Parental Involvement Compliance Guidance 2015-2016 presented by Marlon Cousin, Title I Coordinator.

Parental Involvement Compliance Guidance

2015-2016

presented byMarlon Cousin, Title I Coordinator

Objective

This presentation will address the parent requirements that are outlined in the various Titles of the No Child Left Behind

Act. These requirements are emphasized to give the stakeholder a guide to the actual mandates of NCLB that are

directly focused on Parental Involvement.

Included in this presentation is a snapshot guide of district and

school responsibilities for parental involvement.

Title I, Part A Parental Notice Requirements

Parental Notice Requirements

When By whom

SEA LEA Schools

Written parental involvement policies (LEAs notify parents of children attending Title I schools of district-level written parental involvement policy; schools notify parents and community of school’s written parental involvement policy).

Determined by LEA

(EBRPSS)

X

(LEA policy)

X

(school policy)



When By whom

SEA LEA Schools

Parents’ right to know – teacher and paraprofessional qualifications (LEAs inform parents of students enrolled in Title I schools that parents may request, and the LEA will provide, certain information on the professional qualifications of the student’s classroom teachers and paraprofessionals providing services to the child.)

Annually, at the

beginning of the school year

x

*The “Right to Know” Letter is contained in the EBR Student Rights & Responsibilities Handbook. For compliance purposes please place a copy of the handbook and the returned signature pages in the file labeled “Right to

Know Notifications”.



When By whom

SEA LEA Schools

Parents’ right to know – student achievement (schools provide to each individual parent information on the level of achievement of the parent’s child in each of the State academic assessments).

i.e. - LEAP, iLEAP, and EOC scores

Determined by the LEA

x



When By whom

SEA LEA Schools

Parents’ right to know – non-highly qualified teachers (schools provide to each individual parent timely notice that the parent’s child has been assigned, or taught for 4 or more consecutive weeks by, a teacher who is not highly qualified.

Timely X

*Copies of the notification letter as it pertains to

each teacher that is not

highly qualified must

be kept on file.

Highly Qualified Teacher Notifications

*The “Highly Qualified Notification Letter should also be filed in the folder labeled Right to Know Notifications.



When By whom

SEA LEA Schools

Title I, Part A meeting (schools invite parents to an informational meeting to inform them about the school’s participation in Title I, Part A programs and explain the requirements and their right to be involved).

*Utilize the DVD entitled: “NCLB – What Parents Need to Know”

Annual x

Resource to Convene Annual Mtg.



When By whom

SEA LEA Schools

Title I, Part A information (schools provide to parents of participating children specific information about Title I, Part A programs, and the opportunity to request regular meetings.

*i.e. (after-school tutoring, parent trainings, School Improvement Teams, Parent Advisory Councils, etc.)

Timely x



When By whom

SEA LEA Schools

Schools identified for school improvement, corrective action, or restructuring (LEAs provide to parents of each student an explanation of what the identification means, how the schools compare to others, reasons for the identification, the LEA’s and school’s response, how parents can become involved and any corrective action taken.

Promptly following

identification

x



When By whom

SEA LEA Schools

Schools identified for restructuring (LEAs serving schools that fail to make AYP after 1 full school year of corrective action provide prompt notice to teachers and parents and provide opportunity to comment and participate in preparing a restructuring plan).

Promptly after school misses AYP following 1 full school

year of being in

corrective action

x

Parental InvolvementFiling System

Established a Uniform Filing System

• Each Title I school site has a two-drawer filing cabinet to be used exclusively for Title I documentation

• A color-coded and labeled expandable folder contains individual manila folders that are labeled to address specific mandates

Filing System

File forParental Involvement Budget

• Provide evidence/documentation

• (i.e. allocation letter, budgets, copies of requisitions, copies of invoices and consulting contracts)

File for District P.I. Policy

• Provide evidence/documentation (i.e. copy of policy, signature pages, *include date of distribution)

• The district’s P.I. policy is included in the district’s Student Rights & Responsibilities Handbook

• Parents must sign and return the form on the 1st page of the handbook

Place a copy of the handbook and the signature pages in the file labeled “District P.I. Policy”

File forDistrict P.I.

Policy

Signature Page of Rights & Responsibilities Handbook

File forSchool-Based P.I. Policy

• Provide evidence/ documentation (i.e.

agendas, sign-in sheets, copy of policy, *date of distribution)

File forParent Meetings/Workshops

• Provide evidence/documentation (i.e. agendas, sign-in sheets, photographs, copies of presentations, distributed materials)

File forSchool-Parent Compacts

• Provide evidence/documentation (i.e. agendas, sign-in sheets, signed compacts, *include date of distribution)

• Provide documentation that the compact is annually reviewed (revised as appropriate) with input from parents

File for“Right to Know” Notification

• Provide evidence/documentation (i.e. copies of letters, *include distribution date)

File for Communications to Parents

• Provide evidence/documentation (i.e. newsletters, calendars, reports from automated notification system, letters to parents informing them of forthcoming events)

Compliance Checklist

*Utilized by the Title I Coordinators and Title I Monitors during compliance visits

Appropriate Use of Parental Involvement Funds

The school may use funds to:

• Provide program information to parents

• (i.e. School Report Card workshops, LEAP Prep materials)


• Establish a School-Based Parent Information & Resource Center)

• The purchase of furniture to establish a Parent Center is allowable

The school may use funds toprovide a light meal or snacks:

• Meals and/or light snacks are an allowable purchase.

• Must be reasonable and necessary (*Should not exceed $4.50 per person)

• *When is doubt—give me a call


• Purchase materials for parents to use and provide trainings for parents (i.e. literacy training, technology training)

The school may use funds to purchase and distribute “token items” to parents

• Examples of acceptable “token items” might include an inexpensive calculator given as part of Family Math Night that emphasizes ways parents can help their children with schoolwork.

• You may provide take-home books as part of a summer reading program.

• As a rule of thumb, any “token” that costs more than $10 would be difficult to justify.

Sharon Hills ESFamily Math Night

Tuesday, October 11, 2011

Fun!Games!

Prizes!

Don’t overdo it!• Avoid spending too much

on publicity, awards and “token items”.

• Keep these expenses reasonable, and consider whether other funding streams could pay for or partially cover certain costs.

McKinley High“Back to School Gala”

Saturday, August 6, 20113:00—6:00 pm

Bayou Jackson High School“Back to School Gala”

Saturday, August 6, 20123:00—6:00 pm

Hope toSee You There!

*Not allowable

GO GATORS!

Don’t Overdo It!

• For example, you can use your set-aside to purchase certificates, plaques, or trophies, and to cover other expenses like printing posters, fliers, or a banner.

• However, in each case, consider how closely those items tie to your goals, and whether the expense is prudent. For example, a large banner may cost upwards of $200.00

Twin Oaks ElementaryFamily Literacy Night

Thursday, September 20, 2012


• Educate educators (i.e. parent communication workshops, attend Parental Involvement Conferences)

Strategies for Effective Parental Involvement

presented byJ. Anthony Goodparent


• Coordinate activities with other parental involvement programs

• (i.e. LA 4 Pre-K, PBIS)


• Develop effective communication with parents (i.e. ELL parenting materials, postage costs, newsletters and School-to-Home Folders)


• Support reasonable activities suggested by parents (i.e. health fairs, Financial Aid/Scholarship workshops

Tara High School9002 Whitehall Dr.

Baton Rouge, LA 70806

Saturday, August 6, 2012


• Solicit parental input in the decision making process

• (i.e. School Improvement Teams, Community Focus Groups, Effective Partnership Trainings)


• Provide reasonable and necessary parent expenses

• (i.e. childcare for Open House, bus transportation for parents to attend Open House or other parent meetings/trainings)


• Train parents to enhance the involvement of other parents (i.e. Parents As Teachers

• www.parentsasteachers.org

http://www.parentsasteachers.org/


• Arrange/accommodate school meetings at a variety of times

• (i.e. in-home conferences, parent convenient meetings)


• Implement model approaches (i.e. National Network of Partnership Schools, I CARE)

National Network of Partnership SchoolsJohns Hopkins University

3003 N. Charles Street, Suite 200Baltimore, MD [email protected]

tel: 410-516-8800fax: 410-516-8890

mailto:[email protected]


• Purchase student planners/agendas—promoting daily communication between school and home.

• Cannot contain advertising, logos, mascots..

Schools may not use Federal Funds for the following items:

• Student Honors/Awards Banquets, or graduation activities

Schools may not use Federal Funds for the following items:

• OPEN HOUSE activities (*Federal funds must supplement, not supplant district responsibilities).

• Open House activities are a district mandate.

Schools may not use Parental Involvement Funds for the following items:

• Student Field Trips

• Although student field trips are not an allowable expense, transportation for parents to events may be paid with Federal funds, provided the activity increases their parenting capacity (i.e. College Days for Parents)

Schools may not use Parental Involvement Funds for the following items:

• Folding or stackable chairs for the school auditorium or any other areas that may be utilized to host parent meetings

School-Specific Signage or School Marquee(Not Allowable)

• This includes:

• Parent Pick-Up Tags for Commuters

• Display Cases

Signage (continued)

• Banners or signs promoting school-based events such as Family Literacy Night are allowable.

• Signs promoting school-based Parent Resource Centers are allowable.

CONCERNS & ISSUES

School-Based Parental Involvement Policies & Compacts

• All Title I school sites must annually review, revise if needed, and approve (WITH PARENT INPUT) a School-Based Parental Involvement Policy and a Compact for Student Success

• For documentation purposes please file an agenda and sign-in sheets reflective of the annual review/revision of these items.

• Always entitle the event/activity on all agendas.

• Always list a date and time of the event/activity on an agenda.

School-Based Parental Involvement Policies & Compacts

Confirming Requisitions

• Please refrain from submitting confirming requisitions for Materials & Supplies.

• Confirming requisitions will be accepted for refreshment/meal purchases only without prior approval from the Federal Programs Administrative Director or Federal Programs Director of Compliance.

• For submission purposes:

– Confirming Requisition– Copy of the front & back of the canceled check– Receipt(s)– Agenda– Sign-In Sheets

Spend the Money!

• The annual set-aside funds for Parental Involvement are there to benefit families during the fiscal year in which they are received by the schools.

• *You are allowed to reserve an appropriate amount for the purchase of refreshments for parent meetings/trainings that may occur later during the school year.

• Deadline for expending funds in the Materials & Supplies category is Friday, February 27, 2015.

Revisions & Transfer Memos

• We are no longer accepting transfer memos

• The transferring of funds from one category to another can only occur with a budget revision.

• Budget Revisions will occur in early November.

Contact Information

Marlon K. Cousin, Coordinator of Title I(225)922.5593

[email protected]

Parental Involvement Compliance Guidance 2015-2016 presented by Marlon Cousin, Title I Coordinator.

Documents

Transcript of Parental Involvement Compliance Guidance 2015-2016 presented by Marlon Cousin, Title I Coordinator.