CUPAC-CULAC/Payroll Deduct/Website Docs/PayrollDeduct-process.doc

GETTING STARTED:

The Payroll Deduction Process for Credit Unions

The Missouri Credit Union Association is authorized to solicit funds on

behalf of CULAC, and may also solicit funds through payroll deduction.

Here’s an overview of the program:

1. MCUA must have a signed solicitation agreement from your credit union on file.

2. Your credit union completes the Credit Union Authorization and Information Sheet designating a

contact at the credit union who will handle payroll deduction and outlining the payroll schedule

and other relevant information.

3. Your credit union may then solicit employees who are also members of the credit union, using a

payroll deduction solicitation with appropriate federal legal disclaimers. Sample disclaimers as

well as sample promotional materials to market the program to employees are attached.

4. Your credit union must preserve on file the signed payroll deduction authorization forms.

5. The credit union may pay for all costs associated with soliciting and maintaining payroll

deduction for its employees.

6. The credit union’s designated payroll deduction contact should ensure that the CULAC

contribution, as well as the list of participants, is sent to MCUA within one (1) business day of

deducting CULAC contributions from employees’ payroll (i.e. one day after a payday). Consult

the included CUTS (CULAC Upload & Transfer System) information sheet for more details.

7. Also within one business day of payroll deduction, the credit union’s payroll deduction contact

will email to PayrollDeduction@cuna.org and to SWells@mcua.org a standardized contributor

information spreadsheet (see CUTS information) listing the required FEC information (name,

address, occupation and name of employer, and contribution amount and date of each individual

employee contribution). The quick timeframe is necessary in order to comply with FEC law

requiring deposit of contributions within ten days.

8. CUNA will remain responsible for filing all necessary reports with the FEC.

9. Any credit union participating in payroll deduction for CULAC must, upon written request, make

payroll deduction available at cost to any labor union representing employees working at the credit

union or any of its subsidiaries or affiliates.

This overview on the CULAC payroll

deduction process is provided as

reference for you and your

payroll/accounting department.

Authorization & Information Form for Credit Unions

To be sent to CUNA

Credit Union Name

Street Address

City State Zip Code

Program Contact/CUTS Contact

Program Contact Phone# Email Address

Payroll Deduction Schedule (circle one)

Weekly Bi-Weekly Monthly 2x /Month Bi-Monthly Other:___________

Date of first/next payday: ________________

Total number of employees participating: ________________

Total amount collected per pay period: $_________________

Electronic Transfer of Funds using CUTS (CULAC Upload and Transfer System):

CUTS is secure, fast and easy to use. Visit www.cuna.org/CUTS and set-up your user name and password.

Wait for your confirmation email. Log in, download template and complete quick and easy steps until

completed. E-mail cuts@cuna.com with any questions.

Authorizing Official:

____________________ __________________________ ____________

Print Name Signature Date

*Please fax to CULAC Payroll Deduction at 202-638-7751 or e-mail to Alex Ginis, aginis@cuna.com.

CULAC Payroll Deduction Authorization Form

______ YES! I want to increase credit unions’ voice in Washington!

CULAC Pins Founder $5,000 contribution to CULAC (Diamond)

Presidential Club $2,500 contribution to CULAC (Diamond Stone)

Chairman’s Club Leadership Circle $1,000 contribution to CULAC (Blue Stone)

Chairman’s Club $500 contribution to CULAC (Green Stone)

Capitol Club $200 contribution to CULAC (Red Stone)

CULAC Contributor $25 contribution to CULAC

Missouri Capital Club Pins (Amounts also credited towards CULAC pins)

Representative Contribution Level ($50) Senator Contribution Level ($100) Governor Contribution Level ($250) Congressional Contribution Level ($500) President Contribution Level ($1000)

___ Please make a deduction from my paycheck, each pay period in the amount of: $ ____________.

___ I would like to make a one-time contribution of $_____________ via payroll deduction.

I understand that this deduction is not tax-deductible and that this contribution is strictly voluntary and will be used for political purposes. The amounts listed above are merely suggestions, and I may contribute more or less than the guidelines suggest. In addition, MCUA will not favor or disadvantage anyone by reason of the amount of his or her contribution or decision not to contribute. I have the right to contribute without reprisal. My monthly payroll deduction will continue until I notify Payroll in writing of any change. The submission of a new deduction authorization form will supersede any previous authorizations for this payroll deduction. I have the right to terminate this deduction at any time by providing written notification (or email) to the Payroll Department. I understand my notice must be received by Payroll one week prior to a paydate to allow for processing time.

Name: _________________________________________________

Address: _______________________________________________

City, State, Zip: __________________________________________

Credit Union: _____________________ Title: __________________

Signature: _________________________________ Date: ________ Contributions to CULAC are not deductible for federal tax purposes. Contributions to CULAC are strictly voluntary and will be used for political purposes. You have the right to refuse to contribute without reprisal. Personal contributions more than $200 must be reported to the FEC.

Please return this form to Accounting. You will be notified when deductions begin.

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Documents in personalized envelope:

CULAC Payroll Deduction

Authorization personalized memo

CULAC Employee Payroll Deduction

Authorization form

CULAC Donor Recognition Levels

CULAC Brochure

Perfecting the Pitch 10 Steps for Getting Your Credit Union on

Payroll Deduction

1.) Get a list of all eligible employees from H.R.

2.) Set a date for a CULAC

Giving Campaign briefing and send invites to eligible staff.

3.) Set a fundraising goal for

the CU. 4.) Prepare a presentation

on CULAC’s activities paired with a solicitation.

5.) Put together CULAC

Giving and Info packets for each employee.

6.) Order refreshments. 7.) Get prizes! 8.) Send a reminder! 9.) After the presentation,

be sure to follow-up. 10.) Send all forms to H.R. for the first deduction to take place.

*Repeat Annually!

Set a Goal!

CEO Involvement is Key!

The CEO can be the

Champion for the PAC by:

Signing a permission agreement with CULAC

Sending a CULAC Giving Campaign invite to employees

Offering incentives for participating

Verbally emphasizing the importance of the PAC & how it supports the CU

Leading by example!!

Visit www.cuna.org/culac for more information on CULAC Payroll Deduction.

Increase your CU

goal each year!

Contact your state league or CUNA

Fundraising liaison for more information.

Contact Jay Swearingen at the Missouri

Credit Union Assoc. for more information.

(314) 542-1316

CUPAC-CULAC/CEO Sample Letter.doc

SAMPLE EMPLOYEE CEO LETTER/NEWSLETTER ARTICLE _______________ Credit Union is excited to offer employees the ability to participate in a Credit Union

Legislative Action Council (CULAC) program to help ensure the livelihood of credit unions. Becoming

politically involved in the credit union movement has never been easier. You can elect to have your voice

heard in Washington by enrolling in Payroll Deduction today.

In the past two years, we have seen more legislation than ever make its way through Congress with the

potential to impact our credit union, and credit unions across the country. From limitations on

interchange, overdraft protection and regulatory restructuring to member business lending and correcting

the unintended consequences of the Credit Card Accountability, Responsibility and Disclosures (CARD)

Act – these issues make it more important than ever to make sure elected officials understand and support

credit union concerns.

Thanks to the exceptional grassroots lobbying efforts and Political Action Committee (PAC) participation

of credit union members like you, the credit union movement has been able to defend itself against

harmful legislation and move forward on bills that would help credit unions. If we are to continue

protecting the future of credit unions, we need your help.

As a corporation, federal law prohibits _____________ Credit Union from making political contributions.

That’s why, as individual members, your contribution to the Credit Union Legislative Action Council

(CULAC) is so crucial. CULAC promotes the support of pro-credit union candidates to the U.S. House

and Senate through PAC contributions. It serves as a focal point for organizing credit union political

contributions so that funds go to candidates who’ve shown as understanding of credit unions and credit

union issues.

Through Payroll Deduction, contributing to CULAC and advancing the Credit Union Movement is as

simple as completing a short form and authorizing a small deduction from each paycheck. Contact

_________ in the payroll department today to learn how you can get started today.

If we are to continue offering our members the level of service and satisfaction they have come to expect,

it is important we have as high a CULAC participation rate as possible here at _________ Credit Union.

And with the new Payroll Deduction Program there’s never been a better time to get involved. Your

contribution makes a difference defending the credit union option for yourself and millions of hard-

working Americans who value the services and assistance credit unions provide.

Contributions to the federal and state PACs are not deductible for federal tax purposes. Federal

law requires us to use our best efforts to collect and report the name, mailing address, occupation,

and name of employer of individuals whose contributions exceed $200 in a calendar year. CULAC

is required to collect the name and mailing address of individuals who contribute $50 or more.

Contributions to CULAC are used to support credit union friendly candidates in their bids for

federal office. Contributions are strictly voluntary. You have the right to refuse to contribute

without any reprisal.

Use this as a guide to

write your own letter to

employees about CULAC

payroll deduction or use it

in your employee

newsletter.

PLEASE NOTE: By signing this agreement,

you are NOT giving CUPAC/CULAC the right to solicit your members directly. A signed agreement is required by FEDERAL LAW to inform your credit union staff and volunteers about CUPAC and CULAC, the PAC of Credit Union National Association, opportunities such as the Capital Club membership, golf tournaments, and other events such as statewide dress down weeks. Without your signature, your credit union’s staff and volunteers cannot receive information about these fun events that benefit all credit unions. However, your signature does NOT mean your credit union is required to donate or participate in any of the CUPAC/CULAC events. Please return this agreement by December 31 to the address listed below. Return to: Attn: David Kent Missouri Credit Union Association 223 Madison Street Jefferson City, MO 65101-3202 800 392-3074 x 1343 FAX: (573) 636-1011

CUPAC/CULAC Solicitation Agreement

The _____________________________________ Credit Union hereby grants permission to CUPAC of Missouri and CULAC, the PAC of Credit Union National Association, to solicit contributions from the executive and administrative personnel and the volunteers of this credit union for (please mark one): The calendar year 20___ Five (5) calendar years, expiring year-end 20___. We understand that granting this permission does not place the credit union or any individual under any obligation whatsoever to participate. We further understand that this permission may only be granted to one federal political action committee, and certify that permission has not been granted to any other federal political action committee. Signed __________________________________________ _______________________ President/CEO Date Please print name______________________________________________________________