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    Tools to Improve Patient Safety in

    Medical Laboratory Services

    Catherine Otto, Ph.D., MBA, MLScmPresident

    American Society for Clinical Laboratory ScienceMarch 29, 2012

    Anchorage, Alaska

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    Objectives

    Summarize the six aims of the Institute of Medicine toimprove the quality of medical laboratory services.

    Discuss one methodology for measuring improvementto the pre and post-analytic phases of laboratoryservices from the perspective of the six IOM aims.

    Identify one metric for the pre and post-analyticphases of medical laboratory services to monitorpatient safety.

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    Patient Safety

    freedom from accidental injury:

    avoidance, prevention, & amelioration of

    adverse outcomes or injuries stemming from

    the process of care. IOM. To Err is Human

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    Health Care Quality

    The degree to which health services for

    individuals and populations increase the

    likelihood of desired health outcomes and are

    consistent with current professional

    knowledge. IOM, Crossing the Quality Chasm

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    Potential for Healthcare Errors

    Multiple, varied interactions with technology

    Many individuals involved in the care; multiplehand-offs for care

    High acuity of illness or injury Ambient environment prone to distraction

    Need for rapid decisions; time pressured

    High volume, unpredictable patient flow

    source: National Forum for Health Care Quality Measurementand Reporting

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    IOM Definition of error

    Failure to complete a planned action as

    intended [error of execution]or

    the use of a wrong plan to achieve an aim

    [error of planning]

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    Errors occur

    Frequently performed processes

    Use previously formed actions, responses, behaviorautomatic, effortless

    Interruption, fatigue, time pressure, anger, anxiety,

    fear, boredom Problem-solving processes

    Requires conscious & controlled cognitiveprocessingslow, lots of effort, difficult & highlycognitive

    Misinterpretation of the problem to be solved, lack ofknowledge, habits that cause us to see what weexpect to see

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    How errors occur

    Frequently performed processes

    Slipswrong automatic action

    Lapseomission of automatic action

    Problem-solving processes

    Mistakesselect incorrect goal; use incorrect

    procedure/rule; lack of knowledge

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    Types of Errors

    Diagnostic

    Error (FP) or delay in diagnosis (FN)

    Failure to employ indicated tests (FN)

    Use of outmoded tests or therapy (FP or FN)

    Failure to act on results of monitoring or testing

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    Types of Errors

    Treatment Error in the performance of an operation,

    procedure, or test (FP or FN)

    Error in administering the treatment Error in the dose or method of using a drug

    Avoidable delay in treatment or in responding toan abnormal test

    Inappropriate (not indicated) care

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    Types of Errors

    Preventive Failure to provide prophylactic treatment

    Inadequate monitoring or follow-up to implement

    necessary treatment

    Other Failure of communication

    Equipment failure Other system failure

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    Test Ordering Errors

    Underuse: error of omission

    Failing to order a necessary test for a clinicalcondition

    Overuse: error of commission

    Ordering tests unnecessarily

    Misuse

    Ordering the wrong test for the clinical condition

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    Aims of the Institute of Medicine

    Safe: avoiding injuries to patients from thecare that is intended to help them

    Effective: providing services based onscientific knowledge to all who could benefit

    and refraining from providing services tothose not likely to benefit (avoiding underuseand overuse).

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    Aims of the Institute of Medicine

    Patient-centered: providing care that is respectful of and

    responsive to individual preferences, needs, and values and

    ensuring that patient values guide all clinical decisions.

    Timely: reducing waits and sometimes harmful delays for

    both those who receive and those who give care.

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    Aims of the Institute of Medicine

    Efficient: avoiding waste, including waste ofequipment, supplies, ideas, and energy.

    Equitable: providing care that does not vary inquality because of personal characteristics

    such as gender, ethnicity, geographic location,and socioeconomic status

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    Laboratory Quality is

    Performing the correct test

    On the correct patient

    At the correct time At the least cost

    With the best outcome.

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    Do we know if?

    The correct/best test is performed for the patientscondition or situation.

    The test is performed on the correct patient.

    The test it performed at the correct time to captureappropriate information.

    At the least cost.

    The patient achieves the best outcome.

    The patient is adversely harmed in any manner.

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    Total Testing Process

    Pre-analytic Analytic Post-analytic

    Clinical question Sample is

    prepared

    Laboratory test

    result is reported

    Laboratory test is

    selected

    Analysis is

    performed

    Clinical answer is

    determined

    Laboratory test isordered

    Test result isverified

    Action is taken

    Specimen is

    collected

    Effect on patient

    outcome

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    Errors in Pre-analytical Phase

    Clinical question

    Inadequate patient historywrong clinical question;fail to consider appropriate clinical question

    Test selected

    Incorrect test selected for clinical question; Test ordered

    Incorrect timeof day, in disease process

    Specimen collected

    Unlabelled, mislabeled, mishandled, wrong type ofspecimen collected; patient not appropriatelyprepared

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    Errors in Analytical Phase

    Sample prepared

    Inappropriately handled

    Analysis performed

    Instrument failure, instrument out of control,misidentification of sample with result

    Result Verified

    Abnormal values not checked, not noticed

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    Errors in Post-Analytical Phase

    Result reported

    Not delivered to correct individual, delay indelivery

    Clinical answer

    Inappropriate conclusion with respect to testresult & clinical question

    Action taken

    Inappropriate, no or too much action taken

    Effect on patient care

    Patient outcomes (live, die, disability,decrease/increase in quality of life)

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    Aim: Safe

    Avoiding injuries to patients from the care

    that is intended to help them

    First and last steps in the laboratory testing

    process (Total Testing Process)greatest risk

    for harm to the patient:

    selecting the correct test to perform

    Accurately interpreting test results

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    Safe: pre-pre analytic

    Selecting the correct test to perform

    Test selection guidelines

    Based upon Evidence-Based Medicine

    Uses clinical evidence

    Reflexive testing protocols

    Based upon Evidence-Based Medicine

    Clinical guidelines Based upon Evidence-Based Medicine

    Based upon Evidence-Based Management

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    Safe: measures of deficiencies

    Pre-analytic:

    Incorrect test orderedwrong test performed

    Incorrectly identified patient

    Incorrectly collected samples

    Incorrectly labeled samples

    Incorrectly processed samples

    Improperly performed phlebotomy

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    Safepreanalytic

    Do not harm patients while in our care

    phlebotomy success rate

    Reasons for lack of success:

    Not-fasting

    Order missing information

    Difficult to draw

    Patient left the collection area

    Improperly prepared Patient presented at the wrong time

    Arch Pathol Lab Med 2002; 126: 416-419

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    Safepreanalytic

    Reasons for specimen rejection

    Hemolyzed

    Insufficient quantity

    Clotted

    Lost or not received in the laboratory

    Inadequately labeled

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    Safetypreanalytic

    Wrist band error rate

    Average 7.40% at beginning of study

    Average 3.05% at end of 2 year study

    71.6% of errors due to missing wristband

    Error rate improves when refused to draw sample if

    wrist band missing, or inaccurate

    Arch Pathol Lab Med 2005; 129:1252-1261

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    Safepreanalytic

    Blood culture contamination rate

    Significantly higher in institutions without a

    dedicated phlebotomy team (i.e. non-

    laboratory personnel)

    Higher volumes of blood collected had lower

    contamination rates Arch Pathol Lab Med 2005; 129: 1222-1225

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    Safe: measures of deficiencies

    Analytic:

    Incorrectly labeled sample

    Incorrectly performed analyses

    Incorrectly performed calibration

    Incorrectly performed quality control

    Incorrectly performed proficiency testing

    Incorrectly recognizing an abnormal test result

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    Safeanalytic

    Bedside glucose monitoring program

    A study using split samplesfor laboratory & glucose

    POCT program

    45.6% results differed by > 10% 25% results differed by > 15%

    14% results differed by > 20%

    3.3% results were reported when qc either out ofrange or not performed

    Arch Pathol Lab Med 2005; 129-1262-1267

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    Safe: measures of deficiencies

    Post-analytic:

    Incorrectly recognized abnormal test result

    Incorrectly handled critical value reporting

    Incorrectly handled critical test reporting

    Abnormal test result not recognized by clinician

    Test result not interpreted correctly by clinician

    Lack of appropriate follow-up for abnormal testresult

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    Safepost analytic

    Critical value notification

    More than 45% of critical values wereunexpected

    65% resulted in a change in therapy Not universally defined:

    Critical tests

    Critical valuesArch Pathol Lab Med 2002; 126:663-669

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    Safe: post-analytic

    Accurately interpreting test results

    Estimated 5% of medical errors related to

    misinterpretation of test results

    Hemolyzed specimens30% of residents were

    confident interpreting test results with

    comments regarding presences of hemolysis

    J Clin Pathol 2009; 62: 664-666

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    Safe--measures of deficiencies

    Effective utilization of test results

    Incorrect interpretation of test results

    Failure to order follow-up laboratory test(s)

    Continuing to re-order the same laboratory test Outcomes of laboratory testing

    Failure to follow a best practice protocol

    Failure of clinician to notify patient of abnormal test

    results and advise of subsequent next steps Harm to patientdelay in diagnosis, misdiagnosis,

    decrease in quality of life

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    Aim: effective

    providing services based on scientificknowledge to all who could benefit andrefraining from providing services to those not

    likely to benefit (avoiding underuse, overuse,and misuse)

    Greatest opportunity to improveeffectiveness:

    selecting the correct test to perform

    accurately interpreting test results

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    Effective: pre & post analytic

    Evidence-based Laboratory Practice (EBLM)

    Test selection

    Coagulation testing

    Molecular testing

    Therapeutic drug monitoring

    Test result interpretation

    Coagulation testing

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    Effectiveness

    Frequency of glycosylated hemoglobin

    Study of 212 institutions

    31.3% patients monitored quarterly

    64.9% monitored at least semi-annually

    More frequent monitoring experienced greaterreductions of A1c levels

    Sending reminders associated with greater semi-

    annual monitoring & tighter control Arch Pathol Lab Med 2001; 125: 191-197

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    Effectiveness

    Heparin therapy monitoring

    Study of 140 institutionsfrequency of either APTT or FactorXa level performed at least 1x within 12 hours of heparinadministration

    87% of labsa platelet count performed within 72 hours ofheparin administration

    78% achieved therapeutic anticoagulation within 24 hours ofadministration

    Arch Pathol Lab Med 2004; 128: 397-402

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    Improving measurement of

    effectiveness Reporting of overused, underused and misused laboratory

    tests

    Report testing performed for screening procedures

    Report testing performed to monitor chronic diseases

    Report rates of diagnoses of disease

    Share with patients current standards care for laboratory testand diagnosis or condition

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    Aim: patient-centered

    providing care that is respectful of and

    responsive to individual preferences, needs,

    and values and ensuring that patient values

    guide all clinical decisions

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    Patient-centered: pre-pre analytic

    Education of clinicians and patients about

    ordered laboratory tests

    Consult with clinicians & patients

    Provide educational materials

    Instruct patients on proper preparation for

    specimen collection

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    Patient-centered: pre-analytic

    Pre-analytic:

    Recognition of cultural differences

    Sample collection

    Educate regarding the how & why of process Describe sample collection process

    Share how to care for themselves after collection

    Collect information on # of adverse collection events

    Evaluate customer service Collect # of samples collected per patient

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    Patient-centered: analytic

    Change the measurement focus from specimens or

    tests performed to # of patients

    Monitor number of patients served instead of # of

    tests performed Monitor # of tests performed per patient

    Monitor # of abnormal test results

    Monitor # of critical test results Monitor # of critical tests that are abnormal

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    Patient-centered: post-analytic

    Provide patients with appropriate informationto understand their laboratory test results

    Send all laboratory test results directly to each

    patient Send all screening test results to patients

    Send all abnormal, critical value & critical test

    results to patients Send all test results performed with 24 hours

    of discharge from hospital to patient

    f

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    Improving measurement of patient-

    centeredness

    Change focus from specimens to patients

    Coordinate care among laboratory disciplines

    (areas)

    Provide educational materials for patients that

    are prepared by the laboratory

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    Aim: timely

    reducing waits and sometimes harmful

    delays for both those who receive and those

    who give care

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    Timely: how to measure?

    It is time to measure laboratory timeliness from an external focusthe patient & the clinician

    Need a standardized definition to measure turn-around-time:

    Time from patient receiving test order from clinician until action istaken from the perspective of the patient

    Time from clinician ordering test to clinician taking action on testresult

    Time from sample collected to clinician taking action on test result

    Time from sample collected to reported to clinician

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    Improving measurement of timeliness

    Choose the most important &/or the highestvolume laboratory testsreport their TAT

    Report TAT for laboratory tests performed for

    patients in surgery, ICU, ED, oncology

    Communicate problems to customersimmediately

    Incorporate point-of-care testing modalities toimprove patient outcomes

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    Improving measurement of timeliness

    Expand the definition of turn-around-time toinclude:

    Time of sample collected to action taken by

    clinician Time of test ordered (or interaction with clinician)

    to action taken by clinician

    Measure and report time to treatment or timeto next diagnostic procedure

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    Improving measurement of timeliness

    Pre-analytic:

    Implement methods to decrease the time from

    test ordered to specimen received in the

    laboratory Post-analytic:

    Implement methods to decrease time from when

    the test is completed to an action is taken on thepatients behalf

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    Aim: efficient

    avoiding waste, including waste of

    equipment, supplies, ideas and energy

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    Efficient: pre-analytic

    Missed phlebotomy collectionsmultiple

    attemptsdifficult draw

    Multiple sample collections due to improper

    or inadequate sample collected

    Mislabeled samples

    Unlabeled samples

    Lost samples

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    Efficient: analytic

    Repeat testinge.g. due to problems with

    instrument, quality control, sample

    Repeat testingtests repeatedly ordered

    within a short timeframeinitiated byclinician

    Repeat testinganalytes or parameters that

    do not change rapidly

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    Efficient: post-analytic

    More than one attempt to contact clinician

    with results from a critical test, critical value,

    or abnormal

    Mix-ups in reportingsending the report tothe wrong clinician

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    Improving measurement of efficiency

    Measuring:

    Repeat testing (laboratory related)

    improvementsavings

    Repeat testing (clinician related)improvementsavings

    Associate inefficiencies with system outcome

    LOSdecrease ED bed turnover rate

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    Improving measurement of efficiency

    Report deviation in consistent manner

    Use a common denominator

    Per label, percentage, per billable test, per specimen

    Calculate each phase, individual step Pre-analytic, analytic, post-analytic

    Link to effect upon healthcare delivery system

    Increased cost

    Delays to patient care

    Harm to patient

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    Equitable: care that does not vary

    Expand access to phlebotomyevenings &

    week-ends

    Expand access to testingone-stop clinics,

    pharmacies

    Report variability of testing between POCT

    and clinical laboratory methodologies

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    Aim: equitable

    providing care that does not vary in quality

    because of personal characteristics such as

    gender, ethnicity, geographic location, and

    socioeconomic status

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    Equitable: pre-analytic

    Expand access to phlebotomy

    Evenings & week-ends

    Communication services

    Translation services, bilingual employees

    Educational materials in appropriate

    languages for patient population

    Educational materials at appropriate literacy

    level

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    Equitable: post-analytic

    Educational materials How to care for phlebotomy site

    What do test results mean

    www.labtestsonline.org

    Send test results directly to patients

    Dependent upon state lawssome states allowpatients to request directly from the laboratory

    Consultative services

    Doctorate in Clinical Laboratory Science

    http://www.labtestsonline.org/http://www.labtestsonline.org/
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    Improving measurement of equity

    Report variability of testing between POCT and clinicallaboratory methodologies

    Provide educational material at appropriate readinglevel

    Provide educational material in multiple languages

    Report statistics stratified by demographics (gender,ethnicity, geographic location & socioeconomic status)

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    Procedure to Evaluate Laboratory

    Services that Impact Patient Safety

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    Step 1: Areas of Risk

    Determine area(s) of risk: Identify those that pose the greatest risk of harm

    to your patients

    Sources to identify harm: Patient safety alerts

    Published literature

    Patient safety officer

    Phone calls from clinicians

    Patients

    Reports from laboratory personnel

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    Step 1 (continued)

    Ask and answer:

    Who

    What

    Where

    When

    Why

    How

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    Potential for Errorsareas to improve

    In which systems (disease processes) does

    medical laboratory test information have the

    greatest impact?

    High volume, high cost, high risk

    Where are the critical hand-offs, i.e. the

    circumstances where the information is used

    immediately?

    Use the Total Testing Process as a foundation

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    Step 2: Data Collection

    Select a few Patient Safety Indicators

    Focus upon:

    One phase of laboratory testing

    All three phases

    One IOM aims

    More than one IOM aim Represent all testing areas

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    Data Sources for Error Collection

    Institution incident reports

    CQI/PI monitoring data

    Patient safety requirements for The Joint

    Commission

    TAT studies---outliers

    Phone log for complaints from clinicians &

    patients

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    Resources & Sources of Data

    Administrative data: HIS, LIS, billing systems

    Medical/health records: electronic & paper

    Laboratory test results: LIS

    Logs: electronic & paper

    Surveys: users (clinicians, nurses), patient

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    Attributes of Administrative Data

    Patient demographics

    Hospital & clinician information

    Hospital length of stay (LOS)

    Codes for diagnosis & co-morbidities

    Codes for principal & other procedures

    Payment source

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    Confidentiality & Data Collection

    Patient confidentiality is critical

    HIPAA: consult your risk management, quality

    improvement & legal departments

    IRB: institutional review board for studies

    involving human subjects

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    Step 3: Denominator

    Determine denominator to calculate error rate

    Critical to calculate effect of intervention & to

    compare error rates among laboratory

    disciplines

    Patient-centered focus:

    Number of patient encounters

    Adjusted patient days

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    Denominators

    Non-hospital setting

    Event per patient encounter basis

    Denominator: number of patient encounters

    Hospital setting

    Event per adjusted patient day

    Denominator: adjusted patient days

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    Step 4: Capture Data

    Length of time to collect data Week, month, quarter, year

    Dependent upon: frequency of error

    Technology support Spreadsheet or database

    LIS/HIS

    IT department Secondary purpose: representation of data to

    share with other departments

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    Step 5: Measure Outcomes

    Link (measure associations) errors and error ratesto an outcome:

    Delayed diagnosis

    Delayed treatment Incorrect diagnosis

    Increased cost

    Sequelae

    Length of stay (LOS)

    Emergency bed turnover rate

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    Outcome of health care process

    The best measure of quality is not how well

    or how frequently a medical service is given,

    but how closely the result approaches the

    fundamental objectives of prolonging life,relieving distress, restoring function, and

    preventing disability. Lembcke

    source:Am J Public Health1952 42:276-286

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    Goal of health care process

    Achieve the WHO definition of health:

    a state of complete physical, mental, and social

    well-being and not merely the absence of disease

    or infirmity

    By fully implementing the 6 IOM aimssafe,

    effective, timely, efficient, equitable andpatient-centered

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    Outcome of Laboratory Testing

    Live; get well; improve health/function Die; dont return to previous state of health

    Cured; remission; out of remission

    Treatmentsurgery, medication Change treatment; medication adjustment

    Indicator of disease progression

    Hospital admission; hospital discharge Peace-of-mind

    f

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    Two perspectives of Outcomes

    System-related outcomes:

    Outcomes from the perspective of the health care

    system, managed care plan, institution,

    department

    Patient-related outcomes:

    Impact or result of the intervention on thepatients outcomes, viewed from the patients

    perspective

    l d

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    System-related Measures

    Administrative outcomes:

    Process and outcome measures based on

    administrative aspects of the intervention

    Economic consequences:

    Process and outcomes measures based on the

    administrative aspects of the intervention

    l d

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    System-related Measures

    Process

    Administrative process of care

    Economic consequences of administrative

    processes

    Outcome

    Administrative outcomes of care delivery Economic consequences of administrative

    outcomes

    Laboratory Administrative Processes of

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    Laboratory Administrative Processes of

    Care

    Duration of therapydays, hoursCompliance ratereceive meds at appropriate

    time--#, % Length of infectiondays, hours

    Length of ICU &/or hospital staydays, hoursReduction in length of therapytime, %Reduction in ICU staytime, %Reduction in hospital staytime, %

    % samples tested at appropriate time Tests per TDM episode--# Tests per thrombotic episode--#

    Laboratory Administrative Outcomes

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    Laboratory Administrative Outcomes

    of Care

    % TDM test results within therapeutic range

    % increase of test results within therapeutic

    range

    % coagulation tests within therapeutic range

    for inpatient thrombotic event

    Laboratory Economic Consequences of

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    Laboratory Economic Consequences of

    Administrative Outcomes

    # readmissionscost; $ saved; % change

    Cost per hospitalization--$ saved; % change

    Cost per episode of care--$ saved; % change

    P i l d M

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    Patient-related Measures

    Clinical

    Patients clinical status as a result of intervention

    Health-related quality of life:

    Impact of health status on various domains

    L b Cli i l O f C

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    Laboratory Clinical Outcomes of Care

    Incidence of toxic effects--#, % change

    Therapeutic level rate--% change

    # of septic episodes--% change

    Reduction of symptoms--#, % change

    Curerate, % change

    Mortalityrate, % change Morbidityrate, % change

    St 6 D t A l i

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    Step 6: Data Analysis

    Examine the data using quality/processimprovement techniques:

    The 5 whys

    Answer the who, what, where, when, why and

    how questions

    St 6 ( ti d)

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    Step 6: (continued)

    What do these data mean?

    How are the data trending? Is the error rate

    increasing or decreasing?

    Have there been any reports of patient harm

    as a result of these events?

    Were there any near-misses?

    Were there any never events?

    Is this rate of errors acceptable?

    B fit f D t A l i

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    Benefits of Data Analysis

    Objective information to determineintervention.

    Within the laboratorychange the process,

    re-train, purchase new equipment, etc.

    Outside the laboratorydata to demonstrate

    problem---important to focus how errors

    impact larger system Use to compare pre and post intervention.

    St ti ti l P

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    Statistical Program

    Excel, SPSS, others

    Descriptive Statistics

    Mean, mode, range

    Evaluation

    T-test (continuous variables), Chi Square

    (categorical variables)

    St 7 D i I t ti

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    Step 7: Design an Intervention

    Consider one change at a time Incremental change is the most sustainable

    Conduct a pilot study first

    Pre and post intervention measurements are

    critical

    Method of collection needs to be identical

    Denominator must be identical

    St 8 F ll U

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    Step 8: Follow-Up

    Continue to monitor error rate for identifiedindicators

    When error rate is acceptablemove to

    examine other indicators

    Monitor original indicators periodically

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    Example:

    Specimen Collection Success RateWhat can go wrong in this process?

    Errors in Specimen Collection Process

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    Errors in Specimen Collection Process

    Patient not educated in specimen collectionmethod

    Stool, urine, semen, blood

    Patient not prepared for specimen collection Fasting/non-fasting

    Patient not identified accurately

    Wrong specimen collected

    Specimen collected improperly

    Error in Specimen Collection Process

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    Error in Specimen Collection Process

    What happens when that occurs? Re-collection

    Increase in costlabor (repeat work)

    Delay in diagnosistreatment, diagnosis,admission, discharge

    Increase in hospital stay (LOS)

    Measuring Outcome of Wrong Specimen

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    g g p

    Collected

    Administrative process of care #/% of re-collected samples (number, rate)

    Administrative outcomes of care

    Change in admission time (number, rate)

    Change in discharge time/date (number, rate) Delay in diagnosis/treatment (number, rate)

    Economic consequences of administrative outcomesof care

    Change in cost for labor & equipment forrecollected samples

    Measuring Outcome of Wrong Specimen

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    g g p

    Collected

    Clinical Change in diagnosis/treatment

    Data to Collect

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    Data to Collect

    Errors in specimen collection: # errors & totalsamples collected

    Reason why specimen needed to be re-collected5categories of errors (see previous slide)

    Specimens that are re-collected

    Verify that those that needed to be re-collectedwere re-collected

    Patient information: age, gender, diagnosis,co-morbidities, clinician, in or out- patient

    Who re-collected the samplelab, other

    Data to Collect

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    Data to Collect

    Labor and supply costs

    Delay in actiontreatment, diagnosis,

    admission, discharge

    Length of stay

    Data Collection

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    Data Collection

    Depends upon how often errors occur Sample size needs to be large enough to examine

    differences

    Retrospectiveexamine last years statistics to

    determine administrative process & outcomes andeconomic consequences of specimen collectionerrors

    This serves as the baseline for comparison afterintervention implemented.

    Example

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    Example

    Sample collection error rate:

    10 errors/ 1000 samples collected

    7500 samples collected/day= 75 errors/day

    Example

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    Example

    Reason for specimen collection error:

    Patient not educated: 2/1000 specimen collected

    Patient not prepared: 3/1000 specimen collected

    Patient inaccurately idd: 1/1000 specimencollected

    Wrong specimen collected: 2/1000 specimen

    collected

    Specimen collected improperly: 2/1000 specimen

    collected

    Example

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    Example

    Specimens recollected: 8 recollected/10 specimen collection errors

    Patient not educated: 2/1000 specimen collected[1/2]

    Patient not prepared: 3/1000 specimen collected[2/3]

    Patient inaccurately idd: 1/1000 specimen collected[2/2]

    Wrong specimen collected: 2/1000 specimen

    collected [1/2] Specimen collected improperly: 2/1000 specimen

    collected [2/2]

    Example

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    Example

    Patient data:

    50% male; 50% female

    60% > 65 years

    20% 20-65 years 10% 10-20 years

    10% < 10 years

    90% inpatients; 10% outpatients 50% ED, 10% ICU, 30% medical, 10% POL

    Example

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    Example

    Who collected improperly collected sample: 70% collected by non-laboratory personnel (60%

    in-patient, 10% outpatient)

    30% collected by phlebotomist

    Who collected re-collected sample:

    75% collected by phlebotomist

    25% collected by non-laboratory personnel

    Example

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    Example

    Labor & supply costs for re-collected samplescollected by laboratory staff

    Labor: $4.25 per re-collected sample

    Supplies: $0.75 per re-collected sample

    7500 samples/day x 365 days = 2,737,500 samplesper year

    6/1000 re-collected by phlebotomist (75% ofrecollected)

    .006 x 2,737,500 = 16,425 samples recollected $5.00 x 16,425 = $82,125

    Example

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    Example

    For those in the ED (50% of recollected samplesfrom ED)4 re-collected sample/1000 collected

    Delay in admission: 50% by 60 minutes

    Delay in discharge: 50% by 90 minutes .004 x2,737,500 = 10,950 patients delayed in ED

    5,475 by 60 minutes; 5,475 by 90 minutes

    228.125 days; 342.1875 days (24 hour clock)

    Practice:

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    Practice:

    Misidentification of sample

    Communication of test result

    Wrong test ordered

    Turn-around-time (timeliness)

    Ineffective utilization of test results

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    What happens when error occurs?

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    What happens when error occurs?

    Outcome Measurement of Error

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    Outcome Measurement of Error

    Administrative process of care

    Administrative outcome of care

    Economic consequences of administrative

    outcomes of care

    Data to Collect

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    Data to Collect

    Final Comments: Share Your Successes

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    Final Comments: Share Your Successes

    Prepare summary of successQI report foraccrediting/regulatory organizations

    Share at local, state, national meeting

    Poster, oral presentation

    Publish ASCLS Today, CLS, other journal

    ASCLSPatient Safety Committee Goal: repository on www.ascls.org

    Resources at www ascls org

    http://www.ascls.org/http://www.ascls.org/
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    Resources at www.ascls.org

    Participate---Patient Safety

    Patient Safety Tips Venipuncture

    Fasting

    Glucose tolerance test

    Hydrogen breath test Personal Pocket Laboratory Guide

    Patient Safety Resources Patient safety websites

    Procedure Publications

    Education

    Contact Information

    http://www.ascls.org/http://www.ascls.org/
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    Contact Information

    Catherine Otto, PhD, MBA, MLS

    [email protected]

    mailto:[email protected]:[email protected]