchase a ticket for this event. We bring you serious shoppers and decision-makers.
• Marketing, Advertising, and Promotions that are current, extensive, and deliver the right message to the ideal target audience.
• Research. Custom surveys show the average age of women attending this event is 35.7, with a range from 25 to 64. Some 58% of show guests have college degrees. They are educated shoppers, eager to compare, evaluate and buy.
• Exhibitor Service. Show teams are trained to guide beginning exhibitors, and assist veterans with the goal to make you look good, sell well, and get the most benefits from your participation.
BENEFITS YOU CAN GENERATE: • Face-to-Face Advantage with qualified customers
and prospects.
• Database Building. Build a database to expand your email and social media connections.
• Across-the-Counter Sales. Retail your products and market your business at the same time.
• Customer Relations. Build confidence and spark word-of-mouth marketing.
• Test Marketing. Sample products and get honest, real-time feedback.
• Recruiting, Educating. Nothing beats being there. Face-to-face is still the best teacher and best sales tool.
“The Southern Women’s Show was an amazing opportunity for our small business! We had a fabulous time meeting new people and learning about their life stories through assisting them with their Origami Owl locket creations! We are looking forward to coming back in 2018!”
Tina Siemsen,Origami Owl
“Our sales were superb and we are enjoying a return customer base at this show that has been unmatched.”
Rachel & Gabriel Spagur,Virginia Soaps & Scents
“Wonderful environment for making sales on the spot, and endless opportunities to grow life long customer relationships! Can’t wait for the next show!”
Amanda Tavormina,LuLaRoe
OUR PROMISE TO YOU:WE’LL DELIVER THE BENEFITS, THE AUDIENCE, AND THE SERVICE.
at the agricenter memphisMARCH 9-11
SHOW LOCATION:Agricenter7777 Walnut Grove RoadMemphis, TN 38120
SHOW DAYS & HOURS:Friday, March 9: 10am to 8pmSaturday, March 10: 10am to 7pmSunday, March 11: 11am to 6pm
PUBLIC SHOW ADMISSION:Adults $10 at the DoorYouth (6-12) $5Under 6 FREE with Paying Adult
EXHIBIT SPACE RATES:$10 per square foot10’ x 10’ = $1,00010’ x 20’ = $2,000• Exhibits 300 continuous sq. ft.
or larger = 5% discount• Corner space $100 extra not to• exceed $200• Floor covering is required for all• exhibits (not provided).• All unfinished tables are to be• draped to the floor.
SPACE RENTAL INCLUDES:• 8’ high draped backdrop• 3’ high draped booth dividers• Standard sign (7” x 44”)• General exhibit hall security• Listing in official show program
and on official show website• Badges for staff• Discounted admission tickets
EXHIBIT SPACE ASSIGNMENT:Returning exhibitors receive priority on exhibit space. Available space is then assigned according to availability in specific categories. A deposit does not ensure space. The 50% deposit required with application is returned if space isnot assigned.
STANDARD EXHIBIT SPACES:Standard exhibit spaces are 10’ x 10’ unless otherwise noted. Exhibits may not exceed 8’ height in the back; dividers may extend one-half exhibit depth (back to front) at 8’. Balance of side dividers (front portion of space) may not exceed 4’ height.
ISLAND EXHIBIT SPACES:Islands are minimum 20’ x 20’, with aisles on all four sides. They havean automatic separation fromneighboring exhibits. Full use of exhibit floor space floor to ceiling is permitted. Exterior walls of display should showcase your company and not obstruct view of other exhibits.
PENINSULA EXHIBIT SPACES:Peninsula exhibits (four or moreadjoining spaces with aisles on three sides) may be 8’ high in the center 10’ of back drape. Remaining back drape (5’ each side) must not exceed 4’ height. All display fixtures over 4’ in height and placed within 10 lineal feet of a neighboring exhibit must be configured to avoid blocking the sightline to the adjoining exhibit. Any portion of the exhibit bordering another exhibit space must befinished out and may not carry signs that would intrude into or detract from the adjoining exhibit.Exhibit Limitation Exceptions: Ifadjoining exhibitors wish to extend the 8’ height limitation to the frontof the exhibit, this may be doneonly with Show Management’sprior approval.
SETTING UP:Exhibitors must provide their own moving/rolling equipment. Fork lifts and front-end loaders (with driver)are available for a fee. The facility does not provide carts or dollies.
INSURANCE:Exhibiting companies and individuals are required to provide an insurance certificate covering liability forexhibit contents, personnel and show guests within the exhibit space. The certificate should list Southern Shows Inc. as well as the facility as the additional insured.
TAXES-LICENSES:Sales tax must be collected. The tax rate for Memphis, TN is 9.25%. The Tennessee Department of Revenue will be at the show on Friday, March 9th to distribute tax forms. You can complete and return your form with payment after the show.
Shelby County requires that all exhibitors selling at the show have a Tennessee Business License. For the 2018 show, Southern Shows is purchasing these licenses on the behalf of exhibitors for $25 each. This amount will be added to your account if you are selling at the show. If you have a Tennessee Business License, please email or fax a copy to Show Management, and the charge will be removed. If you will not be selling at the show, let Show Management know and the charge will be removed.
FOOD SAMPLING:Each exhibitor sampling any food product must follow Health Department guidelines, as well as sample size restrictions enforced by the facility.
EXHIBITOR ID BADGES & SHOW SPECIAL ADMISSION TICKETS:
• 100 sq ft - 8 badges and 5 complimentary tickets
• 200 sq ft - 12 badges and 10 complimentary tickets
• 300 or more sq ft - 12 badges for first 200 sq ft and 2 badges for each additional 100 sq ft, plus 5 complimentary tickets for every 100 sq ft
GUEST TICKETS:Guest tickets (not for resale) are available to exhibitors at $5 each. Must be ordered in quantities of 10. Exhibitor guest tickets are non-refundable.
EXHIBITOR DOCUMENTS ONLINE:The following documents are available online at www.southernshows.com
• Exhibitor Kit • Decorator forms • Forms for electrical, telephone,
internet and other utilities • Information for creating your
exhibitor website • Show program advertising
information • Show floorplan
MOVE-IN SCHEDULE:Wednesday, March 7: 12pm to 6pmThursday, March 8: 9am to 7pmExhibits must be fully set up by Thursday, March 8 at 7pm.
MOVE-OUT SCHEDULE:Sunday, March 11: 6pm to 10pm All products must be removedfrom the building by 10pmSunday, March 11.
PARKING:Due to the expected large number of attendees at the event, we have opened a “Exhibitor Parking” area located southwest of the Expo Cen-ter. Please follow “Exhibitor Parking” signage to park your vehicles. This should ensure that our shoppers have a place to park when visiting the show.
SPONSORED BY
FOR MORE INFORMATION:ELISHA JERNIGANShow Manager704.494.7542800.849.0248 [email protected]
BRITTANY MEEHANShow Manager704.494.7556800.849.0248 [email protected]
810 Baxter Street Charlotte, NC 28202P.O. Box 36859 Charlotte, NC 28236
The Southern Women’s Show and Women’s Show Series names and logos are U.S.
Registered Trademarks owned by Southern Shows Inc. of Charlotte, NC. All shows and
production rights reserved.
GENERAL INFORMATION
at the agricenter memphisMARCH 9-11
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