Payroll system

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Time Management & Payroll System

This document is very basic and only represents very small percentage of the system’s features. This is a full featured system that enables your accounting department to completely manage all aspects of your company.

• Multi Company / Client Payroll Management.

• Full Transactional General Ledger Multi Company / Client Payroll Management.

• Multi Company / Client Payroll Management.


Multi Company Federal & State Payroll Setup with defined default general ledger accounts

• Select Company / Client • List of active employees

appear automatically. • Ability to add expenses • Time for 1099 employees can

be added here as well. System will isolate 1099s from tax deductions.


Above represents manual time card entry, this is usually used for new or first time clients to get a feel for how system manages data. As time goes on or as system demands grow other methods of time entry are utilized.

• Excel sheet import • Web Interface for employee to directly enter time for supervisor’s approval • Web Interface for supervisor to upload a .txt, .csv, or .ascii file. • An XML Link for auto entry from another system.

Calculating Payroll: In the multi-company system, the user is enabled to select the company destined for payroll and, will only calculate time cards and/or expenses that are pending and approved. This function is so advanced it will take into account all unique tax deductions, liens, expenses, and allow for 1099 employees if applicable.


Features & Reporting

• Direct Deposit • Federal & State Quarterly Magnetic Media tax reporting • YTD Information / Reporting • W-2 Reporting • Payroll Check Register • Transaction Journal Summary or Detailed with unlimited history. • Workmen's Compensation Results • Quarterly Reporting • Deductions Report • Employee 1099 (not part of AP) • Earnings Report • Employee Hour Transaction History by Client, Location, or Project • Check printing option on blank check stock or preprinted checks • Employee Wages Regular Earnings, Overtime Pay, Vacation, Sick or Holiday, Bonuses as well

as Miscellaneous (Emergency, Jury Duty) • Social Security Benefits, Federal Unemployment, State Unemployment, Worker's Compensation,

Health Insurance, Life and Disability Insurance, Paid Leaves, IRA, Pension, or Profit Sharing* Other (Transit Checks)

• Issuing Checks or DD, Payroll Tax Deposits, Quarterly Reporting, Benefit Bookkeeping & Cobra, W-2's and Year End Reports as well as Payroll Financing.


ICESA Format published by the Federal & Interstate Conference of Employment Security Agencies (275 byte records) with fields defined for use by TWC is accepted on tape or diskette. Each State has an individual format specification for filing and currently most states have the ability to a flat file upload.


401k Eligibility: Notice the Excel output button, each report is fully exportable either in the existing displayed report format or a custom format for migration to another system.

Bulk Importing and Exporting of Journals and Transactions


Web Interface

If the option where the employees log in their time is desired, then reviewed by a supervisor for processing approval a full web portal is available.

Employee/Staff Login

Employee Dashboard Contains personal information, count & quick links or any metric client chooses. Allows Employees to review their information and assure its accuracy; especially email address, because Temp Employees will be receiving email notifications when the Job supervisor approves timecards as well as other Job notifications.


This Employee dashboard is geared towards an Employee with their Jobs and income displayed. Additional Dashboard Features are available and easily implemented

Time Card Entry Timecards are entered on a daily or weekly basis and submitted to approving supervisor. Option 1: Time-In & Time-Out are entered, maybe ideal for support staff.

Option 2: Here the total daily hours are inputted.


Expenses Ability to simply submit ad-hoc general expenses for reimbursement. These expenses will appear for approval. These expenses can me marked reimbursable or not as well as billable or not. In addition the ability to upload scanned related receipts for viewing and storing for audits.


Client/Manager/Supervisor Login

The Client/Manger/Supervisor, depending on

Auto Emails for Notifications and Critical Financial Alerts

Excluding standard notifications such as time submission and approval, Argentto Systems Time & Billing System bring finical accounting to the proactive level. Reports are good, everyone needs and wants them. But what are the down sides reports?

a) You have to run them. b) You have to scan through several and sometimes many pages of data to isolate the

problem or highlighted record of interests. ASI’s system runs scripts and procedures to isolate areas of interest and emails only the results to the proper manager.


Employee Time Card Submission: At the end of the week when an Employee submits his/hers time the primary manager responsible for approvals will get a notification of this time card submission. Concentric manager has several options to this feature, a consolidated notification with all his/hers Employees in one email at a designated time or not to receive these notifications at all.

Discuss Scenarios regarding Mangers options.


Employee Time Card Approval Notification When the manager approves the time weekly time card, the Employee will receive a notification of this approval. In the event that the manager edits or denies the approval, those changes will be in the notification to make the Employee aware.


Time Cards Never Slip Thru System. One major issue that is very common and often goes unnoticed is time cards can slip thru any system and go unbilled. ASI’s Time Management Payroll & Billing Systems has several features to assure this does not happen. This email particular example notification, notifies the accounting department of time cards that are older than 30 days and have not been invoiced to the client.


Low Profit Margin Notification

Often with large systems with 1000’s of users huge amounts of data and follow up is needed. Argentto Systems’ Time & Billing can send any metric or isolate any financial area of interest proactively. Financial data is so critical if these areas of interest are addressed after duration for managers to address Project effectiveness can be compromised. *** Take a couple of minutes with this philosophy of all the areas within accounting, consulting and client services that you can envision where you would like to be notified as it happened.


Top 20 Clients Invoiced. Above is a sample of what a President at a fortune 500 company received on a monthly basis. This President did not want to remember to run a report or even ask for the report. The report is auto generated and sent to the President’s email regardless where he was at the time. **ASI’s Systems are all programmed with this type of intuitive business logic that will give managers the capacity to do more with fewer resources and be efficient. Argentto Systems has over 175 of these types of financial and metric notifications and constantly we are adding more to our library.


Comments and Suggestions. Allowing the Employees, managers and clients to have input on the payroll system is critical to assuring all business models and needs are met. Normally this report is disbursed once a month and is reviewed to you and discussed for feasibility on valid issues of consideration. Note: We have several Client Time Management Payroll & Billing Systems each are unique and complete for each of our clients’ culture and business model. Please call if you have additional critical requirements, accounting and client relation needs. Best Regards, Nick Santino Argentto Systems, Inc. 212-595-8644

Payroll system

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