ORIENTATION FOR OUTGOING ERASMUS-STUDENTS

7.11.2014

Before, There, After

Riitta Kataja, Institutional Erasmus Coordinator

International Services 7.11.2014

7.11.2014 International Services

ORIENTATION

studies – language skills – cultural adaptation – hidden competence

ORIENTATION AGENDA

1. Introduction to Erasmus+

2. What you need to do and know before you go

3. When you are there

• Cultural adaptation, getting the most of it

4. When you are back

• Reporting, AHOT (RPL), Reorientation (paluuorientaatio)

• Internationalisation at home: Attend ESN, Cafe Lingua,

Become a tutor (Kummi) for exchange students in Oulu

• Start planning a new exchange

5. How to do SoleGRANT application

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1. INTRODUCTION TO ERASMUS+

• Erasmus is the easiest way to go on exchange. Most students

get selected! Funding from EU.

• You can go on exchange on both Bachelor Level and Master

Level, max 12 months/level (including Erasmus placements)

• You get a grant for each exchange

• Grant is calculated according the living costs of your

deastination and the exact dates of exchange: FIND OUT THE

SEMESTER DATES IN YOUR HOST UNIVERSITY

• See grant sums at:

• http://www.oulu.fi/yliopisto/opiskelu/vaihto-

opiskelu/apurahat • http://www.oulu.fi/english/studying/outgoing-student-

exchange/travel-grants

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1.INTRODUCTION TO ERASMUS+

EXTRA GRANTS

• Extra grant for parents of underaged children 200 e/month.

Certified in the SoleGRANT application by a certificate issued

by officials (virkatodistus/extract from census or parish

register). The sum is 200 euros per month, regardless of the

number of underaged children.

• Additional funding can also be awarded when the person going

has a disability, illness etc. that will result in considerable

extra costs during the exchange, and the extra costs cannot be

covered by any other funding sources.

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1.INTRODUCTION TO ERASMUS+

• Participation in Erasmus+ is – it also means OBLIGATIONS!

• Checklist:

Before Learning Agreement & Application to host university

Before Grant application (when you receive acceptance letter)

After Letter of Confirmation (with dates of study period)

After Transcript of Records

After Feedback

B & A NEW: Online Language Test before and after exchange

You will receive a license with email to do the test

• All forms found at:

http://www.oulu.fi/yliopisto/opiskelu/lomakkeet/vaihto-

opiskelu

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7.11.2014 International Services

2. BEFORE YOU LEAVE

a) Plan your studies with your coordinator or

omaopettaja

• Learning Agreement needs to be signed by all

parties before exchange

• Study load:

Recommendation: 30 ECTS/Semester

KELA demands 5.0 ECTS/month

• Host institution may have restrictions and

requirements

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International Services

2. BEFORE YOU LEAVE

SoleGRANT application

• Attach Acceptance letter or acceptance email from

host university

• Consult SoleGRANT Guide

Ulkomaan korotettu opintotuki

Register as ”PRESENT” in the University of Oulu,

student union payment voluntary

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2. BEFORE YOU LEAVE

HOUSING/ACCOMMODATION • Look for accommodation options at the host university

website, ask your coordinator • Look for housing tips in the feedback from previous

students FEEDBACK: SoleMOVE frontpage: https://saas.solenovo.fi/solemove/ Exchange destinations abroad and Feedback

AND www.oulu.fi/yliopisto/opiskelu/vaihto-opiskelu/vaihtaripalautteet

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2. BEFORE YOU LEAVE

HEALTH AND SECURITY • KELA provides eurooppalainen sairaanhoitokortti • Get insurance! • Vaccinations: http://www.ktl.fi , Matkailijan

terveysopas • Medicines

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2. BEFORE YOU LEAVE

VISA

• Check if you need a visa or a residence permit

(especially foreign citizens)

MONEY

• Check tips in the Feedback from previous students

• Can you get an account?

• Visa/MasterCard?

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3.WHEN YOU ARE THERE

CULTURAL ADAPTATION • Be open. Get to know people! • Reflect your new experiences, yourself and your

background (eg. educational, cultural, religious variation, values)

• Give yourself time to adapt • You may also experience a cultural shock, with its

different phases: 1. tourist/honeymoon phase 2. crisis 3. adaptation 4. reorientation, coming home may be a schock

Make it a learning experience! It can give you a new perspective to your own culture. LAST: Do not forget to contact your family when you get there!

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3. WHEN YOU ARE THERE

HOST UNIVERSITY ”PAPERWORK” • No tuition fees • Other possible expenses (books, student union fees,

etc) CHANGES TO LA, EXTENSION OF STAY • Check the possible requirements of study load and

what courses are available • Make the changes in LEARNING AGREEMENT and send

it to your coordinator at home • If you wish to extend your stay, let the host and your

coordinator know • Make a new SoleGRANT

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3. WHEN YOU ARE THERE

Get updates, send pictures and news in Facebook and Instagram: @unioulu Accidents may happen • Contact the local International Office or us

• international.office@oulu.fi, • Tel. +358 294 48 4045

• Get insurance!

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4. WHEN YOU ARE BACK

MANDATORY REPORTING • Transcript of Records

(säilytä myös kurssikuvaukset ja esseet!) • Transfer of Studis/Opintojen hyväksiluku • In the department/Faculty, ks. AHOT-prosessi • All documents uploaded in SoleMOVE ’After

Exchange’ –TAB (PAKOLLISIA, myös allekirjoitukset): 1. ERASMUS Learning Agreement & Changes to

Learning Agreement 2. Letter of Confirmation 3. Transcript of Records 4. Feedback

• Ellei dokumentteja palauteta, apuraha peritään kokonaisuudessaan takaisin!

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SOLEMOVE MANDATORY ENCLOSURES

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4. WHEN YOU ARE BACK

Erasmus language test

INTERNATIONALISATION AT HOME

• Reorientation/Paluuorientaatio (OYY)

• ESN (www.oyy.fi/esn)

• Tutoring for exchange students in Oulu

• International Master’ Degree Programmes and their

international students

• http://www.oulu.fi/yliopisto/opiskelu/vaihto-opiskelu

4. UPDATE YOUR CV

HIDDEN COMPETENCES

• What new did your learn about your field of study? How did

studying differ from UO?

•Methods, etc. (compared to UO)

• Language skills

• What did you learn about yourself? Motivation?

•Resistance to stress, resilience, intercultural competence

•My strengths? My weaknesses?

• Get ready for job interviews: what will you say when they

ask: What competences did you actually develop during your

exchange?

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7.11.2014 International Services

QUESTIONS/KYSYTTÄVÄÄ?

Opiskelijakeskuksen

kansainvälisen vaihdon

palvelupiste/

Student Center

International Exchange Helpdesk

open Mon-Thurs 9-12

international.office@oulu.fi

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HAVE A SAFE TRIP! BROADEN YOUR HORIZON!

5. HOW TO MAKE A SOLEGRANT APPLICATION

• https://saas.solenovo.fi/solemove/

• You received SoleGRANT Guide by email when you were

accepted, make sure you follow instructions.

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