Paperless Graduation

Leana WilsonAssistant University Registrar

The University of Alabama

Agenda

• UA Introduction• Previous process

overview• Benefits of proposed

solution• Initial application

process• Award process• Challenges/Successes

The University of Alabama

• Founded 1831• Alabama’s first public

college• Fall 2011: 31,747

students• UG: 26,234• GR: 4,913• Professional: 600

• 34% of students come from states other than Alabama

Previous Process• Paper applications• 2011

• UG = 5258• GR = 1986• LW = 269• Total = 7513

Previous Process

• Undergraduate vs. Graduate vs. Law

• Communication with students• Manual data entry• Proofing• Final sign-off

Proposed Solution

• Online application• Initial application

approval workflow• Final award

workflow

Web Application Setup

• Term availability• Student eligibility• Student information• Web text localization

Term Selection

Curriculum Selection

Ceremony Selection

Diploma Name Selection

Diploma Name Editing

Diploma Address Selection

Diploma Address Selection

Application Summary

Application Confirmation

Web Application Changes

Initial Workflow Overview

Initial Workflow Overview

Initial Workflow Overview

Approver Worklist

Approver Task View

Award Workflow

Award Workflow

Award Workflow

• Batch kickoff• Honors calculation• Working concurrently

Challenges• Testing, testing, testing• Undergraduate Engineering• Verbiage on forms/emails• Maintaining departmental

approvers• Stalled applications/workflow

tasks• Baseline application curriculum

selection• Denied & cannot reapply

Successes

• 4 weeks extra application time• 2 weeks less award time• Easier on students/colleges/OUR• Manual entry error elimination• 100% attendance response• Training materials

Questions?

Leana WilsonLeana.Wilson@ua.edu

205-348-8179

Denny SavageDenny.Savage@ua.edu

205-348-0261registrar.ua.edu

San Antonio,

2013

When: February 3-6, 2013

How do I register and get informationhttp://www.sacrao.org/index.html

Conference Hotel Information http://www.Westinlacantera.com

Ya’ll come, YEEHAW!!!!