Partnership

Joint Technical Secretariat

Seminar for Beneficiaries13-14 August, 2013

Rezekne, Latvia

Working together defines ENPI CBC

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ENPI CBC aims at unifying different actors from EU and Russia in a cross-border partnership around shared needs

Different views on the same subject means also a higher potential for stronger and more strategically relevant results

ENPI CBC projects are not just built on contents but also on the quality of partnerships

Your partnership agreement

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A framework specifying key roles and obligations for:• The Beneficiary

• Overall legal and financial responsibility for project implementation

• Receives the financial contribution from the JMA and ensures it is managed and distributed to partners in accordance with the partnership agreements

• Directly accountable to the JTS/JMA for the operational and financial progress of activities and providing reports

• Responsible for coordination and keeping partners informed of project overall progress and contractual changes

• The Partners• Timely delivery of activities• Appropriate use of funds (sound financial management,

respect of accounting, procurement and visibility rules)• Regular information and adequate reporting to the Beneficiary

Beneficiary and each partner need to further agree on:

– Precise conditions for money tranfer (request for payment, currency…)

– Detailed list of tasks and responsabilities per partner in project implementation (based on workplan)

– Monitoring of project technical and financial progress (regularity, templates…)

– Reporting templates and requirements (language, which attachment…), procedures to jointly agree on reports

– Internal communication procedures– Procedures for the ‘open-to-control’ period

Your partnership in practice

Good practice in partnership

Good practice:

Establish clear communication procedures

Establish clear responsibilities for each partner

Encourage project co-ownership

Set up and build the project team

Who else is involved in the project?

• Associates

May not receive funding (except per diem and travel) May play a real role in the project Were described in your project proposal

• Subcontractors Contracted specifically for some works, supplies,

services Are contracted respecting procurement procedures

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The start up of your activities (1)

• Plan a project kick off meeting with all partners, including at least half day with the financial managers:– Agree or confirm there on exact roles of each

partner and on reporting obligations– Appoint or confirm overall coordinator, but also

coordinators at partner level– Ensure that all partners have a shared

understanding of the project goals, activities and expected results and revise your working plan

– Ensure good understanding of applicable rules (accounting, procurement, visibility, expenditure verification…)

The start up of your activities (2)

• Set up a monitoring system

• Prepare a financial plan

• Set up a project accounting system

• Draw up a procurement plan

Programmas nākotne..

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Thanks for attention!