FPP Form

FULL PROGRAMME PROPOSAL FOR THE ESTABLISHMENT OF A

NEW ACADEMIC PROGRAMME

Stage 2 - for approval by Programme Approval Panel

New Programme Approval involves a two-stage approval process, where Stage 1 (Outline Programme Approval) involves approval of the business case by Academic Board, and Stage 2 (Full Programme Approval) involves consideration of the quality and standards of the proposed programme by a Programme Approval Panel (College PAP - CPAP, ACE PAP, University PAP - UPAP, Doctoral PAP - DPAP, UCC-IMI PAP). The approval process provides appropriate opportunity for formally constituted Programme Approval Panels to undertake detailed scrutiny of proposed curricula and learning, teaching and assessment strategies, and requires academic committee membership to ensure appropriate University level oversight.

Refer to the Handbook governing Curriculum Approval and the Policies and Guidelines governing Academic Programmes when completing this form. If you require assistance with any aspect of this form, please contact APAR (ext. 2863/2782/3598).

Date of Academic Board Approval of Outline Programme Proposal (i.e. Stage 1 of Approval Process):_____________________________________________

PART A – ACADEMIC STATEMENT

1. TITLE OF PROGRAMME, as approved by Academic Board

2. MONTH AND YEAR FOR FIRST STUDENT INTAKE

Note: New undergraduate programmes must be approved at least 18 months prior to start date

(i.e. no later than 10th March for entry in September of the following year) New postgraduate programmes should be approved in advance of PAC roll-forward (i.e. no

later than October for entry in September of the following year).

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3. LEAD COLLEGE i.e. the College in which the programme is anchored academically

In the case of interdisciplinary programmes, Heads of Participating Colleges should agree the Lead College for the programme.

4. SCHOOL/DEPT WITH RESPONSIBILITY FOR THE PROGRAMME

5. OTHER PARTICIPATING SCHOOLS/DEPTS/COLLEGES

6. AWARD TYPE and NFQ LEVEL, as approved by Academic Board

e.g. Level 9 Masters in XXX (Major Award)

7. RATIONALE FOR THE PROPOSAL

Include the entry from the Academic Board-approved Outline Programme Proposal (OPP) here

8. WHAT ARE THE ACADEMIC AIMS/OBJECTIVES OF THE PROPOSED PROGRAMME?

Include the entry from the Academic Board-approved Outline Programme Proposal (OPP) here

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9. STUDENT INTAKE/QUOTA FOR THE PROGRAMME

The relevant Admissions Office must be contacted: EU undergraduates - Jennifer Murphy, Admissions Officer, email

jennifer.murphy@ucc.ie, Ext. 2948 EU postgraduates – Áine Flynn, Head of Graduate Studies, email aine.flynn@ucc.ie, Ext.

3076 Non-EU – Marita Foster, Deputy Director – International Office, email m.foster@ucc.ie ,

Ext. 4722

Include here the proposed annual intake of students and minimum viable intake of students to run the programme.

10. ENTRY REQUIREMENTS – UNDERGRADUATE PROGRAMMES

The relevant Admissions Office must be contacted: EU undergraduates - Jennifer Murphy, Admissions Officer, email

jennifer.murphy@ucc.ie, Ext. 2948 Non-EU – Marita Foster, Deputy Director – International Office, email m.foster@ucc.ie ,

Ext. 4722 Outline the formal qualifications, pre-requisites and/or experience needed to undertake the programme, and additional selection criteria, where appropriate. Entry requirements for mature and/or QQI FE (FETAC) applicants, should also be included, where relevant. For EU undergraduate programmes, minimum matriculation requirements are determined as follows:

NUI Matriculation requirements:English and Irish are requirements for all programmes (unless the applicant is exempt from Irish). Six subjects must be presented. Minimum grade requirement of 2 H5 and 4 O6/H7.

For additional entry requirements, enter the minimum required grade for each of the subjects in the table below:

Maths Other Language Lab Science Other

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11. ENTRY REQUIREMENTS – POSTGRADUATE PROGRAMMES

The relevant Admissions Office must be contacted, to advise on entry requirements from a recruitment and operations perspective:

EU postgraduates – Áine Flynn, Head of Graduate Studies, email aine.flynn@ucc.ie, Ext. 3076

Non-EU – Marita Foster, Deputy Director – International Office, email m.foster@ucc.ie , Ext. 4722

Outline the formal qualifications, pre-requisites and/or experience needed to undertake the programme, and additional selection criteria, where appropriate.

12. ENGLISH LANGUAGE REQUIREMENTS

English language requirements for each College may be found for undergraduate programmes here and for postgraduate programmes here .

If the proposal is to deviate from the approved College norm, indicate the proposed requirement and rationale below. Note: proposals to deviate from the College-norm will require Academic Board approval.

13. HAS THE RELEVANT ADMISSIONS OFFICE CONFIRMED THAT THE ENTRY REQUIREMENTS ARE APPROPRIATE?

Yes ☐ No ☐

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14. PROGRAMME LEARNING OUTCOMES (for inclusion in the University Calendar)

These are statements of what a learner is expected to know and/or be able to demonstrate after completion of the programme. Statements should focus on what the student will have achieved rather than focussing on the content of what has been taught. In writing Programme Learning Outcomes, use verbs for learning outcomes as set out by Bloom’s Taxonomy of Cognitive Domains or similar. e.g. “On successful completion of this programme, students should be able to:

Describe Outline Define …. Identify …

Academic Council Guidelines state min. 5, max. 10 Learning Outcomes for each programme (see here).

Where exit awards are offered, provide separate Learning Outcomes for each award; the exit award should provide recognition for learners who achieve a range of learning outcomes, but not the specific combination of learning outcomes required for the main award.

15. PROGRAMME DESCRIPTION (for inclusion in the University Calendar)

When compiling the programme description, use the headings below. Note: some headings may only apply to postgraduate programmes. If you require further assistance completing this section, contact APAR (Ext. 3598/2782/2863).

Refer to the current University Calendar for typical format to be followed. Two sample calendar entries can be viewed here Undergraduate - BSc Nutritional Sciences or Postgraduate – MA in Performance (Music)

Do not include programme learning outcomes and entry requirements here, as these have been requested separately above).Title of programme

General Section – to include: Duration of programme including details of Full-time and/or Part-time delivery, and main academic features of the programme such as Work Placement, Year Abroad

Fitness to Practise Statement and Student Garda Vetting Statement, if applicable For further information see here:

http://www.ucc.ie/en/study/undergrad/admissionspolicies/https://www.ucc.ie/en/academicsecretariat/fitnesstopractise/

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Programme Requirements – to include: modules (code, title, credit weighting), listed on a year by year basis specifying core and elective modules, and specifying the total number of credits to be taken per year

Where an existing programme is being discontinued/phased out, due to the introduction of this new programme, the phasing out of the existing programme/curriculum and repeat arrangements must be presented

Exit awards to be included (if appropriate)

Formal progression routes for students completing the programme e.g. progression from Postgrad Dip in X to Masters in X

Three Year Rule, if applicable

16. MODULE DESCRIPTIONS

Using DMIS Online Book of Modules, generate a report containing ALL modules in the programme (i.e. new modules and existing modules where these are being retained). Attach the DMIS module report as an Appendix, ensuring that the programme title is included. Procedures to generate DMIS reports may be found in the DMIS Guidelines here. If you have any queries regarding the DMIS On-line Book of Modules contact APAR (Ext. 3598/2863).

Timetabling arrangements must be discussed and agreed with the Room Bookings Office (Breda Good, b.good@ucc.ie, Ext. 3400).

Have you attached the relevant DMIS report from the Book of Modules?

Yes ☐ No ☐

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17. WORKLOAD BALANCE

Provide a summary of the workload balance on the programme (i.e. number of credits taken per semester). Note: A maximum of 40 credits may be examined by formal written paper in any one semester, thus excluding modules assessed completely by continuous assessment and project modules. Where there is a choice of elective modules, students should not be able to register for more than 40 credits in any one semester. Modules that are taught across both semesters should notionally be allocated equally to each for this purpose.

No. of Credits Taken No. of Assessments

Semester 1Semester 2Semester 3

18. MARKS AND STANDARDS

The Examinations Officer is responsible for providing guidance on the practical implications of proposed changes to Marks and Standards. Siobhan Cusack, the Examinations Officer, (Ext. 2405/s.cusack@ucc.ie) must be contacted.

See here for a template to be completed for Marks and Standards. You may also wish to refer to your College’s/School’s section of the current Marks and Standards.

If you have any queries in relation to the University’s approved policies governing examination regulations please contact the APAR (Eleanor Fouhy) at Ext. 2782 or email e.fouhy@ucc.ie.Have you attached the completed Marks and Standards template?

Yes ☐ No ☐

19. MARKETING

Following consultation with the relevant Admissions Offices (below), outline how you propose to market this programme:

EU undergraduates - Admissions Office : Danielle Byrne, Deputy Admissions Officer, email d.byrne@ucc.ie, Ext. 2909

EU postgraduates - Graduate Studies Office: Lisa Brett, EU Postgraduate Officer, email l.brett@ucc.ie, Ext. 3511

Non-EU undergraduates and postgraduates - International Office: Dr Christopher K. Brown, Director, International Office, email c.brown@ucc.ie, Ext. 4721

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20. ONLINE PROSPECTUS ENTRY/RECRUITMENT STATEMENT

This information populates the online prospectus entry. Keep in mind the following when writing for the web:

What information do the prospective students want and need about the course (not what we think is important)?

Be clear and concise – keep it simple! The first line of the first paragraph of your page is the most important – use it to grab

attention. Avoid internal UCC jargon. Include the most important aspects of the course. Avoid long sentences.

Key: Undergrad = UGPostgrad = PGGSO = Graduate Studies Office

About This Course

Fact FileFor UG courses please contact Danielle Byrne (d.byrne@ucc.ie) when filling out the Fact File.

For PG courses please fill in fields below:

TITLE

COLLEGE

DURATION

TEACHING MODE (Full-time, Part-time, online)

QUALIFICATION (e.g. BA, BSc, MA, MSc)

NFQ LEVEL

FEES

ENTRY REQUIREMENTS

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APPLICATION CLOSING DATE (Provided by GSO)

START DATE

COURSE OUTLINE (word limit = 200 words)

[Give an overview of the course, summarising what the course is about. It should contain words that best describe the course. The first 30 words of the overview will be used as the metadata description for the page. Meta data is used by search engines when returning search results and a good metadata description will help your course be returned in search results both internally and externally.]

MODULES

[Include module title, code, credit allocation and link to module description for each year of the course.]

COURSE PRACTICALITIES (word limit = 200 words)[Give a broad outline of practicalities like expected lecture hours, assessment, expected reading hours, expected lab/practical hours, field trips etc.]

WHY CHOOSE THIS COURSE? (word limit = 200 words)

[Highlight the unique selling points (strongest key facts) of your course for example “the only course offering foreign work placement in Ireland”]

PLACEMENT AND STUDY ABROAD OPPORTUNITIES (word limit = 100)

SKILLS AND CAREERS INFORMATION (word limit = 100)

[Highlight graduate opportunities from this course]

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REQUIREMENTS

[Please provide detailed entry requirements, including required grades, accepted qualifications and anything additional such as industry experience, exemptions required, volunteering hours required etc. There will be a button linking to an international qualification comparison under this section covering non-Irish requirement questions]

FEES AND COSTS

[Please provide fee details and any further costs outside the fee such as bench fees, field trips, equipment costs etc.]

HOW DO I APPLY?

[Please provide application details outside the standard application procedure on CAO or PAC. For example supplementary questions and interviews]

CONTACT DETAILS FOR THIS COURSE

[Please give two contacts] Name Email Phone number Link to school/department website Name Email Phone number Link to school/department website

SIMILAR COURSES

[Give a list of related courses available to prospective students in UCC.]

TESTIMONIAL (word limit = 25words)

[Provide quote from current student, recent graduate or employer. We also need a high resolution image to accompany the quote.]

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21. MANAGEMENT AND ORGANISATIONAL STRUCTURES/STRUCTURE AND COMPOSITION OF BOARD OF STUDIES (for interdisciplinary programmes only)

In accordance with Academic Council policy, outline the management and operational structures/structure and composition of Board of Studies for the programme.

22. TECHNICAL REQUIREMENTS (for online and blended learning programmes)

Contact the Instructional Design Team in the Office of Vice President for Teaching and Learning (instructionaldesign@ucc.ie ) for assistance. Outline any technical requirements (e.g. high speed broadband, level of computing skills necessary, proficiency in particular software packages etc.)

Detail the learning and teaching methods you intend to employ in this programme, indicating in particular the blend of face-to-face and online components

List mode of delivery for each module – face-to-face, online, instructor led, peer supported, synchronous delivery, etc.

Indicate why certain modules are listed for online delivery.

What technology will be deployed to support delivery

How will interactivity be provided in online learning content

Include dates for start and finish times under the Instructional Design Team’s Analysis, Design, Develop, Implement and Evaluate (ADDIE) phases

Does all content for the new course exist? Will existing text content need to be converted into interactive online content? Does copyright of all content reside with UCC? What formats will be required for content – discussion threads, Microsoft Sway packages, Blackboard MCQs, videos, etc.?

What types of assessment will be required – consider the purpose and timing of assessments as well as the delivery format e.g. formative v summative, continuous v end of module, discussions, blogs, wikis, MCQs, submitted documents, reflective pieces, research proposals, etc.? If discussions are to be used, how will marks be assigned? Who will manage and moderate discussions?

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23. AGREEMENTS WITH EXTERNAL PARTNERS (for programmes involving external partners)

A Memorandum of Agreement (or similar) in relation to academic cooperation for inter-institutional joint programmes or programmes involving external partners, (inclusive of annexes/consortia agreements concerning detailed programme management arrangements) should accompany the full programme proposal.

The Programme Approval Panel will consider the Agreement to assess the programme management arrangements proposed, with a view to offering advice to the programme team and to the signing authority (the Senior Vice-President Academic and Registrar).

Note: When drafting the External Agreement, you must consult with the Academic Secretary - Paul O’Donovan (paulodonovan@ucc.ie Ext 2269).

24. CHECKLIST

The Programme Co-ordinator is responsible for completing the Full Programme Proposal Form, securing sign-off by relevant Head(s) of Participating School(s)/Department(s)/College(s), and for submitting the documentation to the relevant College/ACE in advance of the PAP meeting.1. Have all proposed titles (including Exit Awards) been reflected in the Proposal? ☐2. Have you consulted with the relevant Admissions Office about the proposed quota for the

programme? ☐3. If students on the programme will be subject to Garda Vetting, have you consulted with

the Admissions Officer, Jennifer Murphy? ☐4. Have you attached the DMIS Report showing all modules offered on the programme? ☐5. Have you liaised with Room Bookings re: timetabling arrangements? ☐6. Have you attached full Marks and Standards for the programme? ☐7. If the proposal is for an online or blended programme, have you consulted with the

Instructional Design Team ☐8. If the programme involves external partnership, have you consulted with the Academic

Secretary? ☐9. Have you consulted with the relevant College Financial Analyst (below)? ☐

CONTACT DETAILS

Name: ____________________________________________________

Contact details (phone, email): _______________________________

School/Dept: ______________________________________________

Date of Submission:________________________________________

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SIGNATURES The Programme Co-ordinator in consultation with the College Manager from the Lead College (or nominee) shall ensure that all participating Schools/Departments/Units and Colleges sign the Full Programme Proposal form prior to submission of documentation to the Programme Approval Panel.

PART A – ACADEMIC APPROVAL

By signing below, you are indicating your agreement for the proposal to proceed to the Programme Approval Panel for Academic Approval. Academic Board for Academic Approval.

NAME SIGNATURE DATE

Programme Co-ordinator

Head, School/Dept with responsibility for the programme

Head, Participating School/Dept

Head, Participating School/Dept

Head, Participating School/Dept

Head, Lead College

Head, Participating College

Head, Participating College

Head, Participating College

NB – The Signature Page for the Resources Statement must also be completed

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PART B: RESOURCES The College Financial Analyst must be contacted for this section.The Resources Statement must be completed for all new programmes. Where the programme involves other Colleges, the Lead College must secure sign-off of resources, as appropriate.

The College Financial Analyst must be contacted when completing the Resources Statement.

SUMMARY SCHEDULE OF INCOME AND EXPENDITUREProgramme Title

Proposed Commencement Date

1. INCOME

Set-up Costs

€

Year 1€

Year 2€

Year 3€

Year 4 €

Cost of first cycle €

Student Fees

Other Income

TOTAL INCOME

2. EXPENDITURE

Direct Variable Costs - AdditionalSet-up Costs

€

Year 1€

Year 2€

Year 3€

Year 4 €

Cost of first cycle €

Pay

Consumables

Equipment

Other Costs

Central Overhead (40% of total income)

TOTAL EXPENDITURE

SURPLUS/(DEFICIT)

Note: The above table represents an estimate of income and expenditure at a point in time. Any budgetary allocations will have to be authorised annually by the Head of College; budgetary allocations for all programmes will be decided in the context of total College income and expenditure.

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1. INCOME

PLEASE INDICATE JUSTIFICATION FOR QUOTED FEE

PLEASE INDICATE HOW STUDENT NUMBERS HAVE BEEN ARRIVED AT

Year 1€

Year 2€

Year 3€

Year 4€

Total Fees for Cycle€

Student Fees/Suggested FeesProjected Additional Student NumbersProjected Additional Fee IncomeOTHER INCOME

Other Projected Additional Income - Source Amount

Extra Non-Recurrent Income (Set-up Costs) Amount

2. EXPENDITURE

Set-up costs – Please provide details Amount

Total set-up costs Amount

DIRECT VARIABLE COSTS – ADDITIONAL

PAY – TEACHING AND EXAMININGExtra Staff

costsNo. Permanent

Full-timeNo. Temporary

Full-timeNo. Part-

timeCost

€

Academic

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Technical

Other

Demonstrators

Occasional Lectures

Total Staff costs

CONSUMABLES

Please provide details below

Amount

EQUIPMENT

Please provide details below

Amount

OTHER COSTS – e.g. placement costs

Please provide details

Amount

DIRECT FIXED COSTS – EXISTING

Pay, Consumables, Equipment, Other – specify

For information, please identify existing costs which can be attributed to this new programme e.g. existing staff members.

ADDITIONAL RESOURCES INFORMATION

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Please include any additional relevant information below which will assist in determining whether there are sufficient resources, learning, physical, and staffing, to support proposed programme aims and objectives (examples of resources could include Library resources; Online or Blended-Learning; IT supports or software resources; pastoral and academic supports; space; technical or lab equipment; work-placement supports; resources needed for succession planning and on-going viability of the programme etc.)

SIGNATURES - PART B: RESOURCES

By signing below, you are indicating your approval of the above resources statement.

NAME SIGNATURE DATE

Programme Co-ordinator/Director

Head, School/Dept with responsibility for the programme

Head, Participating School/Dept

Head, Participating School/Dept

Head, Participating School/Dept

College Financial Analyst

By signing below, you are indicating your approval of the above resources statement.

NAME SIGNATURE DATE

Head of Lead College

Head of Participating College

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