OSU - Desktop Efficiency
-
Upload
sharplefthander -
Category
Business
-
view
2.230 -
download
2
Transcript of OSU - Desktop Efficiency
1
Scott Gray Owner, surge technology services
◦ Virtual IT Department for small businesses◦ Work with customers to use technology as a tool
to support their life and business Also a productivity geek and tech geek, and
just a plain geek
2
Basic Tools for Efficiency Productivity Basics Tools for Organization Social Aspects of Tools
3
Technology = Tools Platform Agnostic
◦ Don’t Care What You Use◦ Web Apps
Generally free Access from any tool Access from Anywhere Offline Concerns
Everything is free. Period. Open Source, when possible
4
These are examples, not the only applications available
Google-heavy, but with a healthy dose of fear The most important thing about a productivity
system is that it works for you. Take my thoughts and ideas and modify them for
your own use
5
1. Web Browser2. Office Suites3. Productivity
Suites
6
Window to the World Everything will happen in your web browser Firefox
◦ Safe◦ Free◦ Fast◦ Multi-Platform◦ Extendible◦ Open Source
7
Word Processor/Spreadsheet/Presentations Google Docs
◦ Free◦ Online (web app)◦ Allows collaboration◦ http://docs.google.com
Open Office◦ Free◦ Open Source◦ http://www.openoffice.org
8
Mail Calendar Tasks Contacts IM
9
Maybe your most important application(?) Gmail
◦ Great way to organize your e-mail http://mail.google.com Aggregate Your E-Mail (decrease your
inboxes)
10
Manage Date Based Events http://calendar.google.com
11
You will always need a way to manage your lists
Lists may be “things to do”, or “groceries to buy”, or . . .
Remember the Milk (http://www.rmilk.com)◦ Web App◦ Integrates with Google Calendar◦ Computer and Mobile Access
12
Use the Contact Manager in Gmail Or Facebook, Plaxo, or LinkedIN
13
Multi-Client Is Important Meebo – http://www.meebo.com
◦ Web Based – don’t need to be on a specific machine Pidgin – http://www.pidgin.im
◦ Open Source, free multi-client IM Facebook Chat?
14
R eally
S imple
S yndication
15
A way to “pull” information from a web site Aggregate “feeds” from various info sources Need an RSS Reader, use Google Reader (
http://reader.google.com) Feed Examples
16
Lots of stuff, how do I keep it straight? Make one page to hold it all Netvibes – http://www.netvibes.com
17
18
Your brain can only contain a small number of things. Period. No way around it.
Carry something to write on. Make it easy Write everything down! You will forget it! I use text messages to my e-mail inbox
19
A place to put things, physical or not Write the “thing” down, then put it in your inbox Process the inbox
◦ Dump – Throw it away◦ Do – if you can do it in less than two minutes, just do it◦ Defer – put it on your task list◦ Delegate – tell someone else to do it (and track it on your
task list)
20
Reduce your inboxes◦ One e-mail inbox – aggregate to one box◦ One physical inbox – “in” tray or even a cardboard box◦ Use RSS to aggregate many different types of info
Websites Facebook feed Twitter feed Event updates Etc. etc.
21
Turn off your email notifications Choose times to check your e-mail Process your inbox completely Try for Inbox Zero -
http://www.43folders.com/izero Don’t become a slave to your e-mail
22
Use your task list as a tickler file I only want to think about something when I
need to think about something Again, you will not remember things. Put
them on a list
23
Productivity Links◦ Inbox Zero - http://www.43folders.com/izero◦ GTD - http://www.43folders.com/2004/09/08/getting-
started-with-getting-things-done◦ 43 Folders - http://www.43folders.com
I’m a productivity geek. Ask me if you have questions on this.
24
Online storage is becoming more popular Web apps, available anywhere box.net If you use online storage, keep a backup
somewhere else. Don’t trust it completely.
25
Delicious – http://www.delicious.com Tagging Firefox Extension Saving Stuff to Read Saving Stuff for Research
26
Freemind – http://freemind.sourceforge.net/wiki/index.php/Main_Page
Mindomo - http://www.mindomo.com/
27
Facebook – lots of uses Podcasts – news, info, fun, education Wikis – storage of info (personal notebook) Blogs
◦ Personal◦ Business
Backup◦ Backup everything◦ If it doesn’t exist in two places, it doesn’t exist
28
Google Docs allows collaborating on documents
You can share lists on Remember the Milk You can share delicious bookmarks with
anyone (You can even subscribe to an RSS feed of a
delicious tag) You can share your Google calendar with
anyone
29
Tough line between social and overexposed Be aware of what is password protected and
what is not
30
http://www.osu.edu/features/2008/socialmedia/
31
sharplefthander on most services◦ Delicious◦ Twitter◦ YouTube◦ Flickr◦ Last.fm◦ IM
http://www.sharplefthander.com – Personal blog http://www.surgetechservices.com [email protected] if you have any
questions
32
33