Overview of Simplified Reporting initiative: REGINE in Wallonia BEST Expert Group Marianne PETITJEAN...

Overview of Simplified Reporting initiative: REGINE in Wallonia

BEST Expert Group Marianne PETITJEAN

DGRNE - DCE

Brussels, 12 May 2005

Content of the presentation Context Objectives Survey Preparation Architecture of the project :

– The referential « environment »;– Campaign management;– Collection of Information;– Data Exploitation;

Perspectives Conclusions Demonstration

DGRNE/DCE/ BESTREGINE/MP/05/1205

Economic re-launching and administrative simplification

«... one of the pillars of the transversal plan “creation of activities” is to remove the

administrative burdens to the start up and the development of activities via the

administrative simplification.” Declaration of regional policy July 2004

Declaration of Walloon policy

(2004-2009)


Environment Portal - enterprises (2003-2009)

REGINERéférentiel Environnement :

Gestion INtégrée des Entreprises

Referential Environment: Integrated Management of Enterprises


Objectives

Simplification by lowering the burdens both for companies and the administration in the field of environmental data

collection and reporting


Objectives

The information is collected to face many different reporting regulatory

regional, federal, European and international obligations in the required formats as well as to evaluate the effectiveness of

regional environmental policies.


Objectives Companies will be asked only once a year and only

for relevant specific data due to a personalisation and pre-filling up of the questionnaire according to the company’s profile and the regulatory requirements, will benefit from help to fill up the questionnaire and will be able to follow the historic of validated data.

Administrations will benefit from a single and centralised information and will reduce the data encoding work.

=> Save time and moneyDGRNE/DCE/ BESTREGINE/MP/05/1205

Survey preparation

To inventory and analyse international obligations (ongoing and foreseen regulations)

Targeted companies (establishment and validation)

Questionnaire (development and consultation)


Inventory and analyse of international obligations

4 International Conventions and their protocols,

7 European Directives, 3 European Regulations, 2 European Decisions, 1 European Recommendation, 2 Walloon lows, 1 Walloon Decree Several non legally binding

agreements.DGRNE/DCE/ BESTREGINE/MP/05/1205

Targeted companies and questionnaire structure

Part - Sub-part Number of facilities Identification 284 facilities

General information 284 facilities

Energy

– part auto-production 42 facilities

– part consumption 263 facilities

– part biogas 12 facilities

– part MWI 4 facilities

– part wastes co-incinerated 19 facilities

Air– part Emissions Trading 113 facilities (127

installations)

– part LCP 10 facilities

– part Emissions Register 178 sites Water 178 sites

Waste

- part manufacturing industry 248 facilities

– part eco-industry 35 facilities Environmental expenditure 284 facilities


Architecture of the project

Data Configuration in a DB (REGINE : Référentiel Environnement : Gestion Intégrée des Entreprises)

Questionnaire on-line,specification (personalisation), pre-filling up

Data recuperation (validation, exploitation)


Architecture should respect the following objectives

Principle of authentic data sources– For each data, a single source is correct and contain

the last version. This data is available for every application by consulting the referential

– To avoid duplicates and asking same information to companies twice

Integrated Exploitation– Data collection from different fields once– Integration of data collection and exploitation

Intelligent Questionnaire– Data Pre-filling up– Questionnaire Personalisation– Validation Controls– Help for encoding– …




Companies

EnvironmentalReferential

e-Forms

CampaignDatabase

Pre

fillin

g

Edition

WATER ...AIR

Back-Office -ReferentialDatawarehouse

Reporting

UserInterface

MRWReferential

BCE

Validation

UserInterface

Onl

ine

publ

icat

ion

Impo

rtat

ion

Submission

Expl

oita

tion

Back-Office -Campaign

Management

Front Office

1

4

2

35

6

7

Architecture : DataFlow

Validation

8

The referential « environment »

The referential is the authentic environment-related data source of Wallonia. Data is encoded (1) or updated from the questionnaires (6).

Data not related to the environment come from the referential MRW or BCE.

The referential environment pre-fills up the questionnaires (2) and gathers validated collected data which become transversals for all Walloon administration services (7)

The referential environment is used for the questionnaires intelligent functions : value lists, calculations, validations

The referential environment represents the environmental board for companies.

To fulfil all these different objectives, the referential environment has been organised as follows:


The referential « environment »


FeedingPRTR

...

Installations

Obligations

Activities

Chimneys

Contacts

SNAP IPPC

IPCCGenerated

wastes

Waste ...

Country CurrencyCompanies Facilities

Walloon RegionReferential Database

EnvironnementalReferential

Properties - Caracteristics Dictionnary

Aggregated factualdata

Annual CO2emissions

Wastesproduction

Pollutantsreleases

eForms

Feeding

Correction WATER

...

AIR

Feeding

Authentic datasource

Feeding

The referential « environment » Management Interface




Companies

EnvironmentalReferential

e-Forms

CampaignDatabase

Pre

fillin

g

Edition

WATER ...AIR

Back-Office -ReferentialDatawarehouse

Reporting

UserInterface

MRWReferential

BCE

Validation

UserInterface

Onl

ine

publ

icat

ion

Impo

rtat

ion

Submission

Expl

oita

tion

Back-Office -Campaign

Management

Front Office

1

4

2

35

6

7

Architecture : DataFlow

Validation

8

Campaign management

The campaign management allows establishing the link between the applications of Walloon administration, the « Back Office », and the information collection from Internet, the « Front Office »

The campaign management has a rule ahead and behind the questionnaires: – Questionnaires preparation.– Data exploitation.


Campaign management - Questionnaires Preparation

Questionnaires Preparation (2)– Selection of targeted companies– Selection of codes for value lists– Creation of questionnaires

• personalisation• pre-filling up

– Verification of questionnaires Releasing the questionnaires on the

Internet (3)DGRNE/DCE/ BESTREGINE/MP/05/1205

Campaign management – Data Exploitation Recuperation of completed data (5) Transformation of questionnaires in structured data Data Validation (6) Dispatching of collected and validated data

– Towards the referential environment (7)– Towards the databases of different administration

services (Water, Air, Waste, Energy…) (7)– Towards the competent authorities (Federal, EU,

…) to fulfil the requirements of different reporting obligations (regulations) (8)


Data collection The questionnaires

Electronic questionnaire to fill up on line Safety access (integration with the « label » used for other

formularies in Wallonia) Integrated and personalised questionnaire Data set up by field Pre-filled up Management of different deadlines Set up of common information on one referential fuels and one

referential waste Implementation of intelligent functions

– Values Lists, Default values, calculation functions, filling up controls, maximal values, ..


Data collection The questionnaires

The programme and data are saved on the server of the Walloon Region.– Possibility of multiple savings– Guarantee of back-up– Available from all computers without an specific

installation (automatic installation from « Player Flash » if needed).

– Guarantee of last version utilisation by everybody.

Data is gathered to ease the exploitation by the Walloon Region.


Technological issuesThe questionnaire Architecture J2EE 3 tiers

– Database Oracle– Application Server J2EE (Apache + Tomcat)– User Interface Macromédia Flash

• Same behaviour on different kinds of computers, Windows, linux, IE, Firefox

• Development of better interfaces than in HTML• Communication with the application server from Web

ServicesThe referential and campaign management Architecture Client/server according to the standards of Walloon

Region Ministry– Database Oracle– PowerBuilder – Development model ABIL


Perspectives

In the mid-term, the "Referential environment" (single portal = dashboard) will allow, through a safety access,

consulting companies’ data (environmental permit, releases reports, …)

The single identification of companies from BCE (Banque carrefour des entreprises) of Belgium will be used for the

referential environment.

Coherence ofeconomic, social and environmental data


Partners

Walloon Region Ministry : competent services (environment, energy, informatics, statistics,…)

ICEDD : content of the integrated environmental survey

NSI : IT solution: questionnaire and campaign management

The operators of targeted companies The Enterprises Walloon Union (UWE)


Conclusions

The questionnaire and the overall project have been built in view of: Consolidating overlapping regulations (ex. ET and IPPC

Directives, PRTR protocol, etc…) Updating and anticipating regulations (ex. LCP Directive,

E-PRTR Regulation…). Solving contradictory issues (ex. Series of PCBs, HAPs…) Concentrating efforts by targeting the most pertinent

companies Saving time for companies and public authorities

(personalisation, pre-filling up and IT based solutions)


Conclusions

The applied approach has involved all concerned parties, which has allowed:

Improving, highlighting and reinforcing

cooperation between services and administrations

Increasing transparency and improving dialogue between companies and public authorities


Conclusions

The integrated and single survey has allowed:

Ensuring coherence between collected

information for different administrative services and for Wallonia as a whole

Improving quality of collected data Reduce the administrative burden for

companies


Conclusions

Simplification is a complex mechanism

Rationalisation is an iterative process

Simplification and Rationalisation is a common project


Demonstration on

http://bilan.environnement.wallonie.be


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Marianne PETITJEAN

DGRNE – DCE

Avenue Prince de Liège, 15

5100 JAMBES

tél. 081/33.51.60

[email protected]


MERCI DE VOTRE ATTENTION


Overview of Simplified Reporting initiative: REGINE in Wallonia BEST Expert Group Marianne PETITJEAN...

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