Overview to Recruiting Solutions queries - Office of … · Web viewUM_RS_DATE_APPLIED Description:...

Recruiting Solutions Queries

Recruiting Solutions QueriesUpdated: 03/03/2015

Table of Contents

Overview to Recruiting Solutions queries.........................................................................................................................4

UM_RS_APPLICANT_COUNT.............................................................................................................................................4

UM_RS_APPLICANT_LIST..................................................................................................................................................4

UM_RS_APP_CONTACT_LIST............................................................................................................................................5

UM_RS_APP_USERNAME..................................................................................................................................................5

UM_RS_CSLR_ROUTING....................................................................................................................................................6

UM_RS_CS_TEMP_POSTED...............................................................................................................................................6

UM_RS_CS_TNP................................................................................................................................................................7

UM_RS_DATE_APPLIED.....................................................................................................................................................7

UM_RS_EOAA_APPLICANTS..............................................................................................................................................8

UM_RS_EOAA_LIST...........................................................................................................................................................8

UM_RS_EOAA_POOL.........................................................................................................................................................9

UM_RS_INT_EXT_HIRES....................................................................................................................................................9

UM_RS_INT_EXT_HIRES_NONSTUDENT.........................................................................................................................10

UM_RS_JOB_LESSTHAN7DAYS........................................................................................................................................10

UM_RS_JOB_POSTING_LAST_UPDATE............................................................................................................................11

UM_RS_JO_APPROVERS..................................................................................................................................................11

UM_RS_JO_APPROVERS_DEPT.......................................................................................................................................12

UM_RS_JO_OPENCLOSE..................................................................................................................................................13

UM_RS_LR_TEMP_POSTED.............................................................................................................................................14

UM_RS_LR_TNP..............................................................................................................................................................14

UM_RS_OFFERS_ACCEPTED............................................................................................................................................15

UM_RS_OFFERS_EXTENDED...........................................................................................................................................16

UM_RS_OFFERS_REJECTED.............................................................................................................................................17

UM_RS_POSITIONS.........................................................................................................................................................17

UM_RS_POSITION_JOB_OPENING..................................................................................................................................18

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UM_RS_REFERRAL_SOURCE_DATE.................................................................................................................................19

UM_RS_REFERRAL_SOURCE_JO......................................................................................................................................20

UM_RS_REG_JOBS_NOT_POSTED...................................................................................................................................20

UM_RS_TIME_TO_FILL....................................................................................................................................................21

UM_RS_TIME_TO_FILL_NONSTUDENT...........................................................................................................................22

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Overview to Recruiting Solutions queries

We have developed the following queries to help provide Recruiting specific information to users with Recruiter roles that is relevant to your college/unit. Many of these queries will return data for the entire University; however, due to the restrictive nature of RS security, users with the Unit Recruiter role may see a query in the list of “UM_RS” queries that returns no data, or will only return data for job openings for which the user is part of the hiring team.

If you are a unit Recruiter and need information from queries and you are not part of the hiring team on a job opening, please contact your central Recruiter, as they will be able to provide this information to you.

UM_RS_APPLICANT_COUNTDescription: This query returns a count of applicants created during a specific time period.

Audience: Recruiters Freq: On Demand

Prompts:From DateTo Date

UM_RS_APPLICANT_LIST Description: This query will return a list of applicants, the date they applied, status, and status reason for one job opening.


Prompts:Job Opening ID (required)

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UM_RS_APP_CONTACT_LIST Description: This query will return a list of applicants, along with their status and contact information for one job opening.



UM_RS_APP_USERNAMEDescription: This query will display the name, user name, and last password reset for external applicants in Recruiting Solutions


Prompts:Applicant ID (required)

While all Recruiters will have access to this query, this will be used most frequently by central Recruiters to assist applicants with user name/password issues.

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UM_RS_CSLR_ROUTING Description: This audit query displays applicants who have been updated to the disposition of Route by a user who does not have a central Recruiting role.

Audience: Central Recruiters Freq: On Demand

Prompts:From Date/To Date (required)

UM_RS_CS_TEMP_POSTED Description: This audit query will find CS employees who were hired into a job opening that was Temporary, Posted in Recruiting, but were entered into Job Data in a continuing capacity.

Audience: Recruiters Freq: On Demand (recommended to run minimum of weekly)


Unit Recruiters will only be able to view the data from their own job openings.

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UM_RS_CS_TNP Description: This audit query will find CS employees who were hired into a job opening that was Temporary, Not Posted in Recruiting, but were entered into Job Data in a continuing capacity.

Audience: Recruiters Freq: On Demand (recommended to run minimum of weekly)


Unit Recruiters will only be able to view data from their own job openings.

UM_RS_DATE_APPLIEDDescription: This query provides the applicants who have applied for an opening, ordered by the date/time that they applied. This will be primarily used to help determine applicants for promotional priority by central

recruiters, but may be useful for others.



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UM_RS_EOAA_APPLICANTSDescription: This query will provide a row of data for each applicant by name, with the Sex, Military Status, and Ethnic Group that they provided in the application process. This also displays the current disposition. This information will be used to ensure that the job opening has met the EOAA requirements for pool approval.



UM_RS_EOAA_LIST Description: This query will provide a row of data for each applicants with the Sex and Ethnic Group that they provided in the application process. Users can download this information into an Excel spreadsheet and create a pivot table that groups the applicants together. This information will be used to ensure that the job opening has met the EOAA requirements for pool approval.



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UM_RS_EOAA_POOL Description: This query returns the aggregated Sex and Ethnic Group for a job opening. Rather than listing one row for each applicant, this query will give you the count of applicants who identified as White Female, Black Male, etc. This information will be used to ensure that the job opening has met the EOAA requirements for pool approval.



UM_RS_INT_EXT_HIRESDescription: This query identifies internal and external hires within a specified time period for all types of employee groups.


Prompts:From Date/To Date (required)Dept ID (optional)ZDeptID (optional)College (optional)Campus (optional)

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UM_RS_INT_EXT_HIRES_NONSTUDENT Description: This query identifies internal and external hires within a specified time period for non-student openings.



UM_RS_JOB_LESSTHAN7DAYS Description: This audit query displays non-student job openings that have been posted for less than the 7 days that policy, contract, and rule stipulate.


Prompts:From Date/To Date


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UM_RS_JOB_POSTING_LAST_UPDATE Description: This query displays the job posting information, the date that it was added, and the last time the record was updated.




UM_RS_JO_APPROVERS Description: This report displays the approver on a job opening, along with relevant information about the opening.




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UM_RS_JO_APPROVERS_DEPT Description: This query will provide the approvers for all job openings by Dept ID, ZDeptID, or College.


Prompts:Dept ID (optional)Z DeptID (optional)College (optional)Unit Recruiters will only be able to view data from their own job openings.

UM_RS_JO_OPENCLOSEDescription: This query will display with jobs that were opened and closed within a specified time frame.

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UM_RS_LR_TEMP_POSTEDDescription: This audit query will find LR employees who were hired into a job opening that was Temporary, Posted in Recruiting, but were entered into Job Data in a continuing capacity.


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UM_RS_LR_TNPDescription: This audit query will find CS employees who were hired into a job opening that was Temporary, Not Posted in Recruiting, but were entered into Job Data in a continuing capacity.




UM_RS_OFFERS_ACCEPTEDDescription: This query provides a list of Offers Accepted for non-student job openings during a specified time frame.


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UM_RS_OFFERS_EXTENDEDDescription: This query provides a list of Offers Extended for non-student job openings during a specified time frame.



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Dept ID (optional)ZDeptID (optional)College (optional)Campus (optional)

UM_RS_OFFERS_REJECTEDDescription: This query provides a list of Offers Rejected for non-student job openings during a specified time frame.


Prompts:From Date/To Date (required)Dept ID (optional)ZDeptID (optional)

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College (optional)Campus (optional)

UM_RS_POSITIONS Description: This query provides information about job opening and position data on a job opening basis. This will be helpful if:-you have multiple positions on one job opening-you want a quick glance at position and job opening data in one place, without having to navigate between modules




UM_RS_POSITION_JOB_OPENING Description: This query will list any and all job openings that have been created for a position. This may be helpful to determine whether you can clone a previous job opening, or need to create a job opening for your position.


Prompts:Position Number (required)

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Unit Recruiters will only be able to view data from their own job openings. An opening may exist for a position, but if they are not associated with it, they will not be able to see that.

UM_RS_REFERRAL_SOURCE_DATEDescription: This query provides information on how applicants heard about a job opening using date parameters. This may be useful if you are looking to see how your recruiting efforts are working over time. The query returns job opening ID, along with the count of applicants who have selected a particular source.


Prompts:From Date/To Date (required)Dept IDZDeptIDCollegeCampus

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UM_RS_REFERRAL_SOURCE_JO Description: This query provides information on how applicants heard about a job opening, using the Job Opening ID as the prompt. This may be used to determine the success of sourcing for one particular search.



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UM_RS_REG_JOBS_NOT_POSTED Description: This query returns a list of job openings for Regular appointments that were not posted to the Candidate Gateway. This helps ensure that jobs that are supposed to be posted to the applicant site are posted.



UM_RS_TIME_TO_FILL Description: This query provides the Time to Fill for all openings at the University of MN, with options to prompt by different parameters. This will provide basic information about the job opening, along with the days it took to fill the opening. This may be useful to determine the time to fill vacancies for your area.


Prompts:Dept ID (optional)

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ZDeptID (optional)College (optional)Campus (optional)From Date/To Date (required)

UM_RS_TIME_TO_FILL_NONSTUDENTDescription: This query provides the Time to Fill for all non-student openings at the University of MN, with options to prompt by different parameters. This will provide basic information about the job opening, along with the days it took to fill the opening. This may be useful to determine the time to fill vacancies for your area.


Prompts:Dept ID (optional)ZDeptID (optional)College (optional)

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Campus (optional)From Date/To Date (required)

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Overview to Recruiting Solutions queries - Office of … · Web viewUM_RS_DATE_APPLIED Description:...

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