Orientation and Orientation and Summer Summer

InstitutesInstitutes

Implementer’s ForumImplementer’s ForumOctober 2005October 2005Susan BarrettSusan BarrettPBIS MarylandPBIS Maryland

What are the coordination and coaching What are the coordination and coaching structures in place?structures in place?

How do we create process/structure that How do we create process/structure that will increase the success of initial start-up?will increase the success of initial start-up?

What are the critical features that need to What are the critical features that need to be in place before team training?be in place before team training?

How will the teams access support and How will the teams access support and technical assistance?technical assistance?

How will teams share/network /have access How will teams share/network /have access to reinforcement?to reinforcement?

How will your district build training How will your district build training capacity?capacity?

How will your team meet the new demands How will your team meet the new demands each year?each year?

Preparing TeamsPreparing Teams CommitmentCommitment -State-District-Administration-School -State-District-Administration-School

StaffStaff Scouting/Awareness Presentations Scouting/Awareness Presentations (Spring Forum)(Spring Forum) -date set in advance-date set in advance -invite from superintendent-invite from superintendent -Expectations defined-Expectations defined -application -application - Planning Phase- Planning Phase

Spring ForumSpring Forum

Purpose: Recruitment Purpose: Recruitment Date: March (set one year in Date: March (set one year in

advance)advance) Participants: Participants:

Administrators from interested Administrators from interested schools, schools,

Potential coachesPotential coaches School presentationsSchool presentations

Planning Phase I Begins

Planning Phase I (March-July) (Year 1)Planning Phase I (March-July) (Year 1)

TaskTask Completion dateCompletion date Establish 80% staff Establish 80% staff commitmentcommitment

May 1May 1

Identify team members and Identify team members and team leaderteam leader

June 1June 1

Allocate $500-$1000 for Allocate $500-$1000 for PBIS in school budgetPBIS in school budget

June 1June 1

Complete PBIS Staff SurveyComplete PBIS Staff Survey June 1 (please bring completed summary June 1 (please bring completed summary to July Institute)to July Institute)

Complete school profileComplete school profile June 1 (please bring completed copy to June 1 (please bring completed copy to Institute)Institute)

Schedule at least 2 full day Schedule at least 2 full day Aug team meetings for team Aug team meetings for team planningplanning

June 1June 1

ID behavior support coach ID behavior support coach (appointed by LSS)(appointed by LSS)

June 1June 1

Revise/Update Office Revise/Update Office Referral FormReferral Form

June 1June 1

PBIS State Team Visit, SETPBIS State Team Visit, SET June 30June 30 Entire team attends MD Entire team attends MD Institute 2002Institute 2002

July 15 & 16July 15 & 16

Organizing Organizing

Establish Meeting CycleEstablish Meeting Cycle Small or Large Group?Small or Large Group? Planning Phase StructurePlanning Phase Structure Division of Labor-Planning Division of Labor-Planning

Committee (secure site, agenda, Committee (secure site, agenda, invites)invites)

Agenda and Seating ArrangementsAgenda and Seating Arrangements

Training DayTraining Day

RegistrationRegistration HandoutsHandouts EvaluationEvaluation Opening Remarks-Key LeadersOpening Remarks-Key Leaders Pictures-MarketingPictures-Marketing Poster SessionPoster Session Exemplar presentationExemplar presentation Action PlanningAction Planning

July InstituteJuly Institute

Trainers: George and TeriTrainers: George and Teri Day 1: CoachesDay 1: Coaches Day 2&3: New Team TrainingDay 2&3: New Team Training Day 4&5: Returning Team Day 4&5: Returning Team

TrainingTraining Exemplar ExhibitsExemplar Exhibits

ReceptionReception RafflesRaffles

Planning Phase II Begins

Planning Phase IIPlanning Phase IIJuly 16-September 1July 16-September 1

Task Completion Date Complete Annual Action Plan September 1, submit to

coach (teams will have time to work on action

planning during training) Complete PBIS Team Implementation Checklist September 1, submit to

coach Complete PBIS Team Implementation Checklist Action Plan September 1 Conduct at least 2 full day team meetings in August. The following critical features should be finalized and presented to staff before

the start of school: ( refer to the PBIS Team Implementation checklist) Identify 3-5 positively stated rules/expectations Design rules matrix Design lesson plans for teaching behavioral expectations in all settings Design teacher expectations for all settings Design system for positively rewarding students and staff.

September 1

Present Overview of PBIS to school staff September 16 Present results of PBIS staff survey September 16 Provide coach with: Updated roster of team members Team meeting schedule

September 1

Planning Phase IIIPlanning Phase IIISeptember – JanuarySeptember – January

Year 1Year 1Task Completion Date Collect discipline data (office referrals) by :

Problem Behavior Time Location Student Frequency(# of Referrals per day per month)

Ongoing

PBIS Team meets monthly , administrator is present, established meeting time, team uses data to make decisions

Ongoing

PBIS team reports feedback to staff (data generated reports and PBIS updates are given regularly during staff meetings, newsletters, other mtg

Ongoing

Complete Documentation:(refer to Maryland Matrix )Form A Team Implementation Checklist

o Form B On-going monitoring checklisto Committee/Workgroup Review o Annual Action Plan

OngoingDue monthly to coachDue monthly to coachAnnual Oct 1Annual Oct 1

Team Leader to attend Regional/Local PBIS Meeting Schedule meeting with Local PBIS Coordinator/Coach Facilitator Schedule a SET (School-wide Evaluation Tool)

Fall and SpringFall and SpringOptional

Establish regular contact with Behavior support coach ( site visits should be scheduled monthly, phone or email contact should be made weekly)

Ongoing

FidelityFidelity

What tools ? TIC, Self Assessment, What tools ? TIC, Self Assessment, SETSET

Who will track?Who will track? How will teams use the data?How will teams use the data? CoachingCoaching

Sustaining/ OutcomesSustaining/ Outcomes

Returning Team TrainingReturning Team Training Exemplar ProgramExemplar Program Progress ReportsProgress Reports CoachingCoaching Regional MeetingsRegional Meetings Needs AssessmentNeeds Assessment Targeted/Intensive-Local Targeted/Intensive-Local Cost/BenefitCost/Benefit