EuropeAid

PADOR

Potential Applicant Data On-Line Registration Service

EuropeAidBrussels, March 24th 2009

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EuropeAidContent

• PADOR and the calls for proposals• Access to PADOR• Consistent help available for the users• What type of data do organisations provide in PADOR?• Who registers in PADOR?• PADOR benefits for the applicants• PADOR benefits for the European Commission• Context• Security and confidentiality of PADOR data• Supporting Slides:

o Detailed PADOR contento New Instruments (Financial Perspective 2007/13)

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EuropeAidPADOR and the calls for proposals

Since 2008, registration in PADOR has become obligatory bothfor

- the applicants- their partners

that apply for calls for proposals.(in exceptional cases, registration in PADOR is not compulsory

and this is clearly explained in the guidelines of the calls)

Registration must be done at the Concept note phase(EuropeAid ID must appear on the concept note) both for

- the applicants- their partners

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EuropeAidAccess to PADOR (1)

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EuropeAidAccess to PADOR (2)

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EuropeAidAccess to PADOR (3)

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EuropeAid

Access to PADOR (4)

If your organisation is not on the list, click on "My organisation is not in the list".If your organisation is on the list, please select it, by using the button "Submit". If you organisationappears more than once on the screen, you must select IMPERATIVELY the organisation with the "Type 6"!

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EuropeAidConsistent help available for the users

On the internet:

- The QUICK REFERENCE- The Frequently Asked Questions (FAQ)- The PADOR user’s guide- The helpdesk email

In PADOR itself:

- The online help, available via the small blue question marks- Explanations on each screen, on top of the screens

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EuropeAidConsistent help available for the users

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EuropeAid

What type of data do organisations providein PADOR? (1)

Data:• Administrative

(LEF data: organisations that have already obtained European grants- have

« LEF 6 » codes - cannot modify the LEF data already introduced in the

system. For information on how to proceed, please check the information on

http://ec.europa.eu/europeaid/work/onlineservices/pador/lef/pador-lef_en.htm)• Sectorial and geographical experience• Financial data/Audit reports…

Supporting documents to upload obligatorily in PADOR:• for applicants: statuses and the most recent financial report available• for the partners: statuses

• Data requested is the same as currently requested in the paper grant

application form - Chapter II for the applicants

- Chapter III for the partners

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EuropeAidWhat type of data do organisations providein PADOR? (2)

• At the Concept note phase, organisations must provide, on the application form, the EuropeAid ID (PADOR code). The EuropeAid ID is obtained only after complete registration in PADOR. Therefore, organisation must register completely in PADOR before the Concept note dead-line.

• Data introduced in PADOR is used:o for the eligibility check of the applicant/partners, during

the evaluation of the proposalo at the signature of the contract, by our DG Budget, who

takes into account the LEF data of the organisation whose proposal was evaluated positively

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EuropeAidWho registers in PADOR?

Only organisation which are legal entities -i.e. have statuses establishing their existence and produce their own accounting-can register !

o Individuals cannot register. Individual applicants will continue to fill in the entire application form, for each application.

o Consortiums created for a given project cannot register (although its different members can)

o Partners register compulsorily, with less information to provide than the applicants

o Associates can register but not obligatorily, with less information to produce

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EuropeAidPADOR benefits for the applicants (1)

Simplification of the Call for Proposals application process:

Until the launching of PADOR, each applicant needed to:

o fill in the whole application form

• Description of the project proposed• Data about the organisation itself

o send 3 paper copies of supporting documentation, even if these documents had already been submitted as part of another Call for Proposal

Since the launching of PADOR, only one type of document is stillsent by post, in paper form: the description of the projectproposed. (data about the organisation and supportingdocuments are introduced in PADOR)

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EuropeAidPADOR benefits for the applicants (2)

Improve service provided to EuropeAid’s partners

o Registration only once, valid for all the Calls for Proposals (after having registered in PADOR, organisations obtain a unique EuropeAid ID, that they can use on all their future applications, either they apply as applicants or partners)

o This data can be registered, accessed and updated on-line, at any point in time: the entity is responsible for its data, which it registers and updates. (exception: derogation procedure)

o PADOR = the first On-line Service module – other on-line modules under analysis (in most likely chronological order for the forthcoming years):

• Monitoring of Call for Proposal process• Application to Call for Proposal• Application to Call for Tender

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EuropeAidPADOR benefits for the European Commission

o improve knowledge of existing or potential partners

o build a database accessible to all services of EuropeAid and EU Delegations (Devolution Process: EC Delegations throughout the world have now increased power in terms of development aid implementation => need to share common databases and tools with a similar treatment)

o answer requests (from European Parliament, European Court of Auditors, Internal Audit Service, OLAF, the media, etc…)

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EuropeAidContext (1)

Palermo process:

o Since 2002, EuropeAid has managed an informal dialogue between the EC, the European NGOs -led by CONCORD-, MEPs and EU Member States' representatives on a number of aid implementation issues

o The Palermo seminar (2003) was the culminating point of this initial phase. This forum formulated a number of recommendations

o One of the recommendations was the creation of an "on-line" database in which the organisations could register themselves

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EuropeAidContext (2)

New Financial Perspective 2007/13

oBeginning of a new budget and programming cycle

oFrom 35 to 7 instruments for EuropeAid:•ENPI, EDF, DCI, EIDHR, IFS, NSI, ICI

oLaunch of PADOR coincides with the beginning of this new cycle and has to respond to a wider range of actors taken into account by the new instruments:

• non state actors• local authorities

• from the North• from the South

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EuropeAidSecurity and confidentiality of PADOR data

Double protection of your data:

1. Only EC authorized representatives (EuropeAid and Delegations) have access to your datao Organisations registered in PADOR do not have access

to each others’ datao No transfer is operated to national authorities

2. The organisation (director/president/manager of the organisation) manages the permissions to access PADOR for its staffo 3 kinds of permissions:

• Read only (consult the information)• Read and update the information• Sign, validate the information

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EuropeAid

Supporting slides

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EuropeAidPADOR – Development Actor Profile -Category

• Category: type of development actoro Implementing Agencyo University / Educationo Institute of researcho Think Tanko Foundationo Associationo Mediao Network/Federationo Professional and/or Industrial Organisationo Trade Uniono Cultural organisationo Commercial organisationo Other Non State Actoro Public Administrationo Decentralised representatives of Sovereign Stateo International Organisationo Judicial institutiono Local Authority

• Sector(s): based on OCDE DAC list of activities

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EuropeAidPADOR – Development Actor Profile –Target(s)• All / Tous publics• Child soldiers• Children (less than 18 yrs old)• Community Based Organisation(s)• Consumers• Disabled• Drug consumers• Educational organisations (school, universities)• Elderly people• Illness affected people (Malaria, Tuberculosis, HIV/AIDS)• Indigenous peoples• Local authorities• Migrants• Non Governmental Organisations• Prisoners• Professional category• Refugees and displaced• Research organisations/Researchers• SME/SMI• Students• Victims of conflicts/catastrophies• Urban slum dwellers • Women• Young people• Other(s)

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EuropeAid

New financial Perspectives 2007/13: 7 instruments

ENPI - Neighbourhood instrument 17 countries: Mediterranean, Eastern Europe, Russia, Caucasus, Middle East (macroeconomic – bilateral)EDF - European Development Fund : 78 African, Caribbean, Pacific countries and Overseas Countries and Territories (OCTs) (macroeconomic – bilateral)DCI - Development instrument : Latin America, (Central) Asia, East of Jordan, South Africa, African, Caribbean, Pacific countries

o Country specific programmes (macroeconomic – bilateral)o Human social developmento Environmento Non State Actorso Food securityo Migration and asylum

EIDHR:o Democracyo Rule of lawo Human Rightso Fundamental freedoms

IFS: Stability instrument : All third countries except industrialised countriesNSI:Nuclear safety instrumentICI:Industrialised countries (macroeconomic – bilateral)

For information: IPA - Pre-accession instrument : 6 Western Balkans countries and Turkey is managed by DG ELARG ; and ECHO, for Humanitarian Aid