Patient Flow Portal Electronic Patient Journey oard … · 2018-05-14 · Patient Flow Portal...

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Patient Flow Portal Electronic Patient Journey Board (EPJB)

User Guide

V7

April 2018

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Contacts and Resources

Contact the NSW Ministry of Health Patient Flow Team for

• Education and advice around the Patient Flow Systems Framework

• Support and training on the Patient Flow Portal and Electronic Patient Journey Board

Website: http://www.health.nsw.gov.au/pfs/Pages/default.aspx

Email: [email protected]

Telephone 02 93919368

Care Coordination: From Admission to Transfer of Care in NSW Public Hospitals Reference Manual

http://www.health.nsw.gov.au/pfs/Publications/care-coordination-ref.pdf

For Application issues:

State Wide Service Desk telephone 1300 28 55 33

Online CA Service Desk Manager: https://swsd.hss.health.nsw.gov.au/CAisdsec/pdmweb5.exe

For Patient Transport Service enquiries telephone 1300 233 500

http://www.health.nsw.gov.au/pts/Pages/default.aspx

A short video on PTS booking in the PFP is available here:

http://www.health.nsw.gov.au/pfs/Pages/pfp.aspx

http://www.health.nsw.gov.au/pfs/Pages/default.aspx

mailto:[email protected]


http://www.health.nsw.gov.au/pts/Pages/default.aspx

http://www.health.nsw.gov.au/pfs/Pages/pfp.aspx

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Revision History

Version Issue date Description/Change Author

V1.0 May 2014 Version 1.0 Pedram Bidhendi

V1.0.1 Oct 2014 Updated Table 13 Damian Miners

V1.0.2 Jun 2015 Updated Table 13 Damian Miners

V2.0 Sep 2015 New Release EPJB Melinda Pascoe

V3 Apr 2016 New Release EPJB Damian Miners

V5.2 Nov 2016 New Release EPJB Richard Yarlett

V5.3 Jun 2017 New Release PTS Damian Miners

V6.0 Aug 2017 New Release PFP Richard Yarlett

V6.2 Nov 2017 New Release PFP Richard Yarlett

V7.0 April 2018 New Release PFP Richard Yarlett

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Contents Contacts and Resources .............................................................................................................................................. 2

Revision History .......................................................................................................................................................... 3

Patient Flow Systems .................................................................................................................................................. 5

Commonly Used terms ................................................................................................................................................ 6

The EPJB Rapid Round ................................................................................................................................................. 7

Patient Flow Portal Access .......................................................................................................................................... 8

Deactivated User: How to re-request Access ...................................................................................... 8

Approving Access to the PFP .............................................................................................................. 8

Patient Flow Portal Security ........................................................................................................................................ 9

Accessing the EPJB Module ....................................................................................................................................... 10

Using a Generic Ward Password (Kiosk Mode) .......................................................................................................... 11

PFP and EPJB User Preferences ................................................................................................................................. 12

EPJB Ward Summary ................................................................................................................................................. 13

EPJB Patient Summary .............................................................................................................................................. 14

Patient Details Window............................................................................................................................................. 15

Estimated Date of Discharge (EDD) ........................................................................................................................... 19

Waiting for What (W4W) .......................................................................................................................................... 20

Isolation requirement (I/R)........................................................................................................................................ 22

Good to Go (G2G) ..................................................................................................................................................... 23

Short Term Escalation Plan (STEP) ............................................................................................................................. 24

EPJB Handover .......................................................................................................................................................... 25

Referrals ................................................................................................................................................................... 26

Diet ........................................................................................................................................................................... 28

Inter-Hospital Transfers (IHT) .................................................................................................................................... 29

Patient Transport Service (PTS) Bookings .................................................................................................................. 31

Inter-Ward Transfers (IWT) ....................................................................................................................................... 37

Direct Ward Admission (DWA) .................................................................................................................................. 39

Bed Status................................................................................................................................................................. 40

EPJB Ward and Bed Setup ................................................................................................................ 41

Appendix: EPJB Data Columns ................................................................................................................................... 42

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Patient Flow Systems The Patient Flow Portal (PFP) has 5 modules which have been designed to support each of the seven elements of the Patient Flow Systems Framework

Patient Flow Systems Element PFP Module PFP action

1. Demand and Capacity Planning Organising your service to build capacity

Predictive Tool Bed Board

Predictive Tool actions Bed Management

2. Variation Management Smoothing the peaks and troughs to distribute the load

Bed Board EPJB Reports

Length of Stay (LOS) view Waiting for What (W4W) Specialty filters

3. Demand Escalation Act early to preserve capacity

Bed Board Dashboard EPJB

Short Term Escalation Plan (STEP) Flow Indicators

4. Standardised Practice Promote best practice to lock in expected outcomes

Bed Board EPJB

Transfers (IHT, IWT, DWA) Patient Transport Service (PTS) bookings Outliers Single room and Isolation Requirement

5. Care Coordination Navigating patients through the health System to prevent delays

EPJB Estimated Date of Discharge (EDD) Electronic Patient Journey Board (EPJB)

6. Governance Transparent accountable leadership

Dashboard Reports

7. Quality Structuring systems around an expected outcome

Improve patient access and care

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Commonly Used terms

Acronym Description

AMO Admitting Medical Officer

DON Director of Nursing

DWA Direct Ward Admission

ED Emergency Department

EDD Estimated Date of Discharge

eMR Electronic Medical Record

EPJB Electronic Patient Journey Board

G2G Good to Go: confirmed patient discharge today

ICU Intensive Care Unit

IHT Inter Hospital Transfer

I/R Isolation Requirement

IWT Inter Ward Transfer

LHD Local Health District

LOS Length of Stay

MDT Multi-disciplinary Team

NUM Nurse Unit Manager

PAS Patient Administration System

PFP Patient Flow Portal

PTS Patient Transport Service

W4W Waiting for What

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The EPJB Rapid Round

The Electronic Patient Journey Board (EPJB) is a module within the Patient Flow Portal (PFP) designed to facilitate Care

Coordination as part of the Patient Flow Systems Framework

The EPJB Rapid round is a multidisciplinary team (MDT) discussion whose primary focus is on the safety and care coordination

needs of every patient.

Who needs to be there?

Team Leader: Responsible for allocating tasks to members, and ensuring tasks are completed within the agreed EDD.

Any member of the MDT can lead the team.

Nursing/Midwifery representative. A Clinical Coordinator such as Nurse Unit Manager (NUM), in-charge or nurses or

midwives within the ward who provide clinical, social and psychological input.

Medical representative. A senior medical officer to provide expert clinical guidance and make decisions on the

treatment plan, EDD and transfer of care planning.

Allied Health representative. A member of each allied health team for advice on referrals; assist in coordinating

referrals with non-core disciplines, advise on EDD and transfer of care planning.

What needs to be discussed?

Approx. 30 second review of each patients current care plan

Estimated Date of Discharge (EDD). Update the EDD if required. What needs to be coordinated and achieved? Are the

patient and their carers/family aware and involved in their EDD?

How many days till discharge? (EDD#) Has appropriate transport, medications and discharge summary been arranged?

Waiting for What (W4W) Have delays to care or discharge for each patient been captured in? What is required to fix to

the delay. All expired EDD’s must have a W4W.

Referral status for each patient should be discussed and managed by the MDT.

http://www.health.nsw.gov.au/pfs/Pages/framework.aspx

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Patient Flow Portal Access

All users must have PFP access to use the EPJB.

By logging onto the PFP or the EPJB the user is acknowledging that they are abiding by the principles as set out in the NSW Health Privacy Manual and the Electronic Information Security Policy 2013 PD2013_033.

Here is the PFP login link: http://pfp.healthtech.nswhealth.net/pfp/

Log in using StaffLink details.

The first time a user logs onto the PFP the Security Administration window Request Access will open:

• Select the Access Level you require from the drop down menu. • Select the LHD, facility and ward from the Facility List. Drag and drop across to the Access Table on the right. • Clicking “Save” will show a list of approvers • Click on the approvers email address to email requesting approval.

Deactivated User: How to re-request Access After 3 months of inactivity your access will be deactivated. Click on the deactivated access status and drag it into Facility List. You will then need to request the access level again as shown above.

Approving Access to the PFP

Clinical /Patient Flow/Facility Managers, Patient Flow/LHD Administrators and Connecting Care Users have the ability to approve other users who request the same or lower access to their domain.

• Access your StaffLink Number on the top right hand side of the PFP screen to open the Security Administration window

• Click on the ‘Approve Access’ tab. Highlight the record in the list and click ‘Approve’ or ‘Reject’. • Click ‘Yes’ or ‘No’ when asked to confirm.

http://pfp.healthtech.nswhealth.net/pfp/

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Patient Flow Portal Security

All PFP users need to have authorised access to their Local Health District information systems via a StaffLink Logon.

More than three failed attempts to access the PFP will disable your access to both the PFP and your network access.

The table below shows the User Access Levels

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Accessing the EPJB Module Using Unique PFP Access

To access the EPJB via the PFP the user must click on the blue ‘Patient Flow Portal’ tab and log in using StaffLink details.

Click on the EPJB icon to view the EPJB module

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Using a Generic Ward Password (Kiosk Mode) Kiosk mode must be used when logging onto your large screen EPJB.

Click on the green ‘Electronic Patient Journey Board’ tab

Select the LHD, facility and active EPJB ward from the drop down lists

Enter the generic password for the ward. Passwords can be obtained from the facility PFP Administrator or by emailing:

[email protected]

Viewing and updating the EPJB as a Generic Ward User (Kiosk Mode)

To update or view a patient’s record, view a popup window or update the status of a transfer the user must login to the EPJB with their unique PFP log-in, by clicking either:

• A Hyperlink for the popup windows. • The Red ‘Login’ button located at the top right of the screen. • Any row with a patient in a bed.

If any of these are clicked the Login to Update Patient Details window will display:

Once logged in, the ‘Login’ button will turn green and display as ‘Logout’, with a timer counting down from 120 seconds. The StaffLink number/username of the user logged in also displays.


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PFP and EPJB User Preferences

All users, except Ambulance Users, can set up their preferences which open when they logon to PFP or switch between facilities. For instance, a user can define an EPJB ward as their default login preference.

Click on the StaffLink number/user login name at the top right of the screen to open the Security Administration window, then select the ‘User Preference’ tab.

User Preferences

1. Login Module: Bed Board, Dashboard, EPJB, Predictive Tool or Reporting

2. Login LHD and 3. Login Facility: LHDs and Facilities based on the user’s access rights.

4. Bed Board Primary View: Admission Risk, Age, Alerts, EDD, Financial Status, Gender, Good to Go, LOS, LOS >, Outliers, Waiting for What.

5. Primary View Filter: Based on the filters for each Primary View.

6. Display Ward Description: Tick the checkbox to display Ward Description instead of PAS ward code.

7. Bed Board Default Filter LHD and 8. Bed Board Default Filter Facility: LHDs and Facilities displayed based on user’s access rights.

9. Bed Board Default Filter: Ward Type, Ward Group, AMO and Specialty.

When using the Bed Board, the default filters can be removed by clicking “Clear all Filters”. The filters will be re-applied when switching back to the given facility.

10. Bed Board ED Accessible Filter: Tick the checkbox to see only ED Accessible wards in Patient Mode, Patient List View and Bed Mode.

11. Clear Filters: Allows the user to clear any filters they have setup as a Bed Board default.

12. Reset Defaults: Resets to PFP default settings. LHD and Facility will be default to the first LHD and Facility the user has access to, in alphabetical order. Login Module will be defaulted to Bed Board. Primary View will be defaulted to Alerts and Clear. Display Ward Description will not be selected. Ward Type, Ward Group, AMO or Specialty filters will be cleared for all facilities.

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EPJB Ward Summary

The Ward Summary is shown at the top of the EPJB with the following information.

EPJB Summary Display Details

PAS, eMR and PTS data feed indicators. Hover over to see information on feed. Click ? To see phone numbers of the State Wide Service Desk and the Patient Transport Service (PTS)

Login or Logout of the EPJB in Kiosk mode. PFP Help for PFP user guides and resources and Logout of PFP.

Short Term Escalation Plan Indicators (STEP). Clinical Managers can change STEP level for their ward, Patient Flow Administrators/Managers can set whole facility and individual wards.

Ward Occupancy % and count of current Inpatients (excluding patients in Boarder, Well Baby and On Leave beds). % of patients with a Clinician Defined EDD. DWA: Direct Ward Admissions for the ward. Click the number to see patient details or enter a DWA.

Count of patients with an Expired EDD, and number of those with Waiting for What (W4W) entry.

Inter-hospital Transfers (IHTs) and Inter-ward Transfers (IWTs) for the ward. Click on number to see patient details.

Outliers in the ward, and Outliers in other wards. Click numbers to see patient details.

Patients Waiting in ED to be transferred to an inpatient ward. Click total to see patient details.

Free-text for ward Discharge Target to be entered. Free-text for In Charge details.

Download EPJB Ward and Patient Summary as CSV or PDF. PDF option has multiple handover formats. EPJB Help link to the EPJB User Guide Refresh button

EPJB ward and bed setup for Clinical managers to change bed configuration and for Patient Flow Administrators to adjust ward EPJB columns

Ward Summary Popup Windows. Any number in the ward summary can be clicked to see patient details (DWA, IHTs and IWT, Outliers Out and Total Waiting in ED) which can be exported as PDF.

Row colour indicates the patient’s gender: pink (female), blue (male) and white (indeterminate/unknown).

Size and position of columns can be changed. If logged into EPJB with a unique username and password, changes will be

saved as preference. Click ‘Reset’ to return to system default.

Columns can be sorted alphanumerically by clicking on the column header.

Status of IHT, IWT and DWA’s cannot be updated unless logged-in.

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EPJB Patient Summary

The Patient Summary shows a list of all the ward patients currently admitted Refer to the Appendix to see all the available columns.

EPJB Row Colours

Blue/Pink/White: patient gender - male, female or indeterminate/unknown.

Light Grey: Empty bed status has been set as Reserved, Off-ward or Boarder

Green: Bed is open and available

Orange: Bed is empty but has been set as unavailable.

EPJB Data

Many EPJB elements are entered directly by logged-in users, such as transfer requests (IHT, IWT, DWA) PTS bookings, and W4W entries.

EDD and EDD# are directly entered in most LHDs. Contact your local administrator to find out if your facility is able to do this.

There are multiple column choices in the EPJB with either free-text or drop down ability directly into the EPJB

PAS Data

Certain data comes from the local Patient Administration System (PAS) and can’t be updated on the EPJB. This data includes Name, Gender, Age/DOB, ID/MRN, Alerts, Admission Date, Admission Reason, Financial Status, AMO/Specialty, Address, Care Type and the admitted location (ward and bed/room).

PFP calculates Length of Stay and Time in Ward based on the PAS admission or transfer data.

eMR Data eMR Data feeds are available in most LHDs for Alerts, Diet and selected Referrals. Contact your local administrator or the Ministry of Health Patient Flow team to find out which these are activated in your facility.




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Patient Details Window The Patient Details window can be opened by double-clicking on a patient’s surname in the EPJB or Bed Board, EPJB information can be updated from here, such as drop-downs and free-

text. IHT/IWT requests, PTS Bookings and W4W entries can also be made by right-clicking on the patient’s name.

# Tab Section Details Screenshot

1 Window header Name, ID/MRN and AMO From PAS data feed

2 Patient Details

Patient Details

Bed Number

EDD: and number of days until this date.

Admit Date

HLOS: hospital length of stay in days.

WLOS: ward length of stay in days.

Admission Reason

Specialty: AMO Specialty

Care Type:

Admission Risk:

DOB: Date of Birth.

Age

Language: Patient’s spoken language.

Financial Status

Suburb: Patient’s suburb and postcode.

Timer icon: Displays if the patient has an open W4W

Gender icon

“Click to view next/previous patient details” arrows

Display Patient Information on EPJB Checkbox to hide the patient’s information on the Patient Summary, for example a staff member or VIP.

Patient is Outlier Checkbox which only appears on Outlier patients. Un-tick to remove outlier status

3 Patient Info

EDD/EDD # Click the calendar to set an EDD, or enter the number of days until discharge

Nurse/MH Nurse/Midwife Cross talks with EPJB and Bed Board.

Non Clinical Notes Cross talks with EPJB and Bed Board.

G2G Cross talks with EPJB and Bed Board.

I/R Cross talks with EPJB and Bed Board.

Waiting for What Add, Edit, Delete or Close a W4W

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Other columns Free-text and drop down columns added to board

4 Handover Notes

EDD/EDD# Click the calendar to set an EDD, or enter the number of days until discharge

Nursing Handover Notes Free text fields in ISBAR format. Information will display on ID/MRN hover, and can be exported as CSV/PDF

5 Alert/Allergy

Alerts

Details from PAS/eMR feed.

Allergies Details from PAS/eMR feed.

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6 Referral/Diet

Referrals

Add, amend and delete the status of EPJB made referrals.

View status of referrals from eMR feed if activated/available.

Meal Assistance

Drop down with Assistance Required and Full assistance options.

From eMR feed if activated/available.

Diets Add a diet from a list.

From eMR feed if activated/available.

7 Transfers/PTS

Inter Hospital Transfer

Add, view, edit and cancel IHT requests.

Inter Ward Transfer

Add, view, edit and cancel IWT requests.

Patient Transport Bookings Add, view, edit and cancel PTS bookings

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8 Adm/EDD/Ward History

Admission History

Previous admissions throughout NSW Health public hospitals which use the EUID patient identifier.

EDD History

Click the calendar to set an EDD, or enter the number of days until discharge.

View EDD changes.

Ward Transfers for Current Visit Bed and ward transfers on this admission from PAS feed.

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Estimated Date of Discharge (EDD) The Estimated Date of Discharge (EDD) predicts the likely date that a patient will be transferred from hospital back into the

community. It provides everyone involved in the patient’s care, including the patient and their family/carer(s), with a tentative

date to coordinate the patient’s requirements.

Changes to the EDD should be recorded and the history of changes kept. If a patient is clinically ready to be transferred but is

delayed due to a delay to a service/diagnostic/etc., then their EDD should not be changed. This is so the delay to transfer can be

captured. By identifying delays, transfer processes can be improved. Staff should track the most common delays for patients. This

data can be then aggregated to understand the main constraints in the system.

Care Coordination: From Admission to Transfer of Care in NSW Public Hospitals Reference Manual


The PFP in your LHD may receive PAS EDD updates. EDD will and EDD# will not be editable if this is the case. In most LHDs, the

EDD can be changed in the EPJB Patient Summary, Bed Board Patient List and Patient Details Window.

Click on the EDD box to see the calendar, then click the EDD date and update,

or

Click on the EDD# box then free text the number of days till discharge, or use the up and down arrows and update.

Hovering over the EDD cell in the EPJB summary will display EDD information. This can also be viewed and changed in the

Patient Details window.

Expired EDDs will display in a red cell. They must be either clinically redefined to match the patients plan of care, or have a W4W

entry added


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Waiting for What (W4W) Waiting for What (W4W) is used to record delays to care or discharge so that they can be fixed and aggregated to improve

patient care.

Click here to see online resources on W4W: http://www.health.nsw.gov.au/pfs/Pages/bedboard.aspx#bookmark8

All expired EDDs should have a W4W. Do not change an EDD if the patient is clinically ready to be discharged or transferred.

Click the green plus icon next to Waiting for What in the Patient Info. Tab of the Patient Details window to open the W4W

reasons. Right-clicking on a patient’s name in the EPJB summary will also give you the option to create a W4W.

The W4W reasons are grouped into five categories:

Consults (Referrals)

Diagnostics/Treatment

Discharge Process

Out of Hospital Referral

Transfer/Transport

Select the reason, enter any free text then click on Start Date to open a calendar. Click on the calendar date when the W4W

delay started. This cannot be before the admission date. After clicking Save, the W4W reason will be shown.

The W4W will display in the Patient Details window

http://www.health.nsw.gov.au/pfs/Pages/bedboard.aspx#bookmark8

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A W4W reason can be edited by clicking on the icon

A W4W reason can also be closed by clicking in the “Close Date” calendar icon and selecting a date on the calendar. The details will still be displayed.

An open W4W reason can be deleted from the W4W summary window by clicking on the delete icon

The W4W initial will display in the W4W cell if added to the EPJB summary. An Expired EDD with W4W will display on a grey

background

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Isolation requirement (I/R) The can be used to EPJB to show a patient’s isolation requirement (I/R). All patients in single rooms must have the I/R field

completed.

Update an I/R by:

• Completing the I/R field in the Patient Details window Patient Info. tab.

• Clicking the I/R cell on the EPJB Patient Summary (if available)

Select the reason from the dropdown list. Free-text is optional, click to X save.

The I/R cell will now display the Initial of the reason from isolation, and hovering over the cell will show the reason with the free-

text entry in brackets

The updated information will also be seen in the Bed Board Patient List view and any transfer requests made. If an

I/R is entered or updated in a transfer request, it will cross-talk with the I/R column or Patient Details window.

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Good to Go (G2G) The EPJB can be used to highlight todays confirmed discharges so that the whole ward team are aware, and the Patient Flow

manager can see discharges at facility level.

G2G can be updated by:

• Completing the G2G section in the Patient Details window Patient Info tab.

• Clicking on the G2G cell in the EPJB Summary (if available) and select from the drop down.

The entry will be seen in the following colours.

Hovering over an entry will show the who last updated and when.

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Short Term Escalation Plan (STEP) EPJB users can view the STEP level for their Facility, Ward and ED in the Top Right of their EPJB screen

Clinical Managers can change the STEP level for their ward on the EPJB. Patient Flow Managers/Administrators can change

Facility, ED and Ward STEP levels by clicking on the drop down arrows when they are logged-in.

The changes will be seen in the PFP dashboard and Bed Board. Hovering over the STEP colour will show the level, description

and update details.

STEP Levels relate to your local facility business rules. NSW Health resources can be found here:

http://www.health.nsw.gov.au/wohp/Pages/demand-management.aspx

STEP Number and Colour Level Description

0

Business as Usual

Adequate Capacity to sustain core business; patient flow systems functioning and maintaining performance.

1

Moderate Compromise

Moderate compromise to core business activies as identified by Demand or Capacity mismatch triggers; Thresholds Breached.

2

Severe Compromise

Severe Compromise to core business activities as identified by Demand or Capacity mismatch triggers; Disruption intensified.

3

Extreme Compromise

Extreme compromise to core business activities; All contingencies fully operational.

http://www.health.nsw.gov.au/wohp/Pages/demand-management.aspx

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EPJB Handover Double-click on a patient’s name in the EPJB Patient Summary to access Free-text Handover information in the Patient Details

window.

When information is written in any of the fields, a “H” icon will appear in the ID/MRN of the patient summary. Hovering over

this icon will show the information written.

Click on the PDF icon on the right of EPJB Ward Summary create a handover PDF in multiple formats.

Please note that due to privacy concerns users will not be able to view / printout their EPJB handover from any

largescreen EPJB logged in via kiosk mode.

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Referrals Referrals can be added, viewed or updated from within the Referrals/Diet tab of the Patient Details window.

To add a Referral:

Click the green plus to open the Referrals List

Select a Referral: the selected referral will display in the referrals table as ‘Requested’. Update the status by clicking on

the Allied Health, Medial, nursing or other tab and selecting the Referral.

Referrals with an asterisk * have been set to link to eMR feeds for the facility.

Referral status can be viewed in the EPJB Patient Summary if the column has been added. The colour will depend on the status:

Red for Requested/Acknowledged

Orange for In Progress

Green for Completed

Grey for Cancelled

Hovering over the cell will display the description, status and last update date/time of the Referral

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Individual Referral columns are available for:

Dietitian (DT)

Diabetic Nurse Educator/CNC (DIAB)

Discharge Planner (D/C)

Lactation Consultant (LAC)

Occupational Therapy (OT)

Orthotics (ORT)

Pharmacy (PHM)

Physiotherapy (Physio)

Podiatry (POD)

Social Work (SW)

Speech Pathology/Therapist (SP)

The referrals for these can be updated from a drop down list if there is no eMR feed:

R (Requested) in red

A (Acknowledged) red

IP (In Progress) in orange

C (Completed) in green

CA (Cancelled) in grey

Referral email notifications

The Patient Flow Administrator can setup email notifications when a referral has been ‘Requested’ or ‘Cancelled’. The email will

display the name of the facility, ward, patient ID and the referral requested or cancelled.

In-scope LHD’s will be able to see read only eMR referrals on the EPJB. These will not be able to be manually changed in the

EPJB.

For more information on how to activate these feeds, contact the Patient Flow Portal team at

[email protected]


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Diet

Diets populated by PAS or eMR are read only: they cannot be added to, edited or removed via the EPJB. Facilities that are not

receiving diets from PAS can manually add, edit or remove them via the EPJB. The Diet column can be updated in the EPJB Patient

Summary by single clicking in the cell in the Diet column, or within the Patient Details window.

To select a diet:

Highlight one or many (Ctrl or Shift and click) diets in the list on the left then drag and drop them to the list on the right

(or click the arrow) OR start typing the diet in the free text field at the top of the window to filter the list. E.g. typing

‘fish’ will only return values with the word ‘fish’ in the description.

Click ‘Save’

The diet will display in the Diet column on the Patient Summary window.

Hovering over the cell will display the full description of the Diet(s).

To remove a diet, open the Add or Remove Diet window and move the diet from the list on the right to the list on the

left of the window and click on the Save button.

Meal Assistance can be edited from the drop down with Assistance Required (Blue) and Full Assistance (Red) options. The EPJB

Summary diet cell will display the appropriate colour in the background

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Inter-Hospital Transfers (IHT) An IHT can be requested, updated or cancelled for a patient by:

Clicking the green plus next to Inter Hospital Transfers in the Patient Details window Transfer/PTS tab

Clicking ‘IHT’ Actions column of the Bed Board Patient List view

IHT Request Window

*The red asterisked fields are mandatory

Field Details Screenshot

Patient First Name Auto

Patient Last Name Auto

Patient ID Auto

Patient D.O.B Auto

Patient Address Auto

Gender Auto

Current Ward Auto

Financial Status Auto

Isolation Requirement

Manual

Cross talks with the Bed Board and EPJB “I/R” field.

Blank (default)

Adolescent

Behavioural

Clinical Care

Infection

Other

Palliative

Security

No

Urgency

Life threatening

Urgent specialist care < 24hrs

Inpatient specialist care 24-72hrs

Return Transfer of Care Post Specialist Care

Inpatient specialist care 24-72hrs (Future)

Return Transfer of Care Post Specialist Care (Future)

Accepting Speciality Drop down list

Estimated Transfer Date

Disabled and defaults to the “Now” date and time if:

Life threatening



Return Transfer of Care Post Specialist Care

Enabled, blank and mandatory if:

Inpatient specialist care 24-72hrs (Future)

Return Transfer of Care Post Specialist Care (Future)

Transfer Notes Free text

Requesting Doctor Auto

Contact Name Auto

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Field Details Screenshot

Contact Phone Auto

Patient being transferred to

Multiple facilities can be entered. Once one of the facilities has confirmed, transfers to other facilities are closed.

PTS booking can only be made if there is only one facility listed

Adding a facility and Doctor

Click Add Facility in the IHT request window

Click Search in the Facility field. Type part of a facility name then click search again. Click on the facility in the list.

Click Search in the Doctor Field. Type in part of a doctor’s name. Click on the doctor in the list. The Doctor’s name will be free-

text if the Facility is not on the PFP (e.g. Private Hospitals)

Once completed, you will be asked if you want to book PTS for the transfer.

The status of an IHT will be displayed

In the IHT section of the Patient Details Window

The IHT Out area of the EPJB ward Summary

The IHT column of the EPJB Patient Summary (if displayed) will update with an ‘R’ for Requested, C for Confirmed and I

for In Progress

The PFP Bed Board - Outgoing IHT tab.

To cancel or edit an IHT, click on the edit icon next to the open transfer in the IHT section of the Patient Details window or the

Outgoing IHT tab of the Bed Board. Cancelling the IHT will cancel any corresponding PTS.

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Patient Transport Service (PTS) Bookings PTS bookings can be made for in the PFP for admitted patients in NSW Health public hospitals. Non-admitted Emergency Department patients can be seen in the PFP in some LHDs. Non-admitted patients (OPD / Clinics) will still book PTS transport via telephone number 1300 233 500. You will not be allowed to complete the booking if the patient is:

• likely to deteriorate or • Falling outside “Between the Flags”

Without altered calling criteria documented. Inter Hospital Transfers (IHT) Inter-Hospital Transfer (IHT) requests must be made before the PTS can be booked. You will be asked if you want to book PTS each time you save an IHT request. If a booking has not already been made, click on the edit IHT icon in either the EPJB Patient Details window PFP Bed Board - Outgoing IHT tab and select Add PTS at the bottom of the IHT Request window.

The Patient’s details, from and to address and doctor details will be auto-populated from the IHT request.

PTS Booking form (IHT)

*The red asterisked fields are mandatory, as are the Patient Requirements

Page | 32

Discharges, Appointments, Dialysis and other bookings (non-IHT) Non-IHT PTS Bookings can be made by • Right-clicking a patient’s name in either the Bed Board patient List or EPJB Patient Summary

• Clicking the green plus next to the PTS Bookings section of the EPJB Patient Details window. • Clicking PTS within the Actions column of the Bed Board Patient List View

The PTS transport reasons available shown in the PTS Booking Form Field table. Patient, address and Facility details will auto-populate, but a different address can be entered. The red asterisked details are mandatory. Different Patient Requirements drop-downs will appear depending on the Transport Reason selected.

PTS Booking Form (non-IHT)

Selecting Dialysis or Appointments from the Transport Reason drop-down will give you the option to tick Repeat Transport, which will allow you to enter the appointment times for the appropriate days in the 24 hour clock format hh:mm e.g. 08:00. When you have saved this booking, you will be prompted to create return bookings.

Page | 33

PTS Booking Form Fields

PTS Field Options Comments

Transport reason * (The patient requirements will be dependent on selection)

Airport Transfer

Appointment

Dialysis In

Dialysis Out

ED Discharge

Escort Return

Intra Campus Transfer

New NH Admission

NICU Transfer Only appears if the patient is 3 weeks old or less

Other Discharge

Palliative Care Patients

Post Appointment

IHT for Specialist Care IHT request must be completed first

IHT Post Specialist care IHT request must be completed first

Transport Type * Apointment Time Only appears for Appointments and Dialysis

Pick Up Time The time transport is required (Calendar and 24hr clock)

Request Date/Time *

From Location * Patient Address When selected: Defaults to Patients address in PAS, can be edited by selecting Add Address

Facility When selected: defaults to current facility, can be edited by selecting Add Facility

Other Location Select Add Address and enter details

From Address Populates with selection in From Location

Current Ward Current PAS ward

To Location * Patient Address Defaults to Patients address in PAS, can be edited by selecting Add Address

Facility Defaults to current facility, can be edited by selecting Add Facility

Other Location Select Add Address and enter details

To Address Populates with selection in To Location

To Ward Free-text of destination ward if known

Requestor Name * Name of the person completing the request.

Requestor Phone * Phone number of person completing the request

Patient Weight (kg) * If patient weighs more than 120kg please include patient height, shoulder to shoulder and hip to hip measurements in the Diagnosis/Comments field

IHT Transfer Notes Notes from the IHT request

Diagnosis/Transport Comments Free text

Repeat Transport (Appointments and Dialysis)

Tick box Must be ticked to open the following options:

Start Date Time * Calender option of start date

End: After xx Occurrences Enter number up to 3 digits

End: By Date Calendar option of end date

Repeat Pattern * Every xx weeks: enter up to 2 digits

Exclude: Tick to exclude NSW Public Holidays

Time of Day* 24hr time with colon (eg: 08:00) must be written for the appointment time each day

Page | 34

PTS Patient Requirements

Patient Requirements Options Comments

Awaiting Bed Confirmation No/Yes IHT Only, defaults to No

Cardiac Monitor No/Yes

Clinical Requirement for Single Patient Transport

No/Yes Patient has a clinical condtion that requires thay be transferred by themselves

Clinical Requirement for Transport within 60 min

No/Yes Patient has a clinical condition requiring transport within 60 minutes request by the medical officer

Drains

No

Interthoracic (UWSD)

Surgical Drain

Escort from Ward

No Is the ward or family supplying an escort?

Cardiac Registered Nurse

Endorsed Enrolled Nurse

Family/Carer

Registered Nurse

Infections

No

C.Difficile

Chickenpox

CRE

Gastroenteritis (viral) Infections

Influenza

Measles

Meningococcal Disease

Mumps

Norovirus

Pertussis

Pulmonary TB

RSV

Scabies

Shingles

Inpatient for Cardiac Investigation No/Yes Patient is currently in hospital requiring transport for investigations relating to their heart

Intravenous Therapy

No

Central Venous Catheter (CVC)

Central Venous Catheter (CVC) Capped

Infusion - Blood

Infusion - Saline

Intravenous Canula (IVC) Capped

IV Medication DURING Transport

Peripherally Inserted Central Catheter (PICC)

Peripherally Inserted Central Catheter (PICC) Capped

Is the patient transferring for specialist care?

No/Yes

Is there a Resuscitation Plan? No/Yes Does the patient have a medically authorised order to use or withhold resuscitation measures?

Page | 35

Patient Requirements Options Comments

Mental Health Transport

No

Involuntary

Voluntary

Mobility

Ambulant

Capsule

Child Restraint

Humidicrib

Seated in Wheelchair DURING Transport

Stretcher

MRO

No

(ESBL) Extended Spectrum Beta Lactamase

(MRSA) Methicillin Resistant Staphylococcus Aureus (VRE) Vancomycin Resistant Enterococcus

MRO Transmisison Predictors

No Clinical conditions that may increase the risk of spreading Multiple Resistant Organisms (If applicable) Diarrhoea

Incontinence

Invasive Devices

None

Significant Cognitive Impairment

Uncovered Wound (Not covered by clean dressing)

Oxygen

No

Flow Rate 1-4 LPM

Mask - Flow Rate 6-15 LPM

Patient condition Between the Flags? No/Yes

Tracheostomy No/Yes

Viewing PTS Status

PTS Bookings will be displayed in the ID column of the EPJB Patient Summary with a T icon which will display the status of the

booking on hover over.

Page | 36

If the PTS column has been added to the EPJB then a vehicle will display with the following colours reflecting the status. Hover

over will also be available.

The PTS booking can also be seen in the Transfer/PTS tab of the Patient Details window

Editing or cancelling PTS

Click the Edit icon to edit or cancel the booking.

If the PTS is related to an IHT, then click the edit icon in the IHT field to edit or cancel.

Bed Confirmation If the receiving Hospital does not confirm the IHT and the bed is ready, update the ‘Bed Confirmation’ status in the EDIT PTS window

Page | 37

Inter-Ward Transfers (IWT) An IWT can be requested, updated or cancelled by:

Right-clicking a patient’s name in either the Bed Board patient List or EPJB Patient Summary

Clicking the green plus next to Inter Ward Transfers in the Patient Details window Transfers/PTS tab

Clicking ‘IWT’ Actions column of the Bed Board Patient List view

IWT Request Window

Field Auto or Manual Update Screenshot

Patient First Name Auto

Patient Last Name Auto

Patient ID Auto

Gender Auto

Patient D.O.B Auto

Current Ward Auto

Financial Status Auto

Isolation Requirement *


Blank (default)

Adolescent

Behavioural

Clinical Care

Infection

Other

Palliative

Security

No

Urgency *

Urgency of the transfer options:

Life threatening



Accepting Speciality Dropdown list

Estimated Transfer Date Manual

Transfer Notes Free Text

Requesting Doctor Auto

Contact Name Auto

Contact Phone Auto

To Ward Drop down list

Receiving Doctor Free Text

Contact Free Text

Page | 38

The status of an IWT will be displayed

In the IWT section of the Patient Details Window

The IWT Out area of the EPJB ward Summary

The IWT column of the EPJB Patient Summary (if displayed) will update with an ‘R’ for Requested, C for Confirmed and I

for In Progress

The PFP Bed Board - IWT tab.

To cancel or edit an IWT, click on the edit icon next to the open transfer in the IWT section of the Patient Details window or the

IWT tab of the Bed Board.

Page | 39

Direct Ward Admission (DWA) Click the number in the DWA area of the EPJB ward Summary to add or view a DWA

A PDF can be exported of the patients in the list

Click complete when the patient has been admitted to the ward

Edit or cancel the DWA

Select New Request to open the Request Ward Admission Window

Column Notes Screenshot

Patient Details

Free text for Name, ID and DOB

Isolation Requirement


From Location Home, Clinic or Other

Accepting Specialty

Dropdown list

Estimated Admission Date

Estimated LOS In days

Notes Free text

To Ward Dropdown list

Accepting Doctor

Click search to find AMO

Contact and Phone

Free text

DWAs will also be displayed in the PFP Bed Board Transfers tab.

The status will have to have completed ticked when the transfer is complete as the free-text entries will not align

with a PAS admission.

Page | 40

Bed Status

An empty bed will display as a green row with the status of Open displayed in the ID column.

The status of a bed can be changed by double-clicking on an empty bed row to open the Update Bed Status window

Select the status required. This will display in the ID column of that bed row on the EPJB.

Enter optional notes, Nurse Name, a patient name if the bed status selected is Pt Off Ward, Boarder or Reserved and click on the

Save button.

• Terminal or Infectious Clean requirement will display in the EDD column.

• Notes if entered will display in the EDD column.

• Patient Name if entered will display in the Surname column.

• Nurse will display in the Nurse Column (if a chosen column).

• Hovering over the EDD or Surname cell on the EPJB Patient Summary will show any notes entered

A patient can still be admitted or transferred into the bed in PAS. If this occurs the status will be cleared and the patient will display on the EPJB Patient Summary as usual. Once the patient is discharged in PAS, the bed will default to Open.

Bed Status Information

Status Description Business Rules & Conditional

Formatting

Open

(Green) Default

Can be flagged as Terminal Clean or

Infectious Clean, which will display EDD

column. Text on the row will display

red.

Pt. Off

Ward

(Grey)

Pt. Off Ward beds display

as light grey rows with

black text. Free text notes/Nurse Name can be

entered. A Patient Name must be

entered. Reserved

(Grey)

Reserved beds display as

light grey rows with

black text.

Unavailable

(Orange)

Unavailable beds display

as brown rows with black

text.

Free text notes/Nurse Name can be

entered.

Boarder

(Grey)

Boarder beds will display

as light grey rows with

black text.

Free text notes/Nurse Name can be

entered

A Patient Name must be entered

Page | 41

EPJB Ward and Bed Setup

Patient Flow Administrators, Patient Flow Managers and Clinical Managers can make beds active or inactive by clicking the EPJB

and ward bed setup icon on the top right of the EPJB.

If a bed is made inactive it will not display on the EPJB Patient Summary unless a patient is admitted to that bed in PAS. For more

information about making beds active or inactive refer to the PFP Administrator Guide.

Page | 42

Appendix: EPJB Data Columns The following table shows the multiple data columns available for your EPJB display, their options and data sources

Long Name Short Name Description Options Manual Update

Allowed Hover Over Text Data Source

Absconding Risk Abs Displays whether the patient is at risk of absconding.

Blank (default)

Low (Green background)

Med (Orange background)

High (Red background

Yes Yes EPJB

Admission Date Adm Date Date the patient was admitted as dd/mm/yyyy. N/A No No PAS

Admission Reason Adm Reason Displays the patient’s admission reason. N/A

No Yes PAS

Admission Reason Icon A/R Icon to indicate the patient has an admission reason. N/A

No Yes PAS

Admission and Discharge Risk Assessment Tool

ADRAT Displays whether a patient has a completed ADRAT

N = No (default)

Y = Yes

R = Yes – Risk identified

Yes Yes EPJB

Admission Risk Adm Risk Displays whether the patient has any admission risks. ‘Yes’ for patients who have >= 1 admission risk.

Blank if no Admission risks No Yes PFP calculated

Admitted From Adm From Where the patient was admitted from.

Blank (default)

Home

Hostel

NFA

OSV

Other

Pall Care

Priv Hosp

Public Hospital

RACF

Rehab

Respite

Yes No EPJB

Age Age

< 31 days old displayed in days.

< 2 years old displayed in months as ‘mths’.

> 2 years old displayed in years as ‘yrs’.

N/A No No PAS

Aggression Risk Agg Displays whether the patient is at risk of aggression. Blank (default)

Low (Green background) Yes Yes EPJB

Page | 43





Alerts Alerts

Icon to indicate the alert type for the patient:

Allergies

Special Alerts

Security Alerts

Infection Alerts

Clinical Alerts

Administrative Alerts

N/A No Yes –displays the type and actual alert name.

PAS

Allied Health Staff Names

A/H Name Allied Health staff member name. Free-text Yes Yes EPJB

AMO AMO Surname and first initial of the patient’s AMO. N/A No Yes – displays Surname and First Name

PAS

Bed Bed

Bed number the patient is occupying.

MANDATORY COLUMN

If bed tagged Well Baby, Boarder or Lodger bed then # will

display left of Bed number. Green cell = single room.

N/A No Yes PAS

Boostrix Status dTpa Displays vaccination status.

Blank (default)

Yes

No

Refused

Yes No EPJB

Breast Feeding Education (Maternity)

BFE Status of Breast Feeding education.

Blank (default)

Not started

In Progress

Completed

N/A

Yes No EPJB

Carers Staying with Patient

Carer Displays if a Carer is staying with the patient. Blank (default)

Yes (Optional free text field enabled) Yes Yes EPJB

Care Type Care Type Patient’s care type as sourced from PAS.

N/A No Yes PAS

Case Manager Name (Mental Health)

Case Manager Name/details of case manager. Free-text Yes Yes EPJB

Collaborative Care Plan (Mental Health)

Care Plan Displays if a collaborative Care Plan has been commenced Yes

No Yes Yes EPJB

Page | 44



Refused

Criteria Led Discharge CLD

Displays if the Patient is eligible for a Criteria Led Discharge

Blank

Eligible for CLD

Criteria Set and Agreed

CLD completed

Yes Yes EPJB

Cytotoxic CYT Indicates the patient is cytotoxic. Blank (default)

Yes Yes Yes EPJB

Deliberate Self harm Risk

DSH Displays whether the patient is at risk of deliberate self-harm.

Blank (default)




Yes Yes EPJB

Delirium Screen Delirium Displays if the patient is at risk of delirium.

Blank (default)

Yes

No

Yes Yes EPJB

Dialysis Dial

Icon to indicate the patient requires dialysis.

Blank (default)

Yes

Yes No EPJB

Diabetes Educator/CNC DIAB Status of a Diabetes Educator/CNC referral.

Yes - if not populated by eMR

Yes EPJB or eMR

Diet Diet Displays the patient’s diet requirements. Display for Assistance Required and Full Supervision.

Yes if data source = EPJB

No if data source = PAS

Yes EPJB or PAS

Dietitian Referral DT Status of a Dietitian referral for the patient. Yes - if not populated by eMR

Yes EPJB or eMR

Page | 45



D.O.B. D.O.B. Patient’s date of birth as dd/mm/yyyy. N/A

No No PAS

Discharge Lounge DCL Indicates that the patient is suitable for transfer to a Discharge Lounge.

Blank (default)

Yes- cell shaded green

No – cell shaded red

Yes No EPJB

Discharge Plan DC Plan Displays the patient’s discharge plan. N/A Yes Yes EPJB

Discharge Planner D/C Status of the Discharge Planner referral


Yes EPJB or eMR

Discharge Script DC Script Status of any discharge prescriptions.

Blank (default)

Required

Written

In Pharmacy

Dispensed

Completed

Yes No EPJB

Discharge Summary DC Summary Status of the patient’s discharge summary.

Not started (default)

In Progress

Completed

Yes No EPJB

Page | 46



Discharge To Disch To Where the patient is to be discharged to.

Blank (default)

Home

Hostel

NFA

OSV

Other

Pall Care

Priv Hosp

Public Hospital

RACF

Rehab

Respite

To Be Advised

Yes No EPJB

Estimated Date of Discharge

EDD Displays the patient’s EDD as dd/mm/yy.

MANDATORY COLUMN Select calendar date

Yes for most LHDs

Yes EPJB or PAS

Estimated Date of Discharge #

EDD # The number of days to the patient’s EDD. Select number of days Yes for most LHDs

Yes EPJB or PAS

Falls Risk Falls Displays whether the patient is at risk of a fall. Enter the Ontario Modified Stratify numeric value (between 0 and 30)

Blank (default)

0 – 8 = Low Risk

>= 9 = High Risk (Orange cell background)

Yes Yes EPJB

Financial Description Fin. Description Financial description associated to the status. N/A No Yes PFP

Financial Disposition $ Displays whether the patient can manage their money. Blank (default)

Yes Yes No EPJB

Financial Status Fin

Pub: Public

Pri: Private

DVA: DVA

WC: Workers Compensation

MVA: Motor Vehicle Accident

I: Ineligible

OC: Other Comp

DC: Deferred

O: Other

N: Not Specified

N/A No Yes PAS

First Name First Name If there are patients with same or similar sounding names the field will highlight with red border

N/A No Yes PAS

Functional Independence Measure

FIM Displays the patient’s FIM score.

Blank (Default).

Enter numeric value 18 – 126

Optional date field enabled.

Yes Yes EPJB

Page | 47



Gender M/F Patient’s gender as an icon.

M = male

F = female

I = Indeterminate

U = Unknown

No No PAS

Gestation (Maternity) Gest. Gestation in weeks. Blank (Default).

Enter numeric value 0 – 45 weeks and 0 - 6 days. Yes Yes EPJB

Good to Go G2G Displays if patient is a confirmed discharge today

Blank (default)

Yes (Green background)

10AM (Green background)

? (Orange background)

No (Red background)

Yes Yes EPJB

Hepatitis B Hep B Patient’s vaccination status.

Blank (default)

Yes

No

Refused

Yes No EPJB

Hospital LOS HLOS Displays the patient’s length of stay in the hospital in days.

N/A No No PFP calculated

Hours Since Birth

Displays the hours since birth for babies born in hospital.

N/A No Yes PFP calculated

IHT Status IHT

Status of the patient’s inter hospital transfer.

The colour of the status indicates if the IHT has exceeded the transfer time for the given urgency.

E = Estimated

R = Requested

C = Confirmed

IP = In Progress

No Yes PFP

Initial Estimated Date of Discharge

Initial EDD Displays the patient’s initial clinician defined EDD N/A No No PAS

In Safe Hands ISH

Displays if the patient is identified as suitable for the ‘In Safe Hands’ program

Blank (default)

Yes

No

Yes Yes EPJB

Isolation Requirement I/R Displays Isolation requirement. Free text can also be entered. Cross-talks with bed board and Transfer requests

Blank (default)

Adolescent

Behavioural

Clinical Care

Infection

Other

Palliative

Security

Yes Yes EPJB

Page | 48



No

IWT Status IWT

Status of the patient’s inter-ward transfer.

The colour of the status indicates if the IHT has exceeded the transfer time for the given urgency.

R = Requested. No Yes PFP

Lactation Referral LACT Status of the Lactation consultant referral


Yes EPJB or eMR

Leave Status Leave Status Leave status of the patient. N/A

Yes Yes EPJB

Legal Status Legal Stat Displays if the patient is an involuntarily or voluntarily patient.

Blank (default)

V = Voluntary

CTOB = Community Treatment Order Breach

F = Forensic Order

G = Guardianship Order

I-DAT = Involuntary Drug & Alcohol Treatment

I-MD = Involuntary Mentally Disordered

I-MI = Involuntary Mentally Ill

AP= Assessable Persons

IPO = Inpatient Order

Mandatory date field enabled if Involuntary status selected. If expired, cell = red. If expiry is <14 days away then cell = orange.

Yes Yes EPJB

Location Status of Baby (Maternity)

Baby Location of the baby. N/A Yes Yes EPJB

Meal Assistance Meal Ast Displays if a patient Requires assistance with their meals.

Blank (default)

Assistance Required

(Blue background)

Full Supervision

(Red background)

Yes Yes EPJB

Mechanical Ventilation Vent Whether the patient is being mechanically ventilated Yes

Page | 49



Status No

Medically Fit for Discharge

Fit for DC

Displays if the patient is medically fit for discharge.

Blank (default)

Yes

No

Yes No EPJB

Mental Health Outcomes and Assessment Tool

MHOAT Displays whether the Mental Health Outcomes and Assessment tool has been completed.

No (default

Yes Yes Yes EPJB

Mental Health Care Levels

Level Care Level of the patient Blank (default)

1, 2, 3 or 4 Yes Yes EPJB

Mental health care Zones

Zone Care Zone of the patient

Blank (default

Red

Amber

Green

Yes Yes EPJB

Mental Health Risk Status

MHRS Patient’s mental health risk status.

Blank (default)



High (Red background)

Yes No EPJB

Midwifery Support Program (Maternity)

MSP Displays if a patient is suitable for early discharge.

Blank (default)

Yes

No

Yes No EPJB

Name of Mental Health Nurse

MH Nurse

Name/details of the Mental Health nurse taking care of the patient.

Free-text Yes Yes EPJB

Name of Midwife Midwife Name of the Midwife taking care of the patient. N/A Yes Yes EPJB

Mobility Mobility Patient’s mobility requirements. Free text can also be entered

Blank (default)

Independent

Supervised

1 Assist

Device + 1 Assist

2 Assist

Device + 2 Assist

Yes Yes EPJB

Mode of Birth (Maternity)

MOB Displays the Mode of Birth.

Blank (default)

Assisted Vaginal (AV)

LSCS Planned (EL.CS)

LSCS Emerg (EM.CS)

Vaginal (V)

Yes Yes EPJB

Page | 50



Monitor Monitor

Displays if the patient needs monitoring. Alpha numeric free text (2 characters) can also be entered to indicate either the category of monitoring required or the number of the Telemetry unit.

Blank (default)

Tele

1:1

T+1:1

Yes Yes EPJB

NDIS Participant NDIS NDIS status taken from PAS

NDIS Participant

NDIS Ineligible

NDIS – Client has declined NDIS assistance

NDIS Application Outcome pending

NDIS Participant LRC Transition

No Yes PAS

NDIS # NDIS Number NDIS number from Cerner PAS N/A No Yes Cerner PAS

Name of Nurse Nurse Name of the nurse taking care of the patient. Free-text Yes Yes EPJB

Neutropenic Neutro Displays if the patient is neutropenic. Blank (default)

Yes Yes No EPJB

New Born Screen Tool (Maternity)

NBST Displays if the New Born Screening Tool has been completed.

Blank (default)

Yes

No

Refused

Yes No EPJB

Non Clinical Notes Non Clinical Notes

Displays free text notes. Free-text Yes Yes EPJB

Nursing Dependency Nur Dep The Nursing Dependency ratio

1:1

1:2

1:3

1:4

>1:1

Yes Yes EPJB

Nutrition Screen Nutrition Displays if the patient has had a malnutrition screen.

Blank (default)

Yes

No

Yes No EPJB

Page | 51



Orthotics Referral ORT Status of an Orthotics referral.


Yes EPJB or eMR

Occupational Therapy Referral

OT Status of an Occupational Therapy referral.


Yes EPJB or eMR

Paediatric Check P.C. Displays if the Paediatric check has been carried out.

Blank (Default)

Yes

No

N/A

No No EPJB

Parity (Maternity) Parity Displays the patient’s parity.

Blank (Default)

Multipara

Primipara

Yes No EPJB

Patient ID ID

Patient’s ID either MRN or UID depending on the LHD. Highlighted with orange if the patient is on leave in PAS.

MANDATORY COLUMN

N/A No Yes PAS

Page | 52



Patient Transport Service Booking Details

PTS

Status of the PTS transport

No Yes PTS

Patient Transport Service Status

PTS Status Displays the time of ‘Pick-up’ from sending hospital and displays time of ‘Delivery’ to the accepting Hospital.

N/A No Yes PTS

Pharmacy Referral PHM Status of a Pharmacy referral for the patient.


Yes EPJB or eMR

Physical Check (Mental Health)

Phy C Displays whether the patient has had a physical check.

Blank (default)

Yes

No

N/A

Yes No EPJB

Physical Observation Obs Frequency at which a patient requires observation.

Blank (default)

Constant

15 min

30 min

Hourly

Yes No EPJB

Page | 53



2 hourly

4 hourly

QID

TDS

BD

Daily

Blood

Neuro

Nocte

Periph

Post-op

Vasc

Monthly

Physiotherapist

Referral Phys Status of a Physiotherapy referral for the patient.


Yes EPJB or eMR

Podiatry Referral POD Status of a Podiatry referral for the patient.


Yes EPJB or eMR

Page | 54



Pressure Area Risk PA Risk Displays if the patient is at risk of a pressure sore. Enter the Waterlow score numeric value (between 1 and 64)

Blank (default)

<10 = No Risk

>=10 = At Risk

<15 = High Risk

>= 15 = Very High Risk

Yes Yes EPJB

Referral to Interstate Services

Interstate Displays interstate services requested. Free-text Yes Yes EPJB

Referrals Referrals

Referrals initiated for the patient. Referrals can be added or removed for all patients even if the Referrals column is not included on the EPJB Ward View.

Allied Health

Medical

Nursing

Other Referrals


Yes EPJB or eMR

Rhesus Status Rh Displays if the patients rhesus status

Blank (default)

Positive

Negative

Yes No EPJB

Room Name Room Room number the bed is associated with

N/A

No Yes PAS

Rubella Immunity Status Rubella Rubella status of the patient.

Blank(default)

Immune

Non Immune

Borderline

Unknown

Yes No EPJB

Sexual Safety (Mental Health)

S/S Displays whether the patient’s sexual safety is at risk.

Blank (default)




Yes Yes EPJB

Page | 55



Single Room SR

Icon if the bed is in a single room.

N/A

No Yes PAS and PFP

Social Work Referral SW Status of a Social Work referral for the patient.


Yes EPJB or eMR

Specialty Specialty Medical specialty the patient is admitted under as sourced from PAS.

N/A No Yes PAS

Speech Pathology/Therapist Referral

SP Status of a Speech Pathology/Therapist referral for the patient.


Yes EPJB or eMR

Suburb Suburb Displays the suburb the patient resides in. N/A No Yes PAS

Suicide Risk (Mental Health)

S/R Displays if the patient is at risk of suicide.

Blank (default)




Yes Yes EPJB

Surname Surname

Patient’s surname.

If there are patients with same or similar sounding surnames the field will highlight with a red border

MANDATORY COLUMN

N/A No Yes PAS

Page | 56



SWISH (Maternity) SWISH Displays if the baby has been consulted for State-wide Infant Screening Hearing (SWISH) Program.

Blank (default)

Yes

No

Refused

Yes No EPJB

Team Contact Team Contact Contact details of Team. Free-text Yes Yes EPJB

Team Name Team Name of Team. Free-text Yes Yes EPJB

Team Round Attended Round Displays the last date the Team reviewed the patient. Calendar

Blank by default Yes No EPJB

Time in Ward

Time (hrs)

Displays the patient’s ward length of stay in hours. Column displays in a defined colour if specific business rules are met.

See table 15 below.

N/A No Yes PFP calculated

Transport Booked Transport Booked

Displays what transport has been booked for the patient. N/A

Yes Yes EPJB

Vitamin K Vit K Patient’s vaccination status.

Blank (default)

Yes

No

Refused

Yes No EPJB

Vulnerability Vul Displays whether the patient is vulnerable/at risk of exploitation.

Blank (default)




Yes Yes EPJB

Waiting for What Reason

W4W Display’s the letter corresponding to the open waiting for what reasons assigned to a patient.

If patient has an open W4W reason displays as:

C for Consult.

D for Diagnostic/Treatment.

DP for Discharge Process.

OHR for Out of Hospital Referral.

T for Transfer/Transport.

M for multiple W4W reasons.

Yes Yes PFP

Ward Admission Date Ward

Adm

Displays the date the patient was admitted to the ward as dd-mm-yyyy.

N/A No No PAS

Ward LOS WLOS Patient’s length of stay in this ward in days. N/A No No PFP calculated

Ward Round Priority Priority Displays the priority of the patient in the ward. N/A Yes No EPJB

Patient Flow Portal Electronic Patient Journey oard … · 2018-05-14 · Patient Flow Portal...

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