Partnership Guide...NFP Single trade stand $3,500 Five NFP Double trade stand $4,500 Two Indigenous...

Partnership Guide

Partnership Packages Investment Availability

Principal Partners $25,000 Two

Gala Dinner Partner $25,000 Exclusive

Audio Visual Partner $20,000 Exclusive

Major Partners $18,000 Eight

Networking Function Partner $18,000 Exclusive

Recharge Lounge Partner $10,000 Exclusive

Key Partners $8,000 Twelve

Conference App and Wi-Fi Partner $7,500 Exclusive

Daily Coffee Station Partners $7,500 Three

Scientific Poster Partner $6,000 Exclusive

Delegate Tote Partner $5,000 Exclusive

Pen Partner $5,000 Exclusive

Note Pad Partner $5,000 Exclusive

Lanyard Partner $3,500 Exclusive

AIDA Award Partners $3,000 Three

Advertising Packages

E-Satchel insert $500 Unlimited

Digital advertisement $550 Unlimited

Tote bag insert $1,000 Unlimited

Not-For-Profit Exhibition

NFP Single trade stand $3,500 Five

NFP Double trade stand $4,500 Two

Indigenous Medical Student and JMO Sponsorship

Future Leaders’ Sponsors $17,500 Unlimited

Indigenous Medical Student Sponsors $3,500 Unlimited

Indigenous Junior Medical Officer Sponsor $2,750 Unlimited Price includes GST.

Organisations who partnered with us in 2019 will be afforded the first offer on the partnership package (or similar) they took in 2019.

The following pages contain a full listing of the partnership packages and their inclusions. All partnership packages will receive acknowledgement through AIDA’s website, social media channels and in the AIDA conference eNewsletter.

Please note that all adverts, flyers, e-Brochures and merchandise items are subject to AIDA’s pre-approval. Due dates will be provided once your package has been confirmed.

Packages at a glanceShow your support for our organisation and our members by partnering with us for 20-21. It is an opportunity to feature your organisation to a target market of more than 400 delegates, in one location, across three days.

2 | AIDA 20-21 Partnership Opportunities

WelcomeIt gives me great pleasure to share with you the theme for AIDA 20-21, Powerful Voice.

We chose this theme because Aboriginal and Torres Strait Islander doctors have the privilege and fortune of having a voice in improving the health of our Peoples. There is an enormous challenge ahead, and we must all raise our voices to effect change. In order to have a Powerful Voice, AIDA works with our Aboriginal community-controlled health sector, with our Peoples and communities across Australia, and with Non-Indigenous people and organisations who will lend their voice to the task.

At the 20-21 Conference we want to hear from students, doctors, researchers, medical bodies and organisations who are leading in their work. We want to hear from anyone who is working to improve Aboriginal and Torres Strait Islander health, and the health workforce – to form a Powerful Voice for change.

These are key priorities for us as we work toward building and sustaining culturally safe workplaces across the health sector and our overall goal of improving health outcomes for Aboriginal and Torres Strait Islander Peoples.

We ask you to join us in this important conversation by attending our conference, submitting an abstract to deliver a workshop or presentation to our delegates, or partnering with us through one of our partnership packages.

Your support is invaluable to us in delivering a strong conference program, rich in relevant academic and scientific content. Your partnership also helps us to build a powerful cultural element and provide networking and mentoring opportunities, all of which greatly support our Aboriginal and Torres Strait Islander medical

student and graduate members.

Our partners are invaluable to us and we look forward to supporting you as you have supported us. We invite you to

present to, work, talk and meet with the largest cohort of Indigenous doctors and medical student in one location

for three days.

We look forward to working with you at AIDA 2020-21 on the Gold Coast and talking with you about ways in which you can be part of our Powerful Voice.

Regards

Monica Barolits-McCabe CEO

AIDA 20-21 Partnership Opportunities | 3

What can we accomplish together?

A successful partnership can create a strategic vision for the industry, show

delegates the suite of solutions and technologies available, reinforce brand positioning and differentiate between

competitors. Partners can build on their immediate and future sales leads no matter the length of your sales cycle.

Why partner?The AIDA conference brings together sector experts, future and current Indigenous medical students, graduates and those interested in Aboriginal and Torres Strait Islander health and medicine from around Australia and the Pacific.

Conference partners have direct access to conference delegates to improve delegates’ knowledge and understanding of the services and products they provide, in a culturally safe listening and learning environment.

We are committed to delivering an exceptional user experience, maximising and generating value, providing great exposure to Australia’s Indigenous Healthcare industry.

Being a conference partner provides an excellent opportunity to: » demonstrate your organisation’s commitment to Closing the Gap and form part of your Reconciliation Action Plan

» demonstrate your organisation’s alignment with AIDA’s vision, brand and expertise

» demonstrate your organisation’s interests, expertise and relevance to Aboriginal and Torres Strait Islander health

» promote your organisation and your products/services to delegates including health sector experts, clinicians, Indigenous medical graduates and medical students, and policy makers

» maintain a high profile within the health sector » show your organisation’s support for the Indigenous health sector, and for current and future Indigenous doctors

» establish new, and develop existing relationships with key leaders, decision makers, and other organisations.

Program overview

TUESDAY 29 JUNE

WEDNESDAY 30 JUNE

THURSDAY 1 JULY

FRIDAY 2 JULY

Pre-Conference Member day Main Program: Day 1 Main Program: Day 2

Pre Conference workshops

Exhibition Exhibition Exhibition

Exhibitor bump in Cultural Workshops Keynote Plenary Session Keynote Plenary Session

Cultural Workshops Presentations Panels Presentations/Panels

Yarning Circles Workshops Workshops

Cultural Workshops Growing Our Fellows Exhibitor bump out

Welcome Reception Evening Networking Reception

Gala Dinner AIDA Awards

Graduation Awards


2019 Delegate ProfilePartners of AIDA 2020-21 will have access to the largest cohort of Aboriginal and Torres Strait Islander doctors and medical students in Australia.

Indigenous doctors 21%

19%

20%

40%

Indigenous medical students

Associate members

Non-members

MEMBERS

AGE GENDER TECHNOLOGY USE

36%

12%14%

22%16%

<25 26-35 36-45 46-55 55+

of delegates say the primary reason for attending is to NETWORK WITH AIDA MEMBERS/SECTOR PROFESSIONALS

of delegates say they want to be UPDATED ON DEVELOPMENTS IN THE SECTOR

Smartphone Laptop Tablet

9%28%94%

62%

38%

Female

Male

95%

42%

“My biggest highlight of the 2019 AIDA Conference

was reinforcing that feeling of connectedness. Reminding me that although a long pathway, there are people across Australia supporting

me to succeed.”

– Delegate, 2019

“The AIDA conference provided me with a safe space to talk to

colleagues and feel the support of my peers. It’s a great space to make

new friendships and professional connections.”

– Delegate, 2019


Social Change Partners

PRINCIPAL PARTNERS $25,000TWO

Benefit/Deliverables

» Acknowledgement on the AIDA conference website, social media and e-Newsletters

» Company biography, logo and e-brochure profiled on the conference website and in the delegate app.

» Access AIDA marketing tool guide and direct access to the AIDA Partnerships Advisor

» Acknowledgment at a plenary session on Thursday 1 or Friday 2 July 2021

» 5-minute address at a plenary session on Thursday 1 or Friday 2 July 2021

» Display of 2 banners at a plenary session on Thursday 1 or Friday 2 July 2021

» Logo placement on PowerPoint slide at a plenary session onThursday 1 or Friday 2 July 2021

» 2 digital ads displayed on the media stream wall

» 1 digital ad displayed in the delegate app

» Double trade stand booth

» Lead scanning for exhibition visitors

» 4 exhibitor registrations (excl dinners)

» 4 Gala dinner tickets

» 2 e-brochures for the e-satchel

» 1 merchandise inclusion in the delegate tote (requires AIDA’s approval)

» 1 promotional flyer on the Thursday or Friday morning plenary chairs

» 4 social media re-posts/tweets relating to conference

» Professional photos of trade stand booth and guests

» First option for same or similar package in 2022

6 | AIDA 20-21 Partnership Opportunities Price includes GST

MAJOR PARTNERS $18,000EIGHT




» Access AIDA marketing tool guide and Partnerships Advisor

» Display of 1 banner in plenary room

» 1 digital ad displayed on Media stream wall

» 1 digital ad displayed in delegate app

» Single trade stand booth


» 3 exhibition regos (excl dinners)

» 1 e-brochure for the e-satchel

» 1 merchandise inclusion in the delegate tote




KEY PARTNERS $8,000TWELVE




» Access AIDA marketing tool guide



» 1 exhibition rego (excl dinners)




“The conference was an amazing opportunity for me and fellow Indigenous

medical students and doctors to again come together to network and grow through the sharing of knowledge and experiences.

It provided me with the opportunity to reunite with the community that AIDA has built over

the years and learn about the direction of Indigenous health in Australia.”

– Delegate, 2019

AIDA 20-21 Partnership Opportunities | 7Price includes GST

Evening Function Partners

NETWORKING FUNCTION PARTNER $18,000EXCLUSIVE





» Acknowledgment at the networking function

» 5 min address at the networking function

» Display of 2 banners at the networking function

» Logo placement on PowerPoint slide at the networking function


» Single trade stand booth in conference exhibition (Wed – Fri)



» 10 networking function tickets

» 1 digital e-brochure for the e-satchel




GALA DINNER PARTNER $25,000EXCLUSIVE





» Acknowledgment at Gala dinner

» 5 min address at the Gala dinner

» Display of 2 banners at the Gala dinner

» Logo placement on PowerPoint slide at the Gala dinner






» 10 Gala dinner tickets (one table)


» Logo placed on the Gala dinner menu




8 | AIDA 2021 Partnership Opportunities Price includes GST

IT Partners

AUDIO VISUAL PARTNER $20,000EXCLUSIVE





» Display of 1 banner in plenary room at the AV desk

» Display of 1 banner at the Gala dinner AV desk

» Logo placement on holding slides in plenary (Weds, Thurs & Fri)

» 2 ads displayed on Media stream wall



» 2 digital e-brochures for the e-satchel





» Professional photo of trade stand and guest(s)

CONFERENCE APP AND WIFI PARTNER $7,500EXCLUSIVE




» 2 digital ads displayed on Media stream wall

» Naming rights for the WiFi password







AIDA 2021 Partnership Opportunities | 9Price includes GST

Program Provider Partners

AIDA AWARD PARTNER $3,000THREE




» One banner displayed at the Gala dinner

» Logo placement on the AIDA Award PowerPoint slide

» Logo placement on the AIDA Award

» Co-Branding Media Release of announcing Award winner


SCIENTIFIC POSTER PARTNER $6,000EXCLUSIVE







» Display 1 banner at the poster area

» Logo placement on the poster area screen



Station Partnership Packages

RECHARGE LOUNGE PARTNER $10,000EXCLUSIVE




» Branding of the recharge device stations (2)

» Access AIDA marketing tool guide and AIDA’s Partnerships Advisor

» Nominate an exhibition MC to make announcements, promote booths and engage delegates during the catering breaks

» Display of 2 banners at the recharge lounge

» Display your logo on the PowerPoint screen in the recharge lounge

» 2 digital ads displayed on Media Stream wall





» 1 promo flyer displayed on recharge lounge tables


» Professional photo of trade stand booth


DAILY COFFEE STATION PARTNER $7,500THREE




» Daily branding of the coffee station

» 1 banner placement at the coffee station

» 1 digital ad displayed on Media Stream wall



» Opportunity to provide branded keep cups for delegates (at your cost)

» Opportunity to provide branded stirrers for delegates (at your cost)

» Opportunity to provide branded serviettes for delegates (at your cost)

» Opportunity to brand the daily Barista’s apron

*Note the coffee stations are open during catering break times only (at your own cost).

**Exclusive Coffee Cart Station Partner is available for $20,000. Includes above benefits across all three days of the event (Wednesday – Friday)


Collateral Partnership Packages

DELEGATE TOTE PARTNER $5,000EXCLUSIVE




» Co-branding of the delegate tote (450)



» 1 tote merchandise inclusion


LANYARD PARTNER $3,500EXCLUSIVE




» Co-branding of the name badge Lanyard (450)



PEN PARTNER $5,000EXCLUSIVE




» Co-branding of the delegate pen (450)




NOTE-PAD PARTNER $5,000EXCLUSIVE




» Co-branding of the delegate note pad (450 x A5, 20 pages)





Not for Profit Packages

NFP TRADE STAND BOOTH – SINGLE $3,500FIVE





» 1 exhibition registration (excl dinners)


NFP TRADE STAND BOOTH – DOUBLE $4,500TWO




» Double trade stand booth

» 2 exhibition registration (excl dinners)



Advertising packages

E-SATCHEL INSERT $500UNLIMITED


» 1 e-flyer in the e-satchel

TOTE-BAG INSERT $1,000UNLIMITED


» 1 flyer (max A4 double sided) in the conference tote bag

» e-flyer version of flyer in the e-satchel

DIGITAL ADVERTISING $550UNLIMITED


» 1 digital ad displayed on media stream wall


Student and junior medical officer sponsorship

STUDENT SPONSOR $3,500UNLIMITED

Benefit/Deliverables » Sponsor 1 x Indigenous medical student to attend conference


» Provision of Conference report direct from sponsored student

JMO SPONSOR $2,750UNLIMITED

Benefit/Deliverables » Sponsor 1 x Indigenous junior medical officer to attend conference

» Company biography, logo and e-brochure profiled on the conference website and in the delegate app

FUTURE LEADERS PARTNER $17,500FIVE

Benefit/Deliverables » Sponsor five Indigenous medical students » Company biography, logo and e-brochure profiled on the conference website and in the delegate app.

» Provision of Conference report(s) direct from sponsored student(s)

» Provision of these students to attend your presentation/workshop etc.

» 3 Invitations to attend the AIDA briefing dinner and meet your students

“As a student, this is also a fantastic learning opportunity, particularly with the hands-on workshops available. I can learn skills that

as a pre-clinical medical student I might not otherwise get the opportunity to. It is also a

chance to put medicine into perspective, which can be easy to forget about, particularly in

the lead up to exams.”

– Delegate, 2019


Terms and ConditionsAIDA reserves the right to decline any partnership or sponsorship booking based on the partners’ alignment with AIDA’s Vision, mission and values. AIDA reserves the right to amend and change the partnership benefits listed on this document at any time, dependant on specific deliverable dates and the timing of the partnership agreement execution date.

By completing an online partnership sponsorship booking you are declaring you are authorised to enter into this agreement and agree to be bound by the full partnership package terms and conditions below:

Definitions » AIDA refers to the Australian Indigenous Doctors’ Association,

» Partner and you refers to the purchaser of a partnership package,

» Partnership package refers to any partnership package, exhibition stands, advertising packages and Indigenous medical student or junior medical officer (PGY1) sponsorship,

» Exhibitor refers to any organisation displaying an exhibition stand at the event,

» Partnership agreement and contract refers to the agreement between AIDA and the partner.

Application and paymentFollowing the submission of your partnership package order, AIDA will issue you with a tax invoice for the full amount of the specified partnership package. Full payment will be required in line with AIDA’s payment terms. If payment is not received in line with these terms, the partnership package will be released for re-sale.

Your partnership package will only be confirmed once full payment is received. Payment is accepted via MasterCard, Visa Card, Cheque and Electronic Funds Transfer (EFT). Partners must ensure that the partnership agreement is read, understood and agreed by an authorised representative.

AIDA reserves the right to decline any partnership package or student and Junior Medical Officer Sponsorship application at its sole discretion.

Variations to partnership packagesAll variation requests must be received by AIDA in writing by 28 May 2021 and are subject to approval by the AIDA Chief Executive Officer.

Cancellation policyOnly in exceptional circumstances, AIDA will consider the cancellation of your partnership agreement. The following conditions must be met:

» The request for cancellation is submitted in writing,

» The reason given for the cancellation is, in the opinion of AIDA, well founded,

» AIDA is able to re-sell the sponsorship item,

» The Partner agrees that AIDA will retain 10% of the contract price if the cancellation is accepted before 28 February 2021 . It can be cancelled via the partnership portal,

» The Partner agrees that AIDA will retain 50% of the contract price if the cancellation is received in writing after 28 February and before 31 March 2021,

» The Partner agrees that AIDA will retain 100% of the contract price if the cancellation is received in writing after 31 March 2021.

If the AIDA 2021 is cancelled for any reason, AIDA will refund the full contract price to the Partner.

Exhibitors » All Exhibitors are required to operate their stands on Wednesday 30 June, Thursday 1 and Friday 2 July 2021. All exhibition stands must be fully staffed during all breaks on all three days. AIDA will advise exhibitors of specific bump in and bump out times closer to the event,

» All marketing material and property must remain within the designated stand space. No advertising material or property will be allowed outside the allocated stand space,

» In accordance with AS 3760, all portable electrical equipment brought onto the premises must have been tested and tagged by a suitably qualified person and the tag must be valid,

» Excessive noise from televisions or laptops or similar, which could inconvenience other exhibitors will not be allowed,


» The Exhibitor can independently obtain unique wall panels, power outlets, furniture, IT, audio-visual aids and/or flooring with the agreed exhibition provider. All additional costs incurred are the responsibility of the Exhibitor,

» Exhibitors must have public liability insurance of at least $20 million and provide evidence of such cover. Certificate of Insurance must be supplied to AIDA by 3 April 2021.

Exhibition stand site allocation is on a priority basis and will be allocated based on partnership package entitlements and order of confirmation.

Event collateralAny costs associated with production, design or development of conference partner’s branded banners, satchel insert material or branded merchandise, and all costs associated with delivery of these items to the venue are the responsibility of the conference Partner.

Due datesTo maximise AIDA’s promotion of your partnership, logos are required at the time of confirmation of your partnership package. Logos are required to be provided to AIDA in a vector graphic (eps or ai format) or in a high-resolution jpeg format (300dpi or above). If logos are supplied in a format different to this AIDA will not be responsible for the quality of logos in any promotional material. For those Partners taking the daily catering partner, pen partner, recharge lounge partner, tote partner, notepad partner and lanyard partner packages, logos will be required no later than 7 April 2021.

For those Partners with the opportunity to supply a company biography, biographies must be supplied no later than 16 April 2021. For those Partners taking digital advertising packages in the delegate app and/or the event stream wall, artwork must be supplied in dimensions appropriate to your package no later than 28 May 2021. For those Partners taking a satchel insert package, either an A4 flyer (maximum four pages double sided) or a merchandise item (excluding a pen or a USB), items must be approved by AIDA no later than 4 June 2021. Satchels will be pre-packed externally prior to the event and further details on shipping will be provided by AIDA.

Delivery of all branded banners and other conference material (excluding satchel insert material) must be received at the venue using an AIDA issued delivery docket.

ResponsibilityAIDA will not accept responsibility for:

» Any incidents, acts or omissions caused by service providers,

» Loss or damage of exhibitors’ property,

» The accuracy or content of any written or oral statements made by speakers or presenters.

All Partners are required to:

» Ensure that the partnership contract is read, understood and agreed upon by an authorised representative,

» Meet all due dates outlined in this document,

» Meet all responsibilities outlined in this document.

TimelineCommencement date of this agreement is the day payment is received in full by AIDA. Date of completion of this agreement is 2 July 2021.

Exceptional circumstancesAIDA reserves the right to change the venue, duration of the conference and/or package inclusions at our discretion. In the unlikely event that this occurs, AIDA will provide 30 days written notice.


To express your interest in becoming a partner at AIDA 2020-21 contact:[email protected] 1800 190 498www.aida.org.au/conference

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