PAPUA NEW GUINEA GOVERNEMNT PRINTING OFFICE SUCCESS STORY
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Transcript of PAPUA NEW GUINEA GOVERNEMNT PRINTING OFFICE SUCCESS STORY
WELCOME TO THE
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
The Government Printing History:
The Government Printing Office was established in 1888 and operate by a number of legislative statements:
Printing of Law Act; Evidence Act; Interpretation Act; Public Finance Management Act; National Constitution;
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeOverview:
During the pre-development stages GPO
Played a dominant role in:
Printing of laws; Printing of educational materials; Printing of health literature awareness; and Print media.
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeAchievements:
As a result there were milestones achieved:
Schools established; Hospitals established; Roads built; Airport built; Law and order established; and Learned Papua New Guinean;
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeProblems encountered:
Poor management; Poor accountability; Inefficient; Poor quality; Overstaffed; Inadequate budget control; Lack of training; Lack of maintenance on equipments; State of disrepair
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeRemedial achievements:
Restructured and reduced staff to 17 from 148; Rationalized equipment to 10 from 50; Gained commercialization status; Set up an accrual accounting system; Developed a five year corporate plan; Moved to new office at a new location; Maximized production; Established a state of the art print; Declaring profits;
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing officeOrganisational Structure:
The GPO is a peripheral division of the Department of Prime Minister and NEC.
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
LegislatureLegislature
ExecutiveExecutiveJudiciaryJudiciary
GovernmentPrintingOffice
GovernmentPrintingOffice
It provides share service to the three executive arms of Government;
Government Printing Office
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Sales & Marketing, Production, Graphic & Electronic
Publication and Finance & Administration
Government Printing Office
Employs 17 staffs in 4 sections:
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Responsible for:
customer service; print consultancy; subcontracting; promotions; advertising;
Government Printing OfficeSales and Marketing:
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing Office Production:
Responsible for: Estimating of jobs; Planning and scheduling; Printing; Binding; and Dispatching;
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeGraphic & Electronic Publishing:
Responsible for; designing; type-setting; scanning; prepress; subscription; and digital printing.
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Responsible for: Procurement; Stock control; Accounts payable; Accounts receivable; Planning and budgeting; Staff development; Payroll management.
Government Printing OfficeFinance & Administration:
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeOur Customers:
Executive Government; Government Departments; Statutory Organizations; Constitutional Offices; Provincial Governments;
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeEstimating:
We apply cost recovery method based
on the following critical success factors:
Total number of hours; Total number of days; Cost of direct labour; Direct factory overheads; Cost of materials; Cost of consumable.
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeEquipments: Graphics & Electronic Publishing
Consist of:
1 x Mac 6 x PC’s 1 x High speed
scanner
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
2 x color copiers 1 x High proof copier 3 x cannon copiers 1 x Poly setter (ctp) 2 x set of Fast bind
equipments
Government Printing Office
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Printing Equipments in Press Section:Consist of: 1 x print master 52 1 x Print master 74 1 x GTO 52 1 x platen 1 x Guillotine trimmer 1 x Stahl folder 1 x Euro binder 1 x Stitcher 1 x Drill
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
These equipments are complimented by skilled trades’ personnel with commitment to do whatever it takes to achieve the result required by customers.
Government Printing Office
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Financial Performance:
Sales, Pymts & Profit
-1
0
1
2
3
4
5
6
99 2000 1 2 3 4 5
Year
Kina
(mill
ion) Sales
Payments
Net Profit
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeImpact on staff
Process & impact of commercialisation
0
20
40
60
80
100
120
140
160
94 95 96 97 98 99 2000 1 2 3 4 5
year
sta
ff
staff
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeGovernment Grant against GPO Productivity:
-
1,000,000.00
2,000,000.00
3,000,000.00
4,000,000.00
5,000,000.00
6,000,000.00
94 95 96 97 98 99 2000 1 2 3 4 5
Gr antRevenue
year
Kina
Gov e rnme nt Grant v s Re v e nue t urnov e r
Grant
Revenue
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeAbout us:
Established record of: trust; Security; Confidentiality; knowledge of government processes and value by bringing distinct advantages.
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeVision:
“The Government Printing
is a modern state of the art utilizing latest technology in aiding Democracy in
Papua New Guinea”.
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeMission:
“To deliver products and services to the legislative arm of government, the executive
arm of government, the judiciary arm of government and the people of Papua new
Guinea, with speed, quality and cost favourable to all”.
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeObjectives:
To maintain continuity in the flow of services and products;
To demonstrate capability and competencies for sustainability and service;
To be accountable and responsible to all stakeholders;
To serve democracy at all times.
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeValues:
People - our employees are important and so we
treat them properly; Customers - we depend on our customers
and they depend on us; Professionalism - we uphold ethics of
printing and therefore maintain fresh and dedicated use and development of skills.
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeValues Conti..
Excellence - everything we do well now, we will do better;
Democracy - we uphold democracy, and are focused to serve its
course; Teamwork - the best of us comes as we
operate in teams to achieve results. We are partners in all our affairs;
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeValues Conti…
Profitable enterprise:
– we value innovation, creativity and profitability as virtual realities that will elevate us to new heights of prosperity and sustainability.
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeOur service:
Design and publishing advice, helping agencies meet government publishing standards;
Project coordination; Graphic design and publication layout Print brokerage;
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Government Printing OfficeWe Produce:
Annual Reports; Booklets; Reports Brochures Forms-printed and online Business cards and stationery Corporate identity design and
makeovers;
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Corporatise GPO; Review our Corporate Plan; Enhance Marketing drive; Continue investment on technical
capacity building.
Government Printing OfficeStrategic Issues
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
Website development;
Design and develop an improve method of disseminating National Gazettes and legislations by use of internet;
Prioritise capacity building of staff skills condusive to print software and technological environment.
Government Printing OfficeInitiatives to be introduced
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer
PH:
+ 675 323 2068
FAX:
+ 675 323 4204
Email:
06/23/14 Compiled by: Mr Ken Kaiah, Government Printer