OVERLAND PARTNERS | ARCHITECTS · OVERLAND PARTNERS | ARCHITECTS To: Stan Love, AIA, AUA University...

OVERLAND PARTNERS | ARCHITECTS

To: Stan Love, AIA, AUA University Architect, Lecturer Design and Construction Services One Bear Place, #97111 Waco, Texas 76798-7111 V. (254) 710-8299

From: Jason Klem Date: March 30, 2010 Re: Baylor University East Village Residential Community Hanbury Evans Project No. 10026.00 Schematic Design Phase Meeting No.1 East Village Meeting Notes At the Meeting No.1 Advisory Committee (AC) and Development Committee (DC) sessions held on Wednesday, 3.23.11 the following were in attendance: Name Title Email Kevin P. Jackson (AC & DC) BU VP Student Life [email protected] Jeff Doyle (AC & DC) BU Dean for Student Learning and

Engagement [email protected]

Stan Love (AC & DC) BU University Architect [email protected] Brian Nicholson (DC) BU Associate VP Facilities, Planning

& Construction [email protected]

Keven Kehlenbach (AC & DC) BU Construction Services [email protected] Lori Baker (AC) BU Faculty [email protected] Rich Sanker (AC) BU Director Pre-Health Studies [email protected] Caleb Farmer (AC) BU CLL – Student Life [email protected] Celeste Russell (AC) BU Living Learning Communities [email protected] Jim Broaddus (DC) BU Student Life [email protected] Jane Wright (AC & DC) Hanbury Evans [email protected] Art Gaskin (AC & DC) Hanbury Evans [email protected] Jason Klem (AC & DC) Hanbury Evans [email protected] Rick Archer (AC & DC) Overland Partners [email protected] Cliff Whittingstall (AC & DC) Overland Partners [email protected] The following items were discussed with the AC in the morning session (9:00-11:30):

1. The purpose of the meeting was to bring closure to the Pre-Design Phase and kick off the Schematic Design Phase. The agenda is attached for reference

2. Session No.1 with the Advisory Committee opened with a review of the Project Schedule. The Board of Regents review and submission dates were emphasized as key upcoming milestones.

3. Pre-Design Report – Art Gaskin thanked the AC for their efforts in the Pre-Design Phase and led a review and discussion regarding the Report. Questions and comments since the Report was issued were discussed:

BU East Village Residential Community SD Meeting No.1 March 23, 2011

A. The overall site planning was re-affirmed with regards to current bed inventory coming off-line to accommodate East Village residence communities, due to current location of existing buildings.

B. Jeff Doyle recommended the Design Team revisit building over 3rd and Bagby plaza to accommodate Future Phase dining.

C. The placement of the upper-division apartments at southeast corner of 3rd and Bagby was discussed and location was re-affirmed as a great streetscape opportunity.

D. Dr. Jackson (KJ) announced a donor for the Chapel and recommended the Design Team involve donor in future meetings as early as possible and offered the following notes.

i. Chapel program is to be recognizable from exterior. ii. Stained glass is an important design feature and is to be lit from interior.

E. Retail will have to be realized judiciously and creatively in Phase 1. Opportunities within the current program to create ground floor energy were discussed, such as academic partners’ seminar rooms having a transparent streetscape presence that also serve as recruiting and retention tools within challenging academic programs. Jane Wright cautioned finding a balance where faculty members do not feel exploited and learning compromised.

F. KJ commended the team on the Architectural Character renderings as they effectively translated the goal of creating a vibrant streetscape (between building interiors and street).

i. It was also noted the lack of this type of space on the Baylor Campus with the only example being at Common Grounds.

4. Current Thinking on Residential & Dining Programs since Pre-Design Submittal – Art Gaskin led a review

and discussion regarding the Pre-Design program. The following items were discussed:

A. The Dining program was discussed as a critical component to be resolved as quickly as possible in coordination with Aramark, the University, the Design Team and the food service consultant (the University to arrange this meeting)

i. The current program request of a single story Fresh Food concept by Aramark is not conducive to the current site plan.

ii. A two-story dining is the Design Team recommendation for planning and building massing. Although not ideal operationally, the Team offered to provide exceptional two story examples.

iii. Student input states a desire for smaller scale seating zones in a variety of arrangements as opposed to a singular large seating arrangement.

B. The status of the academic partners for the residence communities was discussed: i. 5 proposals have been submitted and are currently under review by CL&L ii. Certain partner programs may have a gender split that is outside the currently

programmed 50% male 50% female floor plans. C. The gender percentage was discussed:

i. The current split at the University is 58% female 42% male. ii. The AC recommended the Design Team revise plans to reflect a split at or close to 60/40

D. The student room types were discussed: i. Student feedback recommends semi-suite entry doors open directly onto hallway for

optimizing relationships between hall members and the Community Leaders. ii. Student feedback recommends style of cove units as ideal for relationship development

particularly in hallway between cove rooms. iii. Percentage of cove beds was discussed; the option of replacing apartments with cove

beds was not recommended by AC as this does not provide the diversity of students per floor. After discussion with Design Team, the AC agreed current percentage (32%) is satisfactory for cove beds.

iv. Apartments are to be per community and not only on one floor. E. The Student Learning and Engagement Office Suite program element was discussed. Jeff Doyle

recommended this be a lower priority in planning and adjacencies. F. Residence community entry to be studied by Design Team with access at the courtyard side as

well as north side (2nd street) as long as Community Desk can monitor both entrys.

5. Site Plan Development – Art Gaskin and Rick Archer reported out on the design charrette held March 8th and 9th at Overland Partners office with Hanbury Evans and the Office of James Burnett (OJB), the following objectives were formulated:


A. The two residences will be elegant, simple structures similar in plan in architectural expression. i. Outside walls of the residence communities that face Baylor Campus could reflect a

stronger Baylor architectural identity while inside exterior walls (facing courtyards) could be more community-specific and serve as identifying features between the two communities.

B. Create an exceptional Plaza on 3rd Street & Bagby Avenue in Phase 1 that will not be built over in future phases. A place for memorable interaction for generations of BU Bears.

i. OJB has begun preliminary programming for exterior spaces (courtyards, street edges and sections, plaza’s etc..)

C. The north residence community ground level to be College Component space including the Student Learning & Engagement Suite. The south residence community will have one student community on the ground level.

D. Continue to look for “retail” opportunities. i. For example, spaces for College Component program to become “academic showcases”

enriching the streetscape with activity and transparency. E. Dining program

i. One or two stories; Fresh Food Company concept vs. Real Food on Campus 1. Art Gaskin noted the University’s visit to the University of Houston (largest Fresh

Food concept in operation by Aramark) ii. Service requirement is a critical planning issue that will need to be resolved as soon as

possible, particularly for Dining to expand efficiently. The following items were discussed with the DC in the afternoon session (1:30-3:00):

1. The purpose of the meeting was to advance Pre-Design Phase planning efforts and address key issues in

preparation for upcoming Board of Regents meetings. The agenda is attached for reference.

A. The status of the Construction Manager at Risk selection was discussed: i. The Design Team to provide questions for the University to ask CM candidates. ii. The University to have selection made by Friday April 1st.

B. BN noted the status of the future parcel at 3rd and Bagby will be known by April 6th. C. Board of Regents meeting (April 21st)

i. Deliverables: 1. Site Plan 2. Floor Plans 3. Perspectives (character sketches) 4. Current Program

ii. CM to validate costs and raise concern with gross discrepancies against Pre-Design Cost Analysis ranges.

D. Art Gaskin led a discussion on current thinking on residential & dining programs since Pre-Design submittal, the following items were discussed:

i. Dining program vs site planning and massing 1. A two story volume was recommended by the Design Team and agreed to by the

DC 2. Confirming the food program and operational strategy is a critical next step, a

meeting will be set up by the University 3. The Design Team presented sketch studies on loading dock dimensions needed

assuming 18 wheel tractor trailers. The DC noted this size truck is unlikely and to study dimensions needed based on large panel/box truck.

4. Student Learning & Engagement suites may not be permanent tenants at north residence community: Design Team to look at trading location with Staff Living to allow for Future Phase dining program to become part of residence building footprint.

5. Athletic Dining Table was discussed as potential program element but not confirmed.

ii. Retail square footage, likely only in Future Phase


1. Design Team to look at tenant fit-out options to allow for flexibility in potential program

iii. Gender percentage at residence communities 1. Student feedback raised difficulty of male student retention in LLC programs 2. JD noted the demand for LLC female beds is much higher than male 3. Current split at Brooks College: 219 Female, 148 Male 4. KJ set goal of 58% F / 42% M for East Village

The aforementioned is our understanding of items discussed and decisions made during the meeting. Please contact this office with any additions or corrections to these notes. JAK/jk Attachments: SD Meeting No.1 Agendas, Planning Diagrams, Preliminary Site/Landscape Studies cc: J. Wright, A.Gaskin, R. Archer, C. Whittingstall file: \\FILESRV-01\Shared$\PROJECTS\Baylor\East Village\10 Comm\107 Minutes\BU Schematic Design Phase_Meeting Minutes\MM_SD_Meeting No.1_032311.doc

Baylor University - East Village Hanbury Evans / Overland Partners Charette

Fresh Food Company at University of Houston• 33,000 SF – largest Fresh Food Company (FFC) in operation• 600 seats• 55 SF per seat55 SF per seat• 2,500 meals per day

Baylor University - East Village Dining Program

BAYLOR UNIVERSITY EAST VILLAGE - WACO, TEXAS THE OFFICE OF JAMES BURNETT

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BAYLOR UNIVERSITY EAST VILLAGE | WACO TEXAS

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OVERLAND PARTNERS | ARCHITECTS · OVERLAND PARTNERS | ARCHITECTS To: Stan Love, AIA, AUA University...

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Transcript of OVERLAND PARTNERS | ARCHITECTS · OVERLAND PARTNERS | ARCHITECTS To: Stan Love, AIA, AUA University...