Ottawa/Quebec Trip 2016-17

Information Meeting #2

Agenda

Introductions

Details

Receipts/payments/insurance

Work while on trip

Back-out

Forms – Medical/Roommate

Chaperones

Fundraising

Next meeting date

Some details

• 115 Students (out of 174)

• 54 male

• 61 female

• Cost will be around $900

• 3 buses

• 8 chaperones

Receipts/Payments/Insurance

• Receipts for 1st payment of $300.00 were issued already

• If 2nd Payment was made, that was indicated on the first receipt.

• 2nd payments due November 16– receipts will be issued after that.(only to those who made second payment separately)

• 3rd and final payment is due January 11th . Please wait until we let you know the final price.

Receipts/Payments/Insurance

• Insurance

• Cost is $64, and can save a tremendous

amount, and we highly recommend it.

• You can change your mind if you have not

taken it. Must pay now if that is the case

Just a reminder…

• Students and Parents have signed a form on which our trip expectations have been listed. We are holding students to these expectations.

• Should a student’s participation in the trip come into question, a meeting will be arranged to discuss the situation (final decision will be made by administration)

Student Work

• Students who are on the trip will be required to do a school directed assignment based on the trip.

• This assignment will count.

• We are working on the plan of what to do with those who remain behind. Students on the trip are responsible for work missed during the trip.

Is it too late to back-out?

• In a word – yes.

• Dropping by one person can increase the price for the rest by close to $10.

• There is no option to back out except for medical emergency (in which case it may be covered by insurance if that has been taken)

Roommate Form

• Choose 3 other people that you would like to room

with. We guarantee you will get at least one person

that you name

• You are only sleeping in the same room – you don’t

need to be with them at all times.

• 2 double beds in each room

• Roommate lists will be emailed to parents

• No changes! No form = we assign rooms

• Turn in to Mme MacIsaac within one week!

Medical Info Form

• If there are changes from what you initially indicated, please let us know.

• We will have a copy with us

• All medical conditions, allergies, medications are needing to be listed

• Health card # is needed

Fund Raising

• Raffle Tickets are available… you can have part of $20,000… how much is up to you!

• Please return money and unsold tickets regularly – so that others can sell them

• Students are encouraged to continue to fundraise on their own (shoveling, raking, babysitting, etc)

• Reminder - we are not permitting ‘public’ forms of fundraising (50/50 draws, etc)

Next meeting

•The next parent meeting is tentatively set for January

•The final payment is due: January 11th

•Topics will include busses, trip agenda, things to bring etc.

Questions? Comments?