PAYROLL & ATTENDANCE DIVISION · Accomplishment report, submit the report to the CHRMD Officer 1...

PAYROLL & ATTENDANCE DIVISION

ATTENDANCE MONITORING

Note: If Payroll is processing, NO access to the system can be made. This will affect the duration of the service.

STEP APPLICANT/CLIENT SERVICE PROVIDER DURATION OF

ACTIVITY/ TIME FRAME

PERSON IN CHARGE FORMS

1

Inquire on the transaction in the Finger scan; submit locators slip; submit daily time record (non-finger scan employees)

Received and encode the date and time indicated in the Employee's Locator Slip;

30 minutes

Paul M. Jimenez Admin Officer II; Noel T. Vargas Admin. Asst. V

Locator Form (QF/CHRMD/C001)

check if there are absences in the submitted DTR and report to the payroll processor

2 days

Paul M. Jimenez Admin Officer II; Noel T. Vargas Admin. Asst. V

DTR; Summary of Attendance

2

Segregate DTR submitted by the Department (non-finger scan); prepare report on absences; prepare a list of employees who failed to submit DTR for holding of salaries

4 days Paul M. Jimenez Admin Officer II

DTR; Hold Salary (Stub) (QF/CHRMD/C003)

3

Download the transactions on all finger scan units to the system; post all encoded transactions: Official Business, Leave Application, and Overtime Application; Process, review and verify printed DTR versus Reports on summary of late/under time and absences

1 day

Johnwin B. Landicho Admin. Officer II Paul M. Jimenez Admin Officer II; Noel T. Vargas Admin. Asst. V

Locator Form (QF/CHRMD/C001); DTR; Summary of Attendance

4 Process DTR of biometrics and non-biometrics every cut-off period

1 day

Paul M. Jimenez Admin. Officer II

Johnwin B. Landicho Admin. Officer II Noel B. Vargas

Admin Assistant II

SALARIES AND OTHER ADJUSTMENTS



PERSON IN CHARGE

FORMS

1

Submit request letter for Salary adjustment; attached all necessary documents Verify the adjustment/s 5 minutes


Johnwin B. Landicho

Admin. Officer II Noel T. Vargas

Admin. Assistant V

Letter Request; Salary Adjustment Form

2 Check if all the requirements are complete and valid 5 minutes


Johnwin B. Landicho


Admin. Assistant V

Letter Request; Salary Adjustment Form

3 Prepare Adjustments Form reflecting the amount of computation 15 minutes


Johnwin B. Landicho


Admin. Assistant V Adjustment Form

4 Endorse to the CHRMD Head for approval of the adjustments 2 minutes


Johnwin B. Landicho


Admin. Assistant V -

5

Determine if adjustments are for voucher preparation or for adjustment next payday: 1 minute


Johnwin B. Landicho


Admin. Assistant V -

a. For voucher preparation, if the amount of adjustment is more than P 1,000.00; prepare the ALOBS and voucher for Salary Adjustments and then attached all the requirements for signature of the City CHRMD Officer 5 minutes

Jonah F. Solicito Sr. Admin. Assistant II

ALOBS/Voucher/Salary Adjustment Form

b. For adjustment next payday- if the amount is less than P1,000.00; indicate the adjustment details at Payroll advices logbook to reflect the adjustments next payday 5 minutes


Payroll Advice Logbook

6 Approve the request arbitrary

Atty. Roderick B. Tagnia/Head

CHRMD -

7 Process the request Arbitrary City Budget Office

PAYROLL




1

Forward the list of newly hired, resigned, retired, deceased, transferred, terminated, and promoted employees; advices on salary differential of promoted/demoted employees 1 hour

Jonah F. Solicito Sr. Admin. Officer II

Required documents based on Personnel Action

2

Advice on Health care loans, allowances, adjustments of salaries, absences without pay, abuloy for the deceased employees, deductions of different loans, verifies summary of attendance regarding leave of absences 1 day


Johnwin B. Landicho Admin. Officer II Noel T. Vargas

Admin. Assistant V

Required documents based on Personnel Action

3 Forward the list of employees with loans/share/insurance 1 day

Jonah F. Solicito Sr. Admin. Officer II

Loan, Insurance, Share Contribution List

4

Receive all the advices from different divisions/departments/agencies; Encodes, updates, and/or deducts according to the advices; Print bank transaction, and report on absences, adjustment, and zero transaction; Forward the printout payroll, payslip, and bank transaction in the City Accounting Office 2 days

Jonah F. Solicito Sr. Admin. Assistant

II Johnwin B. Landicho

Admin. Officer II Paul M. Jimenez Admin. Officer II Noel T. Vargas

Admin. Assistant II

Payroll advice logbook; Payroll summary and Journal

Payroll processing, Fixing negatives, balancing and printing of payroll summary and journal 1 day

Jonah F. Solicito Sr. Admin. Assistant

II Payroll summary and journal

Printing of payslip and endorsing to the frontline 1 day

Noel T. Vargas Sr. Admin Assistant II

Paul M. Jimenez Admin. Officer II Payslip

5 Receive the printout payroll and bank transaction 30 minutes Accounting Office

Payroll summary and journal; Bank Letter

For receiving and checking of DTR and payroll processing of job order employees

1 day

Jonah F. Solicito Sr. Admin. Assistant II/ Noel T. Vargas Admin. Assistant V

Payroll in excel format

Endorse the payroll of job order employees to the CHRMD Head for approval 5 mins

Atty. Roderick B. Tagnia/CHRMD Head

Endorse the approved payroll of job order for budgeting arbitrary

Office of the City Budget Officer


For receiving and checking of DTR and payroll processing of Hazard Pay of DAPCO, CHO, CITY VET For receiving, checking and processing of Payroll of RATA of qualified employees 1 day

Jonah F. Solicito Sr. Admin. Officer II Johnwin B. Landicho Admin. Officer II


Endorse the payroll of hazard pay and rata to the CHRMD head for approval 5 mins

Atty. Roderick B. Tagnia/CHRMD head

Endorse the approved payroll of hazard pay and rata for budgeting Arbitrary

Office of the City Budget Officer


ADMINISTRATIVE DIVISION

RECEIVING OF DOCUMENTS




1 Forward the document Receive the documents; sort and log the documents

Every 4 hours

Princess M. Fuentes Admin Assistant I

Received Documents; Encode to :TRACKER

Liwanag Z. Pacifico

Admin Officer I

2

Forward the documents to the City CHRMD Officer (for documents that need disposition) For regular documents (such DTRs, Leave Application, Locator) forward to respective division

15 minutes


Liwanag Z. Pacifico

Admin Officer I

Received Documents

3

Attend to the request of the documents, forward to respective division and attached necessary notes or actions

5 minutes Liwanag Z. Pacifico

Admin Officer I Routing Slip (QF/CHRMD/A001)

4

Log and sort the documents and take necessary actions, once done notify/forward to the requesting party or for 201 file

1 hour Liwanag Z. Pacifico

Admin Officer I Received Documents; Encode to :TRACKER

REQUEST FOR SERVICE RECORD

STEP APPLICANT/ CLIENT SERVICE PROVIDER DURATION OF


PERSON-IN- CHARGE FORMS

1 Client request in logbook Review logbook request 15 minutes Alfred Jondoc Jr

Senior Admin Asst II Request Logbook (CHRMD:A-logrsr/CD:3)

2 Prepare and process the Service Record; forward to the CHRMD Officer for signature

30 minutes Alfred Jondoc Jr

Senior Admin Asst II

3 Sign the Service record Arbitrary

Atty. Roderick B. Tagnia

City Government Dept. Head II

4 Collect requested documents Released to requesting employee 5 minutes


Liwanag Z. Pacifico

Admin Officer I

REQUEST FOR CERTIFICATE OF EMPLOYMENT

STEP APPLICANT/ CLIENT SERVICE PROVIDER DURATION

OF ACTIVITY/ TIME FRAME


1 Client request in logbook Review logbook request 15 minutes Alfred C. Jandoc

Senior Admin Asst. II

Request Logbook (CHRMD:A-logrcoe/CD:4)

2 Prepare the Certificate of Employment; forward to the CHRMD Officer for signature

30 minutes Alfred C. Jandoc

Senior Admin Asst. II

3 Sign the Certificate of Employment Arbitrary

Atty .Roderick B. Tagnia

City Gov’t Dept Head-CHRMD

4 Collect requested documents

Record documents in the logbook and release to requesting employee 5 minutes


Liwanag Z. Pacifico

Admin Officer I

Request Logbook (CHRMD:A-logrcoe/CD:4)

CAREER DEVELOPMENT AND ADVANCEMENT DIVISION Conducting Seminars




1 Prepare and submit list of participants recommended for seminars 1 day

Angeline C. Membreve/ Admin Assistant I

Proposed letter for seminar

2

Review the proposed seminar and request for Budget Recommendation from GAD Program Director and Mayor's approval on schedule of seminars arbitrary

Ron James Ortiz/ Admin Officer I

Proposed letter for seminar

3

Set the schedule, and prepare the interdepartmental memorandum informing the employees who will be included on the seminar 1 day


Schedule form; Memorandum

4

Dissemination of Memorandum per Department/ Offices 2 days


Memorandum

4

Encode and print the necessary letters; prepare the materials, visual aids, and other training kits; coordinate with the venues and the speakers; and prepare the program 3 days


Ron James Ortiz/ Admin Officer I Christine Noemi P. Santos / Admin

Assistant I

Program List; Visual Aids and training kits

5 Attends the seminar

Facilitate the program, distribute and collect the Pre and Post Test Questionnaire and Answer Sheet, Training Evaluation Form and Learning Application Plan Form

Depends on Training Hours



Assistant I

Pre and Post Test Questionnaire and Answer Sheet, Training Evaluation Form and Learning Application Plan Form

6

Prepare the Certificate of Attendance, then forward to Gad Office and Mayor's Office for signature 1 day

Angeline C. Membreve/ Admin Assistant I Certificate of Attendance

7 Sign the certificate of attendance arbitrary

Hon. Jaime R. Fresnedi / City Mayor

Ms. Catherine Mary R. Biazon / GAD Chairperson and Program

Director Certificate of Attendance

8 Receives the Certificate Assist the CHRMD Officer in awarding the certificates arbitrary



Assistant I Certificate of Attendance

9 Secure duplicate copies of the certificates for filling 1 day


Certificate of Attendance

10

Prepare the Documentation and Accomplishment report, submit the report to the CHRMD Officer 1 day


Christine Noemi P. Santos / Admin Assistant I

Documentation and Accomplishment Report

Application for On-The-Job Training

STEP APPLICANT/CLIENT SERVICE PROVIDER

DURATION OF ACTIVITY/ TIME

FRAME PERSON -IN-CHARGE FORMS

1 Inquires about the requirements

Interview and refer applicant to appropriate office/s; gives requirements 1 hour


Letter request from school , 2 resume with 2x2 photos, Waiver for OJT secured fr Legal Office for 18 yrs old and above, for minors, parents must execute the waiver, Performance appraisal form from school, Time Card

2

Submit request letter of student / applicant, as well as the requirements

Check the submitted requirements, prepare the letter of endorsement for the office or department that needs OJT 1 day


Endorsement Letter; OJT Requirements

3

Endorse the OJT to the Department Head, secure receive copy of the endorsement letter as well as the requirements for file 1 hour


Endorsement Letter

4 Completion of the number of hours required

Confirm the completion of hours required arbitrary

Officer whom the OJT has render service Completion Form

5

Check the DTR, prepare the Certificate of Completion then forward to the Dept Head for signature 1 day


DTR; Certificate of Completion

6 Sign the Certificate of Completion arbitrary

Atty. Roderick B. Tagnia/ Department Head II - CHRMD

Evaluation form; Certificate of Completion

7

Give the Certificate of Completion and secure a copy for filling 30 minutes


Certificate of Completion

BENEFITS AND WELFARE DIVISION

HOSPITALIZATION REIMBURSEMENTS




1

Submit request letter for Reimbursement with attachments to CHO

Scan and analyze the request, once approved by CHO Head forward the Endorsement to Mayor's Office arbitrary

Ma. Teresa Tuliao, MD CHO Head

Request Letter; Medical Certificate; Abstract; Statement of Hospital Bill; Original receipt; Charge Ticket; Medical Prescription

2 Sign and approve the endorsement, Forward to the CHRMD arbitrary

Hon. Jaime R. Fresnedi/ City Mayor Endorsement Form

3

Check the status of employees as well as their legal dependent; make sure all the requirements are complete and valid 30 minutes

Alfred C. Jandoc Senior Admin Asst. II

201 File/ Birth, Marriage Contract

4 Compute the total cost of the hospitalization expenses 30 minutes

Alfred C. Jandoc Senior Admin Asst. II Original Receipt with signature

5

Verify/Update in the record of the Hospital expenses (database) cover if benefits does not exceed the allowable amount 1 hour


Healthcare Database

6

If ok then time to prepares the Obligation Request, Voucher for reimbursements and attached all the requirements 30 minutes


OBR/Voucher

7 Review and verify the processed documents; Endorse to the CHRMD Officer for approval 30 minutes


OBR/Voucher/ HealthCare Documents

8 Approve the request 1 day Atty.Roderick B. Tagnia /

Department Head-CHRMD -

9

Photocopy Obligation Request, voucher and all requirements for reimbursement plus the endorsement form signed by CHO

Release the documents using the reimbursement logbook; give instruction to the receiving person to provide 3 copies each for Obligation Request, vouchers and 2 copies each for other remaining documents, plus the endorsement form signed by the CHO-Head, secure one copy for CHRMD file then proceed to City Budget for processing. arbitrary


Endorsement Form; OBR/Voucher

10 Proceed documents to Budget Office Process the request arbitrary City Budget Office

OBR/Voucher/ HealthCare Documents

11 Mark the number on the Reimbursements Logbook and file the document in 201 file 1 day

Alfred C. Jandoc Senior Admin Asst. II Reimbursement Logbook

DEATH BENEFITS

A. Deceased person is the employee

a.1 Health Care Funeral and Burial Benefits




1 Claimant to request for benefit

Review the employee's 201 file if the benefit has not yet been claimed 1 day

Alfred C. Jandoc Senior Admin Asst. II Death Certificate; Birth or

Marriage Contract



Death Certificate; Birth or Marriage contract; Funeral Service Contract; Original receipt

3

Verify with the Payroll Master if the employee is still active in the roll and advices the necessary adjustments, if there's any 1 hour


4 Verify the identify of the claimant base on the employee's 201 file 1 hour

Alfred C. Jandoc Senior Admin Asst. II Birth or Marriage Contract

5

Prepare the Obligation Request and Voucher for Health care Death Benefits with the claimant's name on it and attached all the requirements for signing of the CHRMD Officer 1 day


OBR/Voucher

6 Review and verify the processed documents for endorsement to the CHRMD Officer's approval 30 minutes

Ma. Theresa Desvarro / Senior Admin Assistant I

OBR/Voucher/ Required documents



8

Photocopy Obligation Request, voucher and all requirements for claims

Release the documents using the Death Benefits logbook; give instruction to the receiving person to provide 3 copies each for ALOBS, vouchers and 2 copies each for other remaining documents, secure one copy for CHRMD file then proceed to City Budget for processing. 30 minutes



9 Process the request arbitrary City Budget Office -

10

Mark the number or name on the Death Benefits Logbook and file the document in the 201 file 1 day


Death Benefits Logbook

a.2 City Government Employee's Funeral Assistance ("ABULOY")




1 Claimant to request for benefit

Review the employee's 201 file if the benefit has not yet been claimed 1 hour


Death Certificate; Birth or Marriage Contract




3

Verify with the Payroll Master on when will the "abuloy" be deducted from the payroll, as the Payroll master should write the paydate on the Death Certificate 1 hour


-

4 Verify the identity of the claimant base on the employee's 201 file 1 hour


5

Prepare the Certificate for "abuloy" wherein it is named after the claimant and attaches all the requirements forsigning of the City Persoonel Officer 1 day


Abuloy Certification



Certifcation/ Required documents



8 Photocopy all the requirements for claims

Release the documents using the Death Benefits logbook; instructs the receiving person to provide one copy foreach of the documents for 201 file and the original copy to be forwarded to the City Accounting Office 30 minutes

Alfred C. Jandoc Senior Admin Asst. II Abuloy Certification

9 Process the request arbitrary Accounting Office Abuloy Certification/ Voucher

10 Mark the number on the Death Benefits Logbook and file the document in the 201 file 1 day

Alfred C. Jandoc Senior Admin Asst. II Death Benefits Logbook

B. Deceased person is a dependent of the Employee

b.1 Health Care Death Benefits




1 Request for benefit Review the employee's 201 file if the benefit has not yet been claimed 1 hour


Death Certificate; Birth or Marriage Contract




3 Verify if the claimed dependent is declared in the Personal Data Sheet in the 201 file 1 hour

Alfred C. Jandoc Senior Admin Asst. II -

4

Prepare the ALOBS and Voucher for Health Care Death Benefits with the Claimant's name and attached all the requirements for signing of the CHRMD Officer 1 day


5 Review and verify the processed documents, endorses to the CHRMD Officer for approval 30 minutes


OBR /Voucher/ Required documents



7 Photocopy OBR, voucher and all requirements for claims

Release the documents using the Death Benefits logbook; give instruction to the receiving person to provide 3 copies each for OBR, vouchers and 2 copies each for other remaining documents, secure one copy for CHRMD file then proceed to City Budget for processing. 30 minutes



8 Process the request arbitrary City Budget Office -

9

Mark the number or name on the Death Benefits Logbook and file the document in the 201 file 1 day

Alfred C. Jandoc Senior Admin Asst. II Death Benefits Logbook

CLOTHING ALLOWANCE




1 Request for Clothing Allowance

Review the employee's 201 file if the benefit has not yet been claimed 1 hour

Jonah F. Solicito Sr. Admin. Assistant II Request Letter

2

Check the hiring date of the employee if he/she has served for a minimum period of six months and still active in the current payroll and/or Appointment or Contract of Service will be renewed. 30 minutes

Jonah F. Solicito Sr. Admin. Assistant II Appointment Paper

3

Verify with the copy of the Clothing Allowance Payroll in the current year if the name of the requested party is not included in the list 1 hour

Jonah F. Solicito Sr. Admin. Assistant II Clothing Payroll Journal

4

If not in the list, prepare the ALOBS and Voucher for Clothing Allowance and attached all the requirements 1 day


OBR /Voucher; Appointment; Payroll Journal






7 Photocopy OBR, voucher and all requirements

Release the documents using the Clothing Allowance logbook; give instruction to the receiving person to provide 3 copies each for OBR, vouchers and 2 copies each for other remaining documents, secure one copy for CHRMD file then proceed to City Budget for processing. 30 minutes



8 Process the request arbitrary City Budget Office ALOBS/Voucher; Appointment; Payroll Journal

9

Mark the number or name on Clothing Allowance Logbook and file the document in the 201 file 1 day

Jonah F. Solicito Sr. Admin. Assistant II Clothing Logbook

CERTIFICATE OF CLEARANCE




1 Request for Clearance Check if all the requirements are complete and valid 30 minutes


Police, Fiscal, Court Clearance; Notice of Salary Adjustments, SALN, ID surrender; Appointments; Resignation letter (if resigned)

2

Check the hiring date of the employee if he/she has served for a minimum period of six months and still active in the current payroll and/or Appointment or Contract of Service will be renewed. 30 minutes


Appointment Paper; Service Record

3

Verify with the Payroll Master if the employee is still active in the payroll and advice the necessary adjustments, if there's any 30 minutes

Ma. Theresa Desvarro / Senior Admin Assistant I -

4

Update and prepare two (2) sets of service record, one as attachment for the Certificate of Clearance and the other is for 201 file 1 hour

Ma. Theresa Desvarro / Senior Admin Assistant I Service record

5 Check if the employee has still remaining leave credits using the PMIPS 30 minutes

Ma. Theresa Desvarro / Senior Admin Assistant I Leave Certification

6

Create Certificate of Clearance, Leave Application, Certificate of Leave Credits, and Service Record; COE, attached employee's ID to 201 file 1 hour


Certificate of Clearance; Leave Application; Certificate of Leave Credits; Service Record; attached employee's ID to 201 file; COE

7 Review and verify the processed documents; forward to the CHRMD Officer for approval 1 hour

Ma. Theresa Desvarro / Senior Admin Assistant I - Certification Created


Department Head-CHRMD Certificate of Clearance

9

Send out the clearance form to all the department heads concern

Release the certificate of clearance together with the remaining requirements using the Communication Logbook and inform the client to return all the documents after signing of all the signatories in the Clearance Form 10- minutes


Clearance Form and all required documents

10 Photocopy all the requirements

Examine if all the attachments are properly signed. Instruct the receiving person to provide 2 copies each of all the documents; get one copy for 201 file and the remaining copy is for the employee Arbitrary


Clearance Form and all required documents

11 Mark the number or name on Commutation Logbook and file the document in the 201 file 1 day

Ma. Theresa Desvarro / Senior Admin Assistant I Commutation Logbook

LEAVE BENEFITS




1 File for Leave Application

Review the Leave Application if complete and valid and record the name, covered period, and type of leave to the record book 5 minutes

Carlos Andres Casiguran/ Admin Asst V Leave Form

2 Encode/update the leave application data in the Leave Module of PMIPS 5 minutes


3 Approve the leave application 1 day Atty.Roderick B. Tagnia /

Department Head-CHRMD Leave Form

4 Transmit the leave applications to the City Administrator for signature and approval 1 hour


5 Approve the leave application; transmit back to the CHRMD office after singing arbitrary City Administrator Leave Form

6

Verify if all the leave applications are returned by checking the record book, checks if all the leave applications are approved and signed, transmits to the Records section for filling 5 minutes


COMMUTATION OF LEAVE CREDITS




1 Request for commutation of leave credits

Review the employee's 201 file if the benefit has not yet been claimed 1hour

Ma. Theresa Desvarro / Senior Admin Assistant I 201 file


Ma. Theresa Desvarro / Senior Admin Assistant I Service Record

3

Verify if the employee is still active in the payroll system and advice the necessary adjustments, if there's any 30 minutes


4 Check if the employee has still remaining leave credits using the PMIPS 30 minutes


5

Check the Certificate of Last Salary issued by the Accounting Office if the employee has overpayment of salary which should be deducted to the commutated leave credits 30 minutes


Certification of Last Salary received

6

Check the Certificate of clearance for deductions or loans to be subtracted from the commutated leave credits 1hour

Ma. Theresa Desvarro / Senior Admin Assistant I Certificate of Clearance



Certificate of Clearance/ ALOBS/Voucher



9

Release the documents using the Commutation logbook; give instruction to the receiving person to provide 3 copies each for ALOBS, vouchers and 2 copies each for other remaining documents, secure one copy for CHRMD file then proceed to City Budget for processing. 30 minutes


OBR /Voucher/ Required documents

10 Mark the number or name on Commutation Logbook and file the document in the 201 file 30 minutes

Ma. Theresa Desvarro / Senior Admin Assistant I Commutation Logbook

RECRUITMENT AND PLACEMENT DIVISION

HUMAN RESOURCE MERIT PROMOTION AND SELECTION BOARD (HRMPSB)




1 Qualified applicants to submit his/her written application letter signifying his/her interest to the published vacant permanent position with attached required documents to the application letter either walk-in or through e-mail

Conduct preliminary evaluation of applications

Within 5 days Elizabeth A. Gaviola / RSP Division Head Rebeca P. Ramos / Administrative Officer IV

1. Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2017) which can be downloaded at www.csc.gov.ph; 2. Performance rating in the last rating period (if applicable); 3. Photocopy of certificate of eligibility/rating/license; and 4. Photocopy of Transcript of Records.

2 Issue notification to those who are found not qualified and/or incomplete documents


Notification letter

3 Conduct of background investigation, written examination, skills test (if applicable) and others

Within 5 days Lorraine Anne P. Reyes / Administrative Officer II Thelma B. Mayuga / Administrative Assistant II Elijah Rose V. Villareal / Administrative Officer II

Personal Data Sheet Background Investigation form Written Examination Forms

4 Assess applicants in terms of performance, education and training, experience and outstanding accomplishment, potential and physical characteristics


Concerned department head

Merit Promotion and System of Ranking Position; Psycho-social Attributes and Personality Traits Assessment

http://www.csc.gov.ph/

5 Present the selection line-up to the HRMPSB for deliberation


Selection line-up

6 Notify qualified applicants on the schedule of HRMPSB interview


Invitation letter

7 Conduct interview 1 day Human Resource Merit Promotion and Selection Board (HRMPSB)

Comparative Assessment Matrix, Pre-evaluation sheet, Applicant Interview Form with BEI questions, Applicant Attendance Sheet

8 Prepare comparative/ systematic assessment


Accomplished interview forms Result of Interview, Top Ranking Candidates

9 Submit the top five ranking candidates to the appointing authority/City Mayor

Within 2 days Human Resource Merit Promotion and Selection Board (HRMPSB)

Comparative Assessment Matrix, Accomplished interview forms, Application documents

10 Select the candidate deemed most qualified to the position

Arbitrary Mayor Jaime R. Fresnedi HRMPSB’s assessment reports

11 Notify candidates on the decision of the appointing authority/City Mayor

Within 5 days Atty. Roderick B. Tagnia Notification letter

12 Process and submit requirements to the CHRMD

Within 7 days Selected candidate(s) Requirements checklist

13 Prepare the appointment documents upon receipt of complete requirements

Within 7 days Elizabeth A. Gaviola / RSP Division Head

Appointment papers

14 Sign the appointment and administer the oath taking of the selected candidate/s

Arbitrary Mayor Jaime R. Fresnedi Oath of office; Assumption to duty

15 Post notice of appointment 15 calendar days

Elizabeth A. Gaviola / RSP Division Head Rebeca P. Ramos / Administrative Officer IV

Notice of appointment

16 Onboarding of the selected candidate

Within 6 months

Elizabeth A. Gaviola / RSP Division Head Rebeca P. Ramos / Administrative Officer IV Concerned department head

Onboarding Journal; IPCR; Performance Evaluation; Narrative report, Coaching Form;

FIRST SALARY




1 Submit requirements for first salary Check and receive the requirements 15 minutes

Lorraine Anne Reyes Admin Officer II / Thelma Mayuga

Admin Assistant II / Elijah Rose Villareal

Admin Officer II

Daily Time Record Assumption to Duty

Personal Commitment Position Description

Form Individual Performance

and Commitment Review Targets

Copy of Contract

2

Consolidate the needed requirements and process the

voucher for first salary then forward the voucher to CHRMD Head for

signature

2 days

Elijah Rose Villareal Admin Officer II / Elizabeth Gaviola

Division Head

ALOBS; Voucher

3 Sign the voucher 1 day Atty. Roderick B. Tagnia

CHRMD Head ALOBS; Voucher

4 Forward the voucher to the

Administrative Division for releasing Within the day of

receipt

Ron James Ortiz Admin Officer II / Princess Fuentes Admin Assistant I

ALOBS; Voucher

5 Release the voucher to City Budget

and Management Department Within the day of

receipt Princess Fuentes Admin Assistant I

ALOBS; Voucher

6 Advise to Payroll and Attendance Division for inclusion in the PMIPS

Within the cutoff period

Elizabeth Gaviola Division Head

-

CREATION OF 201 FILES




1 Submit all requirements based on

the issued checklist

Compile all the submitted requirements, application letter,

curriculum vitae, test report. approval letter, copy of contract and first salary documents and file to 201

folder

Within the day of receipt

Lorraine Anne Reyes Admin Officer II /

Elijah Rose Villareal Admin Officer II

All submitted requirements,

application letter, curriculum vitae, test

report, approval letter, copy of contract and

first salary documents

2 Endorse 201 file to IT Division for updating of information to PMIPS

Within the day of receipt

Louie Boy Ebit Admin Officer II /

Joel De Mesa Admin Officer II /

Mikhael Reyes Admin Aide IV

201 file

RESIGNATION




1 Submits a resignation letter addressed to the City Mayor or City Administrator

Approve the resignation letter and forward to CHRMD Officer for further action arbitrary

Hon. Jaime R. Fresnedi/ City Mayor; Allan A.

Cachuela/ City Administrator Resignation Letter

2 Receive the approved resignation letter 1 day

Elizabeth A. Gaviola / RSP Division Head Resignation Letter

3 Prepare and issue the acceptance letter 1 day

Rebeca P. Ramos / Administrative Officer IV

Louie Boy D. Ebit / Administrative Officer II Acceptance letter

4

Advise the Payroll & Attendance and Benefits & Welfare Division on the effectivity of the resignation letter 1 day

Rebeca P. Ramos / Administrative Officer IV

3

Reflect the resignation on the PMIPS and take necessary action such closing of SR; Leave credits accumulation 1 day

Jonah F. Solicitio / Senior Administrative Assistant II

Nelson Solicito / Administrative Assistant VI -

4

File the received acceptance letter to the employee’s 201 file and label as inactive 1 day

Leonel M. Jawili /Administrative Aide IV 201 file

Certified by: Approved by:

Atty. RODERICK B. TAGNIA JAIME R. FRESNEDI

City Government Department Head II City Mayor

CITY HUMAN RESOURCES MANAGEMENT DEPARTMENT CITY GOVERNMENT OF MUNTINLUPA

PAYROLL & ATTENDANCE DIVISION · Accomplishment report, submit the report to the CHRMD Officer 1...

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Transcript of PAYROLL & ATTENDANCE DIVISION · Accomplishment report, submit the report to the CHRMD Officer 1...