Other Party Management Team(OPMT)

Status Briefing

Americas Aerospace Quality Group (AAQG)Registration Management Committee (RMC)

Open Session

Tim Lee – Chair The Boeing Company

July 17, 2013

IAQG Other Party Management Team

• Mission:• Management and oversight of the 9100 series Aviation,

Space and Defence Quality Management System certification program.

• Vision:• A measurable IAQG quality management system

certification program that is efficient, recognized and brings benefit to all stakeholders.

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IAQG OPMT Structure:

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Structure as of October 10, 2012

IAQG - OPMT++ IAQG-OPMT Chair

+ IAQG-OPMT V-Chair

* Sector OPMT Leader

EuropeGiuseppe Leoni *

AgustaWestland

Mark Rogers AgustaWestland

Bruno Fieux Airbus

(Alternates)Pedro Perez Airbus Military

Gérard Guerriero Eurocopter André LaCroix Astrium

Asia PacificShuji Komori *

FHI

Norikazu Tsuchiya KHI

Shunichi Tsutsui IHI

(Alternates)Masahiro Kawamoto MHI

Ji Shi Qiang AVIC

AmericasSusie Neal * +

Goodrich

Tim Lee ++

Boeing

Steve McGinn Honeywell

(Alternates)Darrell Taylor Raytheon

Dale Gordon Aerojet

Mike Gusha Lockheed

VotingMembers

Steve RandallUKAS

Kunihiro TanabeJAB

Bob CruseANAB

AB Focals:

Ian FollandEAQG

Becky DeGutisSAE

Yoshitsugu KannoSJAC

Ind. Assoc. & OASIS Focals:

Ian FollandOPMT Support

Bryan BluntOASIS Support

Brian BurroughsLRQA

Michihiko BannoBSK

Reg BlakeBSI

CB Focals:

Dale GordonAerojet

Norbert BorzekDAkkS

IAF Focal:

IAQG OPMT Sub-Teams

Structure as of October 10, 2012

OASIS: Bryan Blunt

Operating Procedures: Judy Chapman

IAF Membership Focal: Dale Gordon

Sector Oversight: Norikazu Tsuchiya

Budget/Finance: Mike Roberts

Metrics, Web-site & Administration: Ian Folland

Transition: 9104-1: Susie Neal

Document Representatives: 9104-1 – Mike Roberts**

• Shuji Komori*• Tim Lee*• Ian Folland*

9104-2 – Tim Lee**• Norikazu Tsuchiya *• Tim Lee*• Bruno Fieux*

9104-3 – Will Tate**• Shuji Komori*• Ian Folland*• Will Tate*

** IAQG Document Representative (IDR)* Sector Document Representative (SDR)

Communications/Collaboration: Reg Blake

Sanctioned Training: Dale Gordon

OASIS Next Gen Project: Darryl Hue

2013 Objectives Status

OPMT 9104-001 Transition - Complete transition in accordance with SR-002. Target date for completion is July 1, 2013.

OPMT Oversight - 100% of all oversight events completed in all three global sectors.

OPMT 9104-002 and 9104-003 Revision - Publication of these standards to align with 9104-001 criteria in 2013.

OPMT OASIS Update – Develop and obtain IAQG Council approval of a comprehensive software specification and project plan to update the OASIS database to meet stakeholder expectations.

OPMT Improve Stakeholder Confidence – Develop and launch a stakeholder collaboration plan to improve confidence in the ICOP certification scheme

OPMT Certification Structure Oversight Committee - Meet all established process targets for the review and disposition of complex certification structure applications and complaints.

OPMT AATT Training - Deployment of the 9110:2012 web based training module. Update and release of training materials upon publication of the revised 9101:2013 standard

2013 Tactical ObjectivesOPMT

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On plan

Off plan, but recoverable

Off plan, not recoverable

Legend

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OPMT Activities

• Meetings• Monthly OPMT Telecons

• 4th Thursday of each month

• Collaboration• Supporting AIA teleconference

• Focus on DCMA issues and future F2F meeting

• 9104-001 FAQs to be updated• OASIS training updated

• IAQG Forms Management• Available for use

• Includes .pdf fillable forms

• Per IAQG Operating Procedure 119A

• 9101, 9102, more to follow, upon request.

OPMT Activities

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OPMT ICOP Resolutions

• Latest release July 1, 2013• Can be viewed in OASIS

• ICOP Resolution Log

• New resolutions• 103 – Use of 9104-1 Audit Calc Tool• 104 – Recertification prior to expiration – OASIS Upload• 105 - Certification of Integrated Management Systems• 106 – TP Trainer Evaluation • 107 – TPAB & AAB Withdrawal – Guidance for Transfers• 108 – Publication of updated SR-002 (01 July 2013)

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9104-001 Audit Calc Tool

• Tool Deployed April 2013 - (Resolution 103)

• Feedback Process

• Ongoing review meetings

• Link: 9104-001 Audit Calc

• Detailed Tutorials Available

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9104-001 Audit Calc Program

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9104-001 Audit Calc Program

• Feedback Process is available (Bugzilla): • Need descriptive

feedback• Include screen prints

when possible.

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9104-001 Audit Calc Program

• Updated Functionality• Download of PDF in lieu of print• Provides a file that can be uploaded to OASIS

Audit Calc Report

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9104-001 Audit Calc Program

Resolution 103:

9104-001, Clause 8.2.e, Clause 8.5(c), Appendix C Section 2 :

The IAQG OPMT has established an audit duration calculation and certification structure software program titled “Audit Calc” to support conformance to 9104-001. This software program shall be used to support the OASIS functionality described in 9104-001, Clause 8.2.e. Audit records shall be uploaded to OASIS in accordance with 9104-001 8.5(c) and Appendix C Section 2 .

As of 31 July 2013, accredited Certification Bodies shall have a process in place to use the 9104-001 Audit Calc software program to support validation of 9104-001 client certification structures and audit duration calculation decisions. The CBs shall generate a 9104-001 audit calc report for each audit activity that has been performed (initial, surveillance, and recertification) and the subsequent report results being uploaded in OASIS. This file shall be uploaded (.pdf format) to the OASIS database as a component of the audit report. Any audits performed with fewer days than the 9104-001 audit calc report shall be investigated and resolved by the CB..

Applications Status• 9 Applications have been received in total

– 1 Concur

– 2 Concur with recommendations (Approved)

– 4 withdrawn

– 3 in process (Pending CB Response)

– Turnaround objectives met

• Controlling Procedure– IAQG OPMT Procedure 204 issue C

• FAQ Log– Issue at April 2013

• Procedure, FAQ Log and supporting information at:– http://www.sae.org/iaqg/organization/csoc.htm

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AAQG CSOC Members:Susie NealDarrell TaylorBob Cruse - ABTim Lee – OPMT Chair

Certification Structure Oversight Committee(CSOC)

IAQG – CSOC Web Page

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Oversight Activities - 9104-002

• EAQG Sector Oversight– Oversight Assessment Completed

» Lead by APAQG JRMC & Supported by Interpreters» Results

▪ 5 Minor Nonconformance's- Administrative issues

▪ Opportunities for Improvement identified• OASIS Functionality

– Assessment Completed » 1 Minor Nonconformance (Guidance)» Opportunity for improvement

• AAQG Sector Oversight (Oct 2013) – To be lead by EAQG OPMT

Conformance

Transition – 9100/9110/9120:2009

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• Transition is complete• All certified organizations have

completed 9100/9110/9120:2009 transition.

• SR-001 to be cancelled

• Total Number of Certificated Sites:

• At start of transition: 12883

• Now (9 May 2013): 15632

• 9110:2012 Transition

• 01 Jan 2014 Target Date

• Audits must be 9110:2012

• Auditors shall complete web training prior to audits.

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Auditor Training – Dale Gordon

• Ongoing meetings with Training Developer

– Stakeholder Feedback– Metrics– Website

• 9110:2012 Web Training• Available in multiple

languages• 9101D Training available

• Lessons Learned• 9101E Training – Request for

plan and quote issued• Course Finder - launched• Auditors Surveyed

• Positive feedback

Please use feedback function

Improvement Initiatives

• 9104-002 “ICOP Oversight”– Align with 9104-001 & incorporate lessons learned

– Introduces “Risk Based Oversight”

– In Ballot – Passed in AAQG Sector (Nov 2013 Publication)

• 9104-003 “Auditor Authentication & Training”– Team meeting – July 22-25, 2013 (Minneapolis, MN)

– Revision to address:

– Auditor competency evaluation

– Continual personal development in lieu of just auditor authentication

–Path for new auditors to achieve AEA status

– Technical competencies

– Target for ballot draft - August 2013

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9104-002 & 9104-003

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OPMT Activities

• OASIS Administration• OASIS Next Generation Project Launched (Darryl Hue)

• Records Generation System• First Step – System Spec & Cost Analysis (Jan 2014) • 9101E will be last OASIS change

• Communication process (IDR/SDR & IAQG Leader Feedback)

• OASIS Feedback• Feedback process is under

used• CBs are required to address• Feedback is used to adjust

audit plans and address performance concerns

OPMT Activities

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AS9104/1 Transition Supplemental Rule 002

• Supplemental Rule 002 (SR-002) dated July 1st, 2013 has been simplified to remove the requirements associated with completed transition activity and update the text to contain only the actions that are required for July 1st, 2013 onwards.

• This final version of SR-002 will remain in effect until all CB clients have had revised certificates issued in accordance with 9104-001 requirements.

• Link: IAQG OPMT SR-002

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Current / Future State Mapping

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Current State•Oversight - Sectors

striving to meet requirements

•Most OEM’s deploy and recognize 9100 certification

•9104 trilogy of standards in place

•OASIS database record retention system

•Metrics in place to monitor OPMT activities.

Strategic Focus Oversight – Meet all oversight

requirements. Collaborate with Strategy

Streams IAQG strategy – Robust,

Recognized & Valued certification scheme improve stakeholder confidence

Ensure 9104 series standards are current and relevant

Develop and maintain document support materials and improve communications

Explore future OASIS database records generation system.

Future State• Increased stakeholder

confidence

• All IAQG member companies recognize the benefits

• Improved metrics support OPMT Vision

• New ICOP database records retention & generation

• Measures drive improvements

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Questions…..

ICOP Certification Scheme: Efficient - Recognized - Beneficial