(PaNDA) How to Guide For Learners - March 2015

PaNDA

How to Guide

For Learners

PaNDA How to Guide for Learners Page 1 of 15

Last Updated 3/3/2015

Table of Contents

TABLE OF CONTENTS .................................................................................... 1

OVERVIEW OF PANDA ................................................................................. 2

OVERVIEW OF LEARNER SCREENS ................................................................ 2

LOGGING INTO PANDA ................................................................................ 2

PANDA HELP SCREENS ................................................................................. 4

MAIN MENU ................................................................................................. 4

HOW TO VIEW SCHEDULES ........................................................................... 6

Attached Materials ................................................................................... 7

HOW TO VIEW ROTATION ACCOMMODATIONS ............................................. 8

Reservation Details .................................................................................. 9

How to View when Keys were sent ........................................................ 10

HOW TO COMPLETE A HOUSING INVENTORY ON-LINE ............................... 11

HOW TO COMPLETE A HOUSING EVALUATION ......................................... 111

HOW TO VIEW MESSAGES ........................................................................ 133

HOW TO ADD PREFERENCES ..................................................................... 144

PANDA ICONS ......................................................................................... 155



Overview of PaNDA

PaNDA, which stands for Pan Northern Database of Assets, is a computer system that has

been developed for the Northern Ontario School of Medicine (NOSM) to consolidate and

streamline the processes and information involved with Clinical Rotations, On-Line

Applications to the Northern Ontario Electives Program and Rehabilitation Studies

Program, Clinical Facilitator Availability, and Accommodations.

Overview of Learner Screens

To access the Learner Screens in PaNDA you must be classified in the system as a

NOSM Learner. This would include Dietetic Learners, Rehabilitation Learners,

Residents, Students, Visiting Residents and Visiting Students. Once you log in to

PaNDA you will go automatically to the Learner Screens. Individuals who are not

classified as NOSM Learners, such as Program Coordinators, Evaluation Coordinators

and Housing Staff have access to the information found in the Learner Screens through

the scheduling, housing and evaluation screens in the main PaNDA menus.

Logging into PaNDA

To log into PaNDA you go to the NOSM homepage as www.nosm.ca.

From the NOSM homepage, click “Current Learners” from the list at the right of the

page.



On the Current Learner page, click on the PaNDA link on the right side of the page.

You will then be prompted to enter your username and password. If you do not know

your username or password, please contact the PaNDA Coordinator.



When you first log into PaNDA you will be brought to the Program Year Screen. This

screen will identify which program you are currently registered in at NOSM with a blue

arrow. PaNDA will also retain information from previous program years.

Panda Help Screens

At the top of every screen there is a Help button, beside the Welcome. Clicking on the

Help button will open a new internet window with instructions and descriptions for the

specific screen you are currently looking at. At the bottom of every help page is an

option to return to the main help menu. From here you can locate information on all

screens in PaNDA.

Main Menu

To view your information, click on the Program Year to access the main menu. You can

also access the main menu through the link on the left hand side of the screen.



Depending on your specific program requirements you might not have access to all menu

options shown above.

Through the menu you will be able to view your personal information (Registration

Data), see your schedule and accommodation information (Schedule), (Requests not

used), enter preferences for electives (Preferences), read your system generated messages

(Messages) and (Assessments / Evaluations not used). Click on the appropriate menu

option to go directly to that page in PaNDA.



How to View Schedules

To view your schedule click on Schedule from the main menu or My Schedule for the

links on the left hand side of the screen.

At the top of the screen there is a filter to allow you to select the date range of scheduled

items you wish to view.

The following information is given on the Schedule screen:

• Type column indicates what type of event has been schedule. Clinical events are

rotations or placements, Academic events are for lectures, tutorials etc.

• Schedule Item Description column will give a brief description of the event. In

the case of rotations or placements it will display the discipline, Clinical

Facilitator or Preceptor, Community and the status of the rotation or placement

(planned, confirmed, completed). For Academic events the description is the title

of the event.

• Start Date and End Date columns show the dates of the event.

• Materials column will hold specific materials that have been created for the event.

These materials could be documents or website links. Clicking on the paper icon

will open the Materials screen.

• Assess/Eval column not used



Schedule year refers to the academic year. You cannot overlap the date range to cover

more than one academic year. For example if your academic Year 1 ran from September

1, 2012 - August 31, 2013 and your Year 2 ran from September 1, 2013 – August 31,

2014 you would not be able to see all of the rotations assigned to you during the date

range June 1, 2013 – November 30, 2013. Since this date range crosses the academic

year start you would only be able to see the scheduled events that are scheduled in the

academic year listed in the Schedule Year box.

Attached Materials

When you click on the paper icon from your schedule you will go to the materials page.

The material page displays information on the type of materials that have been attached

to the scheduled event. By clicking on the link in the Resource column you will open the

materials. The materials are opened in a new window.



How to View Rotation Accommodations

To view your accommodation information click on Schedule from the main menu or My

Schedule for the links on the left hand side of the screen.

Click on the Housing tab at the top of the schedule.

The following information is given on the Schedule screen:

• Rotation Name column indicates which rotation the accommodations are being

reserved for.



• Start Date indicates your check in date and time which you are able to begin

staying at the accommodations.

• End Date indicates your check out date and time.

• Full Name column gives the name of unit assigned to you and the street address

of the unit.

• Bedroom(s) column indicates which bedroom of the unit has been assigned to

you. Before you accommodations are booked a default value of All is displayed

here. If you have been booked for individual accommodations you will see which

bedroom you have been assigned. If you have been booked for Family

Accommodations you will notice that all bedrooms will be assigned to you.

• Parking Space(s) column indicates if a specific parking spot has been assigned.

Currently we do not have assigned parking through PaNDA. Please read the

materials attached to your reservation for details about parking availability.

• Phone column displays the phone number for the accommodations.

• Restrictions column indicates any restrictions for the unit, such as Adults only.

• Resources column contains 2 types of information:

� Maps - by clicking on the icon a new window will open displaying

a map to the accommodations.

� Documents - By clicking on the icon a new window will open to

display housing procedures and protocols and documentation about

the unit. Each document has a separate icon to access it.

• Assess / Eval column indicates the status of the site evaluation. Evaluation forms

are generated during the last week of your stay. See PaNDA Icons at the end of

the document for a description of the various icons. Clicking on the icon in the

Assess/Eval column will open the referred Assessment / Evaluation form.

Reservation Details

To view more detailed information about your reservation, click on the box icon in front

of the housing information line to open the Reservation Details screen.



From here you can see the address and phone number for the unit, the date you arrive (the

first night you can stay in the unit) and the departure date (the last night you can stay in

the unit). At the bottom of the screen there is a comments field. If there are specific

details that the Accommodations staff need you to be aware of they will be documented

here.

How to View when Keys were sent

To view the information about your key transfers, click on the Key Transfer Tab on the

Reservation Details screen.

Here you will see which set of keys have been sent to you and when they were sent.

Accommodations staff will include a comment regarding how the keys were transferred

to you in the Comments column. Once your keys have been received by the

Accommodations staff they will add a second line to indicate when the keys were

returned.



How to Complete a Housing Inventory On-Line

There have been recent changes to housing processes. Learners are no longer

responsibley for completing housing inventories. We are currently updating the PaNDA

system, however, you may still receive auto-generated emails prompting you to complete

start and end inventories. Please disregard these notices while we work on system

upgrades.

How to Complete a Housing Evaluation – If applicable

Please note that currently only Health Sciences learners will require to complete a

housing evaluation through PaNDA. All other learners will be directed via email to the

One45 evaluation system for entry and exit surveys.

To start a housing evaluation click on the circle under the Access / Eval column for the

reservation you are evaluating.

You will now be presented with the evaluation, simply fill out the required fields and add

any comments that you might have and click “Save Assessment / Evaluation” when you

are done.



The circle under Access / Eval should now be filled in. If it is only half filled in then the

evaluation was incomplete and you must re-enter the evaluation and make sure all

necessary fields are filled out before saving again.



How to View Messages

PaNDA will automatically send messages to your email address informing you when you

have required actions in PaNDA. An example would be when you accommodations have

been confirmed. These messages are also recorded in PaNDA. To view the messages

that have been sent to you, select Messages from the main menu.

Messages that have not been read in PaNDA are highlighted in yellow. To view the

contents of the message, click on the line and the message will open.

Clicking on the link in the message will bring you directly to the page referred to in the

message.



How to Add Preferences

Preferences are used to indicate your choices for your elective rotations. To access the

preferences screen, select Preferences from the main menu.

To add a new preference click on the green plus sign.

Using the drop down menus enter your selections. Please note that PaNDA will refresh

the system in between each drop down menu option. If you start to enter the next field

before the refresh has completed your entry will not be recorded. Once you have entered

all your information, click the green check mark to save your preference.



Panda ICONS

Below is a list of icons that are used in PaNDA.

The plus icon is available on screens where you are able to add new information.

To add new information, click on the plus icon.

The pencil icon is available when you are able to edit information. Simply click

on the pencil icon to modify the entry.

The check mark icon will save your changes. This icon is available after you

click to add or edit information. In order to save any changes in PaNDA you

must click the check mark icon.

The arrow icon will cancel your changes. This icon is available after you click to

add or edit information. In order to cancel the changes you have made during

adding or editing, click on the arrow icon.

The recycling bin icon will delete the information. Clicking on this icon will

delete the information associated with it. Use this option carefully; there is no

un-delete options in PaNDA.

The white circle icon is an evaluation form that has not yet been started.

The half circle icon is for an evaluation form that has been accessed, but not

completed.

The black circle icon is an evaluation form that has been completed and

submitted.

The black checkmark is an evaluation form that has been accepted by the Program

or Evaluation Coordinator. Evaluation forms that have been completed by the

Clinical Facilitator will be marked with a checkmark when they are listed on the

Learner’s Evaluation screens.

The eye icon represents an evaluation form that has been reviewed. Evaluation

forms that have been reviewed are only accessible through the My Schedule page.

(PaNDA) How to Guide For Learners - March 2015

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