Organize Your Daily Task - icclk.comicclk.com/...media=wiki:organize_your_task_icc_v1.pdf ·...
Transcript of Organize Your Daily Task - icclk.comicclk.com/...media=wiki:organize_your_task_icc_v1.pdf ·...
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Organize Your
Daily Task
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Increasing Efficiency
How can you increase your efficiency each day?
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Reducing Stress
Reduce your stress through:
Time Management
Organization
Delegation
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Planning and Prioritization
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Organize and Prioritize
Urgent Not Urgent
Imp
ort
an
t I
Important
and
Urgent
II
Important ,
but
Not Urgent
No
t Im
po
rta
nt
III
Urgent,
but
Not Important
IV
Not Urgent
and
Not Important
Prioritize your tasksWhere do the majority of your tasks fall on the chart?
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Organize and Prioritize
Quadrant IImmediate Attention Required
Urgent Not Urgent
Imp
ort
an
t I
Important
and
Urgent
II
Important,
but
Not Urgent
No
t Im
po
rta
nt
III
Urgent,
but
Not Important
IV
Not Urgent
and
Not Important
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Organize and Prioritize
Quadrant IIRequires attention, but not yet critical
Urgent Not Urgent
Imp
ort
an
t I
Important
and
Urgent
II
Important,
but
Not Urgent
No
t Im
po
rta
nt
III
Urgent,
but
Not Important
IV
Not Urgent
and
Not Important
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Organize and Prioritize
Quadrant III“Nice to do”
Urgent Not Urgent
Imp
ort
an
t I
Important
and
Urgent
II
Important,
but
Not Urgent
No
t Im
po
rta
nt
III
Urgent,
but
Not Important
IV
Not Urgent
and
Not Important
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Organize and Prioritize
Quadrant IVThese activities are time eaters
Urgent Not Urgent
Imp
ort
an
t I
Important
and
Urgent
II
Important,
but
Not Urgent
No
t Im
po
rta
nt
III
Urgent,
but
Not Important
IV
Not Urgent
and
Not Important
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Increase Effectiveness
After organizing and categorizing tasks, prioritize tasks
Develop new skills
Time Sense
Goal Setting
Time Planning
Recognize Procrastination
Celebrate your accomplishments
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Organize and Prioritize
• Plan your work, then work your plan
– The “to-do” list
– Assess your tasks
– Plan for the unplanned
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Technology and Tools
Email Clients to Manage Your Days
E-mail management
Calendar management
Task management
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Technology and Tools
E-mail Management
Creating folders
Setting rules
Calendars
Task & Events
Reminders
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Technology and Tools
Mozilla Thunderbird
Microsoft Outlook
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Technology and Tools
Mozilla Thunderbird
How to create a new event or task in Calendar on Thunderbird.
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Technology and Tools
Introduction to Calendar
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Technology and Tools
Creating a new event
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Technology and Tools
Invite to Attendees
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Technology and Tools
Invite to Attendees – send notification mail
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Technology and Tools
Creating a new task
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Technology and Tools
Folder Creation
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Technology and Tools
Folder Creation
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Technology and Tools
Folder Creation
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Technology and Tools
Email filter to folder
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Technology and Tools
Email filter to folder
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Technology and Tools
Email filter to folder
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Technology and Tools
Run Email filter Manually
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Technology and Tools
Email filter to folder
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Technology and Tools
Flagging E-mails
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Technology and Tools
Flagging E-mails
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Technology and Tools
Microsoft Outlook
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Technology and Tools
Creating Folders
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Technology and Tools
Creating Folders
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Technology and Tools
Creating Folders
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Technology and Tools
Setting Rules
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Technology and Tools
Setting Rules
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Technology and Tools
Calendar Management
Setting an appointment
Updating and deleting an appointment
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Technology and Tools
Setting an Appointment
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Technology and Tools
Setting an Appointment
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Technology and Tools
Inviting Others to the Appointment
Add comments or instructions here
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Technology and Tools
Updating and Deleting an Appointment
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Technology and Tools
Task Management
Entering
Color coding
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Technology and Tools
Entering Tasks
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Technology and Tools
Entering Tasks
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Technology and Tools
Entering Tasks
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Technology and Tools
Entering Tasks
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Technology and Tools
Flagging E-mails
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Thank you for your time.