Overview of the School Nutrition Programs · Lunch Program, School Breakfast Program, Special Milk,...

Whole Child ● Whole School ● Whole Community 1

Overview of the School Nutrition Programs

Presented by Tim Murphy, ISBE Nutrition Division


Child Nutrition Programs

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School Nutrition Programs (SNP)

Child & Adult Care Food Program (CACFP)

Summer Food Service Program


School Nutrition programs

National School

Breakfast Program

National School Lunch

Program

Illinois Free

Lunch Program

Illinois Free

Breakfast Program

Special Milk

Program

After School Snack

Program


Tools to Navigate SNP and ISBE Nutrition


What’s New? at www.isbe.net/nutrition


School Nutrition Programs

• School Nutrition Programs includes National School Lunch Program, School Breakfast Program, Special Milk, After-School Care Program, and SSO

• Each spring there is an annual application to participate in the next school year. Deadline this year was May 31.


SNP Administrative Handbook


SNP Administrative Handbookhttps://www.isbe.net/Pages/SchoolNutritionAdminHandbook.aspx

• Link on the School Nutrition Programs webpage

• Each section posted.

• Control-F to search the document.

• Updates as needed.

• USDA website updated

https://www.isbe.net/Pages/SchoolNutritionAdminHandbook.aspx


The Outlook newsletter

• Published monthly for those participating in School Nutrition Programs in Illinois.

• Distributed through WINS with CNP emails and our Outlook listserv.

• Sign Up: Email [email protected] to request

mailto:[email protected]


Email Us With

Questions

• [email protected]



Give Us a Call

• (800) 545-7892

• (217) 782-2491


Who Do You Call?

➢About 45 employees in the division

School Nutrition Programs Team

• Emily Durbin

• Beth (Fitzsimmons) Tanner

• Debbie (Collins) Kains

• Lindsay (Blough) Mabie

• Roxanne Ramage


Summer Food Service Program Team

• Amy Bianco• Megan Kuchar

Summer Seamless Option

• Deb Kains


Child & Adult Care Food Program Team

• Emily Johnson• Shekila Smith• Shaista Shaikh

Day Care Centers, Day Care Homes, At Risk Afterschool Meals


Monitoring Team• John Burton• Kari Perkins• Judy Foster• Andrea Gregory• Paul Hanson• Harley Hepner• Abagail Johnson

• Carol Montague• Kim Nesler• Mary Newman• Jorge Nieves• Jason Prager• Tess Smith• Matthew Whitaker

• Dean Head, Division Supervisor

• Deb Toft, Springfield Office


Resource Management Team

• Mike Gogerty• Chistina Smith• Toby Turek

Revenue from Nonprogram foods, Paid Lunch Equity, Indirect Cost

Maintenance of Nonprofit School Foodservice Account


Food Distribution Program

• Angie Hancock• Sophie Newman• Paula Williams

USDA Foods, DOD Fresh, Diversions to Processors


For reimbursement claims and payment information, call the Funding & Disbursements Division, (217) 782-5256.

• Beth Minder• Keri Shoemaker• Dara Strode

Day 2, 10:30-11:30 a.m. Session: Claims/FRIS with Beth Minder


For help with IWAS, including logins and passwords and WINS technical assistance, call (217) 558-3600.


Build you skills and knowledge!

ISBE partners with the University of Illinois Extension to provide professional development opportunities for school nutrition professionals.

• https://extension.illinois.edu/abcsofschoolnutrition/

https://extension.illinois.edu/abcsofschoolnutrition/


Commonly Used Acronyms

• ISBE: Illinois State Board of Education

• SNP: School Nutrition Programs

• NSLP: National School Lunch Program

• IWAS: Illinois Web Application Security

• WINS: Web-based Illinois Nutrition System

• HEA: Household Eligibility Application


Terminologies• SFA = School Food Authority

• LEA = Local Educational Agency

• Sponsor = sponsoring organization, this may be the church, the public school district, the non-profit organization that is legally responsible for the school/site.

• All 3 of these terms are often used interchangeably.

• Anytime that you contact our office, we will want to know the name of your sponsor/LEA/SFA in case we need to look you up in the electronic system.


Agreement Number / RCDT Number• Agreement number or RCDT #: Both of these terms are

referring to the same thing. Each sponsor/SFA/LEA is given a number to identify them by. The numbers are in this order XX-XXX-XXXX-XX and may or may not include letters.

• Much of our paperwork requires you to put this identifying number on it, so I would suggest writing it down and having it someplace handy. We also may ask for it if you contact our office with a question.

• Each site you have in our programs is given a five-digit site number.


Reimbursement• Sponsors in our programs receive reimbursement for

each meal that meets program requirements.

• These meals must be counted by the number of free, reduced and paid meals served. (Unless they are in the Community Eligibility Provision or CEP)

• Each month the sponsor will need to submit a claim through the WINS system and that is how the amount of reimbursement is determined and distributed.

• The USDA determines the reimbursement rates annually for all meal and milk programs.


Reimbursement• The greater than 60% reimbursement level is used if

greater than 60% of the lunches served by the entire SFA/sponsor in the second preceding school year were served at the free and/or reduced price. More F/R = higher rate of reimbursement!

• 6 Cents – 99.9% of schools in IL receive the extra 6 cents. The only ones that don’t were certified, but had it taken away due to findings of non-compliance during an Administrative Review.

• Severe Need – this is site level data and is for sites in which at least 40% or more of the lunches claimed in the second preceding year were served free and/or reduced. Again –more F/R = higher rate of reimbursement


➢ USDA said new rates are coming this week or next.


Certification of Eligibility


What is Certification of Eligibility?• In the School Nutrition Programs (unless a school

is in CEP) every student must be determined as eligible for free, reduced, or paid meals. This can be through any of the following methods:

➢Direct Certification

➢Household Eligibility Application (HEA)

➢Extension of Benefits

➢Homeless and Migrant student listings

Day 2 Sessions on Direct Certification and Certification of HEAs, both presented by Roxanne Ramage


Electronic Direct Certification

• Online system accessed through WINS

• We provide reports of matches of students enrolled in your school with who are on SNAP, TANF, Income Eligible Medicaid, homeless and foster.

• Public schools – provided with a monthly match

• Non-public schools – need to upload a file into the system for matches

• Single child match


Extension of Benefits

• Extension of Benefits – is the extension of benefits for free meals to ALL members of the same household if anyone in the household is found in the electronic system.

• You will use our sample Extension of Benefits form to document that you extended benefits and maintain a copy of that form for your records.

• Then you provide an approval letter to the household to let them know are approved for free meals.


Household Eligibility Applications

❖ For any households that were not located in Direct certification, you must provide them with a HEA they can complete and return to you.

❖Once you receive that application back, you must review it for completeness and determine their eligibility as free, reduced, or paid.


FY 2020 Income Eligibility Guidelines


HEA: SNAP or TANF Number Provided

▪ The case id number must be a 9 digit number. ▪ We no longer have a form that tells you sequencing that will tell

you which numbers are allowable numbers. Therefore, any 9 digit number should be accepted face value.

▪ We recommend that you check the number in the direct cert system so that you can directly certify them if possible, but if you don’t find it in direct cert and it is a 9 digit number you would still approve the application.


Verification


The Verification Process and VSR➢ Annually you are required to complete the

Verification process and complete the Verification Summary Report (VSR).

• Verfication process starts about Oct. 1. This is for all NSLP and SBP sponsors. Direct Certification is Step One, then an application count.

➢ The Verification process requires that you check no more and no less than 3% of your APPLICATIONS (only paper applications).


VerificationHousehold provides proof. If it backs up their app they are done, if it does not back up the info on their app you must change them to the correct category (free, reduced or paid). Household does NOT provide proof, change them to paid eligible.

Day 2, 1:30-2:30 p.m. Session: Verification with Deb Kains


Community Eligibility Provision (CEP)There is an alternative to traditional meal counting and claiming for schools with very high free eligibility.

• CEP uses direct certification, extension of benefits and homeless/migrant/runaway listings to determine a percentage.

• This percentage must be at least 40% to participate.• That percentage is multiplied by 1.6 and a CEP

percentage is determined. • With CEP schools, they do not determine individual

student statuses – they serve all students breakfast and lunch at no cost, keep track of the total number of meals served each day and then apply their CEP percentage to the number of meals and that is how their reimbursement is paid to them.


Menu Planning


Vegetables

Day 2, 9:15-10:15 a.m. Session: Vegetable Subgroupswith Beth Tanner


New Flexibilities for SY 2019

• USDA recently issued a final rule on flexibilities for milk, whole grains, and sodium requirements.– SFAs now have the option to offer flavored, low-fat

milk in the NSLP and SBP.– The final rule requires at least half of the weekly

grains offered in the NSLP and SBP meet the whole grain-rich criteria. The remaining grains offered must be enriched grains.

– The final rule will retain the Sodium Target 1 in NSLP and SBP through the end of SY 2023-24. Compliance with Sodium Target 2 will begin July 1, 2024, and eliminates the Final Target that would have gone into effect SY 2022-23.


Grains– New flexibility starting in SY 2019-20

– The final rule requires at least half of the weekly grains offered in the NSLP and SBP meet the whole grain-rich criteria. The remaining grains offered must be enriched grains.

Day 2, 2:45-3:45 p.m. Session: Grain Requirements for School Year 2019-20 with Deb Kains


Milk ➢Allowable milk options:• Fat-free (unflavored or

flavored)• Low-fat (unflavored or

flavored)• Lactose-reduced or

lactose-free low-fat or fat-free

➢Must offer at least two choices

➢One choice must be unflavored


Smart Snacks• Nutrition Standards for All Foods

Sold in Schools

• All schools that participate in NSLA or SBP required to follow standards for all foods and beverages sold outside of or in addition to the reimbursable meals.

• These standards apply during the school day anywhere on the campus grounds.

Day 2, 1:30-2:30 p.m. Session: Smart Snacks with Tess Smith


Important Reminder

• Civil Rights training is required on a annual basis for all front line staff.

• The USDA’s ‘And Justice for All’ poster must be displayed and visible to program applicants. Email [email protected] to request copies.

https://www.isbe.net/Pages/Nutrition-and-Wellness-Civil-Rights-Compliance-and-Enforcement.aspx


https://www.isbe.net/Pages/Nutrition-and-Wellness-Civil-Rights-Compliance-and-Enforcement.aspx


Did you know?

The Emergency Care for Chokingposter is required in all food establishments, including school cafeterias.

The poster is available at no cost from the Illinois Department of Public Health.• (217) 785-2080• http://dph.illinois.gov/

Day 2, 1:30-2:30 p.m. Session: Overview of the IDPH Requirements with April Caulk

http://dph.illinois.gov/


Meal Service Times and Access➢ National School Lunch - must be offered between 10 a.m.

and 2 p.m., unless exempted by USDA through ISBE➢ Breakfast must be offered at or close to the beginning of the

child’s school day. ➢ Schools are encouraged to provide sufficient lunch periods

that give all students enough time to be served and to eat their lunches; • At least 10 minutes after receiving breakfast and • 20 minutes after receiving lunch.

➢ Schools must provide access to meals to all students who are enrolled and present during meal services.

➢ Meal(s) must be served on days when school is in session for 300 minutes (5 hours) or more.


Local Wellness PolicyAll sites that participate in the NSLP must have a Local Wellness Policy (LWP).

▪ LWP must include information on: ▪ Nutrition education

▪ Physical activity

▪ Foods and drinks sold to students

▪ Food and beverages, not sold, but provided to students

▪ Nutrition promotion

▪ Food and beverage marketing

▪ Informing the community, leadership, and more

Day 2, 2:45-3:45 p.m. Session: Local Wellness Policy with Beth Tanner


Accommodating Children with Disabilitiesand/or Special Dietary Needs

Sites in our programs may receive requests for changes or accommodations to meals or milk from parents/guardians. We calls this an accommodation. ➢ Some of the accommodation requests will be due to disabilities – these request

accompanied by the required documentation MUST be provided at no additional cost.

➢ Some of the accommodation requests will be due to likes, dislikes, preferences, etc –these requests are not required to provided. If the site would like to make these accommodations but it is not due to a disability with the required documentation then the meal must still meet the meal pattern requirements in order to be claimed.

Day 2, 8-9 p.m. Session: Accommodation of Special Dietary Needs with Deb Kains


Food Safety Plan• SFAs are responsible for

developing a comprehensive food safety plan for food preparation and service site(s) that is based Hazard Analysis and Critical Control Point (HACCP) principles and must conform to guidance issued by the USDA.

• Each school year, an SFA must obtain two food sanitation inspections for each site where food is prepared or served. For most counties, the local health department will conduct such inspections.

• The Food Handler Training Enforcement Act requires all food service area employees or food handlers that work with open/unpackaged foods, food service equipment or utensils, or any food contact surfaces to receive an approved food handler training.

Day 2, 2:45-3:45 p.m. Session: Food Safety Plan With Produce Safety Information with Emily Durbin


Professional Standards

The required annual training hours for SFA personnel are:

• Program directors: 12 hours

• Program managers: 10 hours

• Program staff: 6 hours

• Part-time staff: 4 hours (Part-time staff is considered those working less than 20 hours per week.)

Day 1, 2:15-3:15 p.m. Session: USDA Professional Standards with Emily Durbin


Breakfast After the Bell

• Public Act 99-0850, starting SY 2017-18

• Every public school in which at least 70 percent of the students were eligible for free or reduced-price lunches in October of the preceding year must operate a “breakfast after the bell program.”

• Breakfast After the Bell means breakfast is provided to students after the instructional day has officially begun.

http://www.ilga.gov/legislation/publicacts/fulltext.asp?Name=099-0850&GA=99


Breakfast After the Bell

• Schools may choose whatever delivery model that best suits the students

✓Breakfast in the Classroom

✓Grab and Go

✓Second-Chance Breakfast

✓Other options


Procurement

Procurement means the process of obtaining goods and/or services in accordance with applicable rules and regulations.

Day 2, 10:30-11:30 a.m. Session: General Procurement with Christina Smith


Procurement on the website

➢Web updates coming soon.


Administrative ReviewsThe USDA requires ISBE to conduct administrative reviews of all SFAs participating in NSLP. Administrative reviews are comprehensive on-site evaluations conducted, at a minimum, once every three years.

➢ Day 2, 8-9 a.m. Session: What to Expect on an Administrative Review with Tess Smith

➢ Day 2, 9:15-10:15 a.m. Session: Common Administrative Review Findings with Andrea Gregory and Kim Nesler


What Do We Look At?

Civil Rights

Professional Standards

Smart Snacks

Nutritional quality and meal pattern

Meal counting, claiming, and reimbursement

Water access

Dietary specifications and nutrient analysis

Offer versus Serve

Meal components, quantities

Verification

Benefit issuance

Direct Certification

HEAs

Recordkeeping


Other Reviews

➢ Resource Management

➢ Procurement Reviews

➢ On-Site Reviews


Food Distribution Program

Day 1, 3:30-4:30 p.m. Session: Processed USDA Foods: How to Order? Should You Order? with Paula Williams


What are USDA Foods?

➢ USDA Foods (formerly called commodities) are food items from the USDA that are available for schools that participate in the NSLP.

➢ An allocation amount is determined based on claims, and a school can use that allocation to order USDA Foods through our online system.


How do I receive USDA Foods?▪ You must be in the NSLP.

▪ You must complete the annual sponsor and site applications.

▪ Your order must be placed through the Illinois Commodity System (ICS) – there is a set order time each year.

▪ ISBE has a contract with a company to deliver your USDA Foods to you. Schools receiving the food pay the costs of these services directly to the contractor.


What are my options?

• One, two or all three of the following can be used.

✓DoD Fresh Fruits and Vegetables

✓Diversion to Processors

✓USDA Foods


SNP Back to School Conference➢Next Sessions, 3:30-4:30 p.m.

• Breakfast Meal Pattern

• Smarter Lunchroom Techniques

• Processed USDA Foods

• Community Eligibility Provision (CEP)

• USDA Web Based Household Eligibility Application

➢ Technical Assistance Station, 3:30-4:30 (Jason Prager, Jorge Nieves, Christina Smith)

➢Exhibitors


SNP Back to School Conference

➢Day 2 Highlights

• ISBE Update with Lunch

• Overview of the IDPH Requirements

• Grain Requirements for School Year 2019-20

• Common Administrative Review Findings

➢ Technical Assistance Station open until 11:30 a.m.

➢Exhibitors

➢Presentations online


Questions

Overview of the School Nutrition Programs · Lunch Program, School Breakfast Program, Special Milk,...

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