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CEPI UpdateMichigan Pupil Accounting & Attendance Association

Fall 2019 Conference

Joel Thiele, PK12 Student Services Manager

Overview

• Summer recap

• New for 2019-20

• MI Data Hub update

• MI School Data redesign

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House Rules

• Please hold questions until the end

• Jot down notes for question reminders

• Please wait for a microphone before speaking

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Summer at CEPI

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CLOSE YOUR EYES AND HOLD ON!

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We had some collections close…

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Collections Closing

MSDS EOY

REP EOY

SID EOY

And more…

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Collections Closing

MSDS EOY General

REP EOY

SID EOY

FID Budgetary

Assumptions

TSDL Migrant

TSDL General

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Still more…

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Collections Closing

MSDS EOY General

REP EOY

SID EOY

FID Budgetary

Assumptions

TSDL Migrant

TSDL General

EEM SY Rollover

Early Childhood

EOP

EEM Days & Clock Hours

We also processed a few reopen requests

EOY General

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REP377

TSDL221

SID40

EC EOP 5

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Don’t forget the collections that opened

SRM Appeals

STARRMPDI

Tuition & FeesMPDI

FID 4094

FID 4096

REP 24x7GAD

…And regression testing for upcoming collections

MSDS GENERAL

MSDS EC

REP

Almost 2,500 test cases

FID

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All of this takes a little support….

JUNE

• 1,665 Customer Support Phone Calls and Emails

• Customer Support short-staffed

• All analysts pitched in for responses

JULY

• 2,302 Customer Support Phone Calls and Emails

• Customer Support fully staffed

• Continued support from entire team

Note: These numbers do not include our outreach contacts to school districts via email and telephone to ensure timely and complete submissions!

And EXTENSIVE analysis…• 270 external analyses

o 220 in June/July

o 90 during first week in July

o 40,000 emails

• Nearly 550 business rule checks executed

• 1800 internal analyses executed o 1200 on REP alone

• Prepping for Fallo Building MPDI – Tuition &

Fees

o Building FID

o Building MSDS – STARR

o Planning EEM

o Planning FID 4094 / 4096

o Planning MCCDI

o Planning MSDS Fall General

o Planning Fall Early Childhood

o Planning TSDL Migrant

o Planning REP

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And overcoming challenges…June:

• EEM issues during SY rollover

• Missing data from MSDS DQ snapshots

• REP duplicate PICs – system unexpectedly offline

• System disk space issues

• System performance issues

• System crashes during deadline week

• Overnight database maintenance running into the morning

July:

• TSDL submissions caused processing delays in reopens

• One district missing from MSDS EOY closeout

• Re-write of TSDL DQ snapshot prior to closeout

• TSDL overloads and server reboots

• TSDL academic year defaulting to wrong school year – required manual updates and district resubmissions

• Server reboot on TSDL deadline morning

• Grad rate processing delayed 1 week

In conclusion…

People at CEPI do walk on water!!

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New for 2019-20

•Early On (MSDS) – Sec 54d•Read by Grade 3•2019-20 TSDL Collections – SCED v6•English Learner•REP changes

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Read by Grade 3: Early Reading Deficiency

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New Reading Deficiency Activity Code

• 06: Read At Home Plan

Business Rule Changes:

• Fall, Spring, SRM: required at exit

• EOY: required for all (similar to attendance)

• IF Reading Deficiency Identified = No, THEN Reading Deficiency Continuation = No

2019-20 School Year

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Read by Grade 3: Parent Notification

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3rd Grader flagged for retention

MDE provides report to CEPI

CEPI notifies parents within 14 days

Parent has 30 days to request Good Cause Exemption

Parent informed of student placement 30 days prior to school start

Read by Grade 3:District Tools for Parent Notification

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• Preliminary score report will identify students subject to retention

Secure Site Report

• A copy of the parent letter will be provided to school districts

Sample Letter

• A template letter will be provided for districts to send to parents

Template Letter

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Read by Grade 3: Retention Report

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IMPACT: Approximately 5,000-6,000 students statewide

By September 1, 2020

Districts must report for students subject to retention

Pupils retained in grade 3 Pupils promoted to grade 4

Read by Grade 3: Retention Report

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• Opens Summer 2020

• Due by September 1, 2020

New collection

• Promoted

• Retained

End of Term Status

• Promotion Reasons

• Good Cause Exemptions

Promotion Reason

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SY 2019-2020 SY 2020-2021

Read by Grade 3: Retention Report SY Transition

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3rd Graders ID’d for Retention

Summer Collection

Reported by district where student was

enrolled at EOY

WHO

WHEN

RULES

Promoted 3rd Graders w/o Reason

Fall GeneralSRM

If 4th grade in fall and retained in summer,

report reason

2019-20 TSDL Collections• School Courses for the Exchange of Data (SCED)

• Aligning to version 6.0o Both Migrant TSDL and General TSDL

• Biggest impact: Prior to Secondary codes

• 2019-20 is transition year

• Full implementation in 2020-21

• Codes submitted under v1 →mapped to v6

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2019-20 TSDL Collections

• Subject Area Codes 23 & 24 added to schemas

• TSDL/REP Crosswalk will be updated

• Working on a crosswalk for v1 to v6

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English Learner Updates

•No longer reported in EC Collection

•Rule 100.29 (students previously reported EL→ not currently reported EL)

oNow looks back 4 years (previously “all time”)

o Excludes Grade 30

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English Learner Updates

EL Exits:• Currently, students must be proficient on the

WIDA and local assessment in order to be exited

• Recently, MDE received conditional approval for students to be exited as proficient based on the WIDA only

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English Learner Updates

The solution? EL Auto Exit!• MDE will share WIDA results with CEPI

• WIDA results shared with districts via Secure Site / Data Hubs

• Proficient students → automatically exited

• Districts will not need to report the exits

When?• Targeting June 2020

• Status update in Spring26

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2019-20 REP Changes

•Fields retired/removed:o Field 10 Characteristics

• Administrator Continuing Education• Highly Qualified status

o Field 11 (Title I/II, Part A)o Field 28 (Full Time Base Annual Salary)

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2019-20 REP Changes

•New assignment codesoMentor Teacher

• Similar to Literacy Coach

oCTE Plumbing-Pipefitter and Sprinkler Fitter

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2019-20 REP Changes

•Field 17: Type of Credentialo Code 02 (Pending) changed to

“No Valid Credential”

•Title IX administrator assignment codeo Removed from REPo Added to EEM Contacts

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MI Data Hub Update

• Participation

• UIC Integration

• Student Snackpack

• MSDS Integration

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MI Data Hub Update

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LiveIn

Process Total

ISD/LEA 441 101 542*

PSAs 42 77 119

Total 483 178 661

Districts % 54% 20% 74%

FTE 1,041,829 209,939 1,251,768

FTE % 68% 14% 82%

Current Participation(as of September 8)

* 90% of all ISD/LEA districts

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UIC Integration Update• Stats (since January 1):

o 325 districts

o 99,000 total hits• 24,000 new UICs

• Works with MISTAR, Skyward, Infinite Campus, Powerschool

• PowerSchool issues resolved

• Working with Synergy on implementation

MI Data Hub Update

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Student Snackpack

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MI Data Hub Update

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Student Snackpack – Updated Timelineo CEPI and MI Data Hub development: complete

o Pilot Vendor development: testing

o District Pilot: October 2019

o Live: November 2019

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MI Data Hub Update

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MSDS Integration Status• 6 pilot districts:

o Big Rapids (Skyward)

o Clawson (MISTAR)o Mt. Morris (Synergy)

o Ottawa Area ISD (Infinite Campus)

o Sturgis (Powerschool)

o Whiteford (eSchool)

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MI Data Hub Update

MSDS Integration Status• Phase 1:o Extract XML file from Data Hub Cockpit →o Upload into MSDS

• Project scope:o All data needed for MSDS is being capturedo Data meets MSDS schema/business rule requirementso Reports that mimic MSDS system reportso Compare data with an XML file from SISo Extract files that meet MSDS schema requirements and

contain data “as of count day”

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MI Data Hub Update

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MSDS Integration Status• Timeline:o Development complete: October 7

o Pilot District parallel testing: October/November• Submit normally in production

• Submit data hub MSDS file in test environment

o Analysis complete: December

o Pilot district “live” submission: Spring 2020

• Future state:o Automated submission between Data Hubs & MSDS

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MI Data Hub Update

How do I Sign Up with MI Data Hub?

• www.midatahub.org

• Click “Sign Up”

• Don Dailey (Don.Dailey@kresa.org)

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MI Data Hub Update

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MI School Data Redesign

•Main Goals

o Incorporate Data Standards

o Improved visualizations

o Use of Content Management System

o Strategic Landing Site

o “Tell the story” of an entity

o Better user experience

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MI School Data Portal Redesign

CEDS

MI School Data Users

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MI School Data Redesign

•How does this benefit you?

o Single Sign-in (MiLogin)

o Tailored profiles (Teacher, Principal, etc)

o Easier navigation

o Allows for more comparisons

o Faster report updates

•When?

o Tentatively April 2020

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Questions?

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Contact Information

CEPI Customer Support Team

• Email: cepi@michigan.gov

• Phone: (517) 335-0505 x3

• Fax: (517) 335-0488

www.Michigan.gov/CEPI

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Joel ThielePK12 Student Services ManagerThieleJ@Michigan.gov | (517) 284-4193

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Contact Information

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