OSHA Injury Reporting
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Transcript of OSHA Injury Reporting
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OSHA Injury Reporting
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Heinrich accident triangle
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EHS mission: to assure safe and healthful working conditions for the MIT community.
OSHA CFR MIT EHS
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OSHA Injury ReportingJoe MacLeod & Suzanne Adams
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OSHA CFR 1904
• Requires employers to establish a procedure for employees to report injuries and illnesses
• All employees on your payroll; labor, executive, hourly, salary, part-time, seasonal, or migrant workers.
• Employees who are not on your payroll if you supervise these employees on a day-to-day basis.
• Employee representatives have access to those parts of the OSHA 301 form relevant to workplace safety and health
• Requires specific information to be reported.
• Regulatory requirement black and white
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7OSHA Form 301
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8OSHA Form 300
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9
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2010 MIT Numbers
Recordable 196Incident Rate 1.9LT Incident Rate 0.93Days lost 1522*Days restricted 1344
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OSHA recordable injuries / illnesses
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Incidence Rates of Recordable Injuries and Illnesses
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MIT Incidence Rate of Cases with Days Away from Work
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Roles and Responsibilities
• Employee• Supervisor• DLC Coordinator• EHS Lead Contacts• Medical Provider• HR Worker’s
Compensation• OSHA Recordkeeping
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Employee
• Notify supervisor• Seek treatment• Provide medical documentation to supervisor • Communicate work status• Provide information on potential hazard/s in the workplace
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Supervisor• Ensure employee can get
help• Address hazard• Submit supervisor report
of injury• Investigate hazard and
complete follow-up investigation questions*
• Follow the incident through until “return to work without restrictions”
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Supervisor Follow-up questions
• What caused the accident?– Improvements to behavior (PPE, JHA,) – Conditions (defective equip., housekeeping,
guarding
• How to prevent re-occurrence?– Training, SOP (create / modify), install shielding
• Other relevant information?
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DLC Coordinators/EHS Lead Contacts
• Investigate trends repetitive strain, lifting, frequent fliers, facility knowledge
• Notified immediately via e-mail when on line report is submitted (Privacy cases)
• Provide technical assistance to supervisor investigation*
• Ensure hazard is addressed• Facilitate completion of
supervisor’s report• Ensure action items are
completed (maintenance, training, procedure updates)
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Medical Provider
• All employees should go to MIT Medical for their first visit if they are physically able to (with supervisor assistance)
- Cases with ambulance, off hours and emergencies
•Employee seeks treatment before reporting the injury to the supervisor (outside medical provider)
• Evaluates injury / work capability & makes recommendations
•Provides documents for lost time/restrictions/return to work status for employee and supervisor
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HR Worker’s Compensation• Managed in Human Resources• Strictly employee based• Collects all medical paperwork• Keeps track of lost time and medical treatment billing
•Refer to the handout for specifics
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WARNING: DO NOT MIX
OSHA RECORDABILITY AND WORKERS’ COMPENSATION
Workers’ Compensation determinations do NOT impactOSHA recordability.Some cases may be OSHA recordable and compensable.Some cases may be compensable, but not OSHArecordable.
Some cases may be OSHA recordable, but not
compensable.
OSHA stops counting at 180 WC can go on for years.
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OSHA Recordkeeper
• Triage the Supervisor Reports of Injury • Injury and Illness Report (OSHA 301)
– Employee Status– Determine if work related– Recordable vs. Not recordable
• OSHA Log (OSHA 300)• Summary (OSHA 300A)• Reporting to the BLS
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Is the injured person an MIT:
Faculty and Staff*+Support and Service Staff*+Post Doc. Affiliate*+Post Doc. Assoc.*+Research Asst./ Affiliate*+Technical Asst./ Assoc.*+Research Teaching Assistant*+Instructor*+
Determining Covered Employees (per 1904.31) Decision TreeJune 22, 2009
Is the injured person a:
MIT Temp.+Grad StudentVisiting StudentVisiting ScientistPost. Doc./Research FellowUnder-GradUROP/Summer Help*ContractorConsultantEmployee from Temp. Agency
The incident is OSHA Recordable
The incident is NOT OSHA Recordable
Is the person receiving an
*MIT* Stipend or on the MIT
Payroll?
No
Yes
No
*Employee work injuries eligible for MIT Workers’ Comp. Coverage+ Employees hours/totals are included in the OSHA 300A Summary & BLS Annual Survey
No
Yes
Yes
Is the person paid from any source
and is supervised on a day-to-day
basis by MIT employee?
Yes
No
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Work-Related?YES
• An event or exposure in the work environment either caused or contributed to the resulting condition
• An event or exposure in the work environment significantly aggravated a pre-existing injury or illness
NO (9 Exceptions)• Present as a member of
the general public• Voluntary participation in
wellness program, medical, fitness or recreational activity
• Personal tasks outside assigned working hours
• Personal grooming• Eating, drinking or
preparing food or drink for personal consumption
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Recordable?Did the employee experience an
injury or illness?
Is the injury
or illness a new case?
Is the injury or
illness work-related?
Does the injury or illness meet the general recording criteria
or the application to specific cases?
Update the previously
recorded injury or illness
entry if necessary.
NO
YES
YES
YES
YES
Record the
injury or illness
Do not record the
injury or illness
NO
NO
NO
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General Recording CriteriaTriggers for Recording
Death Loss of Consciousness Days away from work Restricted work or transferred to another job Needle sticks (some) Medical Treatment beyond first aid
Sutures/gluePhysical TherapyPrescription MedicationRemoving foreign body from eye w/ more than flushing/cotton Rigid splintBroken bones and fractures
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Notification
• Employers must record each case on the OSHA 300 Log and the Form 301 Incident Report within seven (7) calendar days after being notified that an injury or illness occurred.
• Employers must use calendar days (including holidays and weekends) instead of scheduled work days, for recording days away from work [1904.7]. Employers may cap days away from work at 180 days.
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Questions or Comments?