PBS LearningMedia Station Admin Guide
Transcript of PBS LearningMedia Station Admin Guide
PBS LearningMedia Station Admin Guide
Getting startedMedia and text guidelinesStation sections
Station moduleEventsExampleHow to add EventsOpen AreaExampleHow to program the Open Area
Promotional SectionExampleHow to program the Promotional Section
Featured CollectionsExampleHow to program Featured Collections
User managementRun user reportsManage usersReassign usersDeactivate usersAdd a single user
Welcome to the PBS LearningMedia Station Admin GuidePBS LearningMedia, a partnership of PBS and WGBH Education Foundation, provides PreK-12 teachers with free access to trusted, classroom-ready digital learning experiences to engage students in exploring curriculum concepts that align to national and state standards. PBS LearningMedia offers your station a national framework for local educational engagement while extending your brand and content to classrooms across the United States.
The PBS LearningMedia Station Guide illustrates the features available to you that allow you to program content on your station homepage, manage users, and run reports, creating an easily recognizable website that is unique to your station. We will begin by showing the logging in process, followed by a quick guide on image and text requirements, then demonstrate how to program content such as news, events, and featured collections. Lastly, we'll cover how to manage users and run reports.
Getting started
The PBS LearningMedia administrative console is where you can add media, create resources, and customize your station site. This section shows you how to log in to the PBS LearningMedia site and access the admin console.
Go to and click the in the upper right side of the homepage (Figure 1). www.pbslearningmedia.org blue Sign In/Up button
Figure 1
Type your and (Figure 2.1).email address passwordClick the to remain logged in to the site each time you leave and return (Figure 2.2).Keep me logged in checkboxClick (Figure 2.3).Log InIf you have forgotten your password, click to reset it (Figure 2.4).I forgot my password
Figure 2
If you do not have a PBS LearningMedia account, learn how to create one.
After you are logged in, click the in the top left side of the screen to access all administrative functionality (Figure 3).ADMIN HOME button
Figure 3
Use the to manage your PBS LearningMedia site (Figure 4). The links that you see here depend on the links in the left hand navigation menu r.ole you've been assigned
Figure 4
Media and text guidelines
Follow the guidelines outlined in the table below to be sure you are adding all the right content to your station site.
Media Guidelines Example ( )click images to enlarge
If you do not see the Admin button, in PBS LearningMedia. You need to be assigned a role that has administrative check your rolerights in order to access the administrative space. .Ask your admin point of contact about access
Station logo
Pulled from . If you have access to the Station Manager Station and want to change your logos yourself, please Manager console
see below to learn where each logo surfaces on your site.
Color Logo appears in:top navigation on all secondary pages (e.g. a resource page)station dropdown menu at the top of all pages and at the bottom of the homepage
White logo appears in:top navigation on the homepage
Logos cannot be modified in PBS LearningMedia. If you do not have access to Station Manager, click here to request changes to your logo
Color logo, top navigation
Color logo, station dropdown menu and bottom of homepage
White logo, top navigation of homepage
Social Media Icons
These are currently being pulled from the database. PBS.org Click here to request changes to your social media icons
Open Area Submit your image at 784 pixels wide by 400 pixels high
Image displays at 392x200Text should be embedded in imageLeave 30px padding around text on imageTitle: Maximum 30 characters, including spacesCall to Action: Maximum 30 characters, including spacesDescription: Maximum 350 characters, including spaces. This can be used instead of an image.
Promotional Section
Submit an image that is 800 pixels wide by 320 pixels highImage displays at 400x160A short headline should be embedded in imageLeave 30px padding around text on imageDescription: Maximum 350 characters, including spacesCall to Action: Maximum 30 characters, including spaces
Featured Collections
Submit an image that is 400 pixels wide by 400 pixels highUp to 12 images allowed
Station sections
As your station's admin or editor, you can customize your station PBS LearningMedia website to reflect your local presence in your community and provide an easily recognizable website that is unique to your station. The following sections can be modified and customized to reflect your own style:
a station module that appears at the top and bottom of your homepage and includes and a space to highlight a educator events special event or conferencepromotional itemsfeatured collections
The station admin guide also offers step-by-step instructions on how to:
manage usersrun reports
Station module
The station module is two identical versions of a strip of content that persists at the top and the bottom of your website. It is accessible at the top by hovering over your station logo and includes:
Your station logoA donate buttonSocial media iconsEducator eventsAn open space to highlight a single event or announcement in graphic or text form
All sections can be customized in the Site section of the . PBS LearningMedia CMS
Events
The Events section is a place where you can highlight your station or community's upcoming local events. Events are programmed by national PBS, however, stations can overwrite and add one or more events that are locally relevant. You can add an unlimited number of events in this area but the station module will display a maximum of four (4) events in chronological order at a time. When an event expires, it is automatically removed from the list. If you choose not to populate this section, national events programmed by the team at PBS appear in this space. National events do not display in the CMS but will be overwritten by your own events and, likewise, will replace any of your events that have expired or been deleted. The label for this section on your station is Teacher Events.
Example
How to add Events
Click (Figure 1).Events
Figure 1
In the upper right corner, click (Figure 2).Add Event
Figure 2
The Organization should be auto-selected for you and should display your station's call letters (Figure 3.1). In the Name textbox, type the (Figure 3.2). This is the text that people will see and click to access your event information.name of your eventIn the Link textbox, type the (Figure 3.3).full URL to the webpage for your eventIn the Date textbox, type the (format: YYYY-MM-DD) (Figure 3.4). You can also click the calendar icon and year, month and day of your eventclick the date on the calendar. When finished, click to save this event and add another event, to save this event and Save and add another Save and continue editingcontinue editing it, or to save this event and return to the main Events list (Figure 3.5).SAVE
Figure 3
Your event has been saved as indicated at the top of the page (Figure 4.1).Your event has been added to the list of events in your main events directory (Figure 4.2). Click the name of the event to access it and make edits.
Figure 4
Your event appears in the events listing when a user hovers over your station logo at the top of the page (Figure 5).
Figure 5
Open Area
The open area of the station module is intended to highlight a featured event, news item, corporate sponsorship, advertisement, or anything else you want to call out. The open area can be presented as a graphic or in text form. You can program more than one item in this area, however, only one item displays on your site at a time.
Example
How to program the Open Area
From the Site section of the main console, click (Figure 1.1).Open AreaClick in the upper right side of the page (Figure 1.2). Add Open Area
Figure 1
Select your organization from the Organization textbox (Figure 2.1). You should only see the organizations to which you have access. In the Title textbox, type the (Figure 2.2). The title appears above the content (image or text) of your open title of the event or announcementarea. Maximum characters: 30, including spaces.In the Link textbox, type the to which you want the image or text to click through (Figure 2.3). full URL of the pageIn the Call to action text textbox, type the to get to the page with more information about your event (Figure text you want users to click on2.4). Maximum characters: 30, including spaces.Click the to activate this entry and make it live on your site (Figure 2.5).checkbox next to ActiveClick the or and click either or (Figure 2.6). This determines if you are including an image in the content Image text dropdown menu image textarea or text.If you selected in step 2.6, click the and grab the image you want to use from your computer (Figure 2.7).image Choose File buttonIf you selected in step 2.6, in the Description textbox type the you want to include (Figure 2.8). text text Maximum characters: 350, including spaces.When finished, click to save this item and add another one, to save the page and remain on Save and add another Save and continue editingthe page, or to save the page and return to the main Open Area directory (Figure 2.9).SAVE
Figure 2
After saving the page, your Open Area module appears on the right side of your station site when users hover over your station logo (Figure 3).
Figure 3
Promotional Section
The promotional section of your homepage is where you can highlight your station's events. If no events are scheduled here, the space defaults to national promotional items that are added by PBS. You can overwrite all items in this area with your own local items. Although you can program several items, three (3) items display at a time.
Example
How to program the Promotional Section
From the Site section of the main console, click (Figure 1).Promotional Section
Figure 1
Click in the upper right side of the page (Figure 2).Add Promotional Section Item
Figure 2
Your site appears in the Lm site textbox (Figure 3.1). If you have access to more than one site, click the and select the tdropdown menu stationo which you want to add promotional items.The Start date is the day that your promotional item begins appearing on your site. Click the and click a to calendar icon day on the calendarselect a start date (Figure 3.2).The End date is the day that your promotional item stops appearing on your site. Click the and click a to calendar icon day on the calendarselect an end date (Figure 3.3).Click to select an image from your computer (Figure 3.4). Your image should be 800x320.Choose FileIn the Description textbox, type the text that will appear beneath your imagery (Figure 3.5). Maximum characters: 350, including spaces.In the Call to action text textbox, click the text that people will click to get to your promotional item content (Figure 3.6). Maximum characters: 30, including spaces.In the Call to action link textbox, type the full URL of your promotional item content (Figure 3.7). Type the number or click the up and down arrrows on the Spot textbox to select the position in which you want the item to display (Figure 3.8). The item that displays "1" will show at the top of the list and the items are then in descending order. When finished, click to save this item and add another one, to save the page and remain on Save and add another Save and continue editingthe page, or to save the page and return to the main Promotional item directory (Figure 3.9).SAVE
Figure 3
Your promotional items display on your site (Figure 4).
Figure 4
Featured Collections
The Featured collections section provides a space for you to highlight collections that may be of interest to your viewers. This section is automatically populated by PBS but you can overwrite some or all of the items.
Example
How to program Featured Collections
From the Site section of the main console, click (Figure 1).Featured Collections
Figure 1
Click in the upper right side of the page (Figure 2).Add Featured Collections Group
Figure 2
Your site appears in the Lm site textbox (Figure 3). If you have access to more than one site, click the and select the to dropdown menu stationwhich you want to add a featured collection.
Figure 3
Click the and begin typing the you want to add (Figure 4). As you begin typing, selections that match first textbox name of the collectionpopulate the dropdown and you can click the you want to include.collection
Figure 4
On the right side of the collection name, type the number of the in the list (Figure 5). The item order in which you want the collection to appearthat displays "1" will show at the top of the list and the items are then in descending order. You can add a total of 12 collections.
Figure 5
Once you have added all collections (up to 12 collections total) and assigned the order in which they will appear, click to Save and add anothersave the collection and add another, to save the page and remain on the page, or to save the page and return Save and continue editing SAVEto the main Featured Collections directory (Figure 5).
Figure 5
Your Featured Collections appear on the page in the Featured Collections section (Figure 6).
Figure 6
User management
Below are the main roles and permissions available in the PBS LearningMedia content management system (CMS). Click here for full list of roles and permissions
Role Permissions
Service Admin Highest level of permission in the CMS. Manage localization features, update user permissions, run user reports, and contribute content
Content Admin
Contribute content
Site Admin Manage localization features, run user reports
Run user reports
As a station admin you have the ability to run reports on all users within your organization or state. Reports can be viewed on-screen, printed out, or downloaded as a CSV file. Keep in mind that these reports reflect anyone who has signed up to access your online content, not internal CMS users.This section demonstrates how to run free user registration reports.
From the left side navigation menu, click (Figure 1). If the link is not visible, click the arrow to the left of tFree User Registration Report Reportso expand the menu.
Figure 1
A host of search filters and options are available including:CSV file export (FIgure 2.1). Click the checkbox to indicate that you want to generate and export your report in a CSV format.Custom report timeframes (Figure 2.2). Click the textbox next to Start and End date to surface a calendar. Click the dates on the calendar that you want your report to begin and end. Not selecting a date will return all results from the beginning of time through the current day. You must click a day on the calendar in order for the date to register and appear in the textbox.Preferred subjects (Figure 2.3). Streamline your search by selecting only the areas of study you are targeting. This is a required field. You must select at least one subject.User role (Figure 2.4). Click the User role dropdown menu and click the roles you want to search. You can only select one role at a time, however, you can search all roles by not any.Grade level (Figure 2.5). Click the Grade level dropdown menu and select the grade span on which you want to search. To search all grade levels, do not select any.LearningMedia site (Figure 2.6). Click the Lmsite dropdown menu and select the site on which you want to run your user report.
When you have made all of your selections, click (Figure 2.7). Generate Report
Figure 2
After clicking Generate Report, your results appear down the page. Click any with hyperlinked text to sort that column (Figure column heading3.1). Click the at the bottom of the page to scroll to the right and view all columns.horizontal scrollbarThe total number of search results can be found at the bottom of the page (Figure 3.2).. If there is more than one page of results, pagination is available in this location.
* Names and emails are blurred for privacy.
Figure 3
Manage users
You can reassign user roles, remove users from the system, and add single or multiple (bulk) users to the system with the user management functionality.
From the left side navigation menu, click (Figure 1). If the link is not visible, click the arrow to the left of to expand the User management Usersmenu.
Figure 1
All users in the system appear. Click the on the right side of the page to narrow the search results by role (Figure 2.1).filtersType a portion of or the entire in the Fast find user textbox and click to search for a user (Figure 2.2).user name EnterClickClick the whose account you want to modify (Figure 2.1).name of the userType the or into the Fast find user textbox to search for a user (Figure 2.2). A list of matches appears as you user name email addresstype, click the whose account you want to modify.name of the user
Figure 2
Tips on using filters
The fewer filters used, the more search results returned.The more specific your search criteria, the more accurate your search results.Not all filters need to be used on any search.A search can be conducted by selecting no filters at all except at least one subject.Each time search criteria is modified you must click Generate Report.
Please note that this functionality relates to users within your organization, not external users who are registered on your station site.
To assign a different role to the user, click the and click the you want the user to have (Figure 3.1).Team dropdown menu roleClick (Figure 3.2).Save
Figure 3
Reassign users
If a user in your organization has moved to another organization, you can reassign them to their new organization right from the user management tool.
From within the user's profile, click the (Figure 1.1).Reassign checkboxIn the Organization textbox, begin typing the to which they have moved (Figure 1.2). When matching names appear, name of the organizationclick the to which you want them reassigned.organization When finished, click (Figure 1.3).Save
Figure 1
The user is now part of the new organization and is no longer attached to the old organization. The user should be able to log in to their new organization as they normally would but could possibly have new permissions assigned by the new organization.
Deactivate users
Deactivating a user deletes a user from your database.
Click the next to the user you want to deactivate (Figure 1.1).checkboxClick the , click , and click (Figure 1.2).Action dropdown menu Deactivate selected users Go
Figure 1
Add a single user
Site admins can create accounts for staff members and assign permissions so that when the staff member creates their own account, all of their PBS LearningMedia permissions will be in place and they can get right to work. This section demonstrates how to create a staff member account and assign permissions. You must be a site admin to perform this operation.
Once you are in the correct organization, click in the left side navigation menu (Figure 1.1).User managementIn the section, type the new user's , and (Figure 1.2). Add user email address first last nameClick the and click the which should be assigned to the new user (Figure 1.3).Team dropdown menu roleClick (Figure 1.4).Save
Figure 1
The user is saved and can be found in the organization user list. Click the user's name to review their profile. After this process is complete, the user needs to go to and using the same information you used when you created their www.pbslearningmedia.org create an accountaccount. All account permissions are automatically set for them.