Pad Staff Workstation Model 895 Site Planning Guide€¦ · RFID readers, printers, CF card...

3M™ Pad Staff Workstation Model 895

Site Planning Guide

Copyright 3M, 2011. All rights reserved.

3M™ Pad Staff Workstation Model 895 Site Planning Guide, 78-8126-7749-6D1

3M is a trademark of 3M. CompactFlash is a registered trademark of the CompactFlash Association. Windows XP, Windows Vista, and Windows 7 are registered trademarks of Microsoft Corp.

The original instructions in this document were written in U.S. English. All other languages are a translation of the original instructions.

Pad Staff Workstation Model 895 Site Planning Guide

Table of ContentsIntroduction............................................................................................................................................................4

About this guide..................................................................................................................................................4About the 3M™ Pad Staff Workstation Model 895............................................................................................4

Specifications..........................................................................................................................................................5Customer supplied computer and monitor..........................................................................................................5Barcode scanner (customer-supplied).................................................................................................................5CF card reader/writer (optional, customer-supplied)..........................................................................................5RFID Pad Model P12..........................................................................................................................................6RFID Reader Model 810.....................................................................................................................................6

System placement guidelines.................................................................................................................................7Workflow considerations.....................................................................................................................................7Space considerations...........................................................................................................................................7Staff preferences and ergonomic considerations.................................................................................................7RFID pad placement...........................................................................................................................................8RFID reader placement.......................................................................................................................................8Cable lengths — RFID reader and pad...............................................................................................................8Preparing to mount RFID pad beneath counter (optional)..................................................................................9Guidelines...........................................................................................................................................................9

Configuration forms............................................................................................................................................10Pad Staff Workstation configuration forms.......................................................................................................10Conversion Station software configuration forms............................................................................................12

3M Service............................................................................................................................................................14Information to gather.........................................................................................................................................143M Service phone numbers...............................................................................................................................143M Library Systems Web Site...........................................................................................................................14

78-8126-7749-6D1 © 3M, 2011. All rights reserved. 3


Introduction

About this guideUse this Site Planning Guide to learn about and prepare for the installation of your 3M™ Pad Staff Workstation Model 895. This guide contains:

• A brief system description

• Equipment specifications and requirements

• Site planning considerations

• Pre-installation information

About the 3M™ Pad Staff Workstation Model 895The Pad Staff Workstation is intended for use by library staff in check-in/checkout of library materials. Library items that use optical barcode technology can be converted to RFID technology using the Pad Staff Workstation in conjunction with a barcode scanner supplied by the customer. The Pad Staff Workstation includes software programs that enable the user to perform the above functions using RFID tags.

• Designed for use with a customer-supplied computer, monitor, keyboard, mouse, barcode scanner (optional) and CF (CompactFlash®) card reader (optional), the Model 895 includes a 3M RFID Reader Model 810, 3M RFID Pad Model P12, and 3M conversion and workstation software.

• The system is designed for installation in customer-supplied furniture, and must be installed as specified in this guide.

• The system is intended for use in an indoor library environment and has not been evaluated for other uses or locations.



Specifications

Customer supplied computer and monitorOperating

SystemWindows XP® Professional, SP2 or SP3 Windows Vista® Business or higher, SP1

and Windows 7

Processor 800 MHz minimum 1 GHz minimum, 32–bit (x86)

RAM 128 MB (minimum) 512 MB (recommended)

1 GB minimum

Hard drive Minimum 40 GB hard disk with up to 100 MB space reserved for log and statistics files

Minimum 40 GB hard disk with up to 100 MB space reserved for log and statistics files

Monitor Minimum: SVGA 800 x 600 (256 color)Recommended: VGA 1024 x 768 (32–bit color)

DirectX® 9 support with WDDM driver, 128 MB graphics memory (minimum), Pixel Shader 2.0 in hardware, 32 bits per pixel

Media CD or DVD drive CD or DVD drive

Sound card and speakers

Line-out sound card recommended but not required

Line-out sound card recommended but not required

Network Not applicable Not applicable

Security policy Local administrator privileges to install software Local administrator privileges to install software

Serial port Required only if customer-supplied serial barcode scanner used

Required only if customer-supplied serial barcode scanner used

USB ports Required for USB-connected components such as 3M RFID readers, printers, CF card readers, barcode readers, etc. If necessary, use a USB hub.

Required for USB-connected components such as 3M RFID readers, printers, CF card readers, barcode readers, etc. If necessary, use a USB hub.

Barcode scanner (customer-supplied)A keyboard-wedge barcode scanner is required in order to scan library ID tag barcodes during the conversion process.

CF card reader/writer (optional, customer-supplied)Media required is CompactFlash (CF) Type I flash memory card.



RFID Pad Model P12Dimensions Length: 11.4 in. (28.9 cm)

Width: 11.4 in. (28.9 cm)Height: 0.6 in. (1.5 cm)

Read range At least 8 in. (20.3 cm) with a 3M RFID tag in the center of the RFID pad Metal surfaces within 2 in. (5 cm) of the RFID pad will reduce the pad’s read range. Since the RFID reader is enclosed in a metal case, also make sure that the reader is located at least 2 in. from the pad.

Weight 16 oz. (454 g)

Environmental Operating temperature range: 50°F to 104°F (10°C to 40°C)Storage temperature range: -40°F to 131°F (-40°C to 55°C) Humidity: 0% to 85% RH, non-condensing

Mounting options • The RFID pad can be placed on a desktop or countertop near other system equipment.• The RFID pad can be installed out of sight, attached to the underside of a desktop or countertop. A

kit for this option is included with the system.

RFID Reader Model 810Dimensions Length: 5.125 in. (13 cm)

Width: 3.0 in. (7.62 cm) Height: 1.0 in. (2.54 cm)

Weight 6.46 oz. (183.2 g)

Environmental Operating temperature range: 50°F to 104°F (10°C to 40°C)Storage temperature range: -40°F to 131°F (-40°C to 55°C) Humidity: 0% to 85% RH, non-condensing

Connection USB 2.0 port for high-speed data transfer. USB cable included.

Power supply Input: 100–240 VAC, 47–63 Hz, 0.6A

Output: 12 VDC, 0.3A (1.7A max.)



System placement guidelines

Workflow considerations• Where will the Pad Staff

Workstation be located (back room, behind front desk, other)? The system should be located in an area where items being processed can be easily moved. You may want to consider space for wheeled carts or other carrying devices.

• What tasks will be performed by the system (barcode scanning, RFID conversion)? The system should be located in or near the area where it will be most needed, such as a back room used for RFID conversion.

• How are items received for processing, and where are the items placed after processing? You may need extra storage or counter space for items being processed.

Space considerations• Is there enough space to process and store items (room for carts, stacks of books, etc.)?

• Is there enough room so the computer monitor can be viewed during printing?

• Is there enough room so the computer’s keyboard and mouse will not interfere with scanning and printing?

Staff preferences and ergonomic considerations• Does the system location minimize repetitive motion?

• Does the system location allow staff members of varying height to work efficiently?

• Does the system location allow for access by handicapped staff members?

• How much space is required to work comfortably?


Countertop

CountertopLeft-to-right item processing

Right-to-left item processing 895_SPG_005

SpaceRequired?

SpaceRequired?

SpaceRequired?

SpaceRequired?

SpaceRequired?

SpaceRequired?

SpaceRequired?

SpaceRequired?

3

3


RFID pad placementThe RFID pad is typically placed on a flat, non-metallic surface in a convenient location near the computer. The pad also can be mounted beneath a desktop or counter with the kit provided for that purpose. (See Preparing to mount RFID pad beneath counter following this topic.)

For best performance, make sure that the RFID pad is at least 2 inches (5 cm) away from any metal surface. Since the RFID reader is enclosed in a metal case, also make sure that the reader is located at least 2 inches from the pad.

Some desks or countertops may have metal parts beneath the surface. If necessary, the RFID pad can be as close as 1 inch (2.5 cm) from a metal surface, but this will reduce the RFID pad’s read range.

Place the RFID pad close enough to the system computer so users can hear and see computer-generated audible and visual cues.

RFID reader placementThe RFID reader can be placed in any location that meets the environmental requirements listed in the equipment specifications.

Cable lengths — RFID reader and pad• Coaxial cable — RFID pad to reader, 6.67 ft. (2 m)

• USB cable — RFID reader to computer, 6.67 ft. (2 m)

• Power supply cable — RFID reader to power transformer, 6.67 ft. (2 m)

• AC power cord — Power transformer to AC power, 9.8 ft. (3 m)



Preparing to mount RFID pad beneath counter (optional)

Description

The 3M RFID pad can be mounted to the underside of a desk or counter using the mounting kit (included). This option requires that you drill mounting and access holes before a 3M technician is called to install the system. The following information will help you prepare the underside of the work surface for this option:

Note:The 3M RFID pad can reliably read RFID tags up to 8 inches away, whether the pad is installed on top of or beneath a work surface. The useful pad range, however, is reduced by the thickness of the counter top. For example, a 2-inch counter top will result in a 6-inch RFID pad range from the counter top.

Guidelines• Ensure sufficient working space below the counter top for installation. The pad mounting area must be

accessible from the rear and/or front of the furniture and the minimum working volume is 18 in. × 18 in. × 18 in. (46 cm × 46 cm ×46 cm).

Note:Some counter tops may have metal parts beneath the surface that could further reduce the range.

• 3M recommends marking the top surface to indicate the detection area, which should be about pad size.

• On the underside of the desktop, drill four pad mounting holes. In wood or composite counter tops, drill wood-screw pilot holes. In a hard material, such as slate or granite, drill holes for plastic screw anchors. The 3M-supplied kit is for mounting in wood or composite surfaces. If the counter top is stone, the library must purchase appropriate materials. This should include anchors to accommodate 1” x 1/8” flathead screws.

• Mounting holes should be off center so that they do not interfere with the pad’s cable.

• A .375 in. (9.5 mm) cable routing hole is required if the reader is placed on the desktop or countertop.


Pad Pilot Holes for under-counter mounting

ReaderPAD

.3

.3

.3

.3

1230.48

1230.48

6.5[16.51

6.5[16.51

Pilot HolesWood: Diameter=.109[2.8MM] Depth=.625 [16MM]

Stone: Diameter=should be appropriate for the mounting material the library purchase. Depth=1.00[25.4MM]

895_SPF_007

Pad Installed on Underside of Countertop


Configuration forms

Pad Staff Workstation configuration formsUse these forms to record Pad Staff Workstation configuration information, which the 3M technician will use to configure your system. Scanner and RFID reader configuration are shared between the Pad Staff Workstation and Conversion Station software. Consequently, you need to fill out the scanner and RFID reader portions of these configuration forms only once.

Hotkeys

Hotkeys are keyboard shortcuts used to select an operating mode.

Check-in __________ Send ID__________Checkout __________ No hotkeys ________

Default operation

The default operation is the mode entered at application startup.

Check-in ______ Checkout ______

RFID security method √3M Security _____Other (specify) ___________________________

RFID tag formats √3M Alphanumeric ___ Other (specify) __________________________3M Numeric ___ Other (specify )__________________________

Software wedge transmission identifiers

Communication between the software wedge and the ILS may require “transmission identifiers,” character strings appended to the beginning (prefix) or end (suffix) of barcode data.

Prefix ___________________________________Suffix ___________________________________No identifiers ________



Library card characteristics

For the system to distinguish between a library card barcode and library item barcode, specify a characteristic of the card’s barcode to enable the system to distinguish between the two.

Identify a library card by this string _________ starting in this position _____ORIdentify a library card by a barcode length of _________ characters

Languages

List up to 4 languages for the interface. List the default language first.

Language #1 __________________ Language #3 __________________Language #2 __________________ Language #4 __________________

Barcode information

Specify as many barcode types as the library uses.

Type_____________

Check One √Variable __Fixed __Length if fixed _______

Type_____________


Type_____________


Type_____________




Conversion Station software configuration formsDistribute these pages to the library administrator to fill out and return so that you can complete configuration.

Library and branch names

Names appear in the Conversion Station software interface and have a 30 character limit.

Library Name:__________________________________________________________

Branch Name:___________________________________________________________

Valid barcode length

Specify the length of the shortest and longest barcode. If all are the same length, use that value in both fields.

Minimum character length:________

Maximum character length:________

Check digit type √

Specify the check digit scheme used by barcodes that will be entered from the keyboard, touch keypad, or list. If the library uses more than one type of barcode, specify None here.

None ____ Modulus 10 X 3 Right to Left _____

Modulus 10 X 2 Left to Right ____ Modulus 13 _____

Modulus 10 X 3 Left to Right ____ Modulus 43 _____

Valid barcode characters √

Specify valid character types for barcodes entered from the keyboard, touch keypad, or list.

Numeric (0-9) _____ Upper case (A-Z)____

Lower case (a-z) ____ Additional valid characters (separated w/space) _____



Barcode information

Specify as many barcode types as the library uses.

Type ____________

Check One √

Type ____________

Check One √

Variable ___ Variable ___

Fixed ___ Fixed ___

Length if fixed ___ Length if fixed ___

Type ____________

Check One √

Type ____________

Check One √

Variable ___ Variable ___

Fixed ___ Fixed ___

Length if fixed ___ Length if fixed ___

RFID tag formats √

3M Alphanumeric _____ Other (specify) _____________________________

3M Numeric ____ Other (specify) _____________________________

Library and branch number

Specify these options only if the RFID tag format supports the option.

Library number _____________________ Branch number _____________________________

Item types allowed √

Book ____ Audio tape ____ Book w/audio tape ____ Diskette ____

Video ____ Magazine ____ Book w/diskette ____ Book ____

CD ____ Bound journal ____ Book w/CD ____

RFID security method √

3M Security ____

Other (specify) ______________



3M Service

Information to gatherBefore you call, please have the following information available:

• Name, address, and telephone number of your facility

• Model number(s) of equipment you are calling about —and, if applicable, other equipment installed

• Your question(s), or if applicable, a description of the problem or issue you want addressed

3M Service phone numbersFor questions regarding your system, call one of the following numbers.

In the United States In Canada In other countries

1-800-328-0067 English 1-800-268-6235 Français 1-800-567-3193

Call your local 3M office.

3M Library Systems Web SiteThe 3M Library Systems Web site can be located at http://www.3M.com/library.

For additional information in the United States about 3M Library Systems, go to http://www.3M.com/us/library.

3M Library Systems3M Center, Building 225-4N-14 St. Paul, MN 55144-1000www.3M.com/library


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