PAM Presentation

Responding to Personnel Administration and Policy Prescripts: Issues of Roles & responsibilities + Leave Measures

PRESENTER: FIKILE LEGALAMITLWA PMET- LEADERSHIP & MANAGEMENT

FACILITATOR

SCHOOLS: 20 PMET SCHOOLSDATE: 23 MAY 2016 – 31 MAY 2016TIME: 12:00VENUE: EDSCs ACROSS THE DISTRICT

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BEAUTIFUL STORYA little boy went to a telephone booth which was at the cash counter of a store and dialled a number.The store-owner observed and listened to the conversation:Boy: "Lady, Can you give me the job of mowing your lawn?Woman: (at the other end of the phone line) "I already have someone to mow my lawn."Boy: "Lady, I will cut your lawn for half the price than the person who cuts your lawn now."

Woman: I'm very satisfied with the person who is presently mowing my lawn.Boy: (with more perseverance) "Lady, I'll even sweep the floor and the stairs of your house for free.Woman: No, thank you.With a smile on his face, the little boy replaced the receiver. Thestore-owner, who was listening to all this, walked over to the boy.Store Owner: "Son... I like your attitude; I like that positive spiritand would like to offer you a job."Boy: "No thanksStore Owner: But you were really pleading for one.Boy: No Sir, I was just checking my performance at the job I alreadyhave. I am the one who is working for that lady I was talking to!"

This is called."Self Appraisal"


AIMS OF THE WORKSHOP

To identify the FIVE KEY policies that are fundamental for the effective management of schoolsThese are NNSSF, PAM, WSE, IQMS, CAPS To look at the PAM as a policy administering personnel in schools, with particular reference to the Roles and Responsibilities & Leave MeasuresTo interrogate a scenario related to PAM as a policy prescriptTo address pertinent issues related to Basic Conditions of Service of Educators (HR Personnel)Clarify all issues related to these two Chapters of the PAM


(Refer to PAM Document) ADMIN CLERK:•Attend all meetings, like staff, school management team, school governing body, etc. too take minutes that will be typed up the next day, given to the Principal to read, ok, stamp and sign.•All meetings minutes to be typed, dated and filed•All school information to be typed up and filed•Circulars to be taken to all educators and signed•Circulars to be displayed in the office and in the staffroom•All circulars to be filed•Admin clerk to only type for the principal and deputy principal•Prepare all documents that the principal needs for circuit office meetings•File all the principal and deputy principals workshop and meetings documents•Admin clerk to develop filing system with the principal•File all documents of the past 5 years only and all schedules


• Admin clerk to assist all educators to develop basic computer skills• Setup the computers for all the SMT members• Setup a computer area for the educators in the staffroom (central

area) when a computer becomes available• Do a daily check of tasks with the principal• Respect working hours from 0h800 – 16h00• Monitor the activities of the general worker and keep a logbook of

his/her weekly activities• Complete a quarterly performance management • Make sure that the general workers have cleaning materials

GENERAL WORKER:• Sweep and dust the admin area each day• Sweep the classrooms each day• Clean the toilets each day• Attend to all general maintenance of the school buildings


• Attend to the general maintenance of the school grounds• Make sure that no strangers wonder onto and around the school

premises• Liaise with the local police forum with regards to all safety and security

issues• Liaise with the night watchman to secure the school after evening,

Saturday and holiday classes• Make sure that all resources are packed orderly in the agreed storage

areas• Assist the educators when textbooks are returned at the end of the year

to the respective storage areas• Make sure that the admin area, classrooms and resource areas are

securely locked after school each day • Make sure chairs are available for all parent meetings• Respect the working hours of 0h800 – 16h00 each day• Sign the logbook of activities at the end of each week with the Admin

Clerk


THE PRINCIPALMust take full responsibility and is accountable for:•BEING THE PROFESSIONAL EXAMPLE AND THE LEAD EDUCATOR•REGULARLY and CONSISTANTLY LEAD, MANAGE and COMMUNICATE all required processes to establish all ORGANISATIONAL STRUCTURES that need to be in place for the daily effective functioning of the school •Enable all organisational structures and staff to operate efficiently •Making responsible decisions and being fully accountable for all activities at school•MOTIVATE, MONITOR, MENTOR and SUPPORT all staff members fairly and with respect•To enable efficient, realistic and quality Curriculum Planning, Preparation, Implementation + Learner Performance•Organise and Engage in regular Strategic Professional Relationship Building between staff and officials•Manage and Monitor all Financial Planning and all financial activities •Strives to consult and be transparent YOU CAN NOT LEAD, MANAGE + COMMUNICATE WHAT YOU DO NOT KNOW


• The Principal is the ultimate accountable organisational and curriculum officer.

• The Principal is therefore responsible for the establishing and functionality of all the requirements for:

Personnel Administrative Measures – PAM – Roles and Responsibilities NCS Curriculum Implementation National Norms and Standards - Finance IQMS Whole School EvaluationTHE DEPUTY PRINCIPAL • Takes full responsibility of all school activities when the principal is

not at school• Works in full negotiated co-operation with the school principal• Monitors, Mentors and Supports all the activities of all the Heads of

Departments• Strives to consult and be transparent


HEADS OF DEPARTMENTTakes full responsibility for their allocated number of educators to efficiently plan, prepare and implement the curriculum and their professional development•Administration of all educator and learner portfolio’s•Regularly Monitor and Moderate educator and learner portfolio’s•Administration of all curriculum resources and assessment records•Assists with decision making + accountability issues•Quarterly Internal Moderation of all Curriculum Planning (Educator Portfolio’s) and Implementing (Classroom Visits and Learner Portfolio’s) •Use the Education Departments Official Moderation Tool•Complete Internal Moderation Tool before any educator goes for cluster or official moderation •Monitor all Assessment Requirements per term•Monitor all Assessment Tasks required per term and Recording Schedules•Monitor Classroom Activities with regular supportive classroom visits


• Monitor all Educator Analysis of Assessment Tasks• Monitor all Quarterly and Annual Recording Schedules• Give constructive feedback to all educators• Make sure all the above moderation information is discussed and

signed by the principal• Make sure all the above moderation information is filed by the Admin

Clerk HOD’S MUST MAKE SURE THAT All REQUIRED documentation from

the education department must be included in the educator portfolios, especially the Foundations for Learning, Pace Setters, Common Tests, National Tests, Provincial Tests and all samples of the Systemic Tests will apply to all the primary schools.


EDUCATORS•Attend school every day on time and be fully prepared•Be in the classroom on time for the complete duration of their allocated periods on their personal time table•Be informed, updated and prepared to implement all the NCS Requirements•Be informed, updated and prepared to implement the NCS Assessment Framework for each term•Complete all Assessment Recording Requirements for each term•Create a professional, positive and healthy learning environment•Engage in regular professional development•Engage in regular professional building relationships that contributes to the development of the school•Engage in regular extra-curricular activities•Have realistic educator portfolio’s compiled according to all NCS Requirements•Work co-operatively as a team member in their respective phases MAKE THE CLASSROOM A PLACE OF HOPE WHERE ALL LEARNERS CAN REALISE THEIR FULL POTENTIAL


Time AllocationsEmployment of Educators Act, (1998), the formal school day for educators will be 7 hours. In terms of the National Education Policy Act, (1996), the formal teaching time per school week is 35 hours


Phase Grade Time

Foundation Phase R, 1, 2 22hours 30 minutes

3 25 hours

Intermediate Phase 4, 5, 6 26 hours 30 minutes

Senior Phase 7 26 hours 30 minutes

8 and 9 27 hours 30 minutes

SUBJECT HEADS•EACH SUBJECT MUST HAVE A SUBJECT HEAD •HOD’S can but do not have to be Subject Heads•Subject Heads must have a practical working knowledge of their respective Subject•Their Educator Portfolio and Classroom Practices must be of a high standard and set the example to the group of educators they will lead, manage, monitor, mentor and support•Make sure that all educators have the necessary NCS Documents•Make sure all educators do quarterly planning, preparation and implementation of the curriculum according to policy requirements•Moderate educator portfolio’s with education department’s moderation tool•Make sure all educators implement a variety of teaching, learning and assessment strategies in their classrooms•Make sure all educators regularly record all required assessment tasks •Schedule regular meetings and elect a secretary to take minutes•Give Regular productive and supportive feedback to all educators


• The Principal will continue to regularly update, lead and manage all organisational and administrative structures and activities in consultation with the SMT and with the assistance of the Admin Clerk

• Principal will regularly liaise with the education officials to effectively support the school• Principal will be responsible to regularly report to all officials regarding all the school activities• Principal to give regular open, honest and constructive Feedback to the SMT and/or entire staff.• Deputy principal and Heads of Department’s will continue to monitor all professional activities

of the rest of the staff and report back to the principal• SMT to continue to congratulate, encourage, support and monitor all curriculum planning and

implementation• SMT to continue internal moderation of all Educator Master Portfolio’s and Learner Portfolio’s• Each SMT member will have a list of the educators they will be responsible to support and

monitor• Each SMT will make a list of the issues they believe each of their educators need that they are

responsible for supporting and monitoring• SMT to communicate and behave as a cohesive professional team• SMT to meet regularly to discuss issues before meeting and communicating with the rest of the

staff• SMT to continue to work towards developing and establishing sustainable best practices at their

respective schools


LEAVE MEASURESThis will be a presentation by HR Personnel


Way ForwardThis is to address issues that SMTs might raise


PAM Presentation

Documents

Transcript of PAM Presentation