Payroll System Management

Version 2.0

VASUDHA SoftAim Innovations Pvt. Ltd., Rahul Enclave, Atul Nagar, Waraje, Pune -58, M.S. India.

email-contactus@softaiminnovations.com, Ph: +91-020-30421077

www.softaiminnovations.com

Introduction:

Good payroll software does more than just calculate wages and print payslips. It

enables you to gather information on your employment costs and to keep track of

individual employees. One of the strengths of the best packages is the range of extra

modules that can be bought as add-ons. These give you the option of expanding the

capability of your payroll software to cover specific tasks, such as automatic bonus

calculations.

Payroll System Management Software is set to surpass traditional payroll and HR

expectations and guide you into the future - an easy, user friendly, technologically

advanced system. Our Payroll Management System Software provides you an

integrated approach for Payroll and HR management activities. This software provides

you the dynamic capabilities which will help you to customize the Payroll system scaling

from small case organization of 50 people to a multinational company with 5000

employees, Payroll System Management Software is your intelligent human resource

and payroll management solution.

Payroll System Management Software is designed to minimize the administrative

cost of payroll and human resource information processing by effectively managing

employee payroll. This means that Payroll System Management Software can

automatically and accurately calculate pay slips for all conditions of employment

ranging from simple casual arrangements to extensive 24-hour-a-day operations. The

integrated human resource tools software provides you the way to monitor employee

performance, manage office documentation and maintain the records of the

candidates appearing for employment opportunity provided by the organization.

Modules:

Employee Information:

This module is used to store information related to the all Employees. In this

module you can be customized for all the levels of business organization. It is

customized for dynamically adding different departments depending on the need of

organization. You can maintain records for all types of the employees i.e. regular and

contracted.

In this module also maintain the terminated employee data. For what purpose

and what reason all these would maintain in this module also. Nominee added facilities

also in this. The major thing in that module is that you can set any allowance

dynamically through formula bar.

Master Form:

This module is used to set the preliminary information as well as handle the key

thing in projects. Such as Department Master in which adding Departments Shift of

company, Bank details (Basic information). In this you can also maintain the Leave

information of each employee.

Payroll:

This module is unique feature of the payroll system allows you to maintain all

attendance sheet of employee (MONTHLY). In this module also held the differential

amount information as well as covered his basic loan information. If any employee

wants to take advance amount then such record also maintain in this. Set the over

time scheduled also maintain department wise.

Monthly Processing:

In this module is generating the salary slip of any employee in any month with its

all calculation such as any salary amount diffrentiality, any salary deduction and its

allowances. Generating salary slip, you can take printout also.

Yearly Processing:

This will help you effectively manage all kinds of employee leaves and keep

track of employee leave records. Its unique feature provides an option of leave

encashment and leave carry forward to next year option depending upon the

company needs. Also set the financial year date for the accounting purpose.

HRM:

This module provides you to effectively manage HR activities through following

features Performance Mgmt This feature will help you to monitor the employee

performance and keeping record of the employee performances

It contains:

Office Document: This will help you to manage office documents needed by

employees. This includes offer letter, experience letter etc.

Interview Details and Candidate Details: Using this feature you can maintain

the records of the candidates appeared for interview. It comprises of managing

candidate details, interview results and job offered status etc.

View: In this module employee information is shown. All employee or single employee

information also provide this by searching such records by employee Name, By

employee ID, or by Department wise.

Reports:

In this module generate the following reports:

• All Employee Report.

• Individual Employee Report.

• Former Employee Report.

• Nominee Report.

• Performance Report.

• Employee Birthday Report.

• PF/ESI Not Allocated Report.

• Employee Leave Report.

Features:

1. Dynamically Customized for all business needs: This payroll system can be customized for all the levels of business organization. It

can be customized for dynamically adding different departments depending on the

need of organization. You can maintain records for all types of the employees i.e.

regular and contracted.

2. Managing Payroll with changing financial scenarios:

This unique feature of the payroll system allows you to change payroll

calculations depending on change required by the company. This can be achieved by

providing user an option to set tax and allowance calculation formulae which can be

dynamically changed.

3. Accurate and Speedy Payroll generations: You can accurately generate pay slips for all employees of the organization

along with all tax and allowance calculations. Using this you can generate and print

pay slips for all employees.

4. Leave Management System:

This will help you effectively manage all kinds of employee leaves and keep

track of employee leave records. Its unique feature provides an option of leave

encashment and leave carry forward to next year option depending upon the

company needs.

5. HR Management System: This provides you to effectively manage HR activities through following features:

a. Performance Management System:

This feature will help you to monitor the employee performance and keeping

record of the employee performances.

b. Office Document Management System:

This will help you to manage office documents needed by employees. This

includes offer letter, experience letter etc.

c. Maintaining Records of Candidates appeared for Interviews:

Using this feature you can maintain the records of the candidates appeared for

interview. It comprises of managing candidate details, interview results and job offered

status etc.

6. Management Reports:

Using this you can generate various reports related to employee payroll,

performance and leave management etc.

Advantages:

• Using software, to do your payroll gives you greater control over your data.

• The software reduces the amount of time spent, by automating repetitive and

sometimes difficult tasks.

• It becomes easy to manage payment of all employees whether they are regular

or contracted employees and whether they are paid monthly or daily.

• Payslips are generated automatically with speedy and accurate calculations.

• You no longer have to perform complex calculations involving different tax and

allowances.

• You can easily make additional deductions from each employee’s wage

packet.

• Permissible deductions include loan and advance salary deductions.

• The software should automatically calculate a range of additional payments.

• These include statutory sick pay and statutory maternity pay.

• Using its HRM management features will help you to effectively manage HRM

activities such as Performance Management, Employee document

management and interview record management.