PARIS/VA Code Dictionary...PARIS-Veterans Data Dictionary 10 (Change Reason Continued) CONV -...

VA Code Dictionary For

Public Assistance Reporting Information System (PARIS)

September 18, 2012

PARIS-Veterans Data Dictionary

2

Code Table Explanations

Table A: Social Security Verification Indicator • Value representing status of SSN verification

Name Code

Unverified 0

Verified by SSA 1

Verified by VBA 2

Not Required-Child Under Two 3

BIRLS Verified 4

SSA Verified No Number Exists 9

Table B: Payee Type Code

• The Department of Treasury requires the VA to provide a payee code for everyone (veterans, spouses and variations of parents and children) receiving a payment.

Name Code

Veteran 00

Spouse 10

C&P First Child 11

C&P Second Child 12

C&P Third Child 13

C&P Fourth Child 14

C&P Fifth Child 15

C&P Sixth Child 16

C&P Seventh Child 17

C&P Eighth Child 18

C&P Ninth Child 19

C&P Tenth Child 20

C&P Eleventh Child 21

C&P Twelfth Child 22

C&P Thirteenth Child 23

C&P Fourteenth Child 24

C&P Fifteenth Child 25

C&P Sixteenth Child 26

C&P Seventeenth Child 27

C&P Eighteenth Child 28

C&P Nineteenth Child 29

Vendor 30

Consolidated Payee First Group of Children 31

Dependent Father 50

(Payee Type Code Continued)


3

Dependent Mother 60

DIC Award 38 USC412(a) First Payee 70

DIC Award 38 USC412(a) Second Payee 71

DIC Award 38 USC412(a) Third Payee 72

DIC Award 38 USC412(a) Fourth Payee 73

DIC Award 38 USC412(a) Fifth Payee 74

DIC Award 38 USC412(a) Sixth Payee 75

DIC Award 38 USC412(a) Seventh Payee 76

DIC Award 38 USC412(a) Eighth Payee 77

DIC Award 38 USC412(a) Ninth Payee 78

Institutional Veteran CFR3.852 99

Table C: Award Type Code

• Values describing the category of benefit payments which may be awarded.

Name Code

1312A Child 1312C

1312A Parent 1312P

1312A Spouse 1312S

306 Child 306C

306 Spouse 306S

306 Veteran 306V

CPD Child CPDC

CPD Parent CPDP

CPD Spouse CPDS

Clothing Allowance CA

Compensation/Pension Live CPL

Emergency Officer's Retired Pay EORP

Medal of Honor MOH

Old Law Child OLC

Old Law Spouse OLS

Old Law Veteran OLV


4

Table D: Award Line Type Code • Value assigned to describe a specific benefit type, which is paid by an award line.

Name Code

1312A 1312A

306 Death Pension 306DP

306 Pension 306P

Clothing Allowance CA

Compensation C

DIC DIC

DIC Pay Grade DICP

DIC Reform DICR

Death Compensation DC

Improved Death Pension IDP

Improved Pension IP

Medal of Honor MOH

Old Law Death Pension OLDP

Old Law Pension OLP

Table E: Entitlement Type Code

• Type of benefit and period of service based upon the Entitlement Code stored.

Name Code

Air Force Reserve Apprenticeship 832

Air Force Reserve Cooperative 872

Air Force Reserve Correspondence 842

Air Force Reserve Flight 862

Air Force Reserve Graduate 42

Air Force Reserve Junior College 62

Air Force Reserve On The Job Training 822

Air Force Reserve Undergraduate 52

Air Force Reserve Vocational/Technical 812

Air National Guard Apprenticeship 839

Air National Guard Cooperative 879

Air National Guard Correspondence 849

Air National Guard Flight 869

Air National Guard Graduate 49

Air National Guard Junior College 69

Air National Guard On The Job Training 829

(Entitlement Type Code Continued)


5

Air National Guard Undergraduate 59

Air National Guard Vocational/Technical 819

Army National Guard Apprenticeship 838

Army National Guard Cooperative 878

Army National Guard Correspondence 848

Army National Guard Flight 868

Army National Guard Graduate 48

Army National Guard Junior College 68

Army National Guard On The Job Training 828

Army National Guard Undergraduate 58

Army National Guard Vocational/Technical 818

Army Reserve Apprenticeship 831

Army Reserve Cooperative 871

Army Reserve Correspondence 841

Army Reserve Flight 861

Army Reserve Graduate 41

Army Reserve Junior College 61

Army Reserve On The Job Training 821

Army Reserve Undergraduate 51

Army Reserve Vocational/Technical 811

Burial allowance - Indian War 80

Burial allowance - Korean Conflict 30

Burial allowance - Mexican Border Period 60

Burial allowance - Peacetime 40

Burial allowance - Persian Gulf War 00

Burial allowance - Philippine WWII 90

Burial allowance - Philippine peacetime 92

Burial allowance - Vietnam Era 70

Burial allowance - WWI 10

Burial allowance - WWII 20

Burial allowance - War with Spain 50

CH31 Limited Payability LP

Ch31 36F3875 Payment ES

Ch31 36X0137 Interim Payment VN

Chapter 1606 AR Write-off/Waiver Other 980

Chapter 1606 Expense Account Undetermined Other 989

Chapter 1606 Work Study Other 988

Child Birth Defect - Vietnam Era 7BD

Clothing Allowance 81

Compensation - Economic Recovery 96


6


Compensation - Month of Death 87

Converted BDN Ent Code CV

Death DIC - Korean Conflict 37

Death DIC - Mexican Border Period 67

Death DIC - Peacetime 47

Death DIC - Persian Gulf War 07

Death DIC - Philippine - WWII 97

Death DIC - Philippine Peacetime 99

Death DIC - Special allowance - Korean Conflict 39

Death DIC - Special allowance - Peacetime 49

Death DIC - Special allowance - Vietnam Era 79

Death DIC - Special allowance - WWI 29

Death DIC - Vietnam Era 77

Death DIC - WWI 17

Death DIC - WWII 27

Death DIC - War with Spain 57

Death Improved Pension - Korean Conflict 3D

Death Improved Pension - Mexican Border Period 6D

Death Improved Pension - Peacetime 4D

Death Improved Pension - Persian Gulf War 0D

Death Improved Pension - Vietnam Era 7D

Death Improved Pension - WWI 1D

Death Improved Pension - WWII 2D

Death Improved Pension - War with Spain 5D

Death Pension - PL86-211 - Korean Conflict 38

Death Pension - PL86-211 - Mexican Border Period 68

Death Pension - PL86-211 - Vietnam Era 78

Death Pension - PL86-211 - WWI 18

Death Pension - PL86-211 - WWII 28

Death Pension - PL86-211 - War with Spain 58

Death Pension - Protected - Civil War 86

Death Pension - Protected - Indian War 66

Death Pension - Protected - Korean Conflict 36

Death Pension - Protected - WWI 16

Death Pension - Protected - WWII 26

Death Pension - Protected - War with Spain 56

Death Pension - Special Act 4F

Death compensation - Korean Conflict 35

Death compensation - Peacetime 45

Death compensation - Philippine WWII 95


7


Death compensation - Vietnam Era 75

Death compensation - Wartime - WWI 15

Death compensation - Wartime - WWII 25

Disability Compensation - Korean Conflict 31

Disability Compensation - Mexican Border Period 61

Disability Compensation - Peacetime 41

Disability Compensation - Persian Gulf War 01

Disability Compensation - Philippine - WWII 91

Disability Compensation - Vietnam Era 71

Disability Compensation - WWI 11

Disability Compensation - WWII 21

Disability Compensation - War with Spain 51

Disability Improved Pension - Korean Conflict 3L

Disability Improved Pension - Mexican Border Period 6L

Disability Improved Pension - Persian Gulf War 0L

Disability Improved Pension - Vietnam Era 7L

Disability Improved Pension - WWI 1L

Disability Improved Pension - WWII 2L

Disability Improved Pension - War with Spain 43

Disability Pension - PL86-211/670 - Korean Conflict 34

Disability Pension - PL86-211/670 - Mexican Border 64

Disability Pension - PL86-211/670 - Vietnam Era 74

Disability Pension - PL86-211/670 - WWI 14

Disability Pension - PL86-211/670 - WWII 24

Disability Pension - PL86-211/670 - War with Spain 54

Disability Pension - Protected (SAW 90 days) KC 32

Disability Pension - Protected (SAW 90 days) WWI 12

Disability Pension - Protected (SAW 90 days) WWII 22

Disability Pension - Protected - War with Spain 52

Disability Pension - Special Act 4B

EOR - PL2-73/PL743 05

EOR - PL351-81 Recomputation 0E

Employment Adjustment Allowance EA

MIW/SBP benefits - PL104-201, Sect. 638 Not assigned

Marine Reserve Apprenticeship 834

Marine Reserve Cooperative 874

Marine Reserve Correspondence 844

Marine Reserve Flight 864

Marine Reserve Graduate 44

Marine Reserve Junior College 64


8


Marine Reserve On The Job Training 824

Marine Reserve Undergraduate 54

Marine Reserve Vocational/Technical 814

Medal of Honor - Civil War 8M

Medal of Honor - Gulf War 0M

Medal of Honor - Korean Conflict 3M

Medal of Honor - Mexican Border 6M

Medal of Honor - Peacetime 4M

Medal of Honor - Philippines 9M

Medal of Honor - Spanish American War 5M

Medal of Honor - Vietnam Era 7M

Medal of Honor - World War I 1M

Medal of Honor - World War II 2M

Navy Reserve Apprenticeship 833

Navy Reserve Cooperative 873

Navy Reserve Correspondence 843

Navy Reserve Flight 863

Navy Reserve Graduate 43

Navy Reserve Junior College 63

Navy Reserve On The Job Training 823

Navy Reserve Undergraduate 53

Navy Reserve Vocational/Technical 813

Pension - Economic Recovery 98

Pension - Month of Death 8H

Table F: Award Status Code • Value that describes the current status of the participant's awards

Name Code

Active A

Suspended S

Terminated T

None of the Above N


9

Table G: Expense Type Code • Classification entity that identifies the domain of expense type categories

Name Code

Last LE

Medical 056

Education EE

Hardship FME

Table H: Change Reason • Values describing the reasons for one or more changes to an award line

Name Code

Accrued Payable - Reimbursement APREIM

Accrued Payable - Relationship APRLN

Additional Disability Withholding ADW

Adjusted Protected 1978 IVAP AP78IVAP

Administrative Error ADMERR

Allotment Adjustment 37

Apportionment Granted AG

Apportionment Rate Change ARC

Apportionment Terminated AT

Award Rate Overridden Due to Change in Legislation ARODCL

Award Rate Overridden Due to System Error ARODSE

Beneficiary Error BENEERR

Benefit Change to Compensation 03

Benefit Change to Improved Pension 10

Benefit Eligibility Adjustment 04

Benefit Eligibility Adjustment - Pension 11

Combat Related Special Compensation CRSCAMT


10

(Change Reason Continued)

CONV - Adjustment (Child Award) CONVAWD40

CONV - Change of Payee or Suspended CONVAWD31

CONV - Character of Discharge is a Bar CONVAWD03

CONV - Child in Another Award Reaches 18 CONVAWD44

CONV - Child in Another Award Terminates School CONVAWD45

CONV - Computer Substitute CONVAWD90

CONV - Dependent Added CONVAWD26

CONV - Disability Not Permanent and Total CONVAWD10

CONV - Disability Not Shown at Last Exam CONVAWD07

CONV - Disability Not Shown by Evidence CONVAWD08

CONV - Disability Zero Percent CONVAWD05

CONV - Disability or Death Not Due to Service CONVAWD06

CONV - Disability/Death Not in Line of Duty CONVAWD09

CONV - Election of VA or Other Benefits CONVAWD30

CONV - Failure to Report for Examination CONVAWD17

CONV - Grant Of A/A For Spouse CONVSPSAA

CONV - Insufficient or No Qualifying Service CONVAWD02

CONV - No Military Service CONVAWD01

CONV - Other Reason CONVAWD29

CONV - Payment of Attorney Fees CONVAWD57

CONV - Protected Rate CONVAWD96

CONV - Reduction Due to Award of DEA CONVAWD41

CONV - Relationship Not Established CONVAWD14

CONV - Retire Pay (Spec Law 06) On Awd Line CONVRETPAY

CONV - SEV/SEP/TORT Contained in Monthly Adjsmt CONVMTHADJ

CONV - SEV/SEP/TORT Offset & RMNG BAL Starts Here CONVOFFSET

CONV - Undetermined Withholding CONVWTH

CONV - Veteran - Surviving Spouse Hospitalized CONVAWD35

CONV - Veteran on Active Duty/Drill Pay Adjustment CONVAWD19

Change in Disability Level CIDL

Change in Number of Parents CINOP

Change in Parent Status 24

Change in Spouse Status 23

Child Conceived Prior to Vietnam Service CCPTVS

Child Deceased Prior to 12-01-01 CHDP1201

Child Status Change CHSC

Compensation Rating Adjustment 31

Concurrent Retired and Disability Pay Amount CRDP_AMT

Conversion PFOP CONVPFOP

Conversion Recoup and PFOP CONVPFOPRCP


11


Conversion Recoupment CONVRCP

Converted Award CONVAWD

Cost of Living Adjustment 02

Countable Income Adjustment 15

Custody Status Change CUSC

DIC Spouse Award Status Change DSASC

DIC-Spouse Minor Child Rate Adjustment 41

Death of Beneficiary DB

Disability Due to a Familial Disorder DDFDISOR

Disability Not Permanent DNPERM

Disability Not Related to Vietnam Service DNRVIET

Disability a Result of Birth Related Injury DRBRINJ

Disability a Result of Fetal/Neo-natal Infirmity DRFNEOIFM

Discharge Adjustment DISCADJ

Drill Pay Adjustment 07

EVR Adjustment EVRADJ

Eligible Helpless Child EHC

Eligible School Child ESC

Entitled to A&A ETAA

Entitled to MOD Benefit MOD

Estate Adjustment 08

Failed to Furnish Requested Evidence FFRE

Forfeiture FORF

Fraud FRD

Fraud Adjustment FRDADJ

Fugitive Felon FF

Gain of Dependent GD

Gross Rate Additional Amount GRAA

Gross Rate Replacement Amount GRRA

Helpless Child Adjustment 20

Hospitalized Basic Pension Adjustment 01

Hospitalized SMC Adjustment 38

IVM Adjustment IVMADJ

Incarceration Adjustment 13

Individual Unemployability Adjustment 14

Institutionalization Adjustment INSTADJ

Loss of Dependent LD

Manually Entered Rate MER

Maximum Annual Pension Rate 16


12


Medicaid Adjustment 17

Minor Child Adjustment 21

MOD Benefits End MODEND

Net Worth Adjustment 18

No Entitlement to Benefit Sought NETBS

No Longer A&A NLAA

No Longer Helpless NLH

No Qualifying Birth Defect Exists NQBDEFCT

No Qualifying Vietnam Service NQVIET

No Spina Bifida Condition Exists NSBCE

Not Currently Disabling NCD

Not a Natural Child of the Veteran NNCOV

Original Award 00

Original Grant by SSA OGBSSA

Other OTH

Other Concurrent Entitlement Adjustment 25

Other Recoupment 26

Other Withholding Adjustment 39

Parent Marital Status Change PMSC

Parent’s Vietnam Service Not Established PVNSE

Pension Rating Adjustment 27

Philippine Adjustment PA

Preserve Net Rate Amount PNRA

RECA Adjustment 28

Rating Effective Date Backed Up For Conversion CONVRATGBKUP

Rating Effective Date for Conversion CONVRATGEFDT

Recoupment of Disability Severance Pay 06

Recoupment of Separation Pay 30

Recoupment of Tort Settlement 34

Recurring Benefit Established RBE

Reduction Due to Administrative Error REDADMERR

Renouncement REN

Reopened Award REOPNAWD

Retired Pay Adjustment 29

Reverify Entitlement Annually REA

SSA Rate Change SSARC

School Child Adjustment 22

Special Monthly Compensation Adjustment 32

Special Monthly Entitlement Adjustment 40

Special Monthly Pension Adjustment 33


13


Spina Bifida Occulta SBO

Terminated by SSA TSSA

Terminated by SSA-Excessive Earnings TSSAEE

Terminated by SSA-Marriage TSSAM

Terminated by SSA-Marriage of Surviving Spouse TSSAMOSS

Terminated by SSA-Turns 18 TSSAT18

Terminated by SSA-Widow Under 60 w/No Dependent TSSAWU60WND

Terminated-Age 18 TA18


Terminated-CH 18 Birth Defects is Greater TERMCH18

Terminated-Change to Compensation TCTC

Terminated-Elected Chapter 35 TEC35

Terminated-Elected Compensation TEC

Terminated-Elected DIC TEDIC

Terminated-Elected Improved Pension TEIP

Terminated-Elected Under Oth Parent-Same Par Line TEUOPISPL

Terminated-IVAP TIVAP

Terminated-Incarceration TI

Terminated-Incarceration/No Apportionment TINA

Terminated-Marriage TM

Terminated-Net Worth TNW

Terminated-No Longer Dependent TNLD

Terminated-No Longer Helpless TNLH

Terminated-Other TO

Terminated-School Termination TST

Total Withholding Adjustment 05

Total Withholding Adjustment - Pension 12

Treason TRE

Undetermined BDN Apportionment Paid/Due Audit Reqd CONVAPPOR

Veteran Not Female VETNFEM

Whereabouts Unknown WHUNK

Workers Compensation Adjustment 36


14

Table I: Priority of Change Reasons

• List provided by PARIS users to determine importance of reason codes since only three can be displayed

Name Code Rank

Failed to Furnish Requested Evidence

FFRE 1

Entitled to A&A ETAA 2

No Longer A&A NLAA 3

CONV – Failure to Report for Examination

CONVAWD17 4

Whereabouts Unknown WHUNK 5

Terminated-IVAP TIVAP 6

Medicaid Adjustment 17 7

Incarceration Adjustment 13 8

Terminated-Incarceration TI 9

Benefit Eligibility Adjustment 04 10

Benefit Eligibility Adjustment – Pension

11 11

Compensation Rating Adjustment

31 12

Countable Income Adjustment 15 13

Net Worth Adjustment 18 14

Renouncement REN 15

No Entitlement to Benefit Sought

NETBS 16

Compensation Rating Adjustment

31 17

Workers Compensation Adjustment

36 18

Cost of Living Adjustment 02 19

EVR Adjustment EVRADJ 20

Benefit Change to Improved Pension

10 21

Benefit Change to Compensation

03 22

Fugitive Felon FF 23

Original Award 00 24

Death of Beneficiary DB 25


15

Table J: Suspense Reason Codes • Values describing the reason for a suspended payment

Name Code

Undeliverable - Bad Address BADADDRS

Benefit Forfeit is at Issue BENFORFEITAI

Benefit Renouncement is at Issue BENRENAI

Character of Discharge is at Issue CHARDISCHAI

Child Custody at Issue CHCUSTAI

Death Due to Willful Misconduct DEATHMISCOND

Disability Due to Willful Misconduct DISMISCOND

Disability Not Shown by the Evidence of Record DISNOTEVDREC

Disability Not Shown at Last Exam DISNOTLASTEX

Disability or Death Not Due to Service DNOTSVCCONN

EVR Action Required EVRACTREQD

Failed to Confirm Continued Eligibility FAILCCELIG

Failed to Confirm Dependency FAILCDEP

Failed to Confirm Expenses FAILCEXP

Failed to Confirm Income FAILCINC

Failed to Confirm Marital Status FAILCMARITAL

Failed to Confirm School Attendance FAILCSCHOOL

Failed to Report for Exam FAILREPTEXAM

Failed to Furnish Requested Evidence FAILREQEV

Failed to Return Required EVR FAILRETEVR

Helpless Child Eligibility is at Issue HCELIGAI

Insufficient Military Service is at Issue INSMILSTATAI

Net Worth is at Issue NWAI

Other OTH

Payment was Erroneously Authorized PAYERRAUTH

Pending Confirmation of this Beneficiary's Death PENDCBENDTH

Pending Confirmation of Incarceration PENDCINCAR

Pending Confirmation of Primary's Death PENDCPBDEATH

Previous Pension Grant is at Issue PENGRANTAI

Previous Compensation Grant is at Issue PREVGRANTAI

Previous SC Death Grant at Issue PRSCDGRANTAI

Receipt of Retired Pay is at Issue RECRETPAYAI

Reduction to Disability Level Zero is at Issue REDDISLVL0AI

Reduction to Zero Percent is at Issue REDZEROPERAI

Previously Established Relationship is at Issue RELAI

(Suspense Reason Codes Continued)


16

Remarriage of Surviving Spouse is at Issue REMARRSSPAI

Return to Active Duty is at Issue RETACTDUTYAI

Treasury-Undeliverable-Pending Address TBADADDRS

Treasury-Beneficiary Reportedly Deceased TBENEREPDEC

Treasury-Income Limitation Involved TINCLIM

Treasury-Other TOTH

Treasury-Reportedly Remarried TREPREMARR

Treasury-Returned at VBA Request TRETVBAREQ

Treasury-Voluntary Return or DD/EFT Account Closed TVOLORACCTCL

Valid Military Service is at Issue VALMILSTATAI



17

Table K: Receivable Type Codes • Reason for the receivable amount owed to VA.

Name Code Advanced Pymt of Insurance Premiums NSLI or VMLI 33B

Attorney Fees 31B

Burial Receivable 35B

CH 1606 Ineligible For Benefits 57B

CH 1606 Legislative Decrease 56X

CH 1606 Receivable 56B

CH 1606 Special Payment 55A

CH 1606 Special Payment 30 days old 55B




CH 30 Legislative Decrease 59X


CH 30 Special Payments 58A

CH 30 Special Payments 30 days old 58B










Compensation or Pension Receivable 30B

Compensation or Pension Special Payment 32A

Compensation or Pension Special Pymt 30 days old 32B

Direct Loan Interest Veterans Liability Account 26B

Direct Loan Principal Veterans Liability Account 22B

Guaranteed Fund Receivable 23B

Loan Guaranty Interest Veterans Liability Account 25B

Loan Guaranty Miscellaneous Receivable 29B

Loan Guaranty Principal Veterans Liability Account 21B

MIW Receivable 39B

MIW Special Payment 38A

MIW Special Payment 30 days old 38B


18

(Receivable Type Codes Continued)

Other OTH

Revolving Fund Loan 10B

Trainee Tools 60B

Accrued Payable - Reimbursement APREIM

Accrued Payable - Relationship APRLN

Additional Disability Withholding ADW

Adjusted Protected 1978 IVAP AP78IVAP

Administrative Error ADMERR

Allotment Adjustment 37

Apportionment Change AP

Apportionment Granted AG

Apportionment Rate Change ARC

Apportionment Terminated AT

Award Rate Overridden Due to Change in Legislation ARODCL

Award Rate Overridden Due to System Error ARODSE

Beneficiary Error BENEERR

Benefit Change to Compensation 03

Benefit Change to Improved Pension 10

Benefit Eligibility Adjustment 04

Benefit Eligibility Adjustment - Pension 11

CH 31 Tool Debt 31TD

CONV - Adjustment (Child Award) CONVAWD40

CONV - Change of Payee or Suspended CONVAWD31

CONV - Character of Discharge is a Bar CONVAWD03

CONV - Child in Another Award Reaches 18 CONVAWD44

CONV - Child in Another Award Terminates School CONVAWD45

CONV - Computer Substitute CONVAWD90

CONV - Dependent Added CONVAWD26

CONV - Disability Not Permanent and Total CONVAWD10

CONV - Disability Not Shown at Last Exam CONVAWD07

CONV - Disability Not Shown by Evidence CONVAWD08

CONV - Disability Zero Percent CONVAWD05

CONV - Disability or Death Not Due to Service CONVAWD06

CONV - Disability/Death Not in Line of Duty CONVAWD09

CONV - Election of VA or Other Benefits CONVAWD30

CONV - Failure to Report for Examination CONVAWD17

CONV - Grant Of A/A For Spouse CONVSPSAA


19


CONV - Insufficient or No Qualifying Service CONVAWD02

CONV – No Military Service CONVAWD01

CONV - Other Reason CONVAWD29

CONV - Payment of Attorney Fees CONVAWD57

CONV - Protected Rate CONVAWD96

CONV - Reduction Due to Award of DEA CONVAWD41

CONV - Relationship Not Established CONVAWD14

CONV - Retire Pay (Spec Law 06) On Awd Line CONVRETPAY

CONV - SEV/SEP/TORT Contained in Monthly Adjsmt CONVMTHADJ

CONV - SEV/SEP/TORT Offset & RMNG BAL Starts Here CONVOFFSET

CONV - Undetermined Withholding CONVWTH

CONV - Veteran - Surviving Spouse Hospitalized CONVAWD35

CONV - Veteran on Active Duty/Drill Pay Adjustment CONVAWD19

Change in Disability Level CIDL

Change in Number of Parents CINOP

Change in Parent Status 24

Change in Spouse Status 23

Child Conceived Prior to Vietnam Service CCPTVS

Child Deceased Prior to 12-01-01 CHDP1201

Child Status Change CHSC

Combat Related Special Compensation CRSCAMT

Compensation Rating Adjustment 31

Concurrent Retired and Disability Pay Amount CRDP_AMT

Conversion PFOP CONVPFOP

Conversion Recoup and PFOP CONVPFOPRCP

Conversion Recoupment CONVRCP

Converted Award CONVAWD

Cost of Living Adjustment 02

Countable Income Adjustment 15

Custody Status Change CUSC

DIC Spouse Award Status Change DSASC

DIC-Spouse Minor Child Rate Adjustment 41

Death of Beneficiary DB

Defaulted Loan 21B

Dependency Change DC

Disability Due to a Familial Disorder DDFDISOR

Disability Not Permanent DNPERM

Disability Not Related to Vietnam Service DNRVIET

Disability a Result of Birth Related Injury DRBRINJ


20


Disability a Result of Fetal/Neo-natal Infirmity DRFNEOIFM

Discharge Adjustment DISCADJ

Drill Pay Adjustment 07

EVR Adjustment EVRADJ

Eligibility Termination Date Reached 66

Eligible Helpless Child EHC

Eligible School Child ESC

Employment Adjustment EA

End of Term 61

Entitled to A&A ETAA

Entitled to MOD Benefit MOD

Entitlement Exhausted 65

Estab. Receivable-Payment Not Held 04H

Estate Adjustment 08

Failed to Furnish Requested Evidence FFRE

Forfeiture FORF

Fraud FRD

Fraud Adjustment FRDADJ

Fugitive Felon FF

Gain of Dependent GD

Gross Rate Additional Amount GRAA

Gross Rate Replacement Amount GRRA

Helpless Child Adjustment 20

Hospitalized Basic Pension Adjustment 01

Hospitalized SMC Adjustment 38

IVM Adjustment IVMADJ

Incarceration Adjustment 13

Individual Unemployability Adjustment 14

Institutionalization Adjustment INSTADJ

Insurance Overpayment IO

Interval Period IP

Loss of Dependent LD

MOD Benefits End MODEND

Manually Entered Rate MER

Maximum Annual Pension Rate 16

Medicaid Adjustment 17

Minor Child Adjustment 21

Net Worth Adjustment 18

No Entitlement to Benefit Sought NETBS


21


No Longer A&A NLAA

No Longer Helpless NLH

No Qualifying Birth Defect Exists NQBDEFCT

No Qualifying Vietnam Service NQVIET

No Spina Bifida Condition Exists NSBCE

Not Currently Disabling NCD

Not a Natural Child of the Veteran NNCOV

Original Award 00

Original Grant by SSA OGBSSA

Other Concurrent Entitlement Adjustment 25

Other Recoupment 26

Other Withholding Adjustment 39

Parent Marital Status Change PMSC

Parent's Vietnam Service Not Established PVNSE

Pension Rating Adjustment 27

Philippine Adjustment PA

Preserve Net Rate Amount PNRA

RECA Adjustment 28

RECERT Receivable RECERT

Rate of Pursuit Change 70

Rating Effective Date Backed Up For Conversion CONVRATGBKUP

Rating Effective Date for Conversion CONVRATGEFDT

Recoupment of Disability Severance Pay 06

Recoupment of Separation Pay 30

Recoupment of Tort Settlement 34

Recurring Benefit Established RBE

Reduction Due to Administrative Error REDADMERR

Reentrance 60

Refund Due to Hardship 06B2

Refund Due to Waiver 06B1

Renouncement REN

Reopened Award REOPNAWD

Retired Pay Adjustment 29

Reverify Entitlement Annually REA

Reversal of Credit Document 04I

Revolving Fund Loan 10B

SSA Rate Change SSARC

School Child Adjustment 22

Special Monthly Compensation Adjustment 32


22


Special Monthly Entitlement Adjustment 40

Special Monthly Pension Adjustment 33

Special Payment 06G

Spina Bifida Occulta SBO

Stop Award ST

System Generated SG

Terminated by SSA TSSA

Terminated by SSA-Excessive Earnings TSSAEE

Terminated by SSA-Marriage TSSAM

Terminated by SSA-Marriage of Surviving Spouse TSSAMOSS

Terminated by SSA-Turns 18 TSSAT18

Terminated by SSA-Widow Under 60 w/No Dependent TSSAWU60WND



Terminated-CH 18 Birth Defects is Greater TERMCH18

Terminated-Change to Compensation TCTC

Terminated-Elected Chapter 35 TEC35

Terminated-Elected Compensation TEC

Terminated-Elected DIC TEDIC

Terminated-Elected Improved Pension TEIP

Terminated-Elected Under Oth Parent-Same Par Line TEUOPISPL

Terminated-IVAP TIVAP

Terminated-Incarceration TI

Terminated-Incarceration/No Apportionment TINA

Terminated-Marriage TM

Terminated-Net Worth TNW

Terminated-No Longer Dependent TNLD

Terminated-No Longer Helpless TNLH

Terminated-Other TO

Terminated-School Termination TST

Total Withholding Adjustment 05

Total Withholding Adjustment - Pension 12

Transferred From Ch 31 01B

Treason TRE

Uncollectible Check Document 26A

Undetermined BDN Apportionment Paid/Due Audit Reqd CONVAPPOR

Veteran Not Female VETNFEM

Wage Rate Change (OJT) 71



23


Withholding Change WC

Workers Compensation Adjustment 36


24

Table L: Proceeds • Established as a result of a returned check, amounts pending fiduciary

identification or approval prior to release

Name Code Fiduciary Proceeds 10

Interstation 20

Personal Funds of Patients 70S

Proceeds 01

Unassociateds 30

Unavailable Check Cancellation 40

06G Special Returned Payment RETPAYSPEC

Advance Pay Returned 7E

B7 Holds 7

Burial Allowance Returned Payment RETPAYBUR

Cancelled per VA's Request 5

Check Intercept A

Clothing Allowance Returned Payment RETPAYCA

Consolidated Payment Returned PFOP

Courtesy Disbursement Hold Check 8

Expenditure Transfer ET

Fiduciary Necessary - Not Established 101

Fiscal Returned Payment RETPAYFISC

From Station 1019

Gratuitous 70S1

Greater Than Maximum 01G

Income Limitation 4

Insurance Premium Refund PREM REF

Less Than Minimum Or Re-established 01L

Limited Payability Cancellation B

Medal of Honor Returned Payment RETPAYMOH

No Matching Returned Payment RETPAYNM

Other Reasons 6

Over Collection 302

Payment - No Address Information 01P

Private Source 70S2

Recurring Paid Other Than Monthly-Annual Payment 01A

Recurring Paid Other Than Monthly-Quarterly Pymt 01Q

Recurring Paid Other Than Monthly-Semi Annual Pymt 01S

Reportedly Deceased 3

Reportedly Remarried 2

Retroactv Amts > Agreed Limit By Fid-Auth Necessry 102

Returned Courtesy Disbursement Check 9

Returned Payments Previously Processed PREV CHK

Termination (Non-Death) Returned Payment RETPAYTERM

To Station 1018

Unavailable Check Cancellation Credit 0


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Undeliverable 1

Unidentified Account 301

Unidentified Account-CARS 301C


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Table M:Deductions/Offsets • An instruction to reduce a payable according to a set schedule to apply to a

receivable or deduction.

Name Code Air Force - RSFPP or SBP Insurance Premiums 16R

Army - RSFPP or SBP Insurance Premiums 15R

Attorney Fees 31J

Benefit Repayment BR

Ch. 30/Ch. 1606 Offset 67C

Child Support or Other Payments 62P

Coast Guard - RSFPP or SBP Insurance Premiums 19R

Consolidated Payments, Corporate Fiduciaries 50O

Direct Loan - Mortgage Loan Repayments 11N

Interest Debts in CARS 89C

Joint Direct Loan Liability Repayment 13N

Joint Loan Guaranty Liability Repayment 14N

Marine Corps - RSFPP or SBP Insurance Premiums 18R

Medical Care Cost Recovery Receivable Repayment 68C

Miscellaneous Insurance Receivable Repayment 80C

Miscellaneous VA Overpayments 61C

NSLI Life Insurance Additional Premiums 05M

NSLI Life Insurance Premium Arrearage 03L

NSLI Life Insurance Premiums, Loans, and Liens 01M

Navy - RSFPP or SBP Insurance Premiums 17R

Other Government Agency Indebtedness 63C

Personal Funds Of Patients 70S

Public Health Service - RSFPP or SBP Insur Prem 20R

REPS Receivable Repayment 66C

VGLI (Veterans Group Life Insurance) 07R

VMLI Life Insurance Additional Premiums 06M

VMLI Life Insurance Premium Arrearage 04L

VMLI Life Insurance Premium Payments 02M

Vendee Acquired Loan - Mortgage Loan Repayments 12N


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Table N: Station Codes • Refers to the VA facility that has authority over work activity associated with

Veterans claims and their beneficiaries.Number Station

101 Washington

301 Boston

304 Providence

306 New York

307 Buffalo

308 Hartford

309 Newark

310 Philadelphia

311 Pittsburgh

313 Baltimore

314 Roanoke

315 Huntington

316 Atlanta

317 St. Petersburg

318 Winston-Salem

319 Columbia

320 Nashville

321 New Orleans

322 Montgomery

323 Jackson

325 Cleveland

326 Indianapolis

327 Louisville

328 Chicago


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Station Codes (Cont’d)

329 Detroit

330 Milwaukee

331 St. Louis

333 Des Moines

334 Lincoln

335 St. Paul

339 Denver

340 Albuquerque

341 Salt Lake City

343 Oakland

344 Los Angeles

345 Phoenix

346 Seattle

347 Boise

348 Portland

349 Waco

350 Little Rock

351 Muskogee

354 Reno

355 San Juan

358 Manila

362 Houston

372 Washington

373 Manchester

376 RMC

377 San Diego

389 St. Paul Debt Management Center

392 Eastern Area Office

393 Southern Area Office

394 Central Area Office

395 Western Area Office

397 Appeals Management Center


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Station Codes (Cont’d)

Table O: War Time Periods • Used to determine war time eligibility for Pension Benefits

Period of War Beginning and Ending Dates Mexican Border Period

May 9, 1916 through April 5, 1917

World War I April 6, 1917 through November 11, 1918; Veterans who served in Russia - April 6, 1917 through April 1, 1920

World War II December 7, 1941 through December 31, 1946 Korean Conflict June 27, 1950 through January 31, 1955 Vietnam Era August 5, 1964 through May 7, 1975;

Veterans who served "in country" - February 28, 1961 through May 7, 1975

Gulf War August 2, 1990 through a date to be set by law or Presidential Proclamation

Table P: Veteran/Spouse Aid and Attendance Code

• Indicates current payment/eligibility status for aid and attendance and/or housebound for the spouse

• VET AA CD and Spouse AA CD

Name Code Aid and Attendance AA Veteran hospitalized, A/A not payable – Pay housebound

AH

Housebound HB All other values NN

402 Togus

405 White River Junction

436 Fort Harrison

437 Fargo

438 Sioux Falls

442 Cheyenne

452 Wichita

459 Honolulu

460 Wilmington

463 Anchorage


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Definitions Entitlement Types: Compensation

o Benefit based on an injury/disease incurred or aggravated in or from active service or an injury from VA hospitalization or medical treatment

Clothing Allowance

o Annual lump sum payment made when a Veteran’s service connected (SC) disability causes the use of prosthetic or orthopedic appliances that tend to wear or tear clothing or use of medication for a SC skin condition stains clothing

Medal of Honor Pension

o Monthly entitlement, which is paid as a sole benefit or added to pension or compensation rates for veterans who were awarded the Medal of Honor

Improved Pension

o Benefit for Veterans who meet certain service requirements (length of service and during a wartime period) and meet income and net worth limitations. Additionally, they must be considered permanently and totally disabled by VA or SSA, reached age 65 or in a nursing home for long-term care.

Protected Benefits (306 and Old Law)

o These programs are referred to as "protected" because eligibility is restricted to beneficiaries who were receiving them at the time they were phased out.

o They do not receive rate increases; Must elect improved pension o 306 Pension phase out date: December 31, 1978 o Old Law Pension phase out date: June 30, 1960

U.S.C. 1312(a)

o A gratuitous benefit to the surviving dependents of a member of a uniformed service who was not a fully and currently insured individual under Title II of the Social Security Act who died on or after January 1, 1957 either while on active duty, active/inactive duty for training or after separation as the result of a service connected disability incurred after September 15, 1940.

Dependency and Indemnity Compensation (DIC)

o Death benefit paid to a surviving spouse, child, or parent because of a service-connected death, or if the Veteran had been rated totally disabled for at least 10 years prior to death.

Death Compensation

o Benefit made because of a service connected death occurring before January 1, 1957. NOTE: New entitlement to this benefit can no longer be established since the Veteran must have died prior to 1957

Death Pension

o Death benefit paid to a surviving spouse or child because of a Veteran’s non-service connected death. Basic eligibility requires meeting certain service


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requirements pertaining to length of service and service during a period of war, and certain income and net worth limitations

Apportionment

o In order to be granted an apportionment, the claimant must demonstrate need for the benefit, live apart from the primary beneficiary, not be receiving a reasonable level of support and it can not cause undue hardship to the primary beneficiary

o Can be paid to an estranged spouse, child not in living with the primary beneficiary or a parent (in compensation cases only)

Aid and Attendance (A&A)

• Part of special monthly compensation (SMC) and pension (SMP) • Entitlement to the A&A allowance extends to the Veteran, spouse, surviving parent(s), or

surviving spouse • Paid because a person due to mental or physical disability requires the regular aid and

attendance of another person in conducting the basic activities of daily living Housebound Allowance (HB)

• Part of SMC and/or SMP • Paid because a person, due to mental or physical disabilities is very limited in their ability

to leave home Maximum Annual Pension Rate (MAPR)

• Amount of annual payment, which an award beneficiary is entitled to after deducting the IVAP from the maximum limits

Income for VA Purposes (IVAP)

• Countable income used to determine a claimants entitlement to income-based benefits. Income Types: Civil Service (CS)

o Persons receiving Civil Service Annuity (CSA) and Federal Employees Retirement System (FERS) benefits.

Military Retirement (MR)

o Veteran who is now receiving a monetary benefit for having fulfilled a prescribed length of service (i.e. 20 years)

Railroad Retirement (RR)

o Retirement benefits received from the Railroad Retirement Board Black Lung (BL)

o Disability benefits received from Black Lung Hardship Expenses

• Hardship expenses are only for claimants with dependent children who have income which is available to the claimant

• If the total family expenses are less than the total family income (including VA Pension) no deduction of the child's income will occur, as hardship does not exist.


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Last Expenses

• Last expenses can be used to reduce a claimant's income for VA purposes (thus increasing the rate payable) by deducting amounts paid for certain funeral and other expenses, such as last illness.

• A deduction is allowed only for expenses actually paid by the claimant for which he or she will not be reimbursed

Eligibility Verification Report (EVR)

• Annual report of actual income and dependency status in order to verify that payment is correct.

• Beneficiaries who are exempt from receiving EVRs receive a letter informing them that any change in income or dependency status must be reported to VA.

Income Verification Match (IVM)

• Income Verification Match (IVM) compares income reported to the Department of Veterans Affairs (VA) by pension and parents Dependency and Indemnity Compensation (DIC) recipients with IRS and SSA income records.

• The match includes spouses of live pension beneficiaries, but children are excluded. • The match also provides earned income of veterans in receipt of compensation based on

individual unemployability (IU).

Proceeds • Accumulated amount of all returned and canceled checks of disability compensation or

pension, as well as amounts accruing from other than monthly payment cases or termination of the award due to the death of the veteran

Month of Death (MOD) Payment

• A one-time entitlement available only to the surviving spouse of the Veteran. The payment amount represents the disability payment amount that the Veteran was entitled to receive the month the Veteran died. The award line type code will display as the Veteran’s entitlement.

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