OSHA Best Practices: Internal Safety Audits and The Value of Training
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Transcript of OSHA Best Practices: Internal Safety Audits and The Value of Training
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2012 OSHA WEBINAR SERIES Prepare Before OSHA Comes Knocking: Internal Safety Audits and the Value of Training November 5, 2012 11:00 AM EST / 8:00 AM PST
Dial in to hear audio: +1 (646) 558-‐2118 Access Code: 686-‐446-‐890
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Sponsored by
Chris Manaro Sr. Account Executive Vivid Learning Systems
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Housekeeping Items
à Recording A recording of this presentation will be made available via email. à Presentation A link to a PDF of the slide presentation will be made available via email. à Twitter Please reference the hash tag, #VLSchat, when tweeting about this webinar.
#VLSchat
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Learning Program Development & Management
300+ Safety & Compliance Course Library
Course Branding & Development
Custom Design & Development
Learning Strategy & Evaluation
Professional Services
Mobile Learning eClarus LMS
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Guest Speaker
Tiffani Hiudt Casey Attorney Fisher & Phillips, LLC
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1. Integral part of any company’s safety and health management plan à Beginners plan à Fully developed plan
2. Demonstrates company commitment of safety and health à Employee Involvement à Improves Communications
Reasons for Conducting A Safety & Health Audit
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3. OSHA requires employers conduct certain audits and inspections
à Example: personal protection equipment; lockout/tagout, confined spaces
4. Elimination of potential serious and repeat citations à Identify deficiencies à Document compliance
Reasons for Conducting A Safety & Health Audit
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5. Provides company roadmaps for future improvement
6. Environmental audits may be specifically required or be an aspect of self-reporting or corrections efforts
Reasons for Conducting A Safety & Health Audit
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7. Used to attack OSHA citation element of “the employer knew or should have known with reasonable diligence of a hazard
8. If you do not measure it - you cannot manage it. à Burying your head in the sand will not make it go away
Reasons for Conducting A Safety & Health Audit
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9. Documents your successes as well as your failures
10. Helps to identify and track opportunities for improvement
Reasons for Conducting A Safety & Health Audit
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1. Pre-shift or routine inspections à Example: forklifts
2. Routine construction inspection pursuant to 1926.20(b)(1) and 21(b) 3. Comprehensive audit/inspection pursuant to a company’s safety and health management program.
Types of Audits
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4. Audits/inspections required by specific standards
à Example: PPE, lockout/tagout 5. Audit or investigation resulting from workplace event
à Fatality à OSHA inspection, formal or informal complaint
à Other – injury or near miss
Types of Audits
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6. Audit or inspection as part of an abatement or similar obligation (i.e. legal claim settlement) 7. Comprehensive or “focused” audit by outside professional. 8. Environmental, DOT/FMCS and MSHA focused audits
Types of Audits
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Types of Audits 9. VPP, SHARPS and other cooperative efforts
(i.e. consultation) 10. Follow-up audit to the original audit.
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Practical Guidance In Audits 1. Structuring the audit
à Where the focus – safety, environmental, IH, etc.
à Where the scope à Departmental
à Plant-wide à Company
à Systematic approach to audit
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Practical Guidance In Audits 2. Designing the audit – Content
à Develops checklist and metrics to identify problem areas as well as safety and health deficiencies
à Utilize root cause analysis as part of audit strategy
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Practical Guidance In Audits 3. Staffing and Roles of Auditors
à Utilizing hourly employees, management or outside consultants
à Role of Safety Director and Safety Committee
à Upper management involvement
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Practical Guidance In Audits 4. Tracking, analyzing and reporting audit results
à Search and destroy – on the spot correction
à Type of tracking tools or audit forms à Importance of customizing forms and
keeping them simple
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Practical Guidance In Audits 4. Tracking, analyzing and reporting audit results (cont.)
à Issues requiring engineering changes, research, re-training or other measures necessitating additional time of employees
à Interim measures to protect safety
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Practical Guidance In Audits 4. Tracking, analyzing and reporting audit results (cont.)
à Who analyzes findings à Who receives findings à Response to OSHA or other requests for
copies à Poor documentation
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Practical Guidance In Audits 5. Follow-up on Audit
à Managing the results – Develop plan of action
à Tracking corrections or abatement à Obtaining management support for
findings and corrections
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Practical Guidance In Audits 5. Follow-up on Audit (cont.)
à Analysis of current reports to apply to future audits
à Communicate audit results to employees à Utilize audit results as training tools à Planning for future audits
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1. Occupational Safety and Health Act of 1970 (as amended)
2. Workers’ Compensation and the “exclusive remedy”
3. Role of OSHA citations and inspections in civil and criminal claim
Legal Framework
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Legal Framework 4. Union rights to information “necessary to
contract administration” 5. Privacy, HIPPA, ADA concerns 6. Role of privilege, self-critical analysis and
work product protections
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When To Involve Counsel 1. Catastrophes, death, “major” injuries and
tort or contracted exposure arising in multi-employer settings
2. Ongoing abatement & correction programs 3. Proprietary processes (trade secrets) 4. Certain environmental efforts 5. Highly litigious or hazardous industries
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1. Problem with reliance on “self-critical analysis”
2. Privilege as applied to self audits à Setting up à Role of consultants à Role of employer personnel à Information controls and waives à In-house counsel considerations
Use of Privilege, Self-Critical Analysis and Work Product Protection
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Use of Privilege, Self-Critical Analysis and Work Product Protection
3. Work product protection – in anticipation of litigation
4. Criminal law consideration
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The Value Of Training 1. Technical compliance
2. Reduce the number of audit findings 3. Employee Buy-in 4. Use audit information to create training
programs
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Conclusion à Safety and Health audits allows company to measure performance success and identify hazardous deficiencies. à Safety and Health audits involve participation by all levels within the facility – helps develop sense of ownership in company. à Safety and Health audits eliminates hazards and allow employees to go home safe every night to their families and loved ones. PRICELESS.
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Questions & Answers
à Submit questions using the question box on your screen à Submit questions via Twitter by referencing the hash tag: #VLSchat when tweeting about this webinar
à Additional questions can be submitted after the webinar by contacting Chris Manaro at: [email protected]
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Fisher & Phillips LLP is dedicated exclusively to representing employers in the practice of employment, labor, benefits, OSHA, and immigration law and related litigation.
Tiffani Hiudt Casey [email protected] Fisher & Phillips LLP 404- 240-4238
www.laborlawywers.com THESE MATERIALS AND THE INFORMATION PROVIDED DURING THE PROGRAM SHOULD NOT BE CONSTRUED AS LEGAL ADVICE OR AS CRITICAL OF THE CURRENT OR PAST ADMINISTRATIONS.
Questions & Answers
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Thank you for your participation!
Additional Questions? Chris Manaro 1-800-956-0333 [email protected]