PAYROLL TIME ATTENDANCE - Tick Tock PDFs/payroll_general_info.… · Tick-Tock Proprietary Payroll...

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PAYROLL TIME & ATTENDANCE

Transcript of PAYROLL TIME ATTENDANCE - Tick Tock PDFs/payroll_general_info.… · Tick-Tock Proprietary Payroll...

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PAYROLL TIME & ATTENDANCE

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:: Introduction

:: Payroll Time & Attendance Functions

:: Available Reports

:: Sample Savings Calculations

:: Benefits of Payroll Turbo Interface

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Introduction

Dear customer,

Thank you for your interest in Tick Tock products. Weoffer affordable time and attendance and accountingsoftware solutions designed to make your life easy, andhelp you save time and money.

At Tick Tock Software, we truly understand that whatyou are looking for are effective, fast, and easy time &attendance or accounting solutions. We also realize thatyou have many other choices. But we believe that youwill make the right decision with Tick Tock products.

Do you realize how much processing payroll costs you? Now youcan get rid of this nightmare with Tick Tock’s Payroll Time &Attendance solution, the evolution of accounting applicationsystems that offers many features and capabilities that up to nowwere simply not available.

The application automatically records employees’ log in and log offtimes, allows a user to set his or her own reminder schedule,request PTO, verify hours worked, view hours paid, check pay rate,as well as veiw the distribution of hours worked by GeneralLedger (GL). If used in conjunction with Tick-Tock ProprietaryTurbo Interface, payroll processing can be completed in seconds,as opposed to hours.

Some benefits of Some benefits of Some benefits of Some benefits of Some benefits of Tick Tick Tick Tick Tick TTTTTock’ock’ock’ock’ock’s Pas Pas Pas Pas Payryryryryroll oll oll oll oll Time & Time & Time & Time & Time & Attendance:Attendance:Attendance:Attendance:Attendance:

The software completely automates the process of recording andcalculating payroll gross earnings by employees. Manual data input,as well as associated human errors, is eliminated, saving thecompany substantial amount of money.

Payroll Time & Attendance provides a step by step intuitiveinterface through each action. No formal training is necessary,since users can familiarize themselves with Payroll in five minutes.

All Payroll data is organized in an extremely easy-to-read format.Users can view real-time, up-to-minute reports at the push of abutton.

On-site and field data can be collected from touch-screen,computer, magnetic card, time clock, or biometric devices.

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Payroll Time & Attendance Available Functions

Payroll Time & Attendance application has a widevariety of functions, some of which are restricted toadministrative use only. Thus, the functions listedbelow under “Employee” may be utilized by all thoseusing Payroll Time & Attendance; whereas, the func-tions listed under “Administrator” may only be used byauthorized personelle, and are password-protected.

Employee ::

Log InLog InLog InLog InLog In | the program will begin recording the employee’s work hoursLog OffLog OffLog OffLog OffLog Off | the program will stop recording the employee’s work hoursManManManManManualualualualual | designed for companies whose employees work off-site and need to enter their work hoursafter the fact. This function is only available to those employees, authorized during the setup process.DeparDeparDeparDeparDepartment tment tment tment tment TTTTTransfransfransfransfransfererererer | allows the employee to automatically distribute work hours by department.PrPrPrPrProject Logoject Logoject Logoject Logoject Logoffoffoffoffoff | allows the employee to automatically distribute work hours by project.LunchLunchLunchLunchLunch and BrBrBrBrBreakeakeakeakeak | this aspect of the program depends on the company’s payroll policies (whether or notemployees are required to log off / log in for lunches and breaks) and allows the user to log off / log in forlunches and breaks.AttendanceAttendanceAttendanceAttendanceAttendance | this function generates reports displaying the employee’s hours worked, hours paid, andwork distribution by GL account. The employee sets the time frame for which these reports are created.PTPTPTPTPTO (Paid O (Paid O (Paid O (Paid O (Paid Time Off)Time Off)Time Off)Time Off)Time Off) | this menu displays employee’s available PTO, as well as PTO Used and PTOMonthly reports. The PTO menu also enables the employee to request PTO directly through Payroll Time& Attendance system.ScheduleScheduleScheduleScheduleSchedule | the employee may view his/her work schedule as set by the administrator.

Administrator ::

EmploEmploEmploEmploEmployyyyyeeseeseeseesees | allows the administrator to add a new employee, update an employee’s information, or resetan employee’s password.Update LoginsUpdate LoginsUpdate LoginsUpdate LoginsUpdate Logins | employees’ log in / log off times may be modified by means of updating, inserting newinformation, or deleting existing records.

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Update PTUpdate PTUpdate PTUpdate PTUpdate PTOOOOO | employees’ PTO requests may be viewed, modified, deleted; new requests may be created.Update Update Update Update Update WWWWWork Distributionork Distributionork Distributionork Distributionork Distribution | Work Distribution information may be modified in a way similar to PTO.PTPTPTPTPTO ReporO ReporO ReporO ReporO Reportststststs | (for more information on available reports, please, see the next section) All and DetailHours ReporHours ReporHours ReporHours ReporHours Reportststststs | Hours Worked and Hours PaidMiscellaneous ReporMiscellaneous ReporMiscellaneous ReporMiscellaneous ReporMiscellaneous Reportststststs | includes reports concerning late and early logins, as well as planned and dailyemployee work schedules.WWWWWork Distribution Reporork Distribution Reporork Distribution Reporork Distribution Reporork Distribution Reportststststs | detail employee work distribution by project or by employee.Exceptions ReporExceptions ReporExceptions ReporExceptions ReporExceptions Reportststststs | enable the administrator to veiw a more detailed employee attendance informationand include such reports as Missed Logins / Logoffs, Late and Early Logins / Logoffs, Breaks Equal or Over.PrPrPrPrPrepareparepareparepare Pae Pae Pae Pae Payryryryryrollollollolloll | as the central function of the application, this allows the administrator to review payrollhours for the employees, add tips and commission (when necessary), adjust employee hours or earnings,calculate and view payroll totals, and (if Turbo Interface is activated), push the calculated data into theaccounting system in order to print payroll checks.Update Setup PUpdate Setup PUpdate Setup PUpdate Setup PUpdate Setup Policiesoliciesoliciesoliciesolicies | this section allows the administrator to add, delete, or modify every payrollpolicy previously set during the Setup process.Change Change Change Change Change AdministrativAdministrativAdministrativAdministrativAdministrative Passe Passe Passe Passe Passwwwwworororororddddd | ensures the administrator has complete control over security, and isable to change his / hers administrative password as needed.Audit Audit Audit Audit Audit TTTTTrail Reporrail Reporrail Reporrail Reporrail Reporttttt | provides management with complete records of all changes made, which may also befiltered by specific criteria.Data Dump Data Dump Data Dump Data Dump Data Dump | the administrator is able to export payroll data currently stored in the database and createa data backup in form of a text file.ApprApprApprApprApproooooval Cycle val Cycle val Cycle val Cycle val Cycle | provides the option of reviewing and approving employees’ hours worked prior tocalculating payroll.

Payroll Time & Attendance Available Functions

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Payroll Time & Attendance Available Reports

Similar to functions, some reports are available to allemployees (those containing individual data), and someare reserved for administrators. Samples of all reportsare available in the Payroll Time & AttendanceReports Compilation.

Employees ::

Paid Time Off (PTO) | UsedPTO | MonthlyHours WorkedHours PaidWork DistributionSchedule

Administrators ::

PTO | TotalsPTO | MonthlyHours WorkedHours PaidCurrently Logged InPlanned ScheduleWork Distribution | by ProjectWork Distribution | by EmployeeMissed LoginsMissed LogoffsMissed Logins/LogoffsMissed Lunch LoginsMissed Lunch LogoffsMissed Lunch Logins/LogoffsLunch | Late/EarlyBreaks | Equal/OverLate/Early Logins and LogoffsIndividual Payroll ReportDetail ReportGross EarningsAudit Trail Report

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Sample Savings Calculations

$ 20

40

$ 800

2.78

$ 55.56

$$$$$ 744.44744.44744.44744.44744.44

Number of employees in the company

Savings from Eliminated Errors ::: hours worked per week per employee: total hours worked per week: average pay rate, per hour: total payroll, per week: payroll errors (usually 1 % - 3 %)::::: Tick-TTick-TTick-TTick-TTick-Tock Paock Paock Paock Paock Payryryryryroll oll oll oll oll Time & Time & Time & Time & Time & Attendance eliminates allAttendance eliminates allAttendance eliminates allAttendance eliminates allAttendance eliminates all

human erhuman erhuman erhuman erhuman errrrrrors,ors,ors,ors,ors, r r r r resulting in the wesulting in the wesulting in the wesulting in the wesulting in the weekleekleekleekleekly* say* say* say* say* savings ofvings ofvings ofvings ofvings of

: average pay rate for payroll processors

: number of hours spent by all payroll processors each weekpulling attendance information, generating and reviewingtimecards, and processing payroll: total payroll processing costs per week: with Tick-Tock Payroll Time & Attendance, all reports aregenerated automatically. It takes less than 20 seconds for onepayroll processor to review each employee’s time sheet eachweek. The total time (in hours) spent is: thus, with Payroll Time & Attendance, the payroll processingcosts are reduced to::::: pa pa pa pa payryryryryroll proll proll proll proll processing labor saocessing labor saocessing labor saocessing labor saocessing labor savings per wvings per wvings per wvings per wvings per week* areek* areek* areek* areek* areeeee

2020202020

40

800

$ 15

$ 12,000

.05 %

$$$$$ 6060606060

100100100100100

40

4,000

$ 15

$ 60,000

.05 %

$$$$$ 300300300300300

500500500500500

40

20,000

$ 15

$ 300,000

.05 %

$$$$$ 1,5001,5001,5001,5001,500

$ 20

2

$ 40

.11

$ 2.22

$$$$$ 37.7837.7837.7837.7837.78

Labor Savings from Processing and Reviewing Payroll ::$ 20

20

$ 400

.56

$ 11.11

$$$$$ 388.89388.89388.89388.89388.89

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Sample Savings Calculations

Number of employees in the company 2020202020 100100100100100 500500500500500

2

2

.33

$$$$$ 9999999999

Savings from Eliminated Employee Time Loss ::: time loss from late arrival / early departure (in minutes, perday, per employee): time loss from long break / lunch (in minutes, per day, peremployee): total number of hours lost each week per employee::::: Tick-TTick-TTick-TTick-TTick-Tock Paock Paock Paock Paock Payryryryryroll oll oll oll oll Time Time Time Time Time &&&&& Attendance automaticallAttendance automaticallAttendance automaticallAttendance automaticallAttendance automatically tracksy tracksy tracksy tracksy trackstime wtime wtime wtime wtime workorkorkorkorked bed bed bed bed by each emply each emply each emply each emply each emplyyyyyee and generates ree and generates ree and generates ree and generates ree and generates reporeporeporeporeports andts andts andts andts andcharcharcharcharcharts fts fts fts fts for mangement ror mangement ror mangement ror mangement ror mangement reeeeevievievievieviewwwww..... TherTherTherTherTherefefefefeforororororeeeee,,,,, all time loss is all time loss is all time loss is all time loss is all time loss isprprprprpreeeeevvvvvented,ented,ented,ented,ented, which r which r which r which r which results in a total wesults in a total wesults in a total wesults in a total wesults in a total weekleekleekleekleekly* say* say* say* say* savings ofvings ofvings ofvings ofvings of

* calculations based on a * calculations based on a * calculations based on a * calculations based on a * calculations based on a 55555-day workweek-day workweek-day workweek-day workweek-day workweek

2

2

.33

$$$$$ 495495495495495

2

2

.33

$$$$$ 2,4752,4752,4752,4752,475

$ 61,562.28$ 61,562.28$ 61,562.28$ 61,562.28$ 61,562.28 $ 245,410.88$ 245,410.88$ 245,410.88$ 245,410.88$ 245,410.88

Total Yearly Savings with Tick-Tock Payroll Time & Attendance

$ 10,232.56$ 10,232.56$ 10,232.56$ 10,232.56$ 10,232.56

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Benefits of Payroll Turbo Interface

Tick-Tock Proprietary Payroll Turbo Interface is a unique application that is used inconjunction with Payroll Time & Attendance. The program seamlessly transfers payrolldata tracked by Payroll Time & Attendance application into the company’s accountingsystem. Payroll Turbo Interface reduces the amount of time spent processing payroll fromhours to seconds.

Why use Payroll Turbo Interface ::

1 | It integrates seamlessly with the company’s accounting system2 | Ease of use3 | It is effecient and time-saving4 | Transports payroll data directly into the accounting system; thus, reducing the amount of time needed to complete payroll from hours to seconds