Partnering in PracticePartnering in PracticePhoto credit: Michael Vosburg

Carol L. Cwiak Dustin L. JensenCarol L. Cwiak Dustin L. Jensen North Dakota State UniversityNorth Dakota State University

Presentation OverviewPresentation Overview

History & Partnership Opportunities (pre-grant)History & Partnership Opportunities (pre-grant)

Grant Application ProcessGrant Application Process

A Few Tips…A Few Tips…

Benefit to EM Hi Ed ProgramBenefit to EM Hi Ed Program

Ready Campus InitiativeReady Campus Initiative

Additional Objectives & Community PartnershipsAdditional Objectives & Community Partnerships

History & Partnership Opportunities History & Partnership Opportunities (pre-grant)(pre-grant)

Disaster Resistant University (completed 2007)Disaster Resistant University (completed 2007)

Student Group ProjectsStudent Group Projects

Interns – on and off campusInterns – on and off campus

Faculty PresentationsFaculty Presentations

Local school district – REMS K-12 grant Local school district – REMS K-12 grant

Grant Application ProcessGrant Application Process

Came through DRU listserv – academic sideCame through DRU listserv – academic side

Used K-12 experience to inform NDSU processUsed K-12 experience to inform NDSU process

Partner letters – operational sidePartner letters – operational side

Proposal review – all partnersProposal review – all partners

Many hours devoted to understanding the Many hours devoted to understanding the

submission process/system with on-campus submission process/system with on-campus protocols protocols

Grant Application ProcessGrant Application Process

Time invested: Time invested:

80+ hrs. faculty80+ hrs. faculty

60+ hrs. grad students60+ hrs. grad students

30+ hrs. operational team30+ hrs. operational team

Time investment breakdown:Time investment breakdown:

~ 20% - researching prior awardees~ 20% - researching prior awardees

~ 60% - writing the application~ 60% - writing the application

~ 20% - internal process, partners, etc.~ 20% - internal process, partners, etc.

A Few Tips…A Few Tips…

Read every single bit of guidance that comes with Read every single bit of guidance that comes with the grant and mark it up (make sure you have met the grant and mark it up (make sure you have met

all the requirements prior to submission)all the requirements prior to submission)

Review successful applicationsReview successful applications

Have others read it critically for consistency, clarity Have others read it critically for consistency, clarity and conformity and conformity

Do not wait until the last minuteDo not wait until the last minute

Benefit to EM Hi Ed ProgramBenefit to EM Hi Ed Program

Faculty serve as P.I.s on the grant Faculty serve as P.I.s on the grant

4 grad student assistantships funded as part of4 grad student assistantships funded as part of

grant activitygrant activity

Solidified academic/operational partnershipSolidified academic/operational partnership

Heightened academic program profile across campusHeightened academic program profile across campus

Greater awareness about emergency management Greater awareness about emergency management across campus with staff, faculty and students across campus with staff, faculty and students

North Dakota State University –North Dakota State University –Ready Campus Initiative (NDSU-RCI)Ready Campus Initiative (NDSU-RCI)

Funded on year 2 -Funded on year 2 - $412, 352$412, 352

Dual supervisionDual supervision

Project Director – NDSU alumnusProject Director – NDSU alumnus

Included weather radiosIncluded weather radios

Included outreach to other institutionsIncluded outreach to other institutions

Included broader awareness pieceIncluded broader awareness piece

RCI Project GoalsRCI Project Goals

Complete a comprehensive emergency Complete a comprehensive emergency management plan management plan

Provide training to students, staff, faculty and Provide training to students, staff, faculty and community members community members

Conduct a series of exercises to test plan assumptionsConduct a series of exercises to test plan assumptions

Integrate emergency management policies, Integrate emergency management policies, procedures and protocols procedures and protocols

Increase the number of NIMS courses completed by Increase the number of NIMS courses completed by

key NDSU employeeskey NDSU employees

Crisis Management Response Team (CMRT)Crisis Management Response Team (CMRT)

Critical infrastructure departments represented (i.e., Critical infrastructure departments represented (i.e., primary responsibilities are critical to operations):primary responsibilities are critical to operations):

Command Section (President’s Cabinet)Command Section (President’s Cabinet) University Police and Safety OfficeUniversity Police and Safety Office Facilities ManagementFacilities Management Media RelationsMedia Relations Finance and AdministrationFinance and Administration Student LifeStudent Life Student Health ServicesStudent Health Services Information TechnologyInformation Technology

RCI Team Integration with CMRTRCI Team Integration with CMRT

RCI Team (grad students): RCI Team (grad students):

Embedded within CMRT departmentsEmbedded within CMRT departments Single point of contactSingle point of contact Foster relationshipsFoster relationships Become trusted advisorsBecome trusted advisors GentlyGently move Ready Campus agenda move Ready Campus agenda

RCI Phase One ActivitiesRCI Phase One Activities

Activity 9/09 10/09 11/09 12/09 1/10 2/10 3/10 4/10 5/10 CMRT Meeting x x x x x x x x x CMRT Training x x x x Open Training x x ICS Training (300/400) x x x

Risk & Vulnerability Assessments & Impact Analyses

x x x

Mitigatory Measures: Investigate, Evaluate, Prioritize, Implement

x x x x

Interrupt. Alternatives: Investigate, Evaluate, Secure MOUs

x

Responsive Procedures, Protocols, Assignments, Tools

x x

Recovery: Timelines, Protocols, Resources, Assignments

x x

Plan Compilation x x Plan Orientation x

Conference Planning x x x x Evaluative Measures x x x x x x x x Interim Report x x

RCI Phase Two ActivitiesRCI Phase Two ActivitiesActivity 6/10 7/10 8/10 9/10 10/10 11/10 12/10 1/11 2/11 3/11 4/11 5/11 CMRT Meeting

x x x x x x x x x x x x

CMRT Training

x x x x x

Open Training x x x x ICS Training(300/400)

x x

Plan Integration into Publications

x x

Awareness Campaigns

x x

Conference Planning

x x x

Ready Campus Conference

x

Drill x x x x Tabletop x x Functional x x x

Plan Revision – per Exercise After Action

x x x x x x x

Evaluative Measures

x x x x x x x x x x x

Final Report x

Phase One OverviewPhase One Overview

Risk and Vulnerability Assessment:Risk and Vulnerability Assessment:

Identify Potential Hazards/Events/Interruptions Identify Potential Hazards/Events/Interruptions Prioritized by Score Prioritized by Score

FREQUENCY + IMPACTS x LIKELIHOOD FREQUENCY + IMPACTS x LIKELIHOOD = Total Risk Score= Total Risk Score

Hazard/EventHazard/Event Frequency Frequency (1-5)(1-5)

Physical Physical Safety Safety Impact Impact (0-5)(0-5)

Emotional Emotional ImpactImpact(0-5)(0-5)

Economic Economic ImpactImpact(0-5)(0-5)

Reputation Reputation ImpactImpact(0-5)(0-5)

Recovery Recovery Difficulty Difficulty ImpactImpact(0-5)(0-5)

Impacts + Impacts + FrequencyFrequencySubtotalSubtotal

LikelihoodLikelihood(1-3) (1-3)

TotalTotalRisk ScoreRisk Score(Impacts + (Impacts + Freq) x Freq) x LikelihoodLikelihood

CommentsComments

TornadoTornado 55 55 55 44 2.52.5 44 25.425.4 22 5151

Mitigation MeasuresMitigation Measures

Identification of potential threats to department Identification of potential threats to department staff/students/employees and mitigatory activities:staff/students/employees and mitigatory activities:ExamplesExamples:: Physical:Physical:

Smoke detectors/alarms/fire suppressionSmoke detectors/alarms/fire suppression Security camerasSecurity cameras Broken doors/handrails/card readersBroken doors/handrails/card readers

Policy:Policy: Prioritization of snow removalPrioritization of snow removal Additional security presenceAdditional security presence

Responsive ProceduresResponsive Procedures

Compilation of checklists:Compilation of checklists:

ProtocolsProtocols

ProceduresProcedures

Mission Critical Tools/EquipmentMission Critical Tools/Equipment

RecoveryRecovery

Continuity of Operations Planning (COOP)Continuity of Operations Planning (COOP) Purpose: Purpose:

Ensure impact and recovery time is minimalEnsure impact and recovery time is minimal Methodology:Methodology:

Identification of departmental critical functionsIdentification of departmental critical functions Establishment of sufficient employee KSA Establishment of sufficient employee KSA

depthdepth Identification of job duties and Identification of job duties and

material/equipment needed for each positionmaterial/equipment needed for each position

Interruption AlternativesInterruption Alternatives

Key Questions?Key Questions?

What do you need to do your job?What do you need to do your job?

Who will provide/replace your necessary equipment?Who will provide/replace your necessary equipment?

Do you have a back up vendor?Do you have a back up vendor?

What if you need additional assistance?What if you need additional assistance?

Do you have an MOU?Do you have an MOU?

Comprehensive Comprehensive Emergency Management PlanEmergency Management Plan

Utilizing the above planning steps we develop an Utilizing the above planning steps we develop an all-hazards EOP capable of delivering mission all-hazards EOP capable of delivering mission essential information useful in all phases of essential information useful in all phases of emergency management operationsemergency management operations

Phase Two OverviewPhase Two Overview

Training Goals:Training Goals:

Inform NDSU students, staff, and faculty of Inform NDSU students, staff, and faculty of safety considerations for the home, office and safety considerations for the home, office and classroom.classroom.

Open Training (CERT, NWS SkyWarn)Open Training (CERT, NWS SkyWarn)

Closed Training (Threat Assessment, DHS Closed Training (Threat Assessment, DHS Soft Target, NIMS/ICS 300 and 400)Soft Target, NIMS/ICS 300 and 400)

Phase Two OverviewPhase Two Overview

Exercise Goals:Exercise Goals:

Test planning assumptions utilizing:Test planning assumptions utilizing:

DrillsDrills Table TopsTable Tops Functional ExercisesFunctional Exercises

Phase Two OverviewPhase Two Overview

Integration into key campus publicationsIntegration into key campus publications

Awareness campaignsAwareness campaigns

Ready Campus SummitReady Campus Summit

Additional Objectives Additional Objectives and Community Partnershipsand Community Partnerships

NWS StormReady ProgramNWS StormReady Program

Support of Hi Ed EM legislative agendasSupport of Hi Ed EM legislative agendas

Piloting FEMA Course L363 in JunePiloting FEMA Course L363 in June

ND NG full-scale hazmat exercise in AugustND NG full-scale hazmat exercise in August

Sandbagging safety videoSandbagging safety video

Subject matter expertise and panel for “Quarantined” Subject matter expertise and panel for “Quarantined”

EM PSA ProgramEM PSA Program

Preparedness Expo/Ready Campus SummitPreparedness Expo/Ready Campus Summit

Contact Us…Contact Us…

Carol L. Cwiak, J.D., Ph.D. Carol L. Cwiak, J.D., Ph.D. Assistant Professor/Internship CoordinatorAssistant Professor/Internship Coordinator

Emergency Management ProgramEmergency Management ProgramNorth Dakota State University North Dakota State University (701) 231-5847(701) 231-5847Carol.Cwiak@ndsu.eduCarol.Cwiak@ndsu.edu

Dustin L. Jensen Dustin L. Jensen Emergency Management Project Director Emergency Management Project Director

University Police & Safety Office University Police & Safety Office North Dakota State University North Dakota State University

(701) 231-8598 (701) 231-8598

Dustin.Jensen@ndsu.eduDustin.Jensen@ndsu.edu