P & C S (M U M B A I R EFIN ER Y) - Bharat Petroleum · In order to establish their conformance to...

NOTICE INVITING TENDER FOR DESIGN, SUPPLY AND

SUPERVISION SERVICES FOR DOUBLE DISK SLIDE VALVE IN

FCCU AT MUMBAI REFINERY

REQUEST FOR QUOTATION

CRFQ NO: 1000274997

E-TENDER REF: 21835

TENDER DUE DATE: 21.03.2016

PPP&&&CCCSSS (((MMMUUUMMMBBBAAAIII RRREEEFFFIIINNNEEERRRYYY)))

TENDER FOR DESIGN, SUPPLY AND SUPERVISION SERVICES FOR DOUBLE

DISK SLIDE VALVE IN FCCU AT MUMBAI REFINERY

1. Bharat Petroleum Corporation Limited is a Fortune 500 PSU engaged in manufacturing and

Marketing of diverse range of Petroleum Products.

2. BPCL intends to procure Double Disc Slide Valve. We are pleased to invite the BIDS for the above mentioned job, as per tender specifications (enclosed).

3. EARNEST MONEY DEPOSIT (EMD): EMD of amount as mentioned below as applicable is required to be submitted, in physical form at our office in a sealed cover addressed to Chief Manager P&CS, with following boldly super-scribed on the cover/ envelope:

i. CRFQ Number: ii. E-Tender Ref No: iii. Item: iv. Closing Date/Time: v. Name of the Bidder:

Sr No. Item Value

1 Design, Supply & Supervision of DDSV INR 1,00,000/- or

USD 1,550 or

EURO 1450

The BIDDERS shall ensure that the EMD in the form of DD, drawn in favor of “Bharat Petroleum

Corporation Limited”, payable at Mumbai, from any Branch of Indian Nationalized Banks. It should be delivered to Chief Manager P&CS or sent by Registered Post / Couriered to the following address so as to reach on or before the due date & time of the tender:

P&CS Dept, South Block, Admin Building Mumbai Refinery, Mahul Gaon, Mumbai-400 074.

BPCL will not be responsible for non-receipt of instrument (s) due to postal delay/

loss in transit etc. Bid received without the EMD, if applicable, is liable to be rejected.

Scanned copy of EMD shall be uploaded on BPCL eprocurement website and later

shall be sent to above mentioned address before due date of the tender.

EMD shall be valid for period of 8 months from the date of submission of bids.

4. EXEMPTION FROM EARNEST MONEY DEPOSIT:

o Micro and Small Enterprises registered with District Industries Centers or Khadi and

Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises, are exempted from payment of Earnest Money provided -

o Vendors have to upload the necessary documents as mentioned above to claim

exemption for Earnest Money Deposit. The document should clearly specify the ‘item Category’ for which the vendor is registered with MSME.

5. APART FROM VENDORS REGISTERED UNDER MSE ALL OTHER VENDORS ARE

REQUIRED TO SUBMIT THE EMD INCLUDING BPCL REGISTERED VENDORS & PSUs.

6. EMD FOREFEITURE AND RETURN OF EMD:

i. EMD submitted shall be returned on finalization of the order. No interest on this

EMD is payable.

ii. EMD will be forfeited in the event of:

1. Withdrawal of offer while the offer is under consideration during the

offer validity period. 2. Bidder not accepting our Purchase Order, if placed without prejudice to

our rights to recover damages on account of breach of contract. 3. Non-confirmation of acceptance of order within the stipulated time after

placement without prejudice to our rights to recover damages on account of breach of contract.

4. Any unilateral revision made by the Bidder during the validity period of the offer.

7. PRE-BID MEETING: A pre-bid meeting has been arranged for all the interested bidders on 1st March 2017 at 10:00 Hrs IST at below mentioned address. Bidders are requested to inform the concerned person in advance the details of persons visiting our office along with the authorization letters.

P&CS CONFERENCE ROOM, 2nd FLOOR, SOUTH BLOCK, ADMIN BUILDING, BHARAT PETROLEUM CORP LTD, MUMBAI REFINERY, MAHUL CHEMBUR MUMBAI 400 074

Contact person:-

Mr Bikash Saha (+91 22 25533293) Mr Chetan K Sangoi (+91 22 25524175)

8. This is a TWO-PART-BID Tender. E-bids should be submitted online through BPCL’s e-

procurement site https://bpcleproc.in “Two Bid System”, i.e. Part-I: Bid Qualification Criteria and Techno-Commercial Un-Priced Bid and Part-II: Priced Bid. Bidders are required to register

themselves at BPCL’s e-procurement site https://bpcleproc.in .

For any assistance regarding online submission of e-bids on BPCL E-Procurement web site,

bidders may contact Mr. Mahendra on all working days (Mon - Fri) on Tel. Nos. +91- 9920038902 / +91 - 22 – 65354113 / +91 - 22 - 65595111 between 09.00 hrs to 17.00 hrs. IST

or helpdesk of M/s. ETL on email [email protected].

9. The Techno-Commercial / Unpriced Bids shall be opened on 21.03.2017 at 14:00 hours

PART - A: QUALIFICATION CRITERIA & TECHNO-COMMERCIAL (OTHER THAN PRICE)

BID

The attached tender document consists of the following Attachments:

https://bpcleproc.in/

https://bpcleproc.in/

mailto:[email protected]

BID-QUALIFICATION CRITERIA. TENDER DOCUMENT WITH SCOPE OF WORK AND APPLICABLE TERMS AND CONDITIONS. GENERAL PURCHASE CONDITIONS

GENERAL CONTRACT CONDITIONS

COMMERCIAL QUESTIONNAIRE. TECHNICAL DEVIATIONS COMMERCIAL DEVIATIONS

Information pertaining to Bid Qualification, Technical, Techno-commercial & Other Details shall be filled, signed, stamped and uploaded on bpcl eprocurement website under respective

categories.

PART – A: UNPRICED BID

All the applicable taxes and duties shall be quoted (in percentage only) in the

unpriced bid form on e-portal.

NO PRICES SHOULD BE INDICATED IN THE UNPRICED BID. BIDS CONTAINING

PRICES, INDICATED ANYWHERE APART FROM PRICED BID SHALL BE DIRECTLY REJECTED.

PART - B: PRICE BID.

Vendors have to fill in the Prices in the format provided in the e-portal only.

10. All the tender documents and Annexure and Price Bids shall be required to be duly signed and

stamped the authorized signatory. The authorized signatory shall be:

a) Proprietor in case of proprietary concern. b) Authorized partner in case of partnership firm. c) Director, in case of a limited Company, duly authorized by its board of directors to sign.

OPENING OF BIDS: This being Two-Part-Bid, the Qualification Criteria and Techno-Commercial Bid will

be opened first and evaluated. Bidder to note that qualification of bidder and evaluation of bid is being

taken up simultaneously and therefore issue of TQ/CQ and or Techno-commercial discussions shall not be

construed as the bidder is qualified.

Please contact Mr. Chetan Sangoi for any technical queries on +91-22-2552 4175.

11. The vendors who are on BPCL’s Black /Holiday List will not be considered.

12. BPCL reserves the right to accept/ reject any or all the Offers at their sole discretion without assigning any reason whatsoever.

13. BPCL decision on any matter regarding Bid qualification of vendors shall be FINAL and any

vendor shall not enter into correspondence with BPCL unless asked for.

14. BPCL would also consider information already available with them regarding Vendor’s Credentials.

15. BPCL may call for additional documents if required.

14. For clarifications, if any, please feel free to contact on +91-022-25533293 on any working day between 09:00 am to 4:00 pm.

BID QUALIFICATION CRITERIA

BID QUALIFICATION CRITERIA FOR DOUBLE DISC SLIDE VALVE (DDSV)

1. TECHNICAL CRITERIA

a) The bidder should be a manufacturer of double disc slide valve / slide valve. The bidder shall also have design capability for slide valves. In case the bidder is not the manufacturer but authorized distributor/ dealer of the manufacturer, a declaration from the concerned manufacturer in the manufacturer's letterhead shall be submitted along with the bid as a proof that the said bidder is their (manufacturer's) authorized representative and will be supplying the product manufactured by the said manufacturer. The declaration shall have the reference of the current tender and an undertaking that the double disc slide valve shall be supplied as per the tender specifications.

b) The bidder shall have successfully manufactured and supplied similar materials (*) during last 7 (seven) years as on bid due date, as per following.

Three completed purchase orders costing not less than or USD 254,000 (or INR 170 lakhs) excluding taxes and duties.

OR Two completed purchase orders costing not less than USD 317,000 (or INR 215 lakhs) excluding taxes and duties.

OR One completed purchase order costing not less than USD 508,000 (or INR 340 lakhs) excluding taxes and duties. (*) Similar materials means Double Disc Slide Valve or Slide Valve, along with actuators and suitable for continuous operation at temperatures 500 Deg C or higher and size 500 NB dia or higher in Refinery application.

The bidder shall furnish the details of the purchase orders executed in the following format.

Sl.

No.

Description of the

job

PO

No.

Value Month/Year

of Start

Month/Year

of

Completion

Customer

Name

In order to establish their conformance to the criteria as mentioned above, bidders shall submit copies of purchase orders and Inspection release notes issued by customer/ Third party inspection agency.

In addition, bidders shall also submit minimum one certificate from any reputed refinery that the Slide Valve supplied by the bidder is working satisfactorily in operation for more than one year.

a. In case the bidder is not the manufacturer but authorized distributor/ dealer of the

manufacturer, the Technical Competency criteria mentioned above shall be complied with by the manufacturer and documentary proofs shall be submitted for the same.

2. COMMERCIAL CRITERIA

(a) Bidder should submit audited Profit and Loss account and Balance sheet for last three financial years.

(b) Bidder’s Net worth should be positive. (c) Average Annual Financial turnover during for last three financial years, should not

be less than USD 190,500 (or INR 130 lakhs)

Profit and Loss account and Balance sheets, audited and certified by Chartered Accountant shall be submitted in support of the above,

Vendor's copy of audited balance sheet / Published Annual report will be required. In case of Foreign company, CEO / CFO certificate (the parent company for itself or for its subsidiary) for their turnover or the financial statement to be furnished in original from the company or from the parent company (in case bidder is a subsidiary) stating the turnover of the bidding entity along with a declaration that the bidding company is not in a position to submit its financial statement as per the local/internal regulation (clearly specifying the applicable regulation) with an endorsement by Chartered Accountant / Statutory Auditor / Certified Public Accountant (not being an employee or a Director or not having any interest in the bidder(s) company / firm) OR a reference of the local regulation restricting this endorsement is given in the CEO / CFO certificate. In case a foreign bidder submits any of the Bid Qualification support documents in any language other than English, then it will be the responsibility of such foreign vendor to also provide the English translation copy of the same duly certified, stamped and signed by their Local Chamber of Commerce. The bidder shall produce the documents to establish their compliance with the clauses as mentioned above, in a separate envelope along with the bid. Incomplete or missing documents will result into rejection of bids.

Submission of authentic documents is the prime responsibility of the bidder. Wherever BPCL has concern or apprehension regarding the authenticity /correctness of any document, BPCL reserves the right of getting the documents cross verified from the document issuing authority.

Enquiry No.1000274997 ; E-tender 21835

PROFORMA OF BANK GUARANTEE (On non-judicial paper of appropriate value) FOR EARNEST MONEY DEPOSIT

To Bharat Petroleum Corporation Ltd. P & C S Dept (2nd floor) Mumbai Refinery, Mahul MUMBAI 400074 Dear Sirs, M/s. __________________________________________________________________________________ have taken tender for the supply of ____________________________________________________________ for Bharat Petroleum Corporation Ltd. The tender Conditions of Contract provide that the Bidder shall pay a sum of Rs. ______ (Rupees__________________________________________________________________________________)as earnest money / initial / full security deposit in the form therein mentioned. The form of payment of earnest money / security deposit includes guarantee executed by Schedule ‘A’ Bank, undertaking full responsibility to indemnify Bharat Petroleum Corporation Ltd. in case of default. The said______________________________________ have approached us and at their request and in consideration of the premises we__________________________________________________________ ______________having our office at have agreed to give such guarantee as hereinafter mentioned. 1. We___________________________________________________________________ hereby undertake and agree with you that if default shall be made by M/s. _____________________________________ in performing any of the terms and conditions of the tender or in payment of any money payable to Bharat Petroleum Corporation Ltd. We shall on demand pay to you in such matter as to you may direct the said amount of Rupees_______________________________only or such portion thereof not exceeding the said sum as you may from time to time require. 2. You will have the full liberty without reference to us and without effecting this guarantee postpones for any time or from time to time the exercise of any of the powers and rights conferred on you under the contract with the said_____________and to enforce or to for bear from endorsing any power of rights or by reason of time being given to

the said which under law relating to the sureties would but for provision have the effect of releasing us. 3. Your right to recover the said sum of Rs.__________________(Rupees__________________ ____________________) from us in manner aforesaid will not be affected or suspended by reason of the fact that any dispute or disputes have been raised by the said M/s.__________________ _________________and/or that any dispute or disputes are pending before any officer, tribunal or court. 4. The guarantee herein contained shall not be determined or affected by the liquidation or winding up, dissolution or change of constitution or insolvency of the said______________ ____________________but shall in all respects and for all purposes be binding operative units payment of all money due to you in respect of such liabilities is paid. 5. Our liability under this guarantee is restricted to Rupees__________________________________ Our guarantees shall remain in force until_____________________________________________ unless a suit or action to enforce a claim under_________________________________________ Guarantee is filed against us within six months from _____________________________(which is date of expiry of guarantee) all our rights under the said guarantee shall be forfeited and shall be relieved and discharged from all liabilities thereunder. 6. We have power to issue this guarantee in your favour under Memorandum and Articles of Association and the undersigned has full power to do under the Power of Attorney dated __________________granted to him by the Bank. Yours faithfully ___________________________________________ Bank by its Constituted Attorney Signature of a person duly authorised to sign on behalf of the bank.

The Declaration should be produced on Vendor’s Letter Head.

Enquiry No.1000274997 ; E-tender 21835

PROFORMA OF DECLARATION OF HOLIDAY LISTING

In the case of a Proprietary Concern: I hereby declare that neither I in the name of my Proprietary concern M/s. ______________ which is submitting the accompanying Bid / Tender nor any other concern in which I am a proprietor nor in any partnership firm in which I am involved as a Managing Partner have been placed on holiday list declared by Bharat Petroleum Corporation Limited or its Administrative Ministry or any other Indian Government Public Sector Undertaking, except as indicated below: (Here given particulars of holiday listing and in absence thereof state “NIL”). In the case of a Partnership Firm We hereby declare that neither we, M/s. __________________ submitting the accompanying Bid / Tender nor any partner involved in the management of the said firm either in his individual capacity or as proprietor of any firm or concern have or has been placed on holiday list declared by Bharat Petroleum Corporation Limited or its Administrative Ministry or any other Indian Government Public Sector Undertaking, except as indicated below: (Here given particulars of holiday listing and in absence thereof state “NIL”). In the case of Company We hereby declared that we have not been placed on any holiday list declared by Bharat Petroleum Corporation Limited or its Administrative Ministry or any other Indian Government Public Sector Undertaking, except as indicated below: (Here given particulars of holiday listing and in absence thereof state “NIL”). It is understood that if this declaration is found to be false in any particular, Bharat Petroleum Corporation Limited or its Administrative Ministry, shall have the right to reject my / our bid, and, if the bid has resulted in a contract, the contract is liable to be terminated. Place: ____________ Signature of the Bidder______________ Date: ____________ Name of the Signatory_______________

(This Section to be enclosed with Technical Bid) Page 1

DEVIATION FORM (TECHNICAL)

Enquiry No. 1000274997; E-tender 21835

Name of vendor: Schedule of Deviations in reference to BPCL SPECIFICATIONS 1. Vendor may give here a consolidated list of technical deviations for all sections of

the SPECIFICATIONS, which for an appropriate offer is considered unavoidable by him.

2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the COMPANY and any such deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to be rejected.

3. Vendor shall state the reasons for the deviations in the `Remark' column. 4. All other clauses of the SPECIFICATIONS (not mentioned in this form) shall be

deemed to be fully complied by the vendor 5. Only the deviations listed herein, in conjunction with the SPECIFICATIONS, shall

constitute the contract requirements for the award of job to the vendor.

Sr. No.

Page No.

Clause No.

Requirement of the BPCL

SPECIFICATIONS

Deviations to the SPECIFICATIONS

Remarks

1 2 3 4 5 6

vendor Signature of the authorized signatory : Name of the authorized signatory : Stamp & Date :

DEVIATION FORM (COMMERCIAL)

Enquiry No.1000274997; E-tender 21835

Name of vendor: Schedule of Deviations in reference to COMMERCIAL TERMS AND CONDITIONS 1. Vendor may give here a consolidated list of Commercial deviations for all

sections of the tender document, which for an appropriate offer is considered unavoidable by him.

2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the COMPANY and any such deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to be rejected.

3. Vendor shall state the reasons for the deviations in the `Remark' column. 4. All other clauses of the COMMERCIAL TERMS AND CONDITIONS (not

mentioned in this form) shall be deemed to be fully complied by the PCMS vendor

5. Only the deviations listed herein, in conjunction with the COMMERCIAL TERMS AND CONDITIONS, shall constitute the contract requirements for the award of job to the vendor.

Sr. No.

Page No.

Clause No.

Commercial terms and conditions

Deviations Remarks

1 2 3 4 5 6

Vendor Signature of the authorized signatory : Name of the authorized signatory : Stamp & Date :

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Domain : bpcleproc.in

Parent department: BPCL

System ID : 1 Tender Reference No. : Sample Tender Forms

Tender Title : Sample Tender Forms

Important Safety Requirements for working in Refinery Plant Areas.

BPCL Clause Bidder's Acceptance

(1) Minimum two numbers of portable H2S gas detectors per work location shallbe ensured by contractors while working in refinery plant areas.

(2) It shall be contractor’s responsibility to evacuate the area if the detector alarmis sounded and inform local operation department.

(3) Existing penalty for “Violation of permit conditions” as per Sr No 3 ofexisting “financial deterrents” shall be applicable for the non-compliance ofabove.

(4) BPCL reserve the right to check calibration of any meter at site and reject thedetector if it’s response is not satisfactory.

(5) The portable H2S gas detectors brought / used by contractors shall meet thefollowing requirements :

i) Display: continuous display of real time gas concentration with manualbacklight lit option.

ii) On start up: display the full function self test of the sensor, battery, circuitintegrity, current alarm set points & days until calibration due.

iii) Switching off: to prevent accidental switching off, detector should not switchoff by operation of single button, it should have a timed off function that providesaudible and visual off indication.

iv) Area: ex-proof, class I, div.1, gas group A, B, C, D & T4 as per NEC 500

v) Audible alarm: buzzer output of 95 db.

vi) Visual alarm: flashing alarm shall be visible from multiple angles.

vii) Shall show and warn in the event of a gas alarm condition (low, high, STEL& TWA), low battery, sensor fault.

viii) Calibration: vendor to calibrate detectors quarterly with certified calibrationgas from reputed agency. Vendor to keep record of calibration certificate at site.Certificate must clearly indicate the drift observed during calibration andcalibration gas concentration & validity.

ix) History: should record all events and data must be stored in detector memory.

x) History storage period: minimum up to 250 events. when full, wraparoundmemory feature should replace oldest data with most recent data.

xi) Alarms: HI =10 ppm (non latching), HI HI =15 ppm (latching).

xii) The portable H2S gas detectors should be from reputed make such asHoneywell, Drager, MSA.

I Agree

Material/Services required at:

M/s. BHARAT PETROLEUM CORPN. LTD

MUMBAI REFINERY

MAHUL,

MUMBAI - 400074

India_______________________________________________________________________TITLE : DESIGN, SUPPLY, SUPERVISION AND INSTALLATION SERVICES OF DOUBLE DISC

SLIDE VALVE (DDSV) FOR FCCU AT BPCL MUMBAI REFINERY.

You are invited to quote "On Two part bid basis" online through BPCL

E-Procurement website https://bpcleproc.in as per the enclosed Tender

Documents.

The Tender document comprises of following Annexure/attachements which shall

form part of this tender.

1. Complete Tender Document with detailed specifications, scope of work and

applicable terms and conditions.

2. Bidder Qualification Criteria.

3. Technical Annexures (Data sheet & drawings)

4. General Purchase Conditions.

5. General Contract Conditions.

6. Integrity Pact.

7. Format for Technical Deviations.

8. Format for Commercial Deviations.

9. BG format for EMD.

For bidders quoting in Indian Rupees:

Your quotation shall be in Indian Rupees. You shall quote basic material cost,

packing & forwarding charges, excise duty, VAT, any other taxes, freight

charges & octroi ( if applicable ) separately which shall be clearly indicated

in your offer. Your offer shall be on FOT BPCL site basis excluding TPI

Charges. TPI will be carried out by BPCL approved TPI agency.

For bidders quoting in Foreign Currency :

You are invited to quote either in USD or EURO only. You shall quote on FOB

basis upto port of exit, inclusive of TPI Charges, export sea worthy packing

charges, forwarding charges, inland freight, insurance and all taxes, duties,

To,

M/s. BPCL ESTIMATE

MUMBAI . India - 400038.

Ph:,Fax:.

Vendor Code:300648

Quotation Due Date/Time:21.03.2017/14:00:00

For Bharat Petroleum Corporation Ltd.Vendor Sign & Stamp

REQUEST FOR QUOTATION Collective RFQ Number/ Purchase Group

1000274997 / N04-UTILITIES & VALVES

Contact person/Telephone

SAHA BIKASH/022-25533293

Fax : -

Email:[email protected]

Our ref.:

RFQ No/Date: 6001022853 / 16.02.2017

Page 1 of 23

levies, bank charges, stamp duties etc, up to FOB port of Exit basis.TPI shall

be carried out by reputed TPI agencies as per list in General Purchase

Conditions.

Bidders are invited to quote On "Two Part Bid Basis" as instructed below.

TWO PART BID BASIS :

1.UN-PRICED TECHNO COMMERCIAL BID.

Un-priced techno commercial bid shall comprise your technical details and

confirmations to our tender specifications. Commercial terms shall be clearly

mentioned in this bid.

2.PRICED BID.

Priced bid shall contain price/s in the solicited format. If any documents

containing prices are found in technical bids, your offer shall not be

consider for further evaluation.

All other terms and conditions appearing on our invitation to bid shall apply.

EARNEST MONEY DESPOST (EMD) :

EMD of amount as mentioned below as applicable is required to be submitted,

in physical form at our office in a sealed cover addressed to Sr. Manager

P&CS, with following boldly super-scribed on the cover/ envelope:

i. CRFQ Number:

ii. E-Tender Ref No:

iii. Tender Description :

iv. Closing Date/Time:

v. Name of the Bidder:

EMD Amount : INR 1,00,000/- or USD 1500.00 or EURO 1450.00. EMD shall be

submitted either in DD / BG format / NEFT. Format for submission of EMD in BG

format is enclosed with the tender.

The BIDDERS shall ensure that the EMD in the form of DD, drawn in favor of

"Bharat Petroleum Corporation Limited", payable at Mumbai, from any Branch of

Indian Nationalized Banks. It should be delivered to Chief Mgr. (P&CS Dept) or

sent by Registered Post / Couriered to the following address so as to reach on

or before the due date & time of the tender:

P&CS Dept, South Block,

Admin Building, 2nd Floor,

Mumbai Refinery, Mahul Gaon,

Mumbai-400 074.

* BPCL will not be responsible for non-receipt of instrument (s) due to postal

RFQ Number :6001022853 Date : 16.02.2017To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

For Bharat Petroleum Corporation Ltd.Vendor Sign & StampPage 2 of 23

delay/ loss in transit etc. Bid received without the EMD, if applicable, is

liable to be rejected.

* Scanned copy of EMD shall be uploaded on BPCL eprocurement website and later

shall be sent to above mentioned address before due date of the tender.

* EMD shall be valid for period of 8 months from the date of submission of

bids.

EXEMPTION FROM EARNEST MONEY DEPOSIT:

o Micro and Small Enterprises registered with District Industries Centers or

Khadi and Village Industries Commission or Khadi and Village Industries Board

or Coir Board or National Small Industries Corporation or Directorate of

Handicrafts and Handloom or any other body specified by Ministry of Micro,

Small and Medium Enterprises, are exempted from payment of Earnest Money

provided.

o Vendors have to upload the necessary documents as mentioned above to claim

exemption for Earnest Money Deposit. The document should clearly specify the

'item Category' for which the vendor is registered with MSME.

PRE-BID MEETING:

A pre-bid meeting has been arranged for all the interested bidders on

01.03.2017 at 10:00 Hrs IST at below mentioned address. Bidders are requested

to inform the concerned person in advance the details of persons visiting our

office along with the authorization letters.

P&CS CONFERENCE ROOM,

2nd FLOOR, SOUTH BLOCK,

ADMIN BUILDING,

BHARAT PETROLEUM CORP LTD,

MUMBAI REFINERY, MAHUL CHEMBUR

MUMBAI 400 074

MAHARASHTRA STATE , INDIA.

Mr Bikash Saha (+91-22-25533293)/Mr Chetan K Sangoi (+91-22-25524175)

OFFER VALIDITY :

Validity of your offer shall be 120 days from the tender due date / last

extended bid due date.

LANGUAGE OF BID :

All information in the "Bid" shall be in English language. All correspondence

and documents relating to the bid exchanged by the Bidder and BPCL shall be in

English.



CONFIDENTIALITY OF BID DOCUMENT:

The bidder shall not disclose any information contained in the bid document or

otherwise supplied in connection with this bid to any third party, except for

the purpose of preparing its bid and shall require any such third party to

treat such information as confidential

WRONG INFORMATION :

If the Bidder deliberately gives wrong information in his Bid to create

circumstances for the acceptance of his Bid, Owner reserves the right to

reject such Bids without any reference to the Bidder and their EMD shall be

forfeited.

OWNER'S RIGHTS TO ACCEPT / REJECT ANY OR ALL BIDS:

Notwithstanding what is stated above, Owner reserves the right to accept or

reject any or all Bids at any time prior to the award of contract without

assigning any reason whatsoever and without thereby incurring any liability to

the affected Bidder for Owner's action

INDIAN LAWS :

Bidder is reminded that they will be subject to Indian laws, Government of

India rules and regulations/ guidelines, practices and conditions as

applicable from time to time which might affect the MATERIAL supply.

INTEGRITY PACT :

Proforma of Integrity Pact (IP) shall be uploaded by the Bidder/s along with

the unpriced bid documents duly signed (or digitally signed in case of

e-tender) by the same signatory who is authorised to sign the bid documents.

All the pages of the Integrity Pact shall be duly signed. Bidder's failure to

upload the IP duly signed (Digitally) along with bid documents shall result in

the bid not being considered for further evaluation

a) If the Bidder has been disqualified from the tender process prior to the

award of the contract in accordance with the provisions of the IP, BPCL shall

be entitled to demand & recovered from Bidder Liquidated Damages amount by

forfeiting the EMD/Bid Security as per provisions of IP.

b) If the contract has been terminated according to the provisions of the IP,

or if BPCL is entitled to terminate the contract according to the provisions

of the IP, BPCL shall be entitled to demand & recovered from Contractor

Liquidated Damages amount by forfeiting the Security Deposit/Performance Bank

Guarantee as per provisions of the IP

c) Bidders may raise disputes/complaints, if any, with the nominated

Independent External Monitor (IEM). The IEM's name, address & contact

number is given below :



Shri Brahm Dutt

A-1/8 Safdarjung Enclave,

New Delhi - 110 029.

Email id : [email protected]

Mob. 09871920282

SUBMISSION OF TENDER ONLINE:

You shall submit / upload your bid along with all required documents, on or

before the due date specified on BPCL E-Procurement website

https://bpcleproc.in.

For any assistance regarding online submission of bids on BPCL E-Procurement

web site, between 1000 hrs to 1900 hrs. IST (Monday # friday) & 1000 hrs to

1530 hrs IST (Saturday), you may contact our following Helpdesk support nos. :

A) MUMBAI REFINERY :

1. Mr. Nigam Mhatre on Tel : +91 - 22 - 2554 0717 Mobile 9768298601 or email :

[email protected]

2. Mr. Mahendra Hole on Tel : +91 - 22 - 2554 0717 Mobile 9920038902 or email

: [email protected]

B) AHMEDABAD : +91 79 4001 6868

Hard copies of the bids received by post or courier shall not be considered.

DEVIATION:

Your offer shall be in line with tender requirements/ specifications. You

shall furnish all the information/documents required for evaluation of your

offer. The technical evaluation will be carried out on the basis of

information made available by you in your offer. You shall visit the site if

required and understand the requirement before submitting your offer.

Please note that this is "Nil Deviation" tender. You are requested to have all

your queries clarified before bidding. However, if you still have deviations

from our RFQ, please indicate deviations in your offer under the column

'DEVIATIONS IF ANY' giving reference to RFQ clause no. ,else your offer shall

be presumed to be in line with BPCL enquiry (Both technically and

commercially)and no changes in future shall be entertained.

Deviations appearing under clause 'DEVIATIONS' shall be considered while

evaluating the offer. However, BPCL at its own discretion may accept or reject

offers received with deviations.

In case there are no deviations, please mention "NIL DEVIATIONS".



For any technical queries/clarifications, you may please contact Mr. Chetan

Sangoi, Mgr. Maint. on Tel: +91 22 2552 4175 ,

Email id:[email protected]

For any commercial queries/clarifications, you may please contact the

following :

a) Mr. Bikas Saha, Manager. (P&CS) on Tel : +91 22 2553 3293 , Email id:

[email protected]

b) Mr. USN Bhat, Chief Mgr (P&CS) on Tel: +91 22 2553 3265 , Email id:

[email protected]

OPENING AND EVALUATION OF TENDERS:

Un-priced techno-commercial bids shall be opened first.

Price bids of only those bidders' who qualify Bidder Qualification Criteria

and meet technical and commercial requirements will be opened. Evaluation of

bids shall be on overall lowest quote basis. The contract shall be awarded to

a single successful bidder.

Bidders can view un-priced bid as well as priced bid opening online through

our e-procurement website https://bpcleproc.in.

The points mentioned herein supercedes the same points, if any, appearing

elsewhere in this tender.

BPCL reserves the right to cancel this tender without assigning any reasons.

______________________________________________________________________________________________________________________________________________ Item Material Qty Unit Unit Basic Rate

Description Delivery date (in Figures)_______________________________________________________________________00020 77.85.99.601.5 1 Piece

VALVE,SLIDE,DOUBLE DISC (DDSV), FCCU 30.07.2017

DOUBLE DISC SLIDE VALVE (DDSV) FCCU

REMARK:

COMPLETE DOUBLE DISC SLIDE VALVE WITH HYDRAULIC ACTUATOR

AND ENTIRE INSTRUMENTATION SYSTEM.

REFERENCE - VENDOR DRAWING NUMBER: A-169436 REVISION 3

SERVICE: FLUE GASES EX CO-BOILER

LOCATION: FCC

TAG NO : DOUBLE DISC SLIDE VALVE _________________________________________________________________DOUBLE DISC SLIDE VALVE (DDSV) FCCU

REMARK:

COMPLETE DOUBLE DISC SLIDE VALVE WITH HYDRAULIC ACTUATOR AND ENTIRE

INSTRUMENTATION SYSTEM AS ONE SET

REFERENCE - VENDOR DRAWING NUMBER: A-169436 REVISION 3

SERVICE: FLUE GASES EX CO-BOILER



Item Material Qty Unit Unit Basic Rate

Description Delivery date (in Figures)_______________________________________________________________________LOCATION: FCC

TAG NO: DOUBLE DISC SLIDE VALVE

Additional conditions:

1. The vendor shall design the valve and the valve shall fulfill all the

process data conditions as mentioned in Annexure 1.

2. BPCL desired delivery period is July 2017. However Vendor shall quote their

best delivery period.

3. Vendor shall submit all the documentation (as built drawing, material test

certificates, Inspection report etc) in CDs along with the material and 3 nos

of such CDs shall be provided. At least one set hard copy shall also be

provided.

4. Comply with all the requirement of the drawing.

5. Submit Quality assurance plan for approval by BPCL / Third Party Inspection

agency. All the Drawings other than provided in the tender shall be prepared

by the Vendor and shall be submitted for BPCL approval. No additional payment

will be done for the preparation of drawings. Also if there is any query

related to tender drawing same shall be brought to notice in the technical bid

or before bidding. No queries having any financial implications will be

entertained after opening of price bids. Fabrication drawing shall be

submitted for information to BPCL.

6. Third party inspection is required.

7. The control system requirements are as follows.

FCCU Double Disc Slide Valve (DDSV) Control System along with Hydraulic Power

unit and Electro hydraulic Actuator Requirements

Introduction:

The Double Disc Slide Valve controls the differential pressure across Reactor

and Regenerator of UOP designed FCCU existing in BPCL. Instrumentation scope

envisages replacement of existing Pneumatic Control System with latest and

state of the art Microprocessor based digital Control system with necessary

Electro Hydraulic Actuator with Position Transducer feedback mechanism.

Dedicated Hydraulic Power system shall be supplied along with all the

necessary instrumentation and accessories.

Scope of supply:

The scope of supply shall include the following major components. Complete

system shall be designed for area classification Class I, Div I Gr C, D as per

NEC500 (Class 1 Zone 1 Exd IIC T4 as per IEC).

A. Microprocessor Based Digital Control System:

The Control System shall be the heart of the total system and shall be of

closed loop controller. Remote Control input of 4-20 mA shall be accepted by




Description Delivery date (in Figures)_______________________________________________________________________the system from plant DCS. Remote monitoring and troubleshooting of the

control system shall be provided with Ethernet communication with plant DCS.

Extensive hardware and software self diagnostics features shall be provided.

Software based Calibration by field operator shall be possible from the

control system.

Control system shall also have features like Field programming, software

Upgradation and event logging shall be possible.

Automated bump less transfer from remote to local command and local command

shall always track the remote command. % Valve opening indication shall be

available in 4-20mA form, so that the same can be interfaced with DCS.

Graphical display of important parameters like valve % opening, Valve response

test, Health Monitoring shall be provided.

The Fail safe position of the Valve shall be designed as CLOSE.

B. Electro-Hydraulic Actuators ( 1 set consiting of 2 nos.)

Complete Eletro Hydraulic Actuator shall be supplied for FCCU DDSV valve

includes double Acting cylinder, dual valve position transmitters, mechanical

indicator, hand wheel in service and close position sensor switches.

DDSV shall be operable from hydraulic Auto(signal will be from DCS ) and

Hydraulic Manual(with Hyd Pressure) and complete manual , system shall be

designed accordingly.

C. Dedicated Hydraulic Power Unit :

Dedicated HPU with reservoir, dual pumps/motors, dual filters manifold,

control manifold, ESD manifold, Primary and ESD accumulators, cooling for

hydraulic fluid. Instrumentations for the HPU will include transmitters and

gages for reservoir level, fluid temperature, pumps discharge pressure,

accumulator#s pressures, opening and closing pressure, ESD pilot pressure, and

filter differential pressure etc.

D. General terms and Conditions:

1. One set of all the recommended critical spares required to ensure trouble

free operation of slide valves shall be quoted separately.

2. Supervision and Commissioning of the entire system shall be quoted by the

vendor separately.

3. Operational and Maintenance training on complete system at site to be given

to BPCL personnel.

4. Documentation: All the relevant Test certificates and as built engineering

and wiring drawings and mechanical hook up drawings shall be supplied by the

vendor.




Description Delivery date (in Figures)_______________________________________________________________________

Unit Basic Rate (In Words) : ____________________________________________________

Excise Duty % : ________ % VAT% : _________ % CST% : ___________ %

Excise tariff no./Chapter id : ______________

Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unit

Freight Charges : ________ % per unit OR ____________ (INR) per unit

Third party Inspection charges : ________ % per unit OR ____________ (INR) per unit

Octroi Charges(If applicable) : ________ %

Other charges (if any ) : Please specify separately

_______________________________________________________________________00030 Supervisory charges for DDSV inst &Comm 31.10.2017_______________________________________________________________________ The item 00030 covers the following services:

10 9012423 12 DAY

MECH GEN HIRING SKILLED MANPOWER (Days)

Hiring of Skilled Manpower for carrying out the job as per attached scope of

work

The rates per diem for supervisory charges for DDSV Installation and

commissioning for Normal 8 hrs working.

The rate shall be inclusive of accomodation,local transportation,all meals,

air fares,etc.

Service Item 10: Unit basic rate in words ________________________________

_______________________________________________________________________ 20 9012425 48.0 HR

MECH GEN OVERTIME MANPOWER (Hours)

Overtime charges for hiring of Skilled Manpower for carrying out the job as

per attached scope of work

Service Item 20: Unit basic rate in words ________________________________





_______________________________________________________________________Service Tax%____________ VAT%________________ CST%________________

_____________________________________________________________________________________________________________________________________________________________________________________________________________________* 10 Scope of work

SUPERVISORY SITE SERVICES: BY OEM AT BPCL MUMBAI REFINERY FOR FCCU DDSV

INSTALLATION AND COMMISSIONING

VENDOR'S SCOPE:

1. Vendor to depute service engineer for site supervisory assistance for FCCU

DDSV installationa nd commissioning at BPCL Mumbai Refinery. The payment for

the same will be at actuals.

2. Tentative requirement of the site engineers shall be in Sept-Oct 2017

3. Vendor to assist/guide for complete installation ,commissioning and

Troubleshooting during commissioning and after commissioning related

activities of DDSV.

4. Vendor to ensure that the work planned by BPCL site in-charge is completed

in schedule time.

5. Cost of traveling charges (to & fro), boarding, lodging, local

conveyance,accomodation,all meals, air fares,etc is in vendors scope and

should be included in the quoted rates. No additional payment shall be made

towards above mentioned items.

6. Vendor to quote per day charges for 8 hrs & overtime rate as per SOR

(Schedule of rates). Taxes & duties applicable should be quoted separately.

7. Vendor to note that site engineer shall be required to work on Saturday,

Sunday, Holiday etc as the subject requirement

shall be during the unit shutdown. No additional payments will be made on

account of working on Saturday, Sunday, Holidays etc.

8. Vendor to work at both shop / site whenever required.

9. Vendor shall follow all safety norms as per present HSE norms of BPCL.

10. The mobilization shall be within 2 days from the date of instruction

through e-mail/ phone/fax by BPCL Engg-In-Charge.

BPCL SCOPE:

1. Deputation of BPCL appointed Contractor's craftsman, technician and other

crew for execution of site jobs.





2. Necessary tools and tackles, crane, torquing tools etc.

CONTRACT DURATION:

Duration of the contract shall be till 31st October 2017

PAYMENY TERMS:

100% payment will be made on the basis of actual executed quantities after

satisfactory completion of job and due certification by BPCL in charge.

_______________________________________________________________________ Grand Total (inclusive of all taxes, duties/charges etc)

In figure:

In Words :

_______________________________________________________________________



TERMS & CONDITIONS_______________________________________________________________________



1.Pricing typesA ) Instruction to Bidders :

1) Your offer shall be firm in all aspect till complete execution of the

order; non acceptance of firm prices shall result in rejection of offer.

2) Your prices should be on door delivery basis. Basic material cost, packing

& forwarding charges, duties, taxes, freight shall be clearly indicated in

your quotation. If vendor does not quote prices for delivery up to BPCL

warehouse (freight & octroi), the same shall be loaded suitably or maximum

freight charges quoted by the bidders shall be considered for price

evaluation.

3) Octroi: Octroi charges shall be paid by party.We shall reimburse the Octroi

charges as per prevailing rate against the original octroi receipt alongwith

B-form in the event of placement of order.

4) Any variation in Govt. duties and taxes like Excise Duty, Sales Tax and

Octori shall be paid at actual prevailing at the time of dispatch of Material

within CDD.

5) If Excise is applicable, Please ensure to indicate the Excise tariff

no/Chapter ID No under which the goods are being cleared.

6) Please confirm to all our points in 'Terms & Conditions' or else we will

presume that all our terms & conditions mentioned in this tender are

acceptable to you.

7) No advance payment is permitted as per BPCL conditions. Suppliers seeking

advance payment shall be rejected.

8) Delay in receiving Invoices or failure of delay or failure in providing

copies of dispatch documents/original MTC/ etc and any demurrage or wharfage

or any loss resulting thereby shall be borne by the vendor.

9) Price evaluation will be done on total landed cost for supply and services

including all taxes, duties, freight less cenvat credit/input tax credit and

cenvat benfit of service tax available to BPCL.

10) Foreign bidders shall quote on FOB port of exit basis including loading at

their workshop and transportation to the nearest port. Please read the

complete tender document for the roles and responsibilities of the bidder.

* Transportation from FOB point to Mumbai port including custom clearances,

import duties, CVD, Octroi payment shall be in BPCL's scope.

B ) Commercial Bid Evaluation :



Indian Bidders :

Bids shall be evaluated on the basis of net effective price i.e, landed cost

at site including supervision charges less CENVAT/Set off benefit available to

BPCL on account of Excise cenvat/VAT Input Tax Credit and Service Tax credit.

Foreign Bidders :

Bids shall be evaluated on the basis of landed cost at site including all

taxes and duties.

Commercial evaluation shall be done as below,

The foreign exchange rate on the date of priced bid opening shall be

considered for evaluation.

a) FOB price quoted by the bidder.

b) Ocean freight and marine insurance as under :

Europe/Japan/Asia : 6% of FOB price.

Australia/America : 9% of FOB price.

c) Insurance @ 1% of (a+b)

d) Landing charges @ 1% of FOB value.

e) Prevailing rate of customs duty,CVD, Special Additional duty, Education

Cess.

f) Octroi charges at the prevailing rate.

g) Clearing Agent charges @ 2% of CIF value.

h) Stamp duty 1% on landed cost.

i) Bank charges @ 1% of CIF.

j) Supervision charges as per tender requirement.

Cenvat benefit if available to BPCL for CVD/SAD/Service Tax shall be

considered during price evaluation.

Clause regarding purchase preference to Micro and Small Enterprises ( MSE ) :

Owner reserves its right to allow Micro and Small Enterprises (MSEs) and MSEs

owned by Scheduled Caste (SC) or the Scheduled tribe (ST) entrepreneurs,

purchase preference as admissible/applicable from time to time under the

existing Govt. policy. Purchase preference to a MSE and a MSE owned by SC/ST

entrepreneurs shall be decided based on the Net Evaluated Price quoted by the

said MSEs as compared to L1 Vendor at the time of evaluation of the price bid.

Bidders claiming purchase preference as MSE need to submit the following

documents:

a. Notarized copy of all the pages of the EM-II certificate issued by the

appropriate authorities mentioned in the Public procurement policy of

MSEs-2012.

b. Vendors' declaration on a duly notarized Rs.100 stamp paper stating that,

in the event of award of contract, all the ordered supplies shall be made from



the unit for which MSE certificate has been submitted.

The photocopy of the Valid MSE registration with any notified body specified

by ministry of micro, small and medium enterprises should accompany the bid

documents. Failing which no price preference will be considered in such cases.

The Net Evaluated Price is the all inclusive delivered price :

Net Evaluated Price = Quoted Basic Price + Excise duty + Freight +local taxes

and duties+ Octroi Charges and /or entry tax less Cenvat Benefits on Excise

and Input Tax Credit on VAT.

In case the charges like, freight, Octroi charges and/or entry tax are not

indicated explicitly in the bid, BPCL will consider the standard % as deemed

fit for estimation.

Criteria for the award of tender quantity to MSE vendors :

For general items where 20% is applicable

In case bidder is registered as MSE quotes within the price brand of L1+15

percent, such MSE shall also be allowed to supply a portion of the requirement

by bringing down their price to L1 price where L1 price is from someone other

than a micro and small enterprise. Such MSE shall be allowed to supply 20% of

total tendered value.

In case of more than one such MSE qualify as above; the supply of up to 20%

shall be shared proportionately. Further, if L1 happens to be an MSE , the

entire quantity (100%) shall be awarded to MSE vendor without any share to

other MSE vendors.

2.DeadlinesDELIVERY PERIOD :

BPCL's expected delivery period is 4 (four) months from date of LOI/PO.

Vendors are requested to quote their best delivery period.

If vendors are quoting higher delivery period, BPCL reserves the right to

reject the offer.



3.Terms of deliveryDELIVERY INSTRUCTIONS FOR INDIAN BIDDERS :

The location address for the sites mentioned in this tender are as follows,

Bharat Petroleum Corporation Ltd.

Mumbai Refinery

Mahul, Mumbai- 400074

Maharashtra State, India.

Please note that BPCL shall accept material from 8:15 hrs till 15:00 hrs on

all working days. Material shall be delivered strictly within the stipulated

timings. Consignments reaching our warehouse late shall not be entertained.

BPCL is closed on saturdays, sundays and public holidays.

In the event of award of contract, documents specified below shall form part

of your supplies.

" Delivery challan with a copy of Purchase Order. Delivery challan shall

contain the following along with other relevant details.

" Purchase Order No. with date.

" Item description as per PO with quantities supplied.

" Complete Delivery Address as mentioned above.

" Contact details of Purchase Officer and Delivery location.

" Duplicate copy of Transporter's Excise invoice, if applicable.

" Packing list of the consignment.

Supply of part quantities will be acceptable only at the discretion of BPCL.

In all other cases vendor shall supply the entire quantity at a time.

DELIVERY INSTRUCTIONS FOR FOREIGN BIDDERS:

FOB nearest airport / seaport. Please read the complete tender document for

roles and responsibilities of bidder.

* Foreign bidder shall quote on FOB to his nearest port of exit including

loading at his workshop and transportation to the nearest port.

* Transportation from FOB point to Mumbai port including custom clearances,

import duties, CVD, Octroi payment shall be in BPCL's scope.

4.Shipping instructions

Shipping Instructions shall be provided at the time of LOA/ placement of

Order.



5.Terms of paymentPAYMENT TERMS :

1) INDIAN BIDDERS :

1.A) SUPPLY PART :

(1) 90% of basic order value (supply part) shall be released within 30 days

from the date of submission of invoice after receipt of Valveconsignment at

Mumbai Refinery with the consignment documents in originals.

(2) Balance 10% of basic order value (supply part) shall be released on

submission of 10% performance bank guarantee(PBG) valid till full gurantee

period plus 6 months claim period.

1.B) SUPERVISION PART :

The payment against the supervision charges shall be released 100% within 30

days from the date of submission of the invoices and due certification by BPCL

engineer in charge.

2. FOREIGN BIDDERS :

2.A) SUPPLY PART :

100% of FOB order value shall be paid through an irrevocable Letter of Credit

against submission of shipping Documents.

The letter of credit shall be established only on receipt on unconditional

acknowledgement/acceptance of BPCL's Fax of acceptance/purchase order along

with submission of Bank Guarantee for 15% of basic value (10% Towards

Performance & 5% Price Reduction due to delay in delivery) valid up to 06

months (claim Period) beyond the Guarantee period.

Foreign (principal) party shall submit Bank guarantee as per

GPC for 15% of total basic order value).

2.B) SUPERVISION PART :

The payment against the supervision charges shall be released 100% within 30

days from the date of submission of the invoices and certification by BPCL

engineer in charge.

For foreign bidder payment will be done by Telegraphic Transfer (TT.



6.Penalty for breach of contractFor Indian Bidders :

Contractual delivery date for dispatches F.O.R. destination/F.O.R. Site, the

date of delivery shall be the date on which the goods/material are delivered

to nearest destination railhead or owner's warehouse at site. The time and

date of delivery of stores/material/ equipment as stipulated in the order

shall be deemed to be the essence of the contract. In case of delay in

execution of the order beyond the date of delivery as stipulated in the order

or any extensions sanctioned, BPCL may at its option:

1. Accept delayed delivery at prices reduced by a sum equivalent to half

percent (0.5%) of the basic value of any goods not delivered for every week of

delay or part thereof, limited to a maximum of 5% of the total basic order

value. LR date will be considered as delivery completion date for calculation

of price reduction in the case of ex-works contract. Date of receipt of

materials at BPCL premises shall be considered for calculation of price

reduction for F.O.R. destination contract.

2. Cancel the order in part or full and purchase such cancelled quantities

from elsewhere on account and at the risk and cost of the vendor, without

prejudice to its right under (1) above in respect of goods delivered.

==============================================================

In case bidder does not accept the Delayed Delivery Clause & Liquidated

damages clause as per Tender Condition, loading will be done to the extent of

maximum Percentage (5%) of the total basic order value.

===============================================================

In case bidder does not accept the submission of PBG as per payment terms,

their offer shall be rejected.

For Foreign Bidders :

Contractual delivery date for despatches F.O.B/FCA the date of delivery shall

be the date on which the goods/ material are delivered to our freight

forwarder. The time and date of delivery of stores/ material/ equipment to our

freight forwarder as stipulated in the order shall be deemed to be the essence

of the contract. In case of delay in execution of the order beyond the date

of delivery as stipulated in the order or any extensions sanctioned, BPCL may

at its option:

1. Accept delayed delivery at prices reduced by a sum equivalent to one half

of one percent(1/2%) of the value of any goods not delivered for every week of

delay or part thereof, limited to a maximum of 5% of the total order value.

2. Cancel the order in part or full and purchase such cancelled quantities

from elsewhere on account and at the risk of the vendor, without prejudice to

its right under (1) above in respect of goods delivered.

==============================================================

In case bidder does not accept the Delayed Delivery Clause & Liquidated



damages clause as per Tender Condition, loading will be done to the extent of

maximum Percentage (5%) of the total basic order value.

===============================================================

In case bidder does not accept the submission of PBG as per payment terms,

their offer shall be rejected.



7.Contract riders (clauses)For Indian Bidders :

1) A) Party shall be bound to supply the material according to the

specifications given by BPCL. In the event of the party failing to supply,

BPCL shall be at liberty to make the purchases from the market at the rates

available in the market at that particular time in respect of those items

at the risk and expenses of the party. The amount if any spent in excess of

the contract rates as also the expenditure of transport, labour & packing

materials incurred in respect of such Purchases will be debited to Party

account and shall be liable to reimburse the same to BPCL.

B) Supply of the material shall be effected at BPCL site as mentioned in

the tender document. In case the party supply is rejected and not

replaced within stipulated time, BPCL shall be at liberty to purchase or

procure the same from other sources at the risk and cost of the party.

2) It is the sole discretion of BPCl to increase/decrease the tendered

quantity/items and to award all or some of the quantities/items tendered

while placing Purchase order.

3) Certificates : All supplies shall carry a certificate declaring that

"Material supplied is exactly as per BPCL requirement". should accompany

the supplies when required. Without this your material may not be accepted at

our warehouse.

4) Packing : The material shall be packed in accordance with the rule, in

weatherproof, shipment worthy, eco-friendly packing and labeled,

indicating clearly the description of the item, hazardous nature if any,

precaution and care to be taken.

5) Excise duty and octroi shall be paid as per Invoices. Bidder shall

indicate exact percentage in their offer which will be considered in

evaluation.

6) Any change in excise duty and taxes during execution of contract will be

considered against original documentary proof.

7) You should not supply any excess quantity than indicated in Purchase Order.

In case of excess receipt of quantity, payment of such excess quantity will

not be made.

8) Please note that we are eligible for "MODVAT" benefit. You shall furnish

documentary evidence of excise duty payment. Supplies should be accompanied

with "Transporter's copy of the Invoice" complete with all information

regarding BPCL(R)'S Central Excise Registration NO., Permanent Income Tax

NO., and Sales Tax Registration NO., Etc. as per standard Format without

which excise duty shall not be payable by BPCL or without the above

information, we reserve the right not to accept the material at our



Warehouse.

9) Material if rejected shall be replaced free of cost on F.O.R. BPCL site

basis.

________________________________________________________________

For Foreign Bidders :

1) The bidder is requested to adhere to technical specifications as well as

commercial terms.

2) Your quotation must be on FOB port of exit basis.

3 A) Party shall be bound to supply the material according to the

specifications given by BPCL. In the event of the party failing to

supply, BPCL shall be at liberty to make the purchases from the market

at the rates available in the market at that particular time in respect

of those items at the risk and expenses of the party. The amount if any

spent in excess of the contract rates as also the expenditure of

transport, labour & packing materials incurred in respect of such

Purchases will be debited to Party account and shall be liable to

reimburse the same to BPCL.

B) Supply of the material shall be effected at the premises of BPCL

(Refinery) Mahul, As specified by the Company. In case the party

supply is rejected and not replaced within stipulated time, BPCL shall

be at liberty to purchase or procure the same from other sources at the

risk and cost of the party.

4) Certificates : All supplies shall carry a certificate declaring

that "Material supplied is exactly as per BPCL requirement". should

accompany the supplies when required. Without this your material may not be

accepted at our warehouse.

5) Packing : The material shall be packed in accordance with the rule, in

weatherproof, shipment worthy, eco-friendly packing and labeled, indicating

clearly the description of the item, hazardous nature if any, precaution

and care to be taken.

6) Material if rejected shall be replaced free of cost to BPCL on D.D.P.

Basis.

INSPECTION:

Bidder shall submit QAP in the bid. Successful Bidder shall obtain the

approval for QAP. BPCL reserves the right to witness inspection or Third Party

Inspection in addition



Important Notice_______________________________________________________________________ Sr.No Description_______________________________________________________________________ 001 Quotation received after due date will not be entertained

002 Your quotation must specify exact amount or percentage discount,

Excise, S.T., Charges, Transport, Packing & forwarding, Octroi, etc.

as applicable.

003 In case you are unable to quote, kindly send the quotation with a

regret for our records. Non-receipt of a regret will adversely

affect your vendor rating.

004 No quotation will be accepted without your rubber stamp and

signature.

005 Your quotation must be strictly in enclosed envelope

indicating Collective RFQ No., RFQ No. and due date.

006 For all future correspondences please mention the vendor code

Collective RFQ Number & RFQ Number.

007 Retention Money 10 % shall stand deducted from each and every

running bill submitted in the event of contract is awarded.

LIST OF ENCLOSURES

1. Scope of work

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)


-------Tear off Portion to be pasted on the envelope containing offer------------

_______________________________________________________________________Collective RFQ No. : 1000274997

Our Reference: Due Date : 21.03.2017

RFQ No. : 6001022853 Due Time : 14:00:00

Subject:

To,

BHARAT PETROLEUM CORPORATION LTD-MUMBAI REFINERY

P & CS DEPT .SOUTH BLOCK, 2ND FLOOR,

MAHUL, CHEMBUR,

MUMBAI

400074

Purchase Group : N04-UTILITIES & VALVES_______________________________________________________________________

To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)


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