Overview of California’s Accreditation Process

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Inspire, Educate, and Protect the Students of California 1

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Overview of California’s Accreditation Process

Year-Out Pre-Visit Webcast Non-NCATESite Visits

Violet Cohort

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Inspire, Educate, and Protect the Students of California

AgendaAccreditation OverviewSteps in the Site Visit Process

–Planning– Program Assessment, Biennial Reports

Common Standards NarrativeInterview ScheduleTwo-Month Pre-VisitSite visit and post site visitRole of the Consultant

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Accreditation Cycle

Yr. 1

Yr. 2

Yr. 3

Yr. 4Yr. 5

Yr. 6

Yr. 7

Biennial Report

Biennial Report

Follow up to the site visit

Site Visit

Program AssessmentBiennial Report

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Collect and

Analyze Data

Annually

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Accreditation System

Site Visit Examines unit operations, effectiveness and quality through the lens of CTC Common Standards

Biennial Reports

Examine program effectiveness through the lens of program-

selected measures of candidate competence

and feedback from completers and employers

Examines program

alignment to CTC

Program Standards

Program Assessment

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Roles and Responsibilities in an Accreditation Site Visit

Commission on Teacher Credentialing (CTC)

–Committee on Accreditation (COA)Your Institution

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Focus of Accreditation

Institution Education Unit as

an entity

Common Standards address institutional infrastructure and capacities

Programs Commission-

approved programs offered by institution

Adopted Program Standards: PA reviews to assure that programs are still meeting the standards

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The Site Visit

The Unit Structure and Common Standards Review

Confirmation of Program Assessment Findings on Program Standards

Accreditation Recommendation

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Common Standards Review

What is the Unit?Where is leadership and oversight for all Commission-approved programs?

Medium Institution

School of Health & Human

Services Dean

School of Hard KnocksDean

ProgramsMS/SS Ed Spec

No credential programs


UNITSchool of Education

ProgramsMS/SS

Rdg Spec

Admin

Ed Spec

HR, Credential Analyst, etc.

Dean

UNITLarge Institution

School of Health & Human Services Dean

School of Education Dean

School of Hard

KnocksDean

SLP PPSPrograms

ProgramsEd Spec

AdminCTE

MS/SSRdg SpecLibrary



Small Institution A

Program

Induction

UNIT

District/COE

Induction


Institutional Administration

Small Institution B

Program

Induction

UNITSmall IHE—

1-2 Programs


Education Dept Chair

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Common Standards Review Information is gathered from all

approved programs at the institution and the unit leadership at the institution.

Common Standards require monitoring above and beyond what is in the Program Standards

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Common Standards Review At an institution that offers only 1 program, there

still needs to be the process and infrastructure to implement the requirements of the Common Standards and to monitor that the one program is meeting the requirements.

Common Standards 1 and 3 require the program/unit leadership to interact with the larger institution (college, university, school district, or county office of education).

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Common Standards Review CS 1: “The institution and education unit create

and articulate a research-based vision for educator preparation….” “Unit leadership has the authority and institutional support … to achieve the needs of all programs and represents the interests of each program within the institution.”

CS 3: “The institution provides the unit with the necessary budget…, to prepare candidates effectively. Sufficient resources are consistently allocated for effective operation of each credential or certificate program. “

These are examples where a unit with one program must interact beyond the program with the larger institution.

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Unit Assessment What is assessed? How? By Whom? When? Who/when analyzes? How is it used?

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Unit AssessmentEVIDENCE Meetings w/ minutes to

analyze/discuss results Surveys—candidate, completer,

employer Performance Measures Advisory Boards

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Continuing Accreditation Visit Cycle

Consultant Assigned Institutional Overview webcast:~1 Year Prior Preconditions Report:~Approximately 6 mo. Prior Monthly check-ins with consultants Create Team Structure: Assign Team Leader,

Team Members, and Program Clusters 3-month phone call for logistics planning 2-month pre visit Accreditation Team Visit Committee on Accreditation

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Team Composition Size and structure of the team is negotiated between the institution and the Commission

Team Lead (1)Common Standards Cluster (1-2)Program Sampling team members

(depends)CTC Consultants (1-2)

Total site visit team will range from 4-10

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Planning Team Approach

–Logistics CTC pays for transportation to

the review, lodging, and most meals for team members and consultants

–Program Specific Preparation– Institution Preparation

Checklists20

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Logistics Lodging Meals Develop and sign a contract with the CTC

to get reimbursed for lodging and meal expenses for team members

Plan for Transportation during the site visit─ For team members: hotel to campus

and back

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HO: Hotel-Meals planning (1)

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3-6 Month-Out Phone CallHave all logistics information ready Hotel identified

– Lodging rate– Team room rate– Parking fee, if applicable

Identify who at institution will sign the contract; 2 weeks to 1 month prior to the site visit

Notify State Consultant if you need a phone conversation 6 months prior to visit

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Presenting Evidence to the TeamElectronic/Web pages:

Organize by both Common Standards and approved program standards.

Organization should be logical and easy to use—not just an alphabetized list, etc.

All documentation should be electronic whenever possible.

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HO: Site Visit Documentation (2)

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Preconditions Report Due six months to 1 year before the visit Report includes

─ Characteristics of the Institution—including matrix of programs, number of candidates, and number of program completers

─ Addresses all Preconditions*—General (state law and Commission policy) and Program Specific

*Includes evidence to support meeting the Preconditions

HO: Preparing Preconditions Report (3)

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Preconditions Report

Matrix of Approved Programs

Reviewed by CTC Staff

http://www.ctc.ca.gov/educator-prep/STDS-preconditions.html

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What Programs are Reviewed? All CTC-approved Educator Preparation Programs

– Teaching Credentials– Services Credentials– Certificate Programs– Added authorizations

Check approved programs page/ask consultant– All delivery models– All single subject areas– Inactive/withdrawn programs

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Program Review Each credential program is reviewed by

Program Assessment (PA) reviewers and by the Site Visit team

CTC needs a FINAL ‘Preliminary Report of Findings’ from PA prior to the site visit

Program Standard Options available ─ Adopted California Standards─ National or Professional Program Standards─ Experimental Program Standards—only if

operating an approved Experimental Program

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Program Review Program Sampling will be used to

review most programs that have completed Program Assessment– Some programs will not have done Program

Assessment (transitioning or new programs) If PA determines ‘More Information

Needed’ for many standards, a full Program Review will take place– What documentation will then be needed?

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HO: Program Sampling or Full Program Review (4)

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Program Review Program Sampling = Review team

member(s) looking across groups of approved programs through the lens of─ Program Design─ Course of Study (Curriculum & Fieldwork)─ Assessment of Candidate Competency

Program Summary for each Program─ Complete, updated, accurate─ Address Program Design, Course of Study, and

Assessment of Candidate Competency─ Indicate delivery models, locations

HO: Program Review (4)

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Program ReviewTransitioning Programs

Refer to the Program Standards web page and program consultant for transitioning programs to find out how programs in transition will be reviewed at a site visit.

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Biennial Report (BR) Due to site visit deferral of one year,

the site visit team will review the Biennial Report submitted Fall 2012

Any updated assessments or responses to BR feedback should be highlighted in the program summary

BR Part B—provides evidence for Common Standard 2

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Biennial Report - Part B BR Part B requires the unit head to

reflect upon the program specific data

Evidence for Common Standard 2, – Aggregating data at the unit level– Report on unit level analysis of data and decisions based on the analysis

32HO: PSA-12-08 (5)

Documentation of Actions Taken in Unit Assessment System

Action Taken Date Data Source(s)Analysis

Leading to Action

Common Standard Implications for 2012-13

Identified Issue

Program(s) Involved

Data Source(s)

Analysis Leading to

Action

Applicable Common

Standards

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Common Standards (2008)1. Educational Leadership2. Unit and Program Assessment and

Evaluation 3. Resources4. Faculty and Instructional Personnel5. Admission6. Advice and Assistance7. Field Experience and Clinical Practice8. District-Employed Supervisors 9. Assessment of Candidate Competence

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Common Standards Narrative

Document that describes how the Common Standards are met

Supporting evidence should be available electronically

Hyperlinks are great, but lists of exhibits are also helpful

HO: Program and Common Standard Review (6)

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Common Standards Review Information is gathered from all

approved programs at the institution and the unit leadership at the institution.

Common Standards require monitoring above and beyond what is in the Program Standards

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Two Month Out Pre-Visit

On-site visit to your institution by:State ConsultantTeam LeadPurpose: Finalize all logistics including interview schedule. Discuss program needs prior to visit. After, until site visit: Documents to team to begin reviewing

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60 days prior to SV Post to Website with links to supporting

documentation: Common Standards Narrative Program Documents including

─ Preliminary Report of Findings ─ Program Summaries

Biennial Reports and CTC Feedback If website is not being used, assure these items are

on a flash drive, delivered to the team members 1 month in advance, if website not being used

HO: Site Visit Documentation (2)

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1 Week Prior - Team Phone Call

The team lead may schedule a telephone conference with team members and the state consultant to discuss all Common Standards and programs.

The team lead will fill out a table with questions/concerns/ items needed to give to the institution (Similar to Mid-Visit Report)

The information will be shared with the institution to provide prior to the visit or when the team arrives.

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Planning the Site Visit Schedule Interview Schedule

─ Graduates─ Master teachers/Supervisors─ Employers/Administrators─ Institution Administration ─ Faculty─ Advisory groups

Off Campus/Satellite visits Credential Programs outside the

School/Department of Education

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Planning for the Site VisitSite Visit Team Composition

Size and structure is negotiated between the institution and the Commission

Team Lead (1)Common Standards Cluster (1-2)Program Sampling team members

(depends)CTC Consultants (1-2)

Total site visit team will range from 4-10

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Planning for the Site VisitInterview Schedule

Common Standards Cluster Program Sampling Cluster

Program specific issues, if neededResources-Accreditation Handbook: Appendix B-Colleagues with recent SV experience

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The Site Visit Sunday noon through Wednesday noon or

Monday noon through Thursday noon Sunday interviews for constituencies not

available on other days, consider orientation to institution/ overview of education programs

Day 2 morning through Day 3 morning/early afternoon interviews (i.e., employers, advisory board, completers, district-employed supervisors)

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The Site Visit

Day 3 morning, Mid-Visit ReportLeave campus Day 3 with all

data and interviews completedPlan for Exit Report –discuss with

Team Lead & Consultant

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Interview Schedule

Focus on Institutional and Unit support for all programs

Who can answer or demonstrate how the programs are supported by the larger unit and institution? Resources, Leadership, Quality Faculty/Instructional Personnel, etc.

CTC Common Standards Approved Programs Organized into Clusters

Preliminary Teaching Programs

Special Education Programs Advanced Teaching Programs Services Programs

Talk with your state consultant

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Focus of the Interviews Common Standards—interview across the

education unit focusing on concepts in the Common Standards

Programs—interview one stakeholder constituency at a time within the assigned cluster of programs

The Schedule– Columns: one for each Program Cluster and

Common Standard Cluster– Rows: time of day, room, constituency

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Schedule Essentials Program Sampling team members

need 1½ hours on the first morning with the Program Coordinators, organized by Program Cluster

1½ hours for lunch each day for the team to eat and have a team meeting

Provide 10-15 minutes between interviews

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Schedule Essentials Each team member needs a

minimum of 1 hour per day not to be in a scheduled interview

15 minutes at end of Day 1 & 2 with Team Lead for any needs

Mid-Visit Report needs to be on the schedule (Tuesday morning/Day 3)—formal meeting with unit head on progress and what is still needed

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Schedule SAMPLES

Accreditation Handbook Appendix B– Constituent groups and CS Cluster– Constituent Groups and PS Cluster– Sample of 4-day Schedule– Schedule has 1 column per team cluster

http://www.ctc.ca.gov/educator-prep/accred-handbook.html





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Team Report Team makes decisions on all

standards—Common and Program Team makes a recommendation on

the accreditation status COA hears the report within 1-2

months COA makes an Accreditation

Decision51

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Accreditation Team Report

Each Common Standard Addressed Separately

Each Credential Program Area Addressed Program Design

Course of Study (Curriculum/Fieldwork) Candidate Assessment

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Accreditation Team Report Team makes DECISIONS about all

standards: Common and Program

Common and Program Standard Findings–Standard Met–Standard Met with Concerns–Standard Not Met

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Accreditation Team Report Team makes an Accreditation

Recommendation to the COA on the unit and all of its approved programs AccreditationAccreditation with StipulationsAccreditation with Major StipulationsAccreditation with Probationary

StipulationsDenial of Accreditation

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Presentation to COA

Consultant - Introduces Report Team Leader - Presents Report Institutional Representative -

Responds to Report Committee Discussion Committee on Accreditation Decision Appeals Available on the process

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Accreditation Decision Committee on Accreditation accepts and

reviews the team report Committee on Accreditation makes the

Accreditation Decision─ Accreditation─ Accreditation with Stipulations

(Stipulations, Major Stipulations, Probationary Stipulations)

─ Denial of Accreditation

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After the Site Visit

Accreditation Decision by COA Report due following year addressing

any and all─ Stipulations─ Concerns─ Questions

Continue in the accreditation cycle, completing the activities of your cohort – See Cohort Maps

HO: Cohort Map (7)

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Consultant Monthly contact

–video conference–Skype–phone calls–emails–ask any question!

Webinar software—if you need a presentation to advisory board or others

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CTC Webcasts

http://www.ctc.ca.gov/educator-prep/webcasts.html Accreditation Overview Common Standard 2

Unit and Program Evaluation System

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http://www.ctc.ca.gov/educator-prep/webcasts.html

http://www.ctc.ca.gov/educator-prep/webcasts.html

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Inspire, Educate, and Protect the Students of California60

Additional Information www.ctc.ca.gov (Program Sponsors) Site Visit Web page:

http://www.ctc.ca.gov/educator-prep/program-accred-site-visits.html

– Accreditation Framework– Accreditation Handbook


Cheryl Hickey, Administrator of Accreditation Assigned State Consultant

http://www.ctc.ca.gov/





Overview of California’s Accreditation Process

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