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PARKS AND RECREATION

2017 Budget Submission

1

As stewards of Denver’s legacy, the Department of Parks and Recreation is dedicated to customer satisfaction and enhancing lives by providing innovative programs and safe,

beautiful, sustainable places.

Risk Considerations

Safety and Customer Experience•Public Safety – Rangers, River/Trail Site Cleanup•Police OT Patrols of Parks•Recreation Center Cleanliness •Graffiti/Vandalism

Increased Demand and Usage•Population Increase •Recreational Programming – Arts & Culture; My Denver•Downtown Denver Park Restroom Attendants

Maintaining/Replacing Facilities/Land/Equipment•Replacing Equipment in Recreation Centers (cardio/weight) and Parks (mowers)•Capital Improvement Project (CIP) Management•New Acres and Amenities (Currently one FTE per 55.5 acres)•Hiring Park Maintenance Staff

2

Key Metric - MY Denver

3

15,287

14,131

19,742

20,662

19,872

54,403

52,769

29,198

12,899

14,670

19,121

20,600

21,712

21,977

26,680

24,772

24,754

64,167

55,430

-

10,000

20,000

30,000

40,000

50,000

60,000

70,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

MY Denver 2015 vs. 2016 Monthly Scan (Visits) Comparison

20152016

0

10

20

30

40

50

60

70

80

90

100

2014 2015

Goal Actual

Key Metric Customer Satisfaction

90% 90%85% 86%

Recreation Secret Shopper Scores

4

Key Metric Ranger Contacts

5

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

2014Actual

2015Actual

2016Estimated

2017Projected

Ranger Contacts

Parks and Recreation Advisory Board (PRAB) Priorities and Recommendations

• Guiding Principles – increase quality of service, long-term sustainability, equity

• Invest in Success – continue successful efforts in youth and senior programs, park rangers, recycling and other proven strategies

• Support Long-term Objectives – expand and protect park acreage, promote health and wellness of citizens, park designation process, and efforts in underserved communities

• Focus on the Future – invest in new technologies to enhance user experience, create innovative pilot programming at select recreation centers in underserved areas and continue to explore fundraising strategies to bring in additional revenues

• The Game Plan – PRAB strongly supports the stated goals and principles of the current Game Plan and would like these strategic recommendations to be included in the revisions to the department’s Game Plan.

6

Change Request Considerations

FTE•Full-time FTE - 25.0 unlimited/5.0 limited•On-call FTE – 54.34

Capital Equipment

•Replacement CE - $1,210,000•New Capital Equip - $932,000

Dollars

•Reductions - $0.00•Expansions - $5,433,375•Revenue - $720,700

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Priority 1: Adaptive Recreation

Expenditures Revenues FTE

$51,430 $0.0 1.0 full-timeFunding request is for 1.0 full-time FTE. The position would focus on the increased demand for coordinating and implementing inclusion support services which integrate people with disabilities into Denver Parks and Recreation (DPR) programs. This is a federal mandate through the Americans with Disabilities Act (ADA).

8

21 24 24

40

05

1015202530354045

2014 Actual 2015 Actual 2016Estimated

2017Projected

(if approved)

ADA Clients

Priority 2: Aquatics Safety


New Lifeguards $320,945 $24,000 15.25 on-call

Retention $174,678 $0 0.0Funding request is for additional on-call budget to help retain lifeguards and recruit future lifeguards by providing a higher, more competitive wage. As recommended by a third party audit, the additional on-call budget will be used to hire more lifeguards to prevent life threatening incidents. This will improve the overall safety of our swimming pools, help reduce the wait list for swimming lessons and open swim limited by the lifeguard to patron safety ratio.

9

0

1920 1920 2020

0

500

1000

1500

2000

2500


2017Projected

(if approved)

Youth Swim Lessons

Priority 3: North Stapleton


$185,222 $0.0 2.0 full-timeFunding request is for 2 full-time employees for 51.2 new park acres which DPR will be required to maintain beginning in 2018. This request is to get staff on board with equipment beginning October 1, 2017 to oversee the transfer of land to DPR. $139,500 of the request is for capital equipment and the 2.0 FTE should be annualized for 2018 and beyond.

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0 0 0

51.2

0

10

20

30

40

50

60


2017Projected

(if approved)

North Stapleton Acres

Priority 4Recreation Centers

Description Expenditures Revenues FTEReplacement Capital Equipment (>$2,500) $500,000 $0.0 0.0

Furniture & General Equipment (<$2,500) $150,000 $0.0 0.0Janitorial Services $285,680 $0.0 0.0

Replacement Capital Equipment (Recommended for Approval) – Replacement of cardio/exercise and large weight equipment in recreation centers, greater than $2,500 per each piece of equipment.Furniture & General Equipment - Replacement of general equipment items of less than $2,500 each in recreation centers such as lobby furniture, fitness equipment (balls, mats), small weight equipment (dumbbells, benches) wall mats/padding, and refrigerators (food program).Janitorial Services - Funding request is for regular janitorial service at four recreation centers, including Ashland, Cook Park, Harvey Park and La Familia.

11

78

5771

8581 78 8590

0102030405060708090

100


2017Projected

(if approved)

Secret Shopper Scores

AmenitiesCleanliness

Priority 5: Project Management


$202,871 $0.0 2.0 full-time/1.0 limitedFunding request is to convert an expiring limited position to unlimited, add an unlimited associate position, and add a 3 year limited term position. The additional staff will result in a $100K reduction in contracted project management. This change will get more projects started and completed including the Denver Water Agreement.

12

62

6866

74

5658606264666870727476


2017Projected

(if approved)

Capital Projects Completed

Priority 6: Swimming Pool Technicians


$218,886 $0.0 2.0 full-timeFunding request for 2.0 FTE to meet repair and preventative maintenance demands. Denver Parks and Recreation has a total of 35 pools at 30 locations. Pool Technicians are needed to provide a quicker response to mechanical issues to prevent pools from being closed and unavailable to paying customers and My Denver Youth. Stand by/OT pay will be reduced by $20,000 and response time increased by scheduling staff to work weekend/night shifts.

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NA

1796

738400

0200400600800

100012001400160018002000


2017Projected

(if approved)

Stand By Pay Hours

Priority 7: Downtown Restroom Attendants


$165,020 $0.0 3.0 full-timeThe funding request is to hire 3 full-time, downtown, restroom attendants (Utility Workers) to keep downtown restrooms at Commons Park/Centennial Gardens, Skyline Park and Civic Center Park in good repair and clean for the public to use seven days a week from 10 am - 6 pm. This request is in response to one of the highest priorities in The Outdoor Downtown Plan. The dramatic increase in downtown park usage has resulted in unacceptable levels of cleanliness. The 3 employees would also do other work in these parks such as trash pick-up, small irrigation repairs, etc.

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54 551

2912

8760

0

2000

4000

6000

8000

10000


2017 Projected(if approved)

Downtown Restroom Hours

Priority 8: Outdoor Recreation Supervisor


$82,853 $8,000 1.0 full-timeFunding request is to add a Recreation Supervisor position to Outdoor Recreation due to increased demand. This individual will support the efforts to provide and coordinate outdoor programs that help connect low-income youth with nature. This individual will support the Great Outdoors Colorado Inspire Initiative in the Cole and Westwood communities. This will also allow Outdoor Recreation to increase the capacity to address the demand for outdoor activities at the Genesee Experiential Outdoor Center.

15

100 100 100

50

0

20

40

60

80

100

120


2017Projected

(if approved)

Genesee Experiential Outdoor Center Waiting List

Priority 9: Arts and Culture


$81,465 $10,700 2.2 on-callFunding request is to add arts and culture classes at nine of our recreation centers, focusing on centers where no classes are currently offered and centers that offer less than 10 classes throughout the year. This request will help reduce programming inequities across the City. The funds will be used for on-call staff to teach classes and class supplies/materials.

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0

203 203233

0

50

100

150

200

250


2017Projected

(if approved)

Arts & Culture Classes

Priority 10: My Denver 2.0


$175,391 $0 4.0 on-callFunding request is to add $125,391 for on-call instructors to provide adequate supervision and programming for the increased participation in My Denver, which has jumped by 18% in 2016 compared to 2015 (Jan-July). $50,000 would be for CSU Extension to add youth development programs in 5 more recreation centers reaching 9,000 additional youth.

17

0

56,977

78,565 81,000

010,00020,00030,00040,00050,00060,00070,00080,00090,000


2017Projected

(if approved)

Youth w/ MY Denver Card

Priority 11: DPR ADMIN. – Admin. Assistance


$53,573 $0.0 1.0 full-timeFunding request is for 1 full-time employee. Being responsive to customers is a high priority for the department. This position would staff a front desk, providing a more appropriate customer service entry and enhancing the safety and security of all staff by screening and directing walk-ins. This will reduce theft as well as threatening encounters for staff engaged in sensitive regulatory functions (fines).

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57 7

2

012345678

2014 Actual 2015 Actual 2016 Estimated 2017 Projected(if approved)

# of Days to Respond to Customer Emails

Priority 12: Parks & Trails Safety

19

0 0

278 306

0

50

100

150

200

250

300

350


2017Projected

(if approved)

River/Trail Site Clean-up

Description Expenditures Revenues FTEPark Rangers $290,216 $35,000 2.0 full-time/1.35 on-callRiver/Trail Clean-up $130,000 $0 0.0Police OT for Park Patrol/Cameras $160,000 $0 0.0Park Rangers (Recommended for Approval) – additional staff and vehicles.River/Trail Clean-up - Contracted service to clean-up trails.Police OT for Park Patrol/Cameras- $100K for Police OT and $60K for more security cameras in parks.

Priority 13: Active Older Adults


$55,666 $0.0 1.29 on-callFunding request is to increase programming for Active Older Adults (AOA) by adding on-call staff to teach tai chi, Silver Sneakers, pickleball, cooking classes, ArtReach and Active Minds. Additional classes are needed to meet increased demand and reduce the number of customers being turned away from programming.

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-

43,323 53,938

65,000

-

10,000

20,000

30,000

40,000

50,000

60,000

70,000


2017Projected

(if approved)

# Rec. Center Visits byActive Older Adults

Priority 14: Mtn. Parks Large Equip. Rental


$30,000 $0.0 0.0The funding request is to rent large equipment instead of purchasing $1M of capital equipment. Mtn. Parks is in need of replacing a road grader, loader and backhoe, which are 30 years old or more. It is more cost effective to rent the equipment rather than buy it outright. The equipment is necessary to ensure safety of roads and repair parking lots.

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$0 $0 $0

$36,667

$0$5,000

$10,000$15,000$20,000$25,000$30,000$35,000$40,000


2017Projected

(if approved)

Large Equipment Rental Annual Savings

Priority 15: Fertilizer Injection System


$78,000 $0.0 0.0Funding is for a pilot program to install fertilizer injection systems, as recommended by an outside consultant, in 10 parks (203.6 acres) on recycled water. This program will mitigate the impact of using recycled water on soil and trees; reduce fertilizer run-off into storm water; provide more consistent application; improve plant health; and reduce the annual cost of fertilizer application.

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$0 $0 $0

$93

$0$10$20$30$40$50$60$70$80$90

$100


2017Projected

(if approved)

Savings Per Acre Converted

Priority 16: Noxious Weeds & Wildlife Mgmt..


$90,351 $0.0 1.27 on-callThis expansion is for additional on-call staff ($47,851), a vehicle ($35,000) and miscellaneous supplies ($7,500) so Denver Parks and Recreation can comply with the Colorado Noxious Weed Act and respond timely to wildlife complaints from citizens.

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20 30 30

2000

0

500

1000

1500

2000

2500


2017Projected

(if approved)

Acres Noxious Weeds Treated

Pictured: Scotch & Canada thistle, houndstongue, poison hemlock, leafy spurge, hoary cress, cheatgrass, field bindweed

Priority 17: Aquatics Admin. Assistance


$11,943 $0.0 0.0Funding request is for the conversion of an on-call worker to full-time. The cost is to add benefits except for health care as this position already receives health care through the Affordable Health Care Act. This position provides critical administrative support to maintain the following for 30 pool locations: safety reports, certifications, day to day operations and programs, department/divisional directives, purchasing, general public questions, and facility work orders.

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0

13,800 13,800 14,260

02,0004,0006,0008,000

10,00012,00014,00016,000


Aquatics Customer Responses

Priority 18: Irrigation Controller Repairs


$75,000 $0.0 0.0Funding request is for irrigation central control repairs and small upgrades. Keeping irrigation central control systems in working order helps conserve water. The central control sites average 24" per acre vs. 30" per acre without central control. This is 20% savings in water consumption and is essential to meeting the City’s Sustainability Goals for water conservation.

25

396 403

433

469

340

360

380

400

420

440

460

480


2017Projected

(if approved)

Central Control Sites

Priority 19: Pilot Trash Trucks & Barrels


$364,500 $0.0 0.0The funding request is for a pilot program to purchase two new load and pack trucks for park trash and recycling collection. This will allow Parks to reduce the number of times trash is handled manually, reduce injuries from lifting, reduce trash can liners used, and increase recycling by reducing the amount of trash taken to the landfill. The overall volume of trash is growing due to the increased usage of our park system. This program is critical to help reduce trash going to the landfill and reduce staff hours spent on trash that can the be spent on other maintenance tasks.

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80,366

87,084

94,364

80,209

70,000 75,000 80,000 85,000 90,000 95,000

100,000


2017 Projected(if approved)

Labor Hours

Priority 20: Athletic Fields


$207,426 $0.0 2.0 full-time/1.85 on-callFunding request is for two full-time staff and three, eight month on-calls to improve maintenance on substandard athletic fields in the Park and Recreation system. Athletic fields are utilized by youth and adults. The current level of staffing to maintain the 146 fields is inadequate, resulting in unsafe and poor playing conditions.

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1.84 1.84 1.84 1.95

0

1

2

3

4

5


2017Projected

(if approved)

Field Maintenance Ranking 5=highest

Priority 21: Aquatics Extended Summer


$81,293 $0.0 0.0Denver Parks and Recreation's Aquatics Program is one of our most popular for families and children. Funding is to extend the summer season by adding weekends through Labor Day at 6 outdoor pools that are strategically placed (Barnum, Berkeley, Congress, Eisenhower, Mestizo-Curtis, Green Valley Ranch), which would accommodate an additional 8000-9000 swimmers.

28

2700

0 0

8000

0100020003000400050006000700080009000


2017Projected

(if approved)

Number of Additional Swimmers For Extended Hours

Priority 22: Development


$106,596 $250,000 1.0Funding request is for an additional employee to serve as a Development Director to focus on fundraising and grant acquisition for Denver Parks and Recreation (DPR). This position will help DPR maximize opportunities to leverage public funding with private dollars and grant dollars. The work of DPR aligns with multiple funder’s priorities, from The Colorado Health Foundation, National Parks Service, GOCO and many more. Although DPR has received grants, without a dedicated person who is constantly finding and pursuing funding opportunities, DPR is missing out on additional funding.

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$0 $0 $0

$250,000

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000


Grant/Fundraising Dollars Awarded

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Change Requests - Recommend Approval

CHANGE REQUESTS PRELIMINARY APPROVED BUDGET IMPACTUrban Park Maintenance ($569K) & Mtn. Parks ($141K) & Recreation ($500K) $1,210,000

2A Funding - Trucks - $210,000; Personnel (5.0 FTE)– Parks Operations - $290,000 $500,000

Recreation – Snacks and Supper Meals $161,217

Parks – Increased Overtime in all Districts $120,000

Recreation – Janitorial Service $80,000

Urban Parks – Sewage/Stormwater Price Increase $39,000

Agencywide - Janitorial Supplies, Office Supplies, Etc. $35,107

Wildfire Agreements (Mountain Parks) $20,000

Recreation- Emergency Equipment (Defibrillators) $15,000

Recreation – Cable TV Rates Increase $10,000

Agencywide– Cell Phone Stipend $7,500

2017 BASE CHANGE REQUESTS TOTAL $2,197,824

Carla Madison Recreation Center – Staffing & HVAC Technician $1,272,001

Seasonal Employees - Raises $123,382

Park Rangers $290,216

Emerald Ash Borer – Personnel (3.0 FTE) Limited Positions $208,987

2017 EXPANSION REQUESTS TOTAL $1,894,586

Parks and Recreation General FundExpenditures, Revenues, and FTEs

2014 Actual 2015 Actual 2016 Budgeted 2017 BudetedExpenditures $53,497,586 $54,397,748 $64,019,905 $65,500,956Revenues $8,102,449 $8,455,322 $8,342,013 $8,868,713FTEs 707.58 746.54 826.16 822.16

0

100

200

300

400

500

600

700

800

900

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

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Parks and RecreationGrants and SRFs

Notable Grants:• Westerly Creek - $500k• Colorado Historical Society - $200k

Other Notable Items:• Denver Water IGA $3m• Friends of Levitt Pavilion - $2m

Key SRFs• Denver Mountain Parks

• Estimate - $500k (Increase of $200k)• Private Donations

• Estimate - $750k• Citywide Sports Program

• Estimate - $700k (Increase of $200k)

Note: Only grants that had been awarded as of June 13, 2016 are included in the 2017 total.

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2015 Actual 2016 Estimated 2017 ProjectedNon-grant SRFs $3,000,578 $2,912,256 $3,444,708Grants $1,582,741 $807,503 $1,143,279Grant/SRF-funded FTEs 14 16 16

10

15

20

$0$500,000

$1,000,000$1,500,000$2,000,000$2,500,000$3,000,000$3,500,000$4,000,000$4,500,000$5,000,000

Golf Enterprise Fund Expenditures, Revenues,

and FTEs

2014 Actual 2015 Actual 2016 Budgeted 2017 ProjectedExpenditures $11,336,409 $9,199,588 $11,122,844 $11,217,403Revenues $10,353,970 $10,589,671 $11,105,500 $11,105,500FTEs 207.12 208.12 100.72 102.88

0

50

100

150

200

250

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

Expenditures Revenues FTEs

Enterprise Fund Summary: GOLF

Golf – Change Request Summary BUDGET IMPACT FTE COUNT

Golf –Capital Equipment Replacement $222,000 -

Golf – Assistant Golf Professional $58,836 1

Golf – Assistant Golf Professional (Limited) $32,362 .75

TOTAL $280,836 1.75

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Golf – Capital Program Summary BUDGET IMPACT FTE COUNT

RG100 - Golf Water Infrastructure $500,000 n/a

TOTAL $500,000 n/a

Capital Improvement Programs

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Capital Maintenance

Projects,$8,100,000

Capital Discretionary

Requests,$6,560,000

DPR Capital Program

Capital Maintenance Projects Capital Discretionary Requests

Discretionary Project Requests – Current Projects• Sullivan Gateway Restoration Phase 2 - $1.8m• Confluence Park - Shoemaker Plaza - $750k• Paco Sanchez Re-Imagine Play - $750k• Carla Madison Recreation Center - $250k

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