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Transcript of Patricia M Cicala, CEO & President Cicala & Associates, LLC Asset Management Basics Web: Phone: 201...
Patricia M Cicala, CEO & PresidentCicala & Associates, LLC
Asset Management BasicsAsset Management Basics
Web: www.cicalaonline.comPhone: 201 420- 8078Email: [email protected]
Copyright 2001 Cicala & Associates LLC Slide 2
Agenda
• When and Where to Start
• How to Initiate People, Processes and Tools
• Achieving Return on Investment
• Getting Management “Buy in”
• Using Services to Enhance the Program
• Gaining Core Business Practice Status
• Case Studies
Copyright 2001 Cicala & Associates LLC Slide 3
IT Management: An Environment of Chaos
EB2B B2C
Digital Assets
Hardware Software
Services
When and Where to Start
Copyright 2001 Cicala & Associates LLC Slide 4
Business Drivers and Hot Buttons a Must!
M&A Consolidation Divestiture
When and Where to Start
Copyright 2001 Cicala & Associates LLC Slide 5
Who Should Drive the Asset Management Effort?
Business
Finance
IT
When and Where to Start
Copyright 2001 Cicala & Associates LLC Slide 6
How Do I Restart A Failed Attempt ?
When and Where to Start
• Diagnose what failed and why• Campaign for high level sponsorship• Be sure to have the proper team in place• Limit the number of assets involved in the restart
Copyright 2001 Cicala & Associates LLC Slide 7
People (Politics and Perils)!
Who’s on the Team?
Legal
FinanceContractsIT
Business
How to Initiate People, Processes and Tools
Copyright 2001 Cicala & Associates LLC Slide 8
Motivational Factors Affecting Team Work
• Each team member must be a stakeholder
• One challenge of each member must be addressed as a goal of the program
• Timeframes and milestones must be realistic
• Outline a program for subsequent activities
• Needs should be developed upfront
How to Initiate People, Processes and Tools
Copyright 2001 Cicala & Associates LLC Slide 9
Processes: “Who Needs Them?”Everyone!
Planning
Buying
ModelingReporting
How to Initiate People, Processes and Tools
Copyright 2001 Cicala & Associates LLC Slide 10
Tools: A Necessity But Not the Only Answer
The Asset Manager
How to Initiate People, Processes and Tools
Copyright 2001 Cicala & Associates LLC Slide 11
Tools Solutions-The Keys to Success?Point Solutions
Suite Solutions
• Janus/Argis Repository• Isogon Soft Audit Discovery and Usage • Tally Net Census Discovery• Tangram Asset Insight Discovery
• Main Control Asset Suite• Peregrine Infrastructure Suite• CA/Unicenter
Copyright 2001 Cicala & Associates LLC Slide 12
Tools: Buy Versus Build - I Have It Already!
Buy
Build
Implement
Integrate
How to Initiate People, Processes and Tools
Copyright 2001 Cicala & Associates LLC Slide 13
Start Small –Think Big! Revamp As Needed
•Calculate a small sampling of assets• Record successand savings based on total numbers of assets
•Calculate a small sampling of assets• Record successand savings based on total numbers of assets
Achieving Return on Investment
Copyright 2001 Cicala & Associates LLC Slide 14
Get A Financial “Buddy”
Achieving Return on Investment
Copyright 2001 Cicala & Associates LLC Slide 15
Cost Justification/Cost Avoidance A Must!
Achieving Return on Investment
Copyright 2001 Cicala & Associates LLC Slide 16
Contract for a Reimbursement Program
• Agree to a % of savings for reinvestment in the program
• Continue to contract basedon commitment to continued$$ for Tools, People, Services,etc.
Achieving Return on Investment
Copyright 2001 Cicala & Associates LLC Slide 17
Positive Drivers
Getting Management “Buy In”
• Cost reductions
• Saving time to decision
• Cutting costs of managing technology
• Going forward predictability
• Reducing contractual liabilities
Copyright 2001 Cicala & Associates LLC Slide 18
Negative Drivers
• Lack of budget predictability
• Spending too much on technology
• Liabilities incurred based on business change
• Liabilities incurred based on contract terms
Getting Management “Buy In”
Copyright 2001 Cicala & Associates LLC Slide 19
Market Internally or Fail
The Asset Management “AD MAN”
Getting Management “Buy In”
Copyright 2001 Cicala & Associates LLC Slide 20
Successful Services Strategy
Using Services to Enhance the Program
Outtask selectively where needed
Manage the service provider
Contract carefully
Get references
Be sure service provider can do it better than you
Copyright 2001 Cicala & Associates LLC Slide 21
Continued Corporate Sponsorship
Home Office Approval Required
Gaining Core Business Process Status
Copyright 2001 Cicala & Associates LLC Slide 22
Records and Reports- A Necessity
Cost Savings /Cost Justification
Budgeting and Financials
Future Procurement Processes
Report X
Gaining Core Business Process Status
Copyright 2001 Cicala & Associates LLC Slide 23
Continued Enhancements and Updates: Adapting to Business Change
Consolidations
Divestitures
Mergers
Acquisitions Product Consolidations
Gaining Core Business Process Status
Copyright 2001 Cicala & Associates LLC Slide 24
1. If you don’t, your organization is over spending in total by at least 10 percent up front and 5 percent per unit per year going forward.
2. The intangible value of an asset management program can exceed hard dollar savings by as much as 600 percent.
3. The disciplines of the processes developed will facilitate swift and cost effective adaptation to changes in the business environment.
Seven Reasons to Start and Sustain An IT Asset Management Program
Clarity from Chaos
Copyright 2001 Cicala & Associates LLC Slide 25
4. Ability to accurately plan and explore various “what if” scenarios will improve significantly
5. All businesses will experience benefits
6. Gain in competitive edge will prevail
7. Vendor and buyer relationships will improve
Seven Reasons to Start and Sustain An IT Asset Management Program (Cont’d)
Clarity from Chaos
Copyright 2001 Cicala & Associates LLC Slide 26
Contact InformationCicala & Associates, LLCCicala & Associates, LLC
205 Hudson Street205 Hudson StreetHoboken, NJ 07030Hoboken, NJ 07030
www.cicalaonline.com
Pat Cicala, CEO & PresidentPhone: 201-420-8078Email: [email protected]: 201-420-1582
Marie Reeve, Vice-PresidentPhone: 941-360-6989Email: [email protected]: 941-360-6560