PAKISTANWATER AND POWER DEVELOPMENT AUTHORITY

EXPRESSION OF INTEREST (EOI) DOCUMENT

FOR

PROCUREMENT OF CONSULTANCY SERVICESFOR DESIGN REVIEW, CONSTRUCTION SUPERVISION AND

CONTRACT ADMINISTRATION

OF

MOHMAND DAM HYDROPOWER PROJECT

GENERAL MANAGERHYDRO PLANNING ORGANIZATION

WAPDA SUNNY VIEW ESTATE, KASHMIR ROAD LAHOREPh: +92-42-99202717 Fax: +92-42-99202722

MAY 2017

TABLE OF CONTENTS

Sr.No.

Description PageNo.

1 Part- I: Letter for Seeking Applications, Relevant Information aboutproject, Description of Services and Evaluation Criteria

1.1 Letter for Seeking Applications for Short-Listing

i. Notice Inviting EOI

1.2 Project Information 1

1.3 Brief Terms of Reference/Description of Consultancy Services 4

1.4 Evaluation Criteria 19

2 Part – II: Submissions from Applicant Firm/Joint Venture

2.1 Submissions with EOI Documents 21

2.2 Information Form 22

2.3 Submission Forms For Applicants

2.3.1 Summary List of Projects Handled By The Firm (Form-A) 24

2.3.2 Format of Short Curriculum Vitae (CV) of Principal Staff (Form-B) 25

2.3.3 Specific Experience of Consultants (Form-C) 26

2.3.4 Format of CV of Proposed Experts (Form-D) 27

3 Figures

3.1 Location Map 28

3.2 Layout Plan 29

1. PART- I

LETTER FOR SEEKING APPLICATIONS, RELEVANTINFORMATION ABOUT PROJECT, DESCRIPTION OF

SERVICES AND EVALUATION CRITERIA

1.1 LETTER FOR SEEKING APPLICATIONS FOR SHORT-LISTING

Project: MOHMAND DAM HYDROPOWER PROJECTDear Sir,1. Letters of Interest/Applications are invited from firms registered with the PEC who

are on active tax payer list of Federal Board of Revenue, (FBR) Pakistan whichare experienced consultants and who wish to be considered to undertakeConsultancy Services for Design Review, Construction Supervision and ContractAdministration of Mohmand Dam Hydropower Project.The Water and Power Development Authority (WAPDA) through GeneralManager (Mohmand Dam Hydropower Project) has been entrusted with executionof the subject project for which the PC-I has been submitted to MoW&P forapproval of ECNEC through Planning Commission. The Project is expected tocommence from November 01, 2017 for completion after 5 years and 8 monthsi.e. June 2023, alongwith one year Defect Notification Period and six months forclosing of the Project. Overall, completion time is 7 years and 2 months. A portionof the approved cost of the project is intended to be applied to finance the cost ofthe consultant’s services.

2. The objectives of the Project are:- Power Generation Flood Control Irrigation Drinking Water Supply

3. The major components of the Project are:-

a. Structures DescriptionDAM Type Concrete Faced Rockfill Dam (CFRD)Height 213 meterSpillway 7 No. gates, Ogee WeirDiversion Tunnels 2 No.

Length: 3.130 km, Dia: 15 mLeft Bank Irrigation Tunnel Length: 4.3 km, Dia: 2.5 mRight Bank Irrigation Tunnel Length: 3.0 km, Dia: 2.5 mLeft Bank Irrigation Canal 12.40 kmRight Bank Irrigation Canal 14.75 kmPower House (800 MW) Surface type

Residential Colony Comprising project offices, familyhouses, family apartments, officer’sand staff hostels, community centre,mosque, shopping centre, school, etc.

Switchyard 220 kVLow Level and Flushing Outlets

b. ReservoirGross Storage 1,594 MCM (1.3 MAF)Live Storage 834 MCM (0.676 MAF)

4. The expected results/benefits of the project are envisioned as follows:- 2,862 GWh annual energy generation Flood mitigation of downstream areas; Charsadda and Nowshera districts. 6,778 hectare of new land will come under cultivation 13.5 cumec drinking water supply to Peshawar City

5. The construction period will be 5 Years and 8 Months alongwith 12 months DefectNotification Period (DNP) and 6 months closing of Contract and it is expected tostart construction from 01/11/2017. Accordingly, duration of assignment will be7 years & 2 months.

6. PEC registered consultants or joint ventures of consultants who are interested forthe assignment should submit information in the format indicated in theattachment to this letter. Firms are required to support their experience in DesignReview, Construction Supervision and Contract Administration of hydropower/dam project, specifically.

7. The JV may comprise maximum of Five (5) members if foreign firm(s) is (are)involved. In case of all local firms, members are limited to four (4).

Firms should also indicate their experience as specific/general and experience oftheir requisite nominated staff in the following disciplines in the CV Formsattached with this letter:-

1. Project Manager2. Expert (Spillway & Allied Structures)3. Expert (Concrete Faced Rockfill Dam)4. Expert (Tunneling)5. Expert (Mechanical Works)

8. Applications alongwith accompanying material for consideration should besubmitted to

Mr. Muhammad RafiqGeneral Manager (Hydro Planning)

WAPDA, Sunny View Estate, Kashmir Road, Lahore.Phone No. +92-42-99202717, Fax. No. +92-42-99202722

of the Pakistan - Water And Power Development Authority (WAPDA)

9. Please restrict yourself to the essential information only and do not make yourapplication cumbersome.

Sincerely yours

Muhammad RafiqGeneral Manager (Hydro Planning)

Attachments:- Project Information

- Brief Terms of Reference/ Description of Services

- Evaluation Criteria

- Information Form:

- Submission Forms:

o Form-A (Summary List of Projects handled by the Firm/ JV);

o Form-B (Format of Short CV of Principal staff);

o Form-C (Specific Experience of Consultants); and

o Form-D (Format of CV of Proposed Experts)

- Figureso Figure-1 Location Map

o Figure-2 Layout Plan

NOTICE INVITING EOI

INVITATION FOREXPRESSION OF INTEREST (EOI)

1. Pakistan Water and Power Development Authority (WAPDA), an autonomousbody which is mandated for development of Water and Hydropower resourcesunder the administrative control of Federal Government invites Expression ofInterest (EOI) from the Local/ Foreign consulting firm(s)/ Joint Venture(s) for theservices of Design Review, Construction Supervision and ContractAdministration of Mohmand Dam Hydropower Project by forming a JointVenture with Pakistani firms, as per Pakistan Engineering Council (PEC) conductand practice of Consulting Engineers bye-laws. The JV may comprise maximumof 05 members if Foreign Firm(s) is (are) involved. In case of local firms,members are limited to 04. The firm(s) may apply who are on Active Tax PayerList of the Federal Board of Revenue, Pakistan and registered with PEC. Qualityand Cost Based Selection Method (QCBS - 80:20) will be used for procurement.

2. Expression of Interest document (containing detailed description of terms andconditions of services and evaluation criteria) is available for the interestedbidders at office of General Manager (Hydro Planning) WAPDA, Sunny ViewEstate, Kashmir Road, Lahore. Price of the EOI documents is Rs. 500. EOIdocuments can also be downloaded from www.wapda.gov.pk free of cost.

3. The expression of interest, prepared in accordance with the instructions in theEOI documents, must reach at the O/o General Manager (Hydro Planning)WAPDA, Sunny View Estate, Kashmir Road, Lahore on or before 7th July, 2017at 1100 hours. This advertisement is also available on PPRA website atwww.ppra.org.pk .

Muhammad RafiqGeneral Manager

Hydro Planning Organization, WAPDA,Sunny View Estate,

Kashmir Road, Lahore, PakistanTel. No. +92-42 9920 2717, +92-42- 9920 2792 Ext. 2708

Fax No. +92-42 9920 2722E-mail: gmhydroplanning@gmail.com

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1.2 PROJECT INFORMATION

1.2.1 INTRODUCTIONMohmand Dam Hydropower Project is a multipurpose facility with the following

objectives:

i. Hydropower generation of 800 MW;

ii. Flood control;

iii. Irrigated Agricultural development of 6,773 hectares; and

iv. Drinking Water supply of 13.30 cumecs to Peshawar.

The dam site is located on Swat River basin, about 48 km from Peshawar inMohmand Agency, FATA (Figure-1). The reservoir area of the dam extendsupstream to Mohmand and Bajaur Agencies, in FATA. The total length of thereservoir is about 56 km in the rocky gorge of Swat River. The area is formed bybarren and rugged hills. The command area is spread across administrative unitsnamely, Mohmand Agency, Tehsils Shabqadar and Tangi of district Charsadda,Khyber Pakhtunkhwa.

1.2.2 PROJECT COMPONENTS

1.2.2.1 Main Lots under Single Package

i. Permanent Access Roads, WAPDA Camp, Colony and other sitefacilities

ii. Main Civil Works (CFRD Dam, Spillway, Diversion Tunnels)

iii. Irrigation Tunnels, Canals and Allied Structures

iv. Electrical and Mechanical Works

Other Contracts

i. Supply and installation of Power Supply system and equipment(may be executed by PESCO/TESCO through Deposit Work)

ii. Transmission Line ( Not covered under this consultancy and willbe executed through a separate PC-I by NTDCL)

1.2.2.2 Project Layout

Project layout has been planned and optimized after carefulconsideration of geology, topography, access and maximum benefitswith minimum or controlled environmental impacts. Figure-2 shows thelayout plan of Mohmand Dam Hydropower Project which comprises offollowing major structural components:

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i. Main Dam (CFRD);ii. River Diversion and Low Level Outlet including Flushing Outlet;iii. Spillway;iv. Head Race Tunnel/ Penstocks;v. Power Station Facilities;vi. Tail Water Regulation Pond;vii. Irrigation Tunnels, Canals and Allied structures; andviii. Transmission System.

1.2.3 SALIENT FEATURESDescription Engineering Design

HYDROLOGY & RESERVOIRProbable Maximum Flood (cumecs) 27,427Min Water Storage Level (m amsl) 510Full Supply Level (masl) 555Gross/ Live/ Flood storage volume (MCM) 1,594/ 834/ 100CONCRETE FACE ROCKFILL DAMDam Height (m) 213River Bed Level/ Foundation Level (m amsl) 360/350Dam Crest Length (m) / Width (m) 716.6/12Upstream / Downstream Slope 1:1.40 / 1:1.60SPILLWAY (DESIGN AT PMF)

Gated Ogee Weir Crest Level (m amsl) 539Spillway Capacity (cumecs) 25,514Gates of Spillway / Width x Height (m) 7 No. Radial gates/ 15 x 21Energy Dissipation Double Stilling BasinRIVER DIVERSIONNo. of Tunnels / Diameter (m) / Length (m) 2 / 15/ 3,317REGULATION OF 4 HOURS PEAK OPERATION FLOWSArrangement for 4-hour Daily PeakingPowerhouse Outflow Storage of 8 MCM

River excavation betweenpowerhouse tailrace weirand existing MundaHeadworks

POWER HOUSE - HYDROPOWER GENERATION FACILITIESInstalled Capacity (MW) 800 Annual Energy (GWh) / Plant Factor (with water

supply to Peshawar)2,862/ 0.40

Maximum Plant Discharge (cumecs) 544Maximum Gross Head (m) 186POWER WATERWAYHeadrace Tunnel Diameter (m) /Length (m)

13.2 / 722

Open Air Type Powerhouse Width (m) / Length (m) 55.3/ 157.4No. of Vertical Shaft Francis Turbine 4

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CULTIVABLE COMMAND AREALeft Bank Irrigation Tunnel Length (km)/ Dia (m) 4.44/ 3.0

Discharge (cumecs) 3.90Right Bank Irrigation Tunnel Length (km)/ Dia (m) 3.06/ 3.0

Discharge (cumecs) 3.90Left Bank Irrigation Canal Length (km) 12.40

Discharge (cumecs) 3.50Right Bank Irrigation Canal Length (km) 14.75

Discharge (cumecs) 3.32

1.2.4 AVAILABILITY OF FUNDSTotal cost of the Project including engineering & administrative cost, taxes, duties,

interest during construction etc. in local and foreign components is as follows:

Local: Rs. 224,145.765 millionFEC: Rs. 67,619.361 millionTotal: Rs. 291,765.126 million

The Project is proposed to be financed through 66% Equity (WAPDA and PSDP)

and 34% Debt by Foreign Re-lent loans/ Supplier’s Credit and CDL/ Local

Commercial Loan.

1.2.5 PC-I STATUSPC-I has been submitted to MoW&P on 11th April, 2017 for arranging approval of

ECNEC through Planning Commission.

1.2.6 SUBMISSION DATE AND ADDRESSThe Expression of Interest documents must reach at the O/o General Manager

(Hydro Planning) WAPDA, Sunny View Estate, Kashmir Road, Lahore on or before

7th July 2017 at 1100 hours.

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1.3 BRIEF TERMS OF REFERENCE (TOR)/ DESCRIPTION OFCONSULTANCY SERVICES

1.3.1 Background of the Project

Mohmand Dam Hydropower Project is proposed to be constructed across SwatRiver about 48 km from Peshawar in Mohmand Agency, FATA (Figure 1). Thesalient features of the project are given below:

Main Dam & SpillwayDam Height 213 meterType Concrete Faced Rockfill Dam

(CFRD)Spillway 7 No. gates, Ogee Weir

ReservoirGross Storage 1,594 MCM (1.3 MAF)Live Storage 834 MCM (0.676 MAF)

Power HouseTotal Installed Capacity 800 MWType & Location Surface type

1.3.2 Objective(s) of the AssignmentThe Consultants will be responsible for the following:

Design Review

Construction Supervision

Contract Administration

1.3.3 Scope of Services (Phasing etc)The Preparatory Works and Main Works have been drafted under a Single Packagewhich consists of the flowing lots:

LotNo.1. Lot-01 Permanent Access Roads, WAPDA Camp,

Colony and other site facilities3. Lot -02 Main Civil Works (CFRD Dam, Spillway,

Diversion Tunnels)4. Lot -03 Irrigation Tunnels, Canals and Allied

Structures5. Lot -04 Main Electrical and Mechanical Works

Other Contracts6. Lot -05

(To be executed byPESCO/TESCO asDeposit Work)

Supply and Installation of Power SupplySystem including 11kV Overhead Line andAllied Works

7. Lot -06(To be executed byNTDCL)

Transmission Lines (Not covered in thisConsultancy and will be executed by NTDCLthrough a separate PC-I)

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Note:The Consultants may also be required to supervise the Public welfaredevelopment works included in the Environmental and Resettlement Cost of theProject which consists of development of recreational park, schools, BHU etc.

The details of Main Lots under a Single Package are as follows:

a. Lot-01: Permanent Access Roads, WAPDA Camp, Colony and othersite facilities

Permanent access roads to the above works within the Project area.i. Layout of Access RoadsCurrently access to the project is available only up to the Munda Headworks.Beyond this point only jeepable road is available which provides access to theright side of the dam axis. Proposed access roads which will provide access tovarious project sites such as project colony, dam site, powerhouse, switchyard,etc. The proposed access roads start from Munda Headworks and run parallelalong both Left and right banks of the Swat River. The total length of theproposed access roads is 18.36 km. The road segments proposed on left bankwill provide access to left bank dam embankment and access tunnel for leftirrigation tunnel. The proposed roads on right banks will provide access to thepowerhouse, right bank dam embankment, switchyard, project colony etc.

ii. Design Considerations for Access RoadsGenerally a design speed of 30 km/hr has been selected, but there are isolatedlocations especially at sharp / blind turns, where the proposed design speed is10 km/hr to 20 km/hr. The minimum curve radius corresponding to themaximum super elevation of 6% and 30 km/hr design speed is 21 m. As per theproposed Design Criteria the maximum Super Elevation has been limited to6.0% for the design of horizontal curves. Pavement width of 7.3 m is adoptedfor all main access roads. In residential colony main road has a Pavement widthof 7.3 m and minor roads’ Pavement widths are 3.65 m. Moreover, as per thedesign criteria proposed 2.0% cross slope on the main carriageway has beenadopted. 1.5 m treated shoulder on each side of the main carriageway hasbeen proposed for main access roads, with cross slope of 4.0% for theshoulders as proposed. In residential colony shoulder width of main road is 1.5m with minor roads’ shoulder widths of 1.5 m. The fill slope of 1.5 H: 1 V isproposed. Provision of retaining walls is also made to retain the material wherethe side slope does not match the existing ground. There is considerablevariation in the quality of materials expected in road cut. The cut slope of 0.5 H:1 V is adopted.

iii. WAPDA Camp, Colony and other site facilitiesBy way of illustration, and not limitation, works under this Lot will consist of thefollowing:

Establishment of WAPDA Camp for site office. Development of complete Infrastructure for WAPDA O&M Colony

comprising:

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Project Office Building Project Staff Colony consisting Family Houses, Family Apartment,

Officers & Staff hostels Security Office Building Rest House Mosque Shopping Center High School Hospital Community Center Post Office Telephone Exchange Fire Station Grave Yard Parks Play Grounds etc.

Water Supply Facility intake from reservoir for Peshawar City. Development of Water Supply Scheme for WAPDA O&M Colony. Slow Sand Water Treatment Plant

b. Lot-02: Main Civil Works (CFRD Dam, Spillway, Diversion Tunnels)

By way of illustration, and not limitation, this Lot will comprise:

River Diversion including upstream and downstream Cofferdams andDiversion Tunnels (DT-1 and DT-2).

River Diversion Tunnels (2 No): Diameter: 15 m, Length: 3,130 m

Concrete Faced Rockfill Dam and Small Concrete saddle Dam Gated Spillway

Spillway Radial Gates (7 No): Width: 15 m, Height: 21 m

Power Intake, Waterway, Headrace, Penstock Tunnels and Manifold.

Headrace Tunnel: Diameter: 13.2 m, Length: 805 m Penstock: Diameter: Varies from 10 to 5 m,

Length: 155 m

Low Level and Flushing Outlet system. Power House, Tail Pond and Re-regulation Pond

Powerhouse (surface type): Length: 130 m, Width:40 m

220 kV Switchyard

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Installation of Employer-furnished cranes, diesel generating standby sets,gate equipment and stop longs, trash racks, stainless steel pipes, Valves,Flanges, Drainage Pumps, etc.

Instrumentation of Dam Structure, surface power house & Electro-mechanical parts.

Establishing and maintaining testing laboratory at site. Coordination of civil works with the installation of the power station related

equipment supplied under Lot ICB/MEW-06.

c. Lot-03: Irrigation Tunnels Canals and Allied Structures

By way of illustration, and not limitation, Work under this Lot will consist of thefollowing:

Temporary Works including diversions and access roads Right and Left Bank Tunnels

Left Bank Irrigation Tunnel: Diameter: 2.5 m, Length: 4.40 km Right Bank Irrigation Tunnel: Diameter: 2.3 m, Length: 2.80 km Intake Structure Pressurized Tunnel Valve Chamber Un-pressurized Tunnel Exit Portal

Left Bank Main Canal Right Bank Main Canal Cross Drainage Works / Structures on Main Canals Head Regulators Installation of Employer-furnished cranes, diesel generating standby sets,

gate equipment and stoplogs, trash racks, stainless steel pipes, Valves,Flanges, Drainage Pumps, etc.

Slope stabilization works at the irrigation tunnel intakes and outlets.

d. Lot-04: Main Electrical & Mechanical Works

The scope of work shall include design, manufacture, supply, install, test andcommissioning of all the mechanical and electrical equipment for the project.Through this Lot; the Hydraulic Steel Works, Mechanical Works and ElectricalWorks shall be procured/installed/erected for the two (2) civil works contracts.The equipment to be designed, installed and commissioned shall include, butnot be limited to, the following;d (i) For Lot-02Francis type vertical shaft turbines, main inlet valve, governing system, andassociated systems

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Generators, Exciters and Generator Condition Monitoring System Generator step up transformers Cranes Hydraulic steel structure equipment 220 kV Switchyard 220 kV Interconnection Transmission Line

The mechanical auxiliary equipment and systems to be designed,manufactured, supplied, installed, tested and commissioned for the Project shallinclude as a minimum following;

Drainage and dewatering system. Sewage treatment and disposal system. Fire Extinguishing system. Heating, Ventilation and air conditioning systems. Powerhouse Elevators. Powerhouse Overhead Cranes

The electrical auxiliary equipment and system to be designed, installed, testedand commissioned for the Project shall include as a minimum the following:

Main Auxiliary Transformers (MAT) Unit and Station Auxiliary Power Supply System (MV & LV Switchgear) Distributed Control and Instrumentation/SCADA System and

Telecommunication systems Emergency Diesel Generating Unit (EDG) Fire Detection & Alarm System Water level monitoring and sensing system at inlet and outlet.

The hydraulic steel structure equipment to be designed, installed, tested andcommissioned for the Project shall include as a minimum the following:

Gantry Cranes and hoisting equipment Draft Tube Gates Intake Trash Racks Low Level Outlet Bonneted Gates Low Level Outlet Radial Gates Low Level Outlet Intake Stoplogs to be operated by barge. Spillway Radial Gates Spillway Stoplogs Spillway gantry crane Diversion Tunnel Intake Fixed Wheel Gates and Stoplogs Flushing Outlet Fixed Wheel Gates

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Flushing Outlet Bulkhead Gates Diversion tunnel gates Diversion tunnel stoplogs

220 kV Air Insulated Switchgear (AIS) is located at a distance of approx.400 meter from powerhouse. The span between powerhouse and switchyardwill be interconnected with double circuit towers. An area approximately 200m x200m has been allocated for 220 kV switchyard. The one and half breakerscheme is selected.

The 220 kV Switchyard equipment and system to be designed, install, test andcommissioned shall include as a minimum the following:

Circuit Breakers. Current Transformers. Surge Arresters. Steel Structures Double circuit transmission line towers for interconnection with power

house. Relay Boards and protective relaying systems. Digital Disturbance and Fault Recorder (DDFR) & Sequence of Discrete

Event Recorder (SDER) System. Concrete Works (foundations, cable trenches and buildings) Miscellaneous (fences, gates and lighting)

d (ii) For Lot-03

The Following equipment shall be installed on Left and Right bank irrigationtunnels to regulate the discharge as per irrigation requirements.

Gate valves Fixed Cone Valves Stainless Steel Pipes

e. Lot-05: Supply and Installation of Power Supply System including11kV Overhead Line and Allied Works(To be executed as Deposit Work by PESCO/TESCO)

This Contract may be executed by the Peshawar Electric Supply Company(PESCO) or Tribal Electric Supply Company (TESCO) as a Deposit Work. Byway of illustration, and not limitation, this will include supply of the followingequipment for installation.

Site survey, design, installations, earthing, testing and commissioning of11kV feeder/network from the nearby source of existing or new Grid

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Station(s) up to project premises/sites as shown in drawings & stipulated inSpecification and referred items of BOQ. Site survey, Designing,submission and approval from relevant DISCO/WAPDA, execution, testingand commissioning for dedicated 11 kV overhead (O/H) networks ofsingle/composite arrangement (HT/LT) and LT line, DistributionTransformers along with allied hardwares of following project sites/areasshall be included in the Contractor’s Scope of Works.

11kV Overhead trunk feeder from grid station to the Power house(temporary power supply)

Supply, transportation, storage, installation, earthing, testing andcommissioning of the Type 11/0.415 kV 50 Hz Indoor/ Outdoor DistributionTransformer as per WAPDA/NTDC standard design & installationrequirements.

Design, supply, installation, earthing, testing and commissioning of Lightingfixtures/Luminaries and small powers.

Design, supply, installation, testing and commissioning of the Earthing andBonding of Electrical system as per project site requirements.

Supply, transportation, storage, installation, testing and commissioning

Further elaboration of the terms of reference (ToR) for the related additionalactivities is as per following.

f. Task - A

f (i) Design Review

First assignment of Consultants will be to review the design utilizing data fromFeasibility Study and Detailed Engineering Design carried out by JICA &Consultants and any other investigations as the supervision consultant deemnecessary. This may follow incorporation of changes, avoiding major changes,to bring it to the level of construction design. If required, the relevant changeswill also be incorporated in the bidding documents before issue to thecontractors.

f (ii) Construction Design and Drawings

In respect of construction design and drawings, the Consultants shall berequired to undertake the following activities:- Preparation of Drawings for Construction:a. Consultants shall first review previously completed designs of the

Preparatory and Main Works for assessing their adequacy for constructionand assume their full responsibility including necessary approval of WAPDAfor any required changes.

b. Consultants shall then complete construction designs of various elements ofPreparatory and Main Works (if required) and prepare construction drawingsby incorporating the proposed changes for issuance to the Contractors for

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implementation. The Consultants shall, subject to approval of WAPDA, carryout engineering and other studies to ensure appropriate standards of workat the minimum cost. The Consultants will also plan, supervise and preparereport(s) on the additional geo-technical investigations if required.

Construction Design Report:If required, the Consultants shall update previously prepared tender stageDesign Reports giving supporting details regarding: additional investigations,and studies; revised design criteria established; and analytical analyses.Twenty five (25) copies of the ‘Updated Design Report’ shall be submittedby the Consultants to WAPDA for record and future reference.

Review / Approval of Contractors’ Drawings:Consultants shall review and approve (including approval of WAPDA wherenecessary) of all designs, drawings and sketches prepared by thecontractor(s) under the terms of their individual agreements. Consultantshall also approve the Contractor factory drawings including quality controland quality assurance.

As-Built Drawings:Consultants shall maintain a record of changes/amendments to theconstruction drawings and prepare “As Built Drawings” to be included in“Project Completion Report”.

f (iii) Construction Supervision

The basic purpose of the consultancy services will be to ensure that theProject is constructed satisfactorily with a high standard of workmanshipusing specified materials within the prescribed scheduled to the satisfactionof WAPDA.

For this purpose, Consultants will be required to supervise the constructionof all preparatory and main works including but not limited to civil works andsupply, erection, commissioning and testing of hydro-mechanical equipmentand steel structural equipment and electrical and mechanical hydropowergenerating equipment.

Consultants shall perform the duties of “Engineer” on behalf of WAPDA forall the works in accordance with the powers delegated to him by the Clientthrough consultancy contract and relevant provisions within contract(s). TheConsultant shall review / update the tender design (if required) and prepareand issue construction drawings to the contractor(s).

Consultants shall be fully responsible for contract management and overallsupervision of all preparatory and main works including but not limited tocivil works and supply, erection, commissioning and testing of hydro-mechanical equipment and steel structural equipment and electrical andmechanical hydropower generating equipment. In contract management, theConsultants shall be vigilant and take timely appropriate actions todiscourage and or settle claims from the contractor(s).

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f (iv) Assistance in Tendering / Award ProcessThe Consultants will assist / advise WAPDA in the process of: issuance oftenders; receipt and evaluation of bids; and award of contracts for the proposedseven lots in stages and all the other contracts for completion of the Project.

f (v) Contract Management Related Assignments

By way of illustration and not limitation, the Consultants shall also undertake thefollowing contract related assignments:-

Approval of Contractors’ Programme(s) of Work, method statement andany changes made thereto during construction.

Set out and provide base line surveys with bench marks for thecontractor(s) to establish their survey control(s) for construction. TheConsultant shall also be responsible to check surveys and bench marksestablished by the contractor(s) at each site of work and ensureaccuracy of surveys and bench marks including connection to theprimary horizontal and vertical control system established at site.

Approval of all items of equipment, plant, materials etc. to beincorporated in the permanent works.

If necessary, prescribe format for monthly payment certificates of thecontractor(s).

Issue stop orders of work, if necessary, with prior approval of WAPDA.

Check and verify contractors’ monthly payment requests and certifybefore submitting to WAPDA for approval and release of payments.

A Project Material Testing Laboratory with all necessary equipment, staffand supplies will be established at site by the Contractor of package 1.Besides contractors’ own work, this laboratory will also be accessible toConsultants for checking / supervising the testing by contractor and orany additional project related work. Any skeletal staffing related staffingconcerning to this work will be reflected in Consultants’ proposal(s).

Monitor contractors’ progress of works including adoption of thenecessary corrective measures.

Prepare, process and issue variation orders as required.

Review / update contractors’ activities schedule(s).

Check and process contractor’s claims including dispute resolution asper prescribed contract provision and make recommendations toWAPDA.

Periodically update cost(s) of individual contractor(s).

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Assist WAPDA in taking over the completed contract work(s) or partsthereof and preparing lists of items to be completed by the contractor(s)during maintenance/Defects Liability Period.

Assist WAPDA in commissioning the Project upon completion.

Prepare detailed “Operation & Maintenance Manuals and Schedules” foruse of WAPDA in the operation of various project components.

Prepare “Completion Report” of the entire Project including summary offinal costs and supply WAPDA for future reference and record.

f (vi) Quality Assurance Programme

A special provision relating to “Contractor’s Quality Assurance Plan” has beenincluded in the Lot Components (Component/MCW-04 and Component/MCW-05). This requires the contractor(s) to prepare a “Quality AssuranceProgramme” for the materials and workmanship to be provided for fulfilling therequirements of construction according to specifications. Under thisprogramme, the contractors will establish a “Quality Control Department” in theirconstruction set-up. Consultants shall be required to review and approveContractors’ “Quality Assurance Plans” as well as supervise the work of therelated unit(s) established by the contractor(s). Consultants shall setupprocedures for quality assurance of their own work.

f (vii) Facilitating Working of Panel of Experts

WAPDA intends to appoint a Panel of Experts (POE) to assist in periodic reviewof the work of Consultants / Contractors as well as furnish advice andrecommendations for addressing specific problems and issues arising duringconstruction design and supervision activities of the Consultants. The POE shallnormally convene at six months intervals including site visits. Consultants shallprepare all relevant technical documentation including presentation as well asconducting site visits of PoE. WAPDA and /or POE/Core Professional Group, asthe case may be, may also review the drafts of some specialreports/memoranda prepared by Consultants before finalization and approval.

f (viii) Assistance to the Dispute Boards (DB) and the Adjudicator

The Consultants shall provide all necessary data, information and assistance tothe Dispute Review Boards (DRBs) for Civil Works and the Adjudicator for E &M Works set up under the provisions of individual contract(s) for the settlementof disputes and claims of the contractor(s).

g. Task - B

g (i) Assistance and Support to Client in Project Planning andManagement

The scope of work and activities under this task would consist of, but not limitedto, the following.

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To prepare a Detailed Project Implementation Plan (DPIP) showinginvolved steps and timeline for each activity covering inter-relationshipbetween contracts 1 to 7 and relationship between different Groups ofConsultants including environment / resettlement related activities. ThisDPIP would be updated on a quarterly basis with due consideration ofprogress and achievements during the previous quarter.

To develop, using ADB / WB guidelines, project specific procedures foroversight through ‘Environmental Management and Monitoring Cell’ underthe controls of General Manager & Project Director at site.

h. Task - C

h (i) Assistance and Support to Client in Financial Management, TechnicalAssistance and Training etc

To develop a computerized financial management system forimplementation of Mohmand Dam Hydropower Project (MDHP). It wouldbe handy for the purpose of accounting, financial management, auditing ofthe project expenditures as well as preparation of the disbursementapplications. Furthermore, it may facilitate project financial managementby generating timely reports. It is desirable to document this in the form ofProject Financial Management Manual including: (a) flow of fundsprocess; (b) accounting system including internal controls; (c) financialand accounting policies; (d) planning and budgeting system; (e) financialforecasting system; (f) internal control and administration monitoringsystem; (g) financial reporting (quarterly reports and annual financialstatements); and (h) auditing arrangements.

To develop a procedure for preparing budget estimates on quarterly andannual basis with break-up into: consultancy costs; and lot-wise contractcosts. These would be updated on a regular basis, based on theimplementation progress of various works and modification(s) ofconstruction schedule(s).

i. Task - D

i (i) Assistance and Support to Client in Additional Procurements Planand Preparation of Management Information System

To prepare a Plan for Additional Procurements Including Scheduling foreach contract. The Construction Supervision Consultants would prepareguidelines for management of individual contractors.

To develop a Project Management Information System (PMIS) to enablemonitoring of project implementation and take the necessary correctiveactions in a timely manner. In the context of PMIS, the ConstructionSupervision Consultants would develop an appropriate Database withcapacity to record and report in the following manner:

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a. Information relating to the core Package comprising of Lot 1 to 4 .

b. Preparation of comprehensive quarterly reports including among otherthings: (i) revised cost estimates, where applicable, for eachcontract/lot; (ii) a comparison of originally planned and actual dates ofachieving various construction milestones; and updated variations ofdetailed implementation schedules.

c. To provide the weekly progress report to Client for updating on theweb-site.

j. Task - E

j (i) Assistance and Support to Client for Implementation / Monitoring ofEnvironmental and Re-Settlement Related Project Activities: -

To approve and monitor implementation of the following related plans ofcontractor(s): -

a. Labour and Camp Management

b. Heavy Vehicle Safety Plan

c. Noise Control Plan

d. Dust Control Plan

e. Blasting and Explosive Material Protection PlanIn addition, the Project Consultants would assist / advise ‘EnvironmentalManagement and Monitoring Cell’ under the General Manager & ProjectDirector in conducting the related activities being implemented through the coreproject and Project Resettlement Organization.

The Project Consultants would play the basic role in project implementation. Inaddition, they would provide support to the Client for a variety of project relatedactivities such as: project planning and management; additional procurements;financial management; capacity building; and monitoring of project specificenvironment / resettlement provisions of contractors for the core project andSocio Environment monitoring.

k. Task – Fk (i) Online Progress MonitoringDevise computerized progress monitoring programme comparing with theschedules, highlighting the critical activity and the changes required to make upthe delays and prepare recovery plan. It should be available online in the officeof Project Director, Member (Water) and Chairman WAPDA.

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1.3.4 Qualification and Experience of proposed Experts Personnel.

Consultants will assign adequately qualified key personnel having qualifications andexperience as mentioned below to carry out the implementation of the Project:

i. Project Manager

He should be at least B.Sc. in Civil Engineering from a recognized university.Masters in project / construction management or other related engineering disciplineshall be given additional weightage.

He shall have overall experience of 30 years. He should have at least 20 yearsspecific experience of working as Team Leader / Deputy Team Leader out of which15 years on construction supervision of dams / hydropower projects.

He should be able to lead the team of consultants and work in effective co-ordinationwith the contractor(s) as well as WAPDA so that the timely completion of the projectwith a high standard quality output is ensured.

ii. Expert (Spillway & Allied Structures)

He should be at least M.Sc. in Civil Engineering from a recognized university.Doctorate in related engineering discipline shall be given additional weightage.

He shall have overall experience of 25 years with at least 15 years in relateddiscipline of mega dam / hydropower project as Resident Engineer / Deputy TeamLeader.

iii. Expert (CFRD)

He should be M.Sc. in Civil Engineering or equivalent in related discipline from arecognized university. Doctorate in related engineering discipline shall be givenadditional weightage.

He shall have overall experience of 25 years with at least 20 years in design andconstruction of Concrete Faced Rockfill Dams and Hydropower Projects.

iv. Expert (Tunneling)

He should be M.Sc. in Civil Engineering or equivalent in related discipline from arecognized university. Doctorate in related engineering discipline shall be givenadditional weightage.

He shall have overall experience of 25 years with at least 20 years in relateddiscipline in design / construction of mega hydraulic tunnels of hydropower projects.

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v. Expert (Mechanical Works)

He should have B.Sc. in Mechanical Engineering or equivalent in related disciplinefrom a recognized university. M.Sc. in related engineering discipline shall be givenadditional weightage.

He shall have overall experience of 25 years with at least 15 years in design andconstruction of mechanical / hydraulic steel works of dams / hydropower projects.

1.3.5 Time schedule and phasing of the Assignment Expected Duration of Assignment: 7 years 2 Months Tentative Commencement Date: November, 2017 Selection Method: Quality and Cost Based Selection

(80:20)

1.3.6 Implementation Strategy of the Project

The project will be executed by WAPDA. General Manager/ Project DirectorMohmand Dam Hydropower Project will be the in-charge of project. The projecthas been divided in to four (4) Major Lots under a Single Package and two (2)separate Lots as detailed below:

LotNo.1. Lot-01 Permanent Access Roads, WAPDA

Camp, Colony and other site facilities3. Lot -02 Main Civil Works (CFRD Dam, Spillway,

Diversion Tunnels)4. Lot -03 Irrigation Tunnels and Facilities5. Lot -04 Main Electrical and Mechanical Works

Other Contracts6. Lot -05

(To be executed byPESCO/TESCO asDeposit Work)

Supply and Installation of Power SupplySystem including 11kV Overhead Lineand Allied Works

7. Lot -06(To be executed byNTDCL)

Transmission Lines (Not covered in thisConsultancy and will be executed byNTDCL through a separate PC-I)

WAPDA with assistance from Supervision Consultants will procure the servicesof Contractors for the Single Package and complete the project in an estimatedconstruction period of 5 years and 8 months. The services of SupervisionConsultants will remain intact with WAPDA for one year Defect NotificationPeriod (DNP) after start up/ commissioning of the project and 6 month forcontract closing period (Overall 7 years 2 months).

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1.3.7 Expected Deliverables and Reporting Requirements

By way of illustration, and not limitation, the reports to be submitted by theConsultants to WAPDA as part of deliverables under consultancy services willinclude the following:

Description No of Copies TimelineInception Report 10 copies 3 monthsMonthly Progress Report 20 copies First week of

every monthQuarterly Progress Report 20 copies First week of

every quarterAnnual Progress Report 20 copies Every 13th monthConstruction Design Report

o Draft 5 copies 5 monthso Final 25 copies 6 months

Operation & Maintenance Manualso Draft 5 copies 4 years 9 monthso Final 25 copies 5 years

Project Completion Report:-o Draft 5 copies 6 years 10 monthso Final 30 copies 7 years 2 months

Documentation for periodic reviewmeetings (PoE etc.), missions (fundingagencies) and project related visits byPanel of Experts, client etc.

Specific technical reports / memoranda prepared byConsultants from time to time

Special reports/memoranda /presentations to elicit Client’sconsent/approval on specific issues

Inception Report shall be submitted by the Consultants after 3 months ofcommencement of services. It will describe: firm work schedule of Consultants;status of staff mobilization and deployment; programme / progress ofsupplementary surveys and investigations (if required); review of tender design;status of construction design with any modifications (if required); and mattersrequiring urgent attention of the Client.Monthly Progress Reports shall include: implementation progress (includingwork schedules); summary of the problematic issues; any proposed correctiveactions; and financial status.Quarterly / Annual Progress Reports shall include/ represent consolidationversions of the events covered in the previous short term reports.

Requisitenumber ofcopies

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1.4 Evaluation Criteria

1.4.1 Main Criteria

Experience of the Firm(s)/ JV(s) = 30Quality of Personnel expertise = 70Minimum qualifying score = 70

1.4.2 Sub Criteria

Criteria Maximum Score

1. Experience gained by the Consulting Firm during the last 10 years. 30

1.1 At least 1 Specific Project [description of similarity] has been handled inlast 10 years.

No. of Project(s)* %age Marks

One 70

21Two 90

Three 100

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1.2 At least 1 General Project have been handled in last 10 years.

No. of Project(s)* %age Marks

1 50

092 to 3 80

4 to 5 100

09

2. Suitability for this specific Project

(experience of the available experts)

Provide list of proposed expert personnel to be evaluated withqualification and experience

70

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Evaluation Criteria for Key Persons

Sr.No.

Positions ofproposed Experts/

Max. MarksAcademic qualification

ProfessionalExperience

(overall years)

a. Specific*

b. General

Experience ofworkingEnvironment (years)

a. National

b. International

c. Specific area

100%

30%60%

a. Specific=40%b. General=20%

10%a. Pakistan = 5%b. Other than

Pakistan = 3%c. Fata = 2%

Basic 80% Higher 20%

1 Project Manager[Bachelor’s Degree]: 80%[Master’s Degree]: 20%

a. [20 years]

b. [30 years]

a. [25 years]

b. [10 years]

c. [5 years]

2Expert (Spillway& AlliedStructures)

[Master’s Degree]: 80%[Doctorate]: 20%

a. [15 years]b. [25 years]

a. [15 years]b. [10 years]c. [5 years]

3 Expert (CFRD)-do-

a. [20 years]b. [25 years]

a. [20 years]b. [10 years]c. [5 years]

4 Expert(Tunneling) -do- a. [20 years]

b. [25 years]

a. [20 years]b. [10 years]c. [5 years]

5Expert(MechanicalWorks)

Bachelor’s Degree]: 80%[Master’s Degree]: 20%

a. [15 years]b. [25 years]

a. [15 years]b. [10 years]c. [5 years]

Total 100

Minimum Qualifying Score [60 %]

* Relevancy of specific experience as per job requirement against each position may beprovided in brief.

2. PART – II

SUBMISSIONS FROM APPLICANT FIRM/JOINT VENTURE

(IN TRIPLICATE)

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2.1 SUBMISSIONS WITH EOI DOCUMENTS

Interested [Local firm or Foreign/local Consultants JVs] must provide following informationindicating that they are qualified to perform the services.

1. Information submission form

2. Copies of registration of the Firm/ JV (as the case may be) with Pakistan EngineeringCouncil (PEC) along with updated renewal.

3. National Tax Number(s) of the Consultant.

4. Summary of Projects handled in last 10 years as per attached format (Form-A).

5. Names and short CVs of Principal staff including their PEC registration along with latestrenewal, as per attached format (Form -B).

6. List of similar assignments undertaken by the firm/ JV within last 10 years as perattached format (Form -C).

7. Names and short CVs of Proposed Experts including their PEC registration along withlatest renewal, as per attached format (Form -D).

8. Status of litigation / arbitration by the Consultants’ against the client if any.

9. Copies of “Memorandum of Understanding (MoU)” among the Joint Venture partners (asthe case may be)

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2.2 INFORMATION FORM[Name of Department/Entity]

Assignment : ________________________Project : ________________________Date : ________________________

1. Name of consultant [Lead partner if joint venture]

· Address

· Telephone No(s)

· Fax Number

· E-mail Address

· Registration No. with PEC alongwith Registered Office Address.

2. Description of consulting firm (ownership/organization)

3. Experience (Number of Years)

· Local/national

· International

· Regional (within the country-details)

4. Name(s) and Address(es) of firms, if a JV; their short description and

description of their role in the JV/ Association.

5. Experience of the Consultants (on appended forms) during the last 10 years:

· Specific (3 Projects of similar magnitude and complexity)

· General (10 Projects)

(in all Fields but not completely relevant)

6. Organization chart showing consultant’s structure.

7. Capital of consultant (Financial Statements for the latest three years).

· Subsidiaries and associates.

· Annual fees in the last five years.

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· Financial reference [ name/address of bank(s)]

8. Professional staff available for the assignment on the appended format.

9. Additional information (if any but relevant).

Yours truly,

Name of Authorized Representative

Position:

Date:

2.3 SUBMISSION FORMS FOR APPLICANTS

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2.3.1(Form-A)(NAME OF THE PROJECT)

SUMMARY LIST OF PROJECTS HANDLED BY THE FIRM(To be filed by each firm in case of joint venture)

(Services carried out in the Last 10 years)

Sr.No.

Name of theProject

LocationProvince/Country

Client Cost of theProject

ImplementationStart -------------Completion-----

Handled as: Single Firm : S Lead Firm : L Joint Venture:J Partner

TotalCost ofServices

Cost ofServicesprovided bythe Firm

Scope of Services: Project

Management: M Design: D Procurement: P Construction

Supervision: C

Scope of ProjectComponents/Volume of Work etc.

1

2

3

Only relevant scope of services be selected

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2.3.2 (Form –B)

FORMAT OF SHORT CV OF PRINCIPAL STAFF(To be filed by each firm in case of joint venture)

(Mandatory to fill up but will not be included in evaluation)

1. Name :

2. Profession/Expertise :

3. Date of Birth :

4. Years with the Firm :

5. Nature of experience in this firm and others :

6. Membership of Professional Societies :

7. Education :

8. Other Training

9. Knowledge of Languages :

10. Key Qualifications (Maximum ¾ of a page) :

11. Status with the firm i.e. Regular/Non regular or :Period/years working with the firm

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2.3.3 (Form –C)

SPECIFIC EXPERIENCE OF CONSULTANTS(To be filed by each firm in case of joint venture)

(Relevant services carried out in the Last 10 years which best illustrate qualification)

[NAME OF THE FIRM/CONSULTANT]

1. Name of Assignment :

2. Country :

3. Name of Client :

4. Address :

5. Start Date : Month/Year

6. Completion Date : Month/Year

7. Professional Staff Provided :

8. No. of Staff :

9. No. of Staff Months :

10. Approx: Value of Services :

11. Name of Other JV Firms :(If any)

12. No. of Staff/Staff MonthsProvided by the JV partner(s) :

13. Name/Position of Key Staff :

14. Description of Project :

15. Description of ServicesProvided by the Firm :

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2.3.4 (Form-D)

FORMAT OF CURRICULUM VITAE OF PROPOSED EXPERTS(To be filed by joint venture as single entity)

(Against nominated positions as provided in evaluation criteria)

1. The Discipline/ Expertise :

2. Name of the Firm :

3. Name of Nominee :

4. Date of Birth :

5. Years with the Firm :

6. Nationality :

7. PEC Registration/Membership No. :

8. Key Qualifications : (Provide an outline of the nominee’s experience)

9. Academic Qualification :

10. Employment Record :

11. Languages and : (In speaking, reading and writing as Degree ofProficiency Excellent-Good-Fair-Poor)

12. Certification I, the undersigned, certify that, to the best of myknowledge and belief, these bio-data correctlydescribes myself, my qualifications and myexperience.

Signature:

Dated: day/month

3 FIGURES

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3.1 (Figure-1)

29

3.2 (Figure-2)