Payroll Personnel SystemWEB PAN

University of California, San DiegoNovember 2003

PPS WEB PAN Overview

UCOP Application PAN Enhancement Work Group “Ideal” Model for PAN (All

Campuses) Limited UCSD Customization

PPS PAN Enhancements

Userid/Email PAN Routing Assign Primary PAN Reviewer

Indicator

Add AdditionalPAN Recipient

Userid or Email

Enter PrimaryReviewer Indicator

Code “P”(Mandatory Only)

PPS PAN Enhancements

Assign Urgent PAN Priority Indicator Default “R” (blank), Regular Priority Code “U”, Urgent Priority

For Urgent PriorityEnter Code “U”

PPS PAN Presentation

No Changes to PAN Inbox (INBX) PAN Format and Detail Text Based Descriptions Color Highlighting Eliminated

Web PAN Overview Presentation of Notifications

(organization of changed data) Workflow (adding comments, routing,

sorting and retrieval of notifications) Event/Change Definition (simplicity in

determining significant changes) Provide a Bulk Notification or PAN

Reporting Facility

PAN Enhancement Group

Simplify use and audit of review process

Make the notifications easier to read Improve (inbox) detail about each

PAN Information about when a notification

has been reviewed easier to audit

Using Web PAN

EmployeeLink https://webpps.ucsd.edu Logon using ACT Single Sign-ON

(userid and password)

ACT Single Sign-On is not persistent with the WEB PAN application, even though you will use your single sign-on userid (not email) and password to logon.

When finished you should always logout of the WEB PAN application completely.

Click Here for WEB PAN

ORhttps://webpps.ucsd.edu

Logon With ACT Single Sign-On

Userid & Password

Web PAN Main Menu

Employee Database (EDB) Inquiry Post Authorization Notification

Functions Logout

PAN Inbox

Deleting PANs Priority Status (Regular or Urgent) Review Type (Primary Reviewer) Action Type Description Comments (display)

( ! ) Urgent Priority and ( P ) Primary

Reviewer Indicators

Notification Detail

Comments General Information Appointments and Distributions Reviewers and Status Additional Comments and

Fowarding

Additional Comments

Reviewer Added Comments Workflow Employee History

Reviewers may add comments to the Notification

here

Directory

Name Userid Department

Email Reviewer Indicator

Email Reviewer Indicator

Routing Option Selection

Inbox Only Email Routing (default) Mandatory Reviewer Email

Notification Non-Mandatory Email PAN

Choose Inbox Only or Email

Routing

Notification Selection

Date and Time Employee Department Action Type or Code(s) Employee ID Preparer ID Reviewer ID

Click to see codes

Choose from directory option

Selection Search Criteria

Audit Review

Central Offices

PAN Guidelines Review

Mandatory reviewers should not be subordinate to the PPS preparer. Preparers cannot be mandatory reviewers for their own work.

Mandatory reviewers must review their PANs in a timely manner, generally within 2 business days. Departments will determine reviewer time requirements, per audit policy.

Logout

System Timeout Employee Privacy

EmployeeLink

Employee History Web PAN Additional Comments Comments Location

Web PAN Additional Comments Indicator

Questions & Wrap-Up

PAN Retention WEB Inquiry Email to Userid Conversion What happened to my email PANs? Departmental Security

Administrator (DSA)

Thank You :)

Contact Payroll or Scott Drummondat 858-534-3242 for additionalquestions or assistance.