Page 1 SPF SIG Funded Coalitions SPF and Evaluation Training October 4-5-6, 2010 Chamberlain, SD...

SPF SIG Funded Coalitions

SPF and Evaluation Training

October 4-5-6, 2010Chamberlain, SD

Sponsored by the DHS-Division of Alcohol & Drug Abuse

Agenda – Day 1

Welcome and IntroductionsSPF Overview/Progress to DatePrevention Resource CentersStep 1: Needs Assessment~ Lunch ~Needs Assessment GuidanceUsing Epi Profiles in your Needs AssessmentWrap Up

Agenda – Day 2 and 3

Day 2Capacity BuildingCultural CompetenceStrategic PlanningEvaluation

Day 3Evaluation Part 2Strategic Planning Cont.Logic Model/WorkplanContract AttachmentsSmall Groups by Region

SPF SIG Overview

• $2.135 million/yr for 5 years

• Granted by SAMHSA/CSAP

• Cohort #4

• Lower Brule Tribe also funded

• Purpose:• Prevent the onset and reduce the progression of

substance abuse, including childhood and underage drinking;

• Reduce substance abuse-related problems; and • Build prevention capacity and infrastructure at the State,

tribal, territorial and community-level

Prevention Resource CentersWestern PRC – Rapid City

Action for the Betterment of the Community CoalitionAlcohol Use Prevention for Urban American Indian

YouthAdolescent Substance Abuse Prevention CoalitionAuthentic Youth Engagement CoalitionEMPOWER Southern HillsLemmon SAFE CommunitiesMichael Glynn Memorial CoalitionPromoting Alcohol Resistance to YouthSouthern Hills Education ConsortiumWhatever It Takes CoalitionYouthWise

Prevention Resource Centers

Northeast PRC – WatertownAberdeen Roundtable CoalitionBeadle County Risk and Resource CoalitionFlandreau Area CoalitionNSU Campus-Community CoalitionProject Building BridgesSpink County Community Coalition for

Underage DrinkingWatertown Healthy Youth Coalition

Prevention Resource Centers

Southeast PRC – Sioux FallsCoalition for a Drug Free South DakotaCoalition for a Drug Free YanktonMitchell Underage Drinking CoalitionParents Matter (Central SD Chapter)Pettigrew Heights Bright Future CoalitionRural Sioux Empire Coalition for YouthUSD Strategic Prevention ProgramWozani Patintanpi (Promoting Healthy Lifestyles)

PRC Role

• Free Resource for the Coalitions• Attend monthly coalition meetings • Provide regional training

– On SPF steps or sub-areas • Provide technical assistance

Strategic Prevention Framework

• Provides a consistent process for doing prevention

• Helps practitioners make meaningful connections among people, neighborhoods, data and interventions

The Framework (SPF)• Assessment – Conduct a community level needs

assessment• Capacity – Build local capacity. • Planning - Develop a comprehensive strategic plan. • Implementation - Implement evidence-based programs,

practices, and policies• Evaluation - Monitor and evaluate program effectiveness

The Framework cont.

Cultural Competence and Sustainability

Inherent throughout the SPF process.

Key Principles of the SPF

• Based on a public health approach

• Focused on outcomes-based prevention

• Widens the scope to population-based prevention

• Follows a strategic approach using data to drive decision making

Step 1: Assessment

Exercise

Assessment

Why do we need assessment?

• Takes the guess work out of where to focus prevention efforts

• Provides a comprehensive picture of the communities served

What are we assessing?

• Assessing readiness

• Assessing capacity, resources, and gaps

• Assessing problems: substance use and related problems

Assessment

• Needs Assessment Toolkit– Complete this FIRST then write

• Writing your Needs Assessment Pg. 3-6

Using Epi Profiles in Your Needs Assessment

Roland Loudenburg

Closure – Day 1

• Breakfast on your own• Day 2: 8:30am – 5:00pm• Bring materials• Nametags• Bring questions

Thank you and have a nice evening!

Day 2

Good Mornin

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Agenda – Day 2

Review/Questions from Day 1Capacity BuildingCultural Competence~ Lunch ~Strategic PlanningEvaluationQuestionsWrap Up Day 2

Step 2: Capacity

What is Capacity?

• Various types and levels of resources within the community and within an organization, such as a coalition

• The community’s level of readiness to engage in and support prevention efforts.

Capacity = Resources + Readiness

Exercise

• Based on the previous definition of capacity, list as many examples of state, county/regional and community level capacities in the next 5 minutes.

Examples of Capacities

County level• Number of

community organizations collaborating on addressing ATOD-related problems

• Prevention knowledge at the community level

• Resources that are allocated and available to address ATOD problems

State level• Knowledge of

cultural protocols in sub-populations

• Workforce knowledge, skills and competencies

• Infrastructure, such as coalitions

• Sub-population’s capacity in prevention (e.g., Boys and Girls clubs)

• Data systems

Community level

• Staffing

• Funding

• Prevention knowledge and skills

• Leadership within the coalition to engage in solving ATOD and other related problems

• Cultural competency

Capacity: Why is it essential?

Resources

People

Skill

BECOME……

• Augmented and Shared Resources

• Partnerships

• Sustainable Action

Assessing Capacity:

at the State, County and Community Levels

1. Determine what resources you have (e.g. human, technical, and fiscal) at each level to collect and analyze data

2. State and community groups must work closely together to address any gaps in capacity

Examples of Capacity Building

State Level • Enhance workforce development • Improve data-based systems and infrastructure• Increase state-level coordination • Enhance knowledge of and work with sub-populations

Community Level • Ensure the prevention planning group and/or coalition

reflects the cultural and ethnic make-up of the community• Enhance how the coalition or prevention planning group works

(i.e. structure, decision making, and planning)• Build the community’s resources that support programs,

practices and strategies to address alcohol and other drugs

Capacity Building Activities

To improve the ability of the community to

deliver substance abuse prevention services by:• Improving awareness about substance abuse problems• Building new relationships and strengthening existing

relationships• Improving organizational resources• Developing and preparing prevention workforce • Ensuring sustainability of the project

Questions for Communities

1. Who are the key stakeholders in your community?

2. Are these individuals actively involved in planning and implementing successful prevention efforts?

3. Is cultural competence intentionally assessed as part of the current capacity assessments?

Data Informs Capacity

1. Is there a match between resources and needs?

2. Are the resources located where the needs are?

3. Are priorities matched to the current and existing needs and resources?

4. Where should we develop capacity to address other needs?

What is Community Readiness?

The community’s awareness of, interest in, and ability and willingness to support substance abuse prevention initiatives

Source: Achieving Outcomes, August 2002 SAMHSA

Approaches to Assessing Community Readiness

• Assessment models may focus on:• Psychological aspects (e.g. concerns, norms)• System aspects (e.g. resources, leadership)• Combination of both

• Assessment approaches include:• Key information interviews• Mail surveys of residents’ attitudes and norms• Research ratings

Strategies for getting, and keeping,

people involved

Give them meaningful things to doKeep people informedCultivate program champions

Helpful Hints

• What is the current picture?

• What needs to be done?

• Review and prioritize efforts

• Create options for maintaining these efforts

• Create a shared vision and mission

Capacity Building Toolkit

• This Capacity Building Toolkit was developed to

assist your coalition with completing Step 2 of the SPF process.

• Some of the worksheets in this Toolkit are required and

must be completed and provided to the Division of Alcohol and Drug Abuse by a certain date.

• Other worksheets in this Toolkit are optional and provided to you as samples or resources.

Capacity Building Toolkit (cont.)

• 28 Worksheets • 14 Worksheets are required

1-5 (Coalition roster, mapping(2), diversity and recruitment plan)

19-25 (Coalition sustainability, leadership development, leadership recruitment plan, vision statement(2) and mission(2)

27-28 (Coalition self-assessment tool and key features of success

Capacity Building Toolkit (cont.)

• 14 Worksheets Optional6-9 (Laws, guiding principles, membership

agreement and MOUs)10-14 (Roles and responsibilities)15-18 (Steering, epidemiology, sustainability and

media) sample work plans for these coalition committees

26 (Tri-Ethnic Center for Prevention Research)

Cultural CompetenceMichael Standing Soldier

Step 3: Planning

Why Do I Need a Strategic Plan?Why Do I Need a Strategic Plan?

• The Strategic Plan lays the groundwork for:– Implementation activities, including:

• Capacity Expansion• Training• Development of monitoring and evaluation

systems– The identification of strategies– The selection of evidence-based programs,

policies, and practices to be implemented– The evaluation plan

Prevention Planning

• Create an objective profile of our community

• Act with intent & thoughtfulness• Use resources and people wisely• Implement more effective strategies• Funding requirement

Strategic Planning

Develop a community strategic plan that includes:

– Needs Assessment that addresses gaps and resources

– Community feedback– Considerations of cultural competence and

sustainability– Community Logic model– Community Workplan

Strategic Planning

Planning Guidance

• Overview and guidance on pages 1-9

• Pages 7-8 cultural competence and sustainability

• Refer to pages 10-14 for the required sections when you write your plan

EvaluationDoug Piper

Closure – Day 2

• Breakfast on your own • Day 3: 8:30am – 3:00pm• Bring materials and nametag• Bring questions

Enjoy your evening!

Day 3

Good Morning

Agenda – Day 3

Review/Questions from Day 2Evaluation Part 2Strategic Planning GuidanceLogic Model/Workplan~ Lunch ~Contract AttachmentsSmall Groups by RegionQuestionsClosureEvaluation

Evaluation – Part 2Doug Piper

Step 3: Planning (Cont.)

South Dakota Guidance (cont.)

• SPF SIG Logic Model/Work Plan Instructional Guidance Document– Logic Model– Problem Statement– Target Population (U,S,I)– Goals & Objectives– Outcomes– Implementation Strategies & Activities– Evaluation

Contract Attachments

Contract RequirementsAttachment #2

VII Conditions for Payment for Services (Pg 4) – coalitions will not report into KIT for Phase I, but will for Phase II.

IX Agreement Requirements of Credentialed Counselors (Pg 8) – persons billing the prevention contract (excluding fiscal and evaluator) must complete SAPST within 1 yr.

Prevention Definitions (Pg 25) – These will apply for Phase II funding.

Coalitions are responsible to understand and comply with all aspects contained in this attachment.

Coalition Budget Attachment #1

Effective October 1st through May 31st

No changes in (sub areas/line items) without prior approval from DADA staffPersonnel CostsEvaluation CostsOperating CostsEquipment CostsProject Travel CostsOther Project CostsAdministrative/Indirect CostsAncillary Costs

Coalition Monthly InvoiceAttachment #5

Mirrors the Phase I Budget Setup invoice with same sub areas and line items that

were included in budget Do not attach receipts or supporting documents with

invoice Fiscal agent is required to have necessary

documentation on file for any expenditures that are claimed

Need to retain fiscal records for seven years Due by the 5th of the following month (submit to George

Summerside)

Coalition Monthly ReportAttachment #4

Report has two sections Series of check boxes to record coalition activities during

the past month Narrative section to discuss successes, plan for the

upcoming month and requests for assistance Due by the 5th of the following month (submit to George

Summerside)

Contract SpecificationsAttachment #6

– Those coalitions with more than one coalition in a community or region (example on next slide)

– Those coalitions that required service area clarification

Contract SpecificationsAttachment #6 (cont)

The XYZ Coalition is located in an area with more than

one funded SPF SIG coalition. In an effort to prevent

duplication of services and to encourage collaboration, the

Division is requiring that a member of your coalition must

attend the coalition meetings of the 1-2-3 Coalition. They

will have a coalition member attend your meetings as well.

Coalition DeliverablesAttachment #3

Coalition Monthly Report due by the 5th of each month Coalition Monthly Invoice due by the 5th of each month Become accredited by May 31, 2011 Participate in Evaluation Needs Assessment Survey

(October 2010) Participate in Coalition Capacity Survey (December

2010)

Coalition Deliverables (cont.)

Hire a professional evaluator by November 30, 2010 for the duration of the project

Coalition evaluator must attend and participate in 3 evaluation trainings during Phase I

Send a minimum of one key project staff to 2 formal SPF trainings provided by DADA during Phase I

Participate in 1-2 evaluation site visits per year


Document necessary information for data entry into Community Level Instrument (CLI) – Part I, annually beginning November 1, 2011

Complete coalition needs assessment Worksheets 1-5 and 9 (November 15, 2010)Worksheets 10-16 (December 1, 2010)Worksheets 17-23 (December 15, 2010)Worksheets 24-30 (January 1, 2011)Needs Assessment Report (January 31, 2011)


Community Coalition CapacityWorksheets 1-5 (October 31, 2010)Worksheets 19-25 (February 15, 2011)Worksheets 27-28 (March 15, 2011)

Coalition Strategic PlanLogic Model (May 1, 2011)Workplan (May 15, 2011)Strategic Plan (May 31, 2011)

Small Groups by

PRC Regions

PRC Wrap Up Exercise

Contact Information

Robin Erz Shawnie Rechtenbaugh

Project Director SPF Coordinator

773-3123 [email protected]

[email protected]

Doug Piper George Summerside

Evaluator Community Liaison

(608)263-7629 [email protected] [email protected]

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