Outline of Topics Introduction CPR, law and expectations IT issues Disclosure process.
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Transcript of Outline of Topics Introduction CPR, law and expectations IT issues Disclosure process.
Disclosure – what is it?
A requirement to provide copies of all non-privileged
relevant documents that relate to an issue in dispute
Introduction – Why eDisclosure?
Increasing Data Volumes1. Documents generally created electronically
2. Evidence – best original source
3. Cost
Introduction – Why eDisclosure?
Data volumes
• 90% of the data in the world created in the last two yearshttp://www-01.ibm.com/software/data/bigdata/
• 100 hours of video uploaded to YouTube every minutehttp://www.youtube.com/yt/press/statistics.html
“Cost of creation” is now effectively nil and volumes are increasing accordingly…
Introduction – Why eDisclosure?
Cost – getting to grips with material:
30 lever arch files of paper
– Full review – say, £10,000?
Introduction – Why eDisclosure?
Cost – getting to grips with material:
30 lever arch files of paper
– Full review – say, £10,000?
– Make searchable – say £4,000?
Introduction – Why eDisclosure?
Cost – getting to grips with material:
30 lever arch files of paper
– Full review – say, £10,000?
– Make searchable – say £4,000?
– Search, filter, sort and manage “native” electronic files - £200
Introduction – Why eDisclosure?
Cost – getting to grips with material:
30 lever arch files of paper
– Full review – say, £10,000?
– Make searchable – say £4,000?
– Search, filter, sort and manage “native” electronic files - £200
– 6 miles(!) of lever arch file…
CPR Survival Guide
To the first Case Management Conference (“CMC”)…
1. At the outset
2. CMC – 28 days
3. CMC – 21 days
4. CMC – 14 days
5. CMC – 7 days
6. CMC
At the outset 1/6
Getting a “feel” for what is there
• Preserve and seek sources of material
• Witness of Fact Questions…
• IT Team Questions
• Factual and Legal analysis – what are the live
issues?
CMC - 28 days 2/6
Refining your understanding
• Review Questionnaires
• Talk to IT Team – number of documents?*
• Understanding the live issues in dispute
• “Proportionality”
• What about the other Parties?
* 1GB = circa 7,000 documents = 60 lever arch files
CMC - 21 days 3/6
Drafting
• Prepare N263 Report - outlining issues, volumes,
options and cost range (N.B. Statement of Truth!)
• Complete EDQ (not compulsory, but a good
insurance policy)
CMC - 14 days 4/6
Going public
• File and serve Report (plus EDQ?)
• Arrange to meet other Parties - see E2.5 (c) of the Commercial Courts Guide for an Agenda
http://www.justice.gov.uk/downloads/courts/admiralitycomm/admiralty-
commercial-courts-
guide.pdf
CMC - 7 days 5/6
File and serve a Budget
• Precedent H Costs Budget if required
• Otherwise, at least, a Disclosure Costs Budget
CMC 6/6
Be ready to discuss:
• Issues in dispute
• Proportionality
• Scope
• Tools and techniques
• Costs
Disclosure “Menu” CPR 31.5(7)
Bearing in mind the issue of “Proportionality”:
• None…
• Specified documents
• Issue by issue
• Standard – relates to a “live” issue
• Full
• Anything else?
• Paper…
• Keys to the warehouse…
Pitfalls
Issues if there is a failure to engage
• Early investigation…
• Co-operation – discuss with other Parties…
• “DIY” investigations…
Outline of Topics
Introduction Civil Procedure Rules IT issues
Metadata and file collection File types Keywords
Disclosure process
IT Issues Metadata – “data about data”
With Metadata – precious and fragile - you can:
1. De-duplicate – MD5# values..
2. Filter
3. Group
4. Sort
5. Search
and generally gain control
www.millnet-consulting.com/forensics/collecting-data
Outline of Topics
Introduction Civil Procedure Rules IT issues
Metadata and file collection File types Keywords
Disclosure process
File Types IT Issues 2/3
• Pieces of paper - hard copy
• PDF and tiff files - (scanned) images
• “Native” files – such as .doc, .xls, .msg, .html
- with scope to de-dupe, filter, sort share, search (and even print!)
Outline of Topics
Introduction Civil Procedure Rules IT issues
Metadata and file collection File types Keywords
Disclosure process
Keyword Searches IT Issues 3/3
“DIY” searches
• Windows Explorer
• Images, encrypted, password protected, inaccessible files
• MS Outlook
• Attachments
“Professional” searches
• Pre-processing to extract “machine readable” text
• Report on files not accessible
• Defensible audit trail..www.millnet-consulting.com/forensics/searching-data
Outline of Topics
Introduction Civil Procedure Rules IT issues Disclosure process
1. Seeking information
2. Preservation
3. Collection
4. Processing and Review
5. Production
• Existence and relevance
• “Legal hold”?
• Questionnaires
• Relevance to the issues in dispute
• Proportionality…
• Locations
Identification
Firewall
Backup / Archive
Document Server
Email server
Intranet server
PC PC PC Laptop
CD DVD
USB stick…USB drive
SMSPhone
Facebook Twitter
Home PC Webmail Voicemail
Identification - locations
Issues to consider:
• “Legal hold”?
• Identify what may be relevant
• Decide how to preserve the data..
Preservation
Options to collect evidence:
• (Robo)Copy individual files
• (Robo)Copy directories
• Backup tapes...
• Forensic collection
• Imaging
• Covert collections..www.millnet-consulting.com/forensics/collecting-data
Collection
• Early Case Assessment – culling and filtering
• Approaches to Review
• Grouping
• Sorting
• Sampling
• Review tools
Processing and Review
Keyword search
Keyword search sucks. It does not work, that is, unless you consider a method
that misses 80% of relevant evidence to be a successful method.
Keyword search alone only catches 20% of relevant evidence in a large,
complex dataset, such as an email collection. Yes, it works on Google, it works
on Lexis and Westlaw, but it sucks in the legal world of evidence gathering.”
Ralph Losey
Conceptual Search - Predictive coding
Searching
Production and Presentation
With electronic data:• Capture• De-duplication• Filtering• Sorting• Searching• Indexing• Paginating
AND Production and Presentation is
EASY!