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Jimma University’s E-learning platform (Moodle) Guide for instructors

Steps to create a course on the Moodle

PART I: COURSE CREATION

1. First prepare your course materials

2. Write http://elearning.ju.edu.et on the header of your browser

3. Then Click on Log in

4. Insert your SRS user name and password (Note: if you failed to login please contact ICT

& eLearning of your College/Institute

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Here is the Homepage of the platform with additional functions like Notification, Message,

number of users on the platform at that time, courses on progress, and courses on timeline.

Dashboard means HOME on the old version of the platform. Then Click on site home under

navigation to get the categories of the courses. On the other hand, course overview helps to sort

courses by date of creation and types of courses.

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Then click on Site Home, which show you the Categories like Institutes & colleges. To find these

categories drag until the end page and select your respective category.

Then you will get the categories as it shown on the following snapshot. As you know you can click

on COLLAPSE ALL.

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In order to create specific courses, follow structures and folders that contain the course. For

example, if we want to find the course, first we click on Institute of Technology, then Faculty of

Computing, UG, Info science program, year, semester and finally course. So it is easy for the

students to follow the hierarchy and get their course(s). Please see the following example.

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5. Select your college/Institute from the categories

6. Select your respective departments, for example Dept of Information Science

7. Specifically go to the program category

8. Then go to the year and semester of the courses

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9. Then click on the button “Add new course” to add the course on the Moodle

10. Now you have to give the “course full name”, “course short name” and “course ID

number (course code)”. Then leave the rest settings for it works by default.

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11. Click under package link, to upload the course summary document.

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12. After you uploaded, CLICK on “Save and return” or “Save and Display”.

13. Then it will display list of topics with Topic 1, Topic 2, ……, n. Change the name of topics

to chapters or Unit. To edit click on “Turn editing on” on the right hand side.

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PART II: ADD AN ACTIVITIES AND RESOURCES TO THE CHAPTER

14. Under each topics, Click on “Add an Activities and Resources” link to Add resources

and activities like handout, references, important documents, assignment, quiz … etc.

Then it will display the following page to add chapter materials of the course

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Then click on or you can drag and drop chapter’s materials (handouts …)

Select files/handout/books from your own computer

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After you uploaded it looks like the following word document (actually it supports .doc, docx,

pdf, .txt, .mp4, …… support all file formats)

PART III: HOW TO ADD ASSIGNMENT OF THE CHAPTER/COURSE

15. Using the same procedure you can upload an Activities and Resources. For example to

upload an assignment, see the following snapshot.

It displays the place where we can give assignment 1, or 2 … etc

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Then you can provide Assignment name, for example Assignment 1

Then upload the assignment questions, you can use different file format, in this case pdf

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The main point of assignment, is the DEADLINE/SUBMISSION DATE. So the teacher will set

submission date for the students.

Set the deadline or the submission date for the students. First click on Enable checkbox

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After the ASSIGNMENT is given to the students, it will display the summary of the given

assignment like number of students, number of submitted, due date, and time remaining.

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Then you can check those students who submit or not by CLICKING on View All Submissions

Then it displays number of your student who submitted and not. For now nobody submitted.

On the left-hand side, you can administer the given assignment (See the left-hand side).

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16. To upload learning materials, go to Resources (Book, File, Folder, Page, URL,

…………….). Then click on “Add” button, it will displays from where you can upload

(from server, from your own computer, …)

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PART IV: HOW TO ADD EXAM/QUIZ TO THE CHAPTER/COURSE

17. To take assessment (like quiz, assignment, essay and etc), go to “Add activities and

Resources” link again. Then select your interest assignment, quiz and etc.

Then you can provide Assessment like Quiz 1, or Mid or Final Exam

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Then you have set the time the exam will open and for how much time is needed to do it

The snapshot shows the EDITING SETTING of quiz, display every questions, shuffle, how much

it attempt, and password. Then click on SAVE and display

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To add your questions manually, CLICK ON EDIT QUIZ

Then select one of the types of question you want to add.

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Then you can give question name, for example let say Question 1.

Then you have to give 100% for correct answer and none for not correct answer

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Then it will display the following, click on preview to see it

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PART V: HOW TO EMBED THE VIDEO/AUDIO TO THE CHAPTER/COURSE

18. Maybe if you want to upload video, audio and image of your own or from YouTube, go

to “Add activities and Resources” or go to “label” link again and upload following the same

procedure used before.

In the same way, we can use label under Add an activity or resource. Then select on a label

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Then it will display the following screenshot. From here you can RECORD AUDIO, VIDEO

yourself, or use from YouTube,

On the other hand, we can embed video or audio from YouTube or private files. Then copy and

paste the link of these files under label.

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After you click on save and continue, it will displayed for the students like this.

19. For all chapters you must upload in the same of the above steps

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PART VI: HOW TO PROVIDE PRIVILEGE TO THE STUDENTS

20. To give a privilege or a permission to access your course, go to the left-hand side and click

on “participants” then click on permission to ENROLL users. If you didn’t enroll or give

permission to the student, they cannot access your course and providing privilege is

mandatory.

It will display the enrollment page of the following snapshot. Then CLICK on enroll users

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After we Click on Enroll users the following window will open. Then we have to identify for

whom we will provide a privilege (Student, Teacher, Non-editing Teacher, Manager etc).

Assume we will provide for the students then search by their name.

NOTE: To provide the privilege for the students, the students must LOG IN once by their own

using their Mobile or pc.

Once we search & get the lists of student’s name, then Click on Enroll user’s button. When you

click on it, it means your student is enrolled and now active to access your courses.

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NOTE: Using similar procedure, you can create your own course on the Moodle. This manual is

prepared as a guideline and you need to go to your colleges or faculties to create your own course.

For example, if I am the staff from College of Social sciences and Humanity, I have to go

specifically to “Social Sciences and Humanities” college categories and then move to the

department, programmes (BA, MA, PhD…), and finally create course under the appropriate year

and semester.