OTELA Training 2013Grades 3-12

General Information for Test Administrators

Erica King, ESL Program Coach (ext. 8802)

Schedule and Time Allotments 2013 Test administration window:

January 14 - March 1, 2013

Make-ups for absentees are permitted as long as they are in the testing window.

Any given test must be given in one school day (e.g., the reading test must be completed in one day)

General Information

Schools with ESLUnits- ESL Teacher - all LEP students, served or not-Special ED/LEP students

Schools without Units-Testing Coordinator or any other Certificated staff member

Who is responsible? Who gets tested?

Student Answer Document

The Directions for Administration (DFA) are in Appendices A-D(Note: The scripted directions that are in bold print must be read verbatim to students)

Secure Student Test Book

Directions for

Administration (DFA)

Secure Listening Prompt CD

What You Will NeedWhat You Will Need

Secure Speaking Prompt CD

Secure Speaking Scoring Guide

Assessment Assessment ScheduleSchedule and Time and Time AllotmentsAllotments

Approximate OTELA Test Times

Grade Band/Level

Listening(group)

Speaking(individual)

Reading(group)

Writing(group)

3-5 30-35 minutes 25-35 minutes 25-30 minutes 35-40 minutes

6-8 30-35 minutes 25-35 minutes25-30 minutes 35-40 minutes

9-12 30-35 minutes 25-35 minutes 25-30 minutes 35-40 minutes

Breaks: Test administrator’s discretion, but each assessment is designed to run from 25-40 minutes without interruption,

so no break is recommended.

Read Quick Start Guide Read through all the Oral scripted directions for each

of the four assessments prior to administering the test.

Fill in all students group numbers(room numbers) and test from numbers before administering

Make a copy of the PAL list for Proctors to check off which students took which sections each day

Administration Tips

Preparation for Administering the Reading Preparation for Administering the Reading AssessmentAssessment

Assessment Materials

You will need the following for each student taking the Reading assessment:

1.Student test booklet (and replacements in case of defective booklets)

2.Student answer document

3.Two #2 pencils with erasers

4. No Dictionaries!!

Students will encounter three types of items during the Reading assessment. The administrator will read instructions pertaining to the entire Reading assessment before testing begins. The three types of items are as follows:

Short Passages. These items test the student’s ability to understand information in short reading passages. Instructions. These items test the student’s ability to understand directions. Longer Passages. These items test the student’s ability to understand information in longer reading passages.

Preparation For Administering the Writing Preparation For Administering the Writing AssessmentAssessment

Assessment Materials

You will need one of the following for each student taking the Writing assessment:

1.Student test booklet (and replacements in case of defective booklets)

2.Student answer document

3.Two #2 pencils with erasers

4. No Dictionaries!!Students will encounter three types of items during the Writing assessment. The administrator will read instructions pertaining to the entire Writing assessment before testing begins. The three types of items are as follows:

Open Ended. Students write responses to prompts.Revise and Edit. Students choose the best answer to correct grammar and usage errors in passages.Graphic Organizers. Students answer questions about graphic organizers.

Preparation for Administering the Preparation for Administering the Listening AssessmentListening Assessment

Assessment Groups

You may assess as many students as can fit in the classroom and meet the conditions described in the “Security concerns and procedures” section of the test administration manual.

Assessment Materials and EquipmentYou will need one of the following for each student taking the Listening

assessment:An audio compact disc player to play the Listening Prompt CD • The player must provide adequate clarity and volume so that all students in

the administration can hear the Listening tasks clearly.Make sure that you test the sound quality of the prompting recording

before the administration to identify an appropriate volume setting.Pauses and repeats are already included on the CD’s**Remember batteries may be needed for CD players with no cords.

• Student test booklet (and replacements in case of defective booklets)• Student answer document• Two #2 pencils with erasers• No Dictionaries!!

Assessment Groups

•Because you will be scoring each students’ oral responses in real time, the Speaking assessment will need to be administered individually.

•Testers will come out to do your speaking section from the ESL Department (only MS & HS schools with ESL units)

Equipment

You will need an audio compact disc player to play the Speaking Prompt CD. (once you start the cd you can not stop it. There are built in response times on the cd)

• The player must provide adequate clarity and volume so that the students in the administration can hear the speaking tasks clearly.

• Make sure that you test the sound quality of the prompting recording before the administration to identify an appropriate volume setting.

• No Dictionaries!!

• Students are not to handle the tests in any way whatsoever (students should not walk down to the testers with their own books)

Preparation for Administering the Preparation for Administering the Speaking AssessmentSpeaking Assessment

OTELA Accommodations and Special OTELA Accommodations and Special VersionsVersions

Accommodations – LEP student with IEP/504 Plan (Accommodations should always be related to the student’s specific disability and or specifically identified in the student’s IEP or 504 plan may be provided in conjunction with those listed below)

**Note: any student with an IEP may need to be tested in a separate room.

• Scribe – Reading, Writing, Listening• Read Aloud – by Test Administrator for Reading and Writing –

cannot read the reading passage aloud• Extended Time• Small Group or Individual Administration• Special Versions (Modified Test Booklets)

– Large Print– Braille

OTELA Accommodations and OTELA Accommodations and Special VersionsSpecial Versions

• Dictation of Responses (Scribe): Students who are unable to write due to a disability are allowed to dictate their responses to a transcriber or into an audio recorder for the Reading, Writing, and Listening OTELA. The student’s answers should be transferred onto the student’s original answer document. Scribing must follow Ohio’s guidelines.

• Extended/Adjusted Time: The OTELA is an untimed assessment. For students whose attention span or behavior interferes with regular testing sessions, test administration may be altered to allow for a number of shorter testing sessions. Testing may also be stopped and continued at a later time if behavior interferes with the testing session (but must be completed later that same day). The time of day the test is administered may also be adjusted to be most beneficial to the student. All testing sessions MUST be completed within the allotted testing window.

• Individual/Small Group Administration: Tests may be administered to a small group or an individual requiring more attention than can be provided in a large group administration.

Things to RememberThings to Remember

Before You Begin:

• Verify that you have received the correct number of assessment materials from your STC. An overage of 10% will be sent to each district.

• Gather and organize all necessary materials: student test materials, supply of sharpened # 2 pencils (pens may not be used), the DFA, Speaking Scoring Guide, Listening and Speaking Prompt CDs, and silent work for students.

• Arrange for a quiet, comfortable, well-lighted, distraction-free setting in which to assess students. (Check acoustics for listening section).

• Decide whether to give students breaks between the assessment sessions.

• Be aware that if assessment groups exceed the numbers specified for each section of the assessment, a proctor must be present in addition to the test administrator (remember; 30 to 1 ratio of students to test administrator is max).

• Bilingual Assistants may only speak English during the test.

• Bilingual Assistants may not be test administrators. There must be a certified teacher in the room with them.

• Start the test early, especially the Reading and Writing, so lunch is not an issue.

During the last session, have proctors separate the answer documents and the test booklets

The test booklets need to be in numeric order

The answer documents should be in alphabetical order according to the PAL list.

Make sure their PAL check lists are complete!! (these checks need to be transferred to the official PAL list)

Returning Test Materials

LAS LinksMcGraw Hill

The initial test is set up similar to the OTELA

Scoring is based off of the students performance the day of testing

The OTELA score replaces the initial LEP level

ODE OTELA Training Webinar http://www.ode.state.oh.us/GD/Templates/Pages/ODE/ODEDetail.aspx?page=3&TopicRelationID=1086&ContentID=8402&Content=137988

Additional Information