Payroll Reports User Guide - Pcschool...Payroll Transaction Listing – Name (Alias)PAYREP1.RPT...
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© PCSchool Payroll Reports User Guide Created in version 2009.4.0.117 1/15 Payroll Reports User Guide
Transcript of Payroll Reports User Guide - Pcschool...Payroll Transaction Listing – Name (Alias)PAYREP1.RPT...
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 1/15
Payroll Reports User Guide
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 2/15
Table of Contents
Payroll Reports and Printouts ...................................................................................................... 2 Employee Data Reports ................................................................................................................ 3 Payroll Payment Summary (Grp Cert/IRD File) ........................................................................... 5
New Zealand – IRD ..................................................................................................................... 5 Aus – End of Year ....................................................................................................................... 6
Payroll Transaction Reports in Employee Order ........................................................................ 9 Payroll Transaction Reports in Code or Date Order ................................................................. 11 Absence Reports ........................................................................................................................ 14 Staff Reports ............................................................................................................................... 15
Payroll Reports and Printouts Payroll Reports are listed below the grey line.
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 3/15
Employee Data Reports Path: Finance → Payroll → Employee Data Reports
1. Leave blank for all staff or select From Employee and To Last Employee Code.
2. The Default is All Present Employees a single Status can be selected.
3. Select a Report Style.
Payroll Employee Accruals – Name (Alias) PAYACC.RPT
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 4/15
Standard Pay Details – Name (Alias) PAYDET.RPT
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 5/15
Payroll Payment Summary (Grp Cert/IRD File)
New Zealand – IRD
Path: Payroll → Payroll Payment Summary In addition to the rollover and printout of monthly figures New Zealand users are obliged to electronically process payroll figures to the IRD Department.
1. If a multi Entity School, check the Entity is correct.
2. The dates will default, check these are correct.
3. Enter a Contact Name.
4. Check Export to File in Output destination.
5. In the Export File Settings, locate and Name File for export to I.R.D.
6. Click Process or Print Certificate.
The file will be created for uploading.
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 6/15
Aus – End of Year
Path: Finance → Payroll → Payroll Employee View Check Details in Payroll Employee View.
1.
Make sure any employee who has left within the current Payroll financial year has a Date Left entered;
This date will print on their Payment Summary.
2.
Enter any grossed up Reportable Fringe Benefit amounts;
This is the Fringe benefit plus the PAYG tax and Medicare.
This can vary so check with the Tax Office or your accountant.
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 7/15
Print the Payment Summaries Path: Payroll → Payroll Payment Summary (Group Certificate) Employee Payment Summaries must be issued to employees at the end of the Payroll Financial Year. Proof copies should be printed for checking, prior to both the printing of Official Copies and submission of the ATO electronic file. Check that all supplier and employer detail is correct before printing the proof copies of the Payment Summaries. If changes are required, this detail is located under Utilities – System File Maintenance.
1. Select Employee Codes;
Select From and To, or leave blank for all employees.
2. Select the Tax Year.
3. Entity will default to All;
Optional; Select the Entity.
4.
Select Date’
Tax Period: Will default to the correct date range or can edit if necessary.
Fringe Benefit: Will default to the correct date range or can edit if necessary.
5. Contact Name;
Enter your school’s Contact Persons details for the ATO.
6. Supplier Number;
Enter the Schools ABN Number.
7. Output Destination;
Select Print to Window.
8. Printer Paper Option;
Select Proof Copy for checking details.
9. Click Process or Print Certificate to print the Proof copy.
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 8/15
Print a Payroll Validation Report for the Financial Year Path: Payroll → Payroll Transaction Reports in Employee Order
Balance this report against your monthly Validation Reports:
Add the figures from your July 1st – June 30th Payroll End of Month printouts, and check against the Financial Year Payroll Validation Report (above).
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 9/15
Payroll Transaction Reports in Employee Order
1. Leave Blank for all Employees or select From Employee and To Last Employee Code.
2. Leave the Default or From Pay/Super Code of 0 and To Pay/Super Code of 999999 or select the Pay/Super Codes to print.
3. Select the Date range to print.
4. Optional; Select A Department.
5. Optional; Select a Superannuation Provider.
6. Select a Report Style.
7. Optional; Select to print Payroll, Super or Both.
8. Select to Print the Details or a Summary.
9. Click Print when all the filters are in place.
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 10/15
Payroll Validation Report – Name (Alias) PAYVAL.RPT
Payroll Transaction Report – By Employee – Name (Alias) PAYTRANS.RPT
Previous Payslip - Name (Alias)
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 11/15
Payroll Transaction Reports in Code or Date Order
1. Leave Blank for all Employees or select From Employee and To Last Employee Code.
2. Leave the Default or From Pay/Super Code of 0 and To Pay/Super Code of 999999 or select the Pay/Super Codes to print.
3. Select the Date range to print.
4. Optional; Select A Department.
5. Optional; Select a Superannuation Provider.
6. Select a Report Style.
7. Optional; Select to print Payroll, Super or Both.
8. Select to Print the Details or a Summary.
9. Click Print when all the filters are in place.
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 12/15
Payroll Transaction Listing – Name (Alias)PAYREP1.RPT (Summary)
Payroll Report – By Department – Name (Alias) PAYDEPT.RPT
Payroll Employee Superannuation Summary – Name (Alias) PAYSUPER.RPT
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 13/15
Individual Superannuation Report – Name (Alias)
Christian Superannuation Lodgement – Name (Alias) PAYCHSUP.RPT
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 14/15
Absence Reports
1. Select he Date From and to for the Report.
2. Optional; Select an Employee.
3. Optional; Select on a Reason.
4. Optional; Print Reason.
5. Select a Report Style.
6. Click Print.
Staff Absence Listing Staff Order – Name (Alias) STAFFABS.RPT
© PCSchool Payroll Reports User Guide
Created in version 2009.4.0.117 15/15
Summary of Staff Absence – Name (Alias) STAFABSU.RPT
Staff Reports
