Parliamentary Procedures and Public Speaking Essential Standard 1.0: Examine leadership...
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Transcript of Parliamentary Procedures and Public Speaking Essential Standard 1.0: Examine leadership...
Parliamentary Procedures and Public Speaking
Essential Standard 1.0: Examine leadership opportunities related to horticulture industry
Objective 1.02
Demonstrate parliamentary procedures and public speaking used in Horticulture Business Meetings
What is Parliamentary Procedure?
Parliamentary procedure is a systematic way of organizing meetings.
Parliamentary procedure is governed by Robert’s Rules of Order.
Purposes of Parliamentary Procedure
1. Focuses on one item at a time – helps prevent confusion
2. Extend courtesy to everyone – You should be recognized before you speak
3. Observe the rule of the majority – keeps unpopular ideas from being adopted
4. Ensure the rights of the minority – all sides can make motions, second motions, discuss, and vote.
Purposes of Parliamentary Procedure
5. Definition of Parliamentary Procedure – uses well-defined rules to conduct business through a formal, organized approach using Roberts Rules of Order.
6. Presiding officer should be fair and impartial – leaves chairman’s station and relinquishes chairman’s duties to discuss or present a motionSymbol of authority is the gavel
The Gavel
The president uses the gavel to control aspects of the meeting.
The number of taps determines the meaning.
Number of taps
One Tap
Tells members to be seatedUsed after passing or rejecting a main motionUsed after the announcement that the meeting is adjourned
Number of taps
Two taps-calls the meeting to order
Three taps-symbol to rise during opening/closing ceremonies
Series of taps-used to bring the group to order
Presiding Officer Chapter FFA
President Must be fair and
impartial Must relinquish the
chair when the president desires to discuss business
Parli. Pro. Vocabulary
Agenda Motion Amend Majority – more than half, group that controls most votes Minority – less than half, opposite of majority Quorum
Agenda
A list of what will be discussed at a business meeting. The agenda should be prepared before the meeting.
Quorum
The amount of people that must be present for the group to make decisions or changes.
The number varies with kind of assembly Legislative assembly – often set the quorum as a majority of the
total membership present in order for business to be transacted Voluntary associations (ordinary societies) – may use a smaller
number than a majority for their quorum to conduct business Most groups include their requirement for a quorum in the bylaws
Main Motion
Used to get group approval for a new project or some other course of action
Wording: “I move” NOT “I make a motion”
Steps in making a Main Motion
1. Address the presiding officer2. Receive recognition3. State the motion4. Obtain a “second”5. Discussion6. Vote7. Presiding officer announces results
Amendments
Used to change a main motion
3 ways to amend: addition, substitution, striking out
Wording: “I move to amend the motion”
Adjourn
Cannot be debated Cannot be amended Cannot be reconsidered Requires second Requires majority vote
Point of Order
Used when one believes a parliamentary error has been made
Wording: “I rise to a point of order”
Point of order
Not debatable Not Amendable Does not require
second Cannot be
reconsidered No vote required
Division of the House
Not debatable Not Amendable Does not require second Cannot be reconsidered No vote required
Lay on the table
To postpone a motion to the next meeting Motion must be taken from the table at the next meeting
to be discussed Wording: “I move to lay this motion on the table”
Previous question
Second required Not debatable Not amendable Can be reconsidered before vote 2/3 vote required
Refer to committee
Used to gain more information on a motion before voting
Wording: “I move to refer this motion to a committee to report at our next meeting.”
MISSION POSSIBLE
Your mission should you choose to accept it (and you will), is to hold a meeting using parliamentary practices based on one of the following topics:
FFA Camp FFA convention Chapter banquet Chapter fundraising
Communicating with others
Oral Communication is one of the most important factors in being successful
Speeches
Types Informative – give information Persuasive – given to change or sway someone or
the minds of the audience Methods for delivery
Extemporaneous Speech with little or no preparation A speech that is delivered without being written word-for-
word
Prepared
Topic
Choose a topic that interests you Choose a topic you are knowledgeable about Choose a topic of interest to your audience
Writing a Speech
Brainstorm with a list of topics and write down key words. Gather information from a variety of materials, books,
internet, personal interviews, etc. Write down your ideas including, name of source, web
addresses, page numbers, and author.
Writing a Speech Cont.
Create an outline to help you organize your ideas. Write the speech the way you talk
Introduction
Capture attention Enthusiasm and Emotion Indicate the need for the speech Makes the audience want to know more Short stories and real life is a good start
Body
The largest part of the speech Contains the information you want to
tell Consist of several major points
surrounded by a central objective Arrange in a logical order
Conclusion
Remind the audience of the objective or topic Move people to action Use powerful well planned words Summarizes the main points of the speech
Keys to a good Speech
Preparation, practice and more practice Practice in front of others Have people provide feedback Watch and listen to yourself
Use a mirrorVideo
Delivering a Speech
Stage Presence posture appearance attitude confidence personality poise and body posture